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Home My WebLink AboutR-2013-008 Authorized Additional Services from Calvin, Geordano & Associates, Inc. for Expansion of Southeast Stormwater Improvement Phase I Project not to exceed $96,420.00 RESOLUTION NO. 2013-008 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE ADDITIONAL ENGINEERING SERVICES FROM CALVIN, GIORDANO AND ASSOCIATES, INC. RELATING TO EXPANSION OF THE SOUTHEAST STORMWATER IMPROVEMENT PHASE I PROJECT FOR REDESIGN AND CONSTRUCTION OVERSIGHT IN AN AMOUNT NOT TO EXCEED NINETY-SIX THOUSAND FOUR HUNDRED AND TWENTY DOLLARS ($96,420.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission has directed the Public Services Director to seek alternative solutions for the Southeast stormwater issues and to immediately identify a solution for improvements to certain areas; and WHEREAS,the Director determined that there is an immediate need to proceed with the expansion of the Southeast Stormwater Phase I Project, which involves the replacement of the Meadowbrook Main Stormwater Drainage Pump Station and Discharge Piping for this area of the City; and WHEREAS, the City had received notice of approval from the Florida State Revolving Fund (SRF) for the Southeast area stormwater improvement loan for which the Public Services Director had previously obtained approval to incur costs and to seek construction bids for this Project; however, the costs of Project engineering design are not eligible for SRF funding and therefore must be appropriated from the City's Stormwater Fund, accumulated Net Asset balance; and WHEREAS, the City has previously engaged and issued a P.O. to Calvin Giordano and Associates, Inc. for the initial Southeast Storm Water Drainage Improvement Project engineering design and services for a total amount of$126,151.00; and WHEREAS, the Pubic Services Director recommends the purchase of additional services for the Southeast Stormwater Drainage Improvement Project for engineering redesign and services in an amount of $96,420.00, necessary to address requests made by the Meadowbrook Condominium Associations, which are required to obtain easements for construction and maintenance of the new pump station and also for the project engineering oversight of Phase I during construction, by Calvin Giordano and Associates, Inc.; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That that certain agreement with Calvin Giordano and Associates in an amount not to exceed Ninety-Six Thousand Four Hundred Twenty Dollars ($96,420.00) for additional services for the Southeast Stormwater Drainage Improvement Project Phase I for engineering re-design and for the project Phase I engineering oversight during construction for the Southeast Stormwater Phase 1 Project is approved. Calvin, Giordano & Associates, Inc.'s Proposal No. 09-2777.7 is attached as Exhibit "A"; and it is made a part of and is incorporated into this Resolution by this reference. Section 2. That the City Manager and City Attorney are authorized to make minor revisions to the agreement for such services which are deemed necessary and in the best interests of the City of Dania Beach. Section 3. That costs of all Southeast Storm Water consulting engineering work shall be charged to the Storm Water Fund, Southeast Storm Water Phase I Project — Consultant Engineering Account No. 403-3804-538.31-30-63-10, and providing further that these costs shall be funded by transfer of$222,571.00 from the City's available Storm Water Fund, Accumulated Net Assets using revenue/resources Account No. 403-0000-389-90-02. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be in full force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on January 8,2013. ATTEST: LOUISE STILSON, CMC WALTER B. DUKE, III CITY CLERK MAYOR APPROVED A TO F RM AND CORRECTNESS: O�o�P�`S F1�ro�ry TH014AS YANSAk6 CITY ATTORNEY , 2 RESOLUTION#2013-008 Calvin, Giordano & Associates, Inc. E X C E P T 1 0 N A L S 0 L U T 1 0 N S Additional Services Agreement DATE: December 6,2012 RE: SE Drainage Improvements-Phase 1 Building Redesign CLIENT: City of Dania Beach 100 W.Dania Beach Boulevard Dania Beach,FL 33004 ATTENTION: Mr.Robert Baldwin CGA NO.: 09-2777.7 CGA HAS BEEN ADVISED TO PROCEED WITH THE FOLLOWING ADDITIONAL SERVICES: Due to the clients request for work outside the original scope of services,Calvin, Giordano&Associates,Inc.will provide the following additional services: Modifications are proposed to the design of the Meadowbrook pump station to accommodate requests by the Meadowbrook Condominium Home Owners Association (HOA). The pump,motor type and power source were requested to be changed to Building Code Services submersible electric pumps thus changing the overall layout of the station and site. Noise Coda Enforcement Construction Engineering& and visual appearance are a significant factor in modifications to the design. This proposal Inspection includes the additional services required to modify the station as noted above and to revise Construction Services the plans and specifications for the new design. Additionally,modifications to the Contract Government contract documents and plans shall include an expanded contract scope to provide for the Data Technologies& new pump selection and configuration as well as the additional items listed below. Development Emergency Management I. Professional Engineering Services Services Engineering Governmental Services A. Electrical Engineering Indoor Air Quality Landscape Architecture& Environmental Services 1. Due to revisions requested by the HOA,provide electrical Municipal Engineering engineering design services to revise the electrical and Planning instrumentation systems for Meadowbrook Pumping Station Public Administration for a submersible pumping system including provisions for a Redevelopment&Urban Design portable standby power system. Surveying&Mapping Traffic Engine Planning& 2. provide electrical engineering services during construction Tragic Engineering Utility&Community including response to R.Fls,shop drawing review,periodic Maintenance Services observation,final inspection and production of record drawings. 1800 Eller Drive,Suite 600 Fort Lauderdale, FL 33316 Phone:954.921.7781 Fax:954.921.8807 www.calvin-giordano.com Fort Lauderdale West Palm Beach Port St.Lucie Homestead Clearwater Jacksonville Atlanta December 6,2012 PW2of4 B. Civil Engineering 1. Design revisions due to revising the pumps to submersible electric pumps and motors. • Revise site plan and layout based on new pumping configuration. • Revise site grading for revised slab/decking Iayout and elevation. • CADD drawings of new layout of the station. • Revise pump station calculations • Revise contract drawings including station sections,details,and general notes 2. Review and revise specifications as necessary to accommodate new pump and electrical requirements. 3. Architectural aestheticstbuilding size reduction provided by Manuel Synalovski Associates LLC when working on previous design with building and sound attenuation. 4. Structural engineering design revisions to accommodate changes to the sheet pile wall, foundation, intake structure and deck for supporting pumps and motors. 5. Attend design review meetings with City at 30%, 60%,90'/0,and/or HOA based on 90%and 100%submittals. Address comments as required/directed. 6. Additional design items requested by the City: • Regrade Meadowbrook driveway at SE 3rd Street entrance. • Regrade Meadowbrook driveway at SE 3rd Avenue entrance. II _- December 6,2012 Pale 8 of 4 • Plans and analysis for intersection of SE 3rd St and SE 5th Ave to provide ADA compliant crosswalk with brick paver detail. • Include a plan sheet for replacement of degraded CMP pipe connecting to the Meadowbrook Lake with the pump station; locations as directed by the City. • Prepare a planting plan and specifications for SE 3rd Avenue to include in contract for bidding. 7. Re-permitting of the modified station design. PROPOSED SCHEDULE OF FEES I Professional Engineering Services A Professional Electrical Engineering Services $10,960.00 B Professional Civil Engineering Services $85,460.00 Preliminary Engineering $6,940.00 Final Engineering $35, 120.00 Other Engineering Work Activity Costs to date for meetings,investigation and $24,000.00 prelim plan changes from Meadowbrook condo association Miscellaneous Design Survey $3,000.00 Prepare planting plan and specifications for SE $3,500.00 3`d Avenue Update specifications to include modified or new $2,220.00 design elements Sub-Consultant Architect Consultant $1,380.00 Geotech Consultant $2,800.00 Structural Engineering Consultant $6,500.00 H Meetings not included in I thru I Hourly TOTAL its H"*Srnr a) December 6.2012 Page 4 of 4 AUTHORIZATION Kindly sign and return this authorization at your earliest convenience. Calvin,Giordano&Associates,Inc. will proceed upon receipt of authorization.. By. By: .j-i®,l Li �!c- Mr. Robert Baldwin Shelley Eichner, AICP City Manager Senior Vice President Date: Date: By: Mr. Dominic F.Orlando,P.E. Public Works Director As to"scope of services" Date: Calvin, Giordano & Associates, Inc. E X C E P T I O N A L S O L U T I O N S a PROFESSIONAL FEE SCHEDULE Principal 215.00 LANDSCAPE ARCHITECT Contract Administrator 190.00 Associate,Landscape Architect 165.00 Project Administrator 165.00 Senior Landscape Architect 130.00 Executive Assistant/Clerical 75.00 Environmental Administrator 125.00 Landscape Architect 115.00 ENGINEERING Environmental Specialist 105.00 Associate,Engineering(VI) 190.00 Landscape CADD Technician 95.00 Director,Engineering(V) 165.00 Environmental Assistant 85,00 Project Manager(IV) 145.00 Landscape Inspector/Arborist 105.00 Project Engineer(I If) 125.00 Landscape Designer 115.00 Engineer(11) 105.00 Landscape Site Plan Reviewer 130.00 Jr.Engineer(1) 100.00 Engineer Technician 105.00 SURVEYING Senior CADD Tech Manager 115.00 Associate,Surveying 165.00 CADD Technician 95.00 Senior Registered Surveyor 145.00 Traffic Engineer(11) 125.00 Survey Crew 135.00 Traffic Engineer(I) 100.00 Registered Surveyor 130.00 Traffic Technician 90.00 Survey Coordinator 105.00 Permit Administrator 90.00 CADD Technician 95.00 3D Laser Scanner 355.00 DATA TECH DEVELOPMENT Hydrographic Survey Crew 330.00 Associate,Data Tech Dev. 165.00 G.P.S.Survey Crew 155.00 GIS Coordinator 145.00 Sub-meter G.P.S 75.00 GIS Specialist 125.00 Soft Dig(per hole) 480.00 Multi-Media 3D Developer 115.00 Utility Locates(per hour) 205.00 GIS Technician 100.00 Building Code Services Sr.Applications Developer 1650) INDOOR AIR QUALITY SERVICES Code Enforcement Applications Developer 135.00 Sr.Environmental Scientist 115.00 Construction Engineering& Network Administrator 155.00 Environmental Scientist 100.00 Inspection System Support Specialist 115.00 Construction Services IT Support Specialist 85.00 CONSTRUCTION Contract Government Associate,Construction 165.00 Data Technologies& GOVERNMENTAL SERVICES Construction Management Director 135.00 Development Associate,VP 190.00 Construction Manager 125.00 Emergency Management Director of Code Enforcement 145.00 Senior Inspector 100.00 Services Director of Building Code 145.00 inspector 90.00 Engineering Project Manager 145.00 Construction Coordinator 90.00 Grants Administrator 125.00 Governmental services Code Enforcement Field Supervisor 110.00 EMERGENCY MANAGEMENT Indoor Air quality Code Enforcement Field Inspector 90.00 Director 145.00 Landscape Architecture& Building Official 115.00 Planner 105.00 Environmental Services Building Plans Reviewer 90.00 Assistant Planner 90.00 Municipal Engineering Building Inspector 90.00 Planning Permit Processor 75.00 PLANNING Public Administration Associate,Planning 175.00 Redevelopment&Urban REDEVELOPNOM&URBANDESM Director of Planning 145.00 Design Revitalization Project Director/Manager 165.00 Planning Administrator 135.00 Surveying&Mapping Revitalization Coordinator 130.00 Assistant Director 125.00 Alternative Funding/Technician 100.00 Senior Planner 125.00 Transportation Planning& Commercial Zoning Administrator 130.00 Assistant Planner 90.00 Traffic Engineering Redevelopment Planner 105.00 Utility&Community Spccialist/Downtown Manager 100.00 EXPERT WITNESS Maintenance Services Municipal Administrator 165.(X) Principal/Associate 330.00 Municipal Assistant Administrator 130.00 Registered Engineer/Surveyor 280.00 1800 Eller Drive,Suite 600 Municipal Department/Division[lead 105.00 Pmject Engineer 230.00 Fort Lauderdale,FL 33316 Phone:954.921.7781 In addition to the hourly rates listed above,charges will include direct out-of-pocket expenses Fax:9 54.921.8807 such as reproduction,overnight mail,and other reinrbursables billed at a stultiplier of L25. Effective I-cbruary 1,2011 www.cal vi n-giorda no.com Fort Lauderdale West Palm Beach Port St.Lucie Homestead Clearwater Jacksonville Atlanta