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Home My WebLink AboutR-2013-017 Executed Work Order No. 18 not to Exceed $34,876.00 for Technical Expert Consulting Services from CDM Smith Inc. relating to 2.0 MGD Nanofiltration Water Treatment Plant RESOLUTION NO. 2013-017 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE WORK ORDER NO. 18 FOR TECHNICAL EXPERT CONSULTING SERVICES RELATING TO THE 2.0 MGD NANOFILTRATION WATER TREATMENT PLANT TO BE PROVIDED BY CDM SMITH INC., A FOREIGN CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN THE STATE OF FLORIDA, AND WHICH WORK ORDER WILL PROVIDE NANOFILTRATION OPERATIONS ASSISTANCE TO THE CITY IN AN AMOUNT NOT TO EXCEED $34,876.00; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, as of November, 2011 the City completed the addition of the 2 MGD Nanofiltration Water Treatment Plant Project to the existing 3 MGD Lime Plant; and WHEREAS, the City's original Nanofiltration Plant construction engineering oversight bid awarded to CDM SMITH, INC. provided that the firm may provide further Nanofiltration operations assistance and continue process Technical Expert Services for the City's Nanofiltration Water Plant operations; and WHEREAS, to conduct the required annual maintenance and the cleaning of process components after one (1) year of operation, the Director of Public Services recommends engaging CDM SMITH, INC. to assist City Plant Operations with the tasks, with staff from the company, as follows: ITEM 1. Officer.....................................................................................................................8 hours 2. Principal Associate..............................................................................................112 hours 3. Senior Professional ...............................................................................................16 hours 4. Professional II.................................................................:.....................................36 hours 5. Professional I.........................................................................................................24 hours 6. Senior Support........................................................................................................8 hours 7. Staff Support.........................................................................................................16 hours 8. Project Administrator..............................................................................................4 hours TotalHours ...............................................................................................................224 hours Labor Cost Lump Sum.................................................................................... $34,380.00 Reimbursements....................................................................................................$496.00 LumpSum Total..............................................................................................$34,876.00; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the proper City officials are authorized to execute Work Order No. 18 for the Technical Expert Consulting Services to be provided by CDM SMITH INC.; a copy is attached as Exhibit "A", and it is made a part of and is incorporated into this Resolution by this reference, for an amount not to exceed $34,876.00. Section 2. That costs will be charged to the Water Fund - Professional Services Account and that funding for this operation and technical service consulting will be provided by a transfer of $35,000.00 from the available Water Fund, Water Plant Division — Contractual Services Account (No. 401-33-03-533-34-10) into the Professional Services Account (Account No. 401-3 3-03-5 3 3-31-10). Section 3. That all resolutions or parts of resolutions in conflict with any provisions in this Resolution are repealed to the extent of such conflict. Section 4. That this Resolution shall become effective immediately upon u its e p assa g and adoption. PASSED AND ADOPTED on February 12, 2013. ATTEST: a7'Gt't�- LOUISE STILSON, CMC WAN ER B. DUKE, III CITY CLERK MAYOR APPROVED AS TO F RM AND CORRECTNESS: Q�p�Is tiRsrG THOMAS X ANS RO CITY ATTORNEY A RNA) 1 2 RESOLUTION#2013-017 Exhibit "One" City of Dania Beach Work Order No. 18 Nanofiltration Operations Assistance and Continuing Process Technical Expert Services November 12,2012 Scope of Work I. Background The City of Dania Beach(CITY) has recently commissioned a new 2 MGD nanofiltration water treatment plant.CITY staff took over the plant operations from the construction contractor in December 2011.The CITY desires continuing operations and training assistance with the new plant processes and systems by CDM Smith Inc (CONSULTANT). II. General Description of Work Continuing process technical expert services consists of three general components:quarterly observational site visits to the plant and meeting with operations staff,semi-annual operations and maintenance data review and report,membrane cleaning protocol development,and first membrane cleaning oversight. III. Scope of Work CONSULTANT shall provide the services of technical experts who are familiar with the design and operation of the facility to assist the CITY with on-going operations and maintenance associated with the membrane treatment plant systems. The CONSULTANT shall develop a membrane cleaning protocol document for the plant and provide one visit of oversight during the first membrane cleaning procedure performed by the CITY. CONSULTANT shall visit the plant on a quarterly basis for one day to observe plant operations and equipment,meet with plant operating staff to discuss general plant operations and any specific issues that warrant evaluation and assistance,and to gather operating and trend data. It is the intent of these site visits for the CONSULTANT to assist the CITY in monitoring process performance of the new plant equipment and identifying potential W oft= th A-1 YYOI B•N.n.OM i.v 2Gofx operational issues as early as possible,so that any potential problems can be addressed as quickly and efficiently as possible. The CONSULTANT will collate and prepare a written semi-annual letter report which will provide City management with an overview of the current state of operations and maintenance at the new plant.The report will contain the following: • A summary and brief evaluation of water production and chemical usage; • A skid-by-skid review and summary of the performance of the membranes and the degree of fouling observed; • Record of any cleaning activity,assessment of cleaning effectiveness,and recommended future cleanings; • Comments on the performance of the pressure filters,cartridge filters and other systems; • Summary of potential problems with comments on recommended solutions. Issues that are identified in the site visits and reports that warrant further attention and effort will be noted for action by the City. Project Management and QA/QC CONSULTANT will provide administrative functions required to manage the project elements including schedule and budget. Specific activities will include Quality Assurance (QA)/Technical Reviews and preparation of monthly written progress reports summarizing activities completed,work remaining,and identifying any problems which are ongoing or may be anticipated. III. City's Responsibilities • Provide the above-referenced data to the CONSULTANT on a monthly basis. • Make CITY operations staff available for discussions with the CONSULTANT during plant site visits and coordinate and schedule appropriate City Staff to attend meetings, workshops,and site visits as required • Provide timely responses to requests for information + Provide a single point of contact to communicate information between Engineer and City staff. IV. Schedule The time periods for the performance of CDM Smith's services are as follows: Engineer is available to begin work on this project immediately upon receipt of a written notice-to-proceed and provision of signed PO from the CITY.The final schedule for site visits and subsequent deliverables will be established by mutual agreement between the CITY and smith A-2 M16-nano OM rev Zd= CONSULTANT.The CONULTANT's services are proposed for a period of 1-year (i.e.,4 quarterly site visits,2 semi-annual reports,one cleaning oversight). V. Compensation Engineer shall perform the services defined in this scope of work for the Lump Sum fee shown below including labor and reimbursable costs. Labor costs are proposed at standard contract billing rates for the staff working directly on the project. Invoices will be submitted to the City with an accompanying status report of the work completed each pay period based on percentage complete. NANOFILTRATION PLANT OPERATIONS ASSISTANCE Labor Category Hours Officer 8 Principal Associate 112 Senior Professional 16 Professional II 36 Professional I 24 Senior Support 8 Staff Support 16 Project Administrator 4 Total Hours 224 Labor Cost Tasks 1-4 (Lump Sum) $34,380 Reimbursables 496 Total Engineering Services (Lump Sum) $34,876 meth A-3 W01 e-N.eo 0M rev zdo IN WITNESS OF THE FOREGOING, the parties have executed this Work Authorization effective on the date first appearing above. a 'PPROVED FOR FORM AND CITY OF DANIA BEACH CORRECTNESS A Florida municipal corporation ATTEST: Robert Baldwin,CITY Manager Louise Stilson,CITY Clerk Thomas J. Ansbro,CITY Attorney Waiter B. Duke, 111,Mayor Signed, sealed and delivered in the presence: ES: CDM Smith Inc. y: j=aftle� dman,P.E. BCEE STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me on 01F 0� k)0*Pabrr 2012, g g g by Jonathan Z. Goldman as Associate of CDM Smith Inc. a Massachusetts corporation authorized to do business in Florida,on behalf of the corporation.He is ,personally known to me r has produced as identification and did(did not)take an oath. Nota �u► ' '�"'•# (Si11 gn ota�r"1Q�> wledgment) ! Expires 2/4&2013 of � - Florida Notary Asen„ Name oTM---- pes,Printed or Stamped My Commission Expires: a /Ir1a-0 ,3 %Wft With A-4 wo+e•Nw o orr i 2.dou