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Home My WebLink AboutR-2013-093 Authorized $156,789.99 Available in Marina Construction Project Account to fund Change Order for cost increases with Shoreline Foundation, Inc. & Approved Change Order No. 1 with Shoreline RESOLUTION NO. 2013-093 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO UTILIZE AN AMOUNT OF ONE HUNDRED FIFTY SIX THOUSAND SEVEN HUNDRED EIGHTY NINE DOLLARS AND NINETY NINE CENTS ($156,789.99) AVAILABLE IN THE MARINA CONSTRUCTION PROJECT ACCOUNT TO FUND A CHANGE ORDER FOR CONSTRUCTION AGREEMENT COST INCREASES WITH SHORELINE FOUNDATION, INC. AND FURTHER AGREEING TO AND APPROVING ACCEPTANCE OF CHANGE ORDER NO. 1 WITH SHORELINE FOUNDATION, INC.; PROVIDING FOR CONFLICTS; PROVIDING FOR FUNDING; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City approved a project appropriation in a total amount of $7,500,000.00 for the Marina Improvement-Phase II Construction Project that was assembled through a combination of City General Fund cash advances, County Broward Boating Improvement Program (`BBIP") grant awards, and Florida Inland Navigation District ("FIND") grant awards; and WHEREAS, a construction bid award and Agreement were approved in an amount of $6,186,787.00 with Shoreline Foundation, Inc., for the Marina Construction-Phase II Project, and a separate project oversight appropriation for Consulting Engineer oversight was provided in the amount of $544,810.00 with Craven Thompson & Associates, Inc., resulting in a remaining available project appropriation of$768,403.00; and WHEREAS,through August 16, 2013, the Administration has expended a total amount of $160,510.73 to separately pay for Project construction insurance, Project permits, and other Project consulting costs, using available funding appropriations and resulting in a current available appropriation balance of$607,892.27; and WHEREAS, at various stages of the Project, several unforeseen site conditions and permit related changes have been encountered that have resulted in eleven change order requests to the City from the Project construction contractor, Shoreline Foundation, Inc.; and WHEREAS, these change orders have been reviewed by the City's Project Consulting Engineer at Craven Thompson & Associates, Inc., as well as the Public Services Director and City Engineer; and WHEREAS, two additional change order items are currently anticipated or are in the process of being submitted to the City from Shoreline Foundation, Inc., for the completion of the Marina Construction-Phase II Project; and WHEREAS, upon the review and recommendation of the Project Engineer at Craven Thompson and Associates, Inc., as well as the Public Service Director and City Engineer, the Administration recommends City Commission approval for the use of available Marina Construction Project appropriation funding to add a total not to exceed amount of$156,789.99 to the original Shoreline Foundation, Inc. Marina Construction-Phase II Project Agreement, and J �' further to approve the related Change Order No. 1 in an amount not to exceed $156,789.99; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the foregoing "Whereas" clauses are true and correct and they are incorporated into this Resolution by this reference. Section 2. That the Marina Construction Project Change Order No. 1 summary, a copy of which is attached as Exhibit "A", is made a part of and is incorporated into this Resolution by reference. Section 3. That the City Manager and City Attorney are authorized to make minor revisions to such Change Order No. 1 as are deemed necessary and proper for the best interests of the City. Section 4. That funding is currently available from within the Marina Construction- Phase II Project's available additional appropriations to pay for Change Order No. 1 in an amount not to exceed $156,789.99 to Shoreline Foundation, Inc. for its completion of the Project. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION#2013-093 Section 6. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on September 10, 2013. ATTEST: LOUISE STILSON, CMC WALTER B. DUKE, III CITY CLERK MAYOR APPROVED AS TO FO D ORRECTNESS: o P�5 FARsr Gry THOMAS J. SBR CITY ATTORNEY 1� 3 RESOLUTION#2013-093 Exhibit A City of Dania Beach Municipal Marina Project Summary of Change Order Requests CHANGE ORDER NO.1 1. CHANGE ORDER REQUEST 1 Date Submitted: 3/19/13 Purpose: Install sewer pump-out signage Status: Rejected, as it was deemed unnecessary since payment for the signs will come from the Project Signage Allowance pay Item. Amount: $0.00 2. CHANGE ORDER REQUEST 2 Date Submitted: 3/22/13 (revised 6/7/13) Purpose: Construct expansion joints in seawall cap. Justification: Expansion joints in the seawall cap were not originally included in the bid set of plans since concrete mortar and pavers will be installed on top. After further review with Shoreline,the Structural Engineers and the City, it was determined that expansion joints would be added to reduce cracking and possible movement of the pavers being installed on top of the wall. Status: Scope of work approved Amount: Will be negotiated not to exceed $3,344.23 3. CHANGE ORDER REQUEST 3 Date Submitted: 4/2/13 Purpose: Upgrading the wood mooring piles. Status: Rejected, as being unnecessary. Amount: $0.00 4. CHANGE ORDER REQUEST 4 Date Submitted: 4/30/13 (revised 5/21/13) Purpose: Revision of the feeder wire from the FPL Transformer to the main electrical panel (Panel"DPA"). Justification: During Building Department permit review,the permitting agency questioned the sizing of feeder wires. The Project Electrical Engineer determined that the feeder wire,while NOT technically undersized would not be capable of any power additions. To ensure future upgradability of the Marina and to satisfy the Building Department's concerns,the feeder wire was upsized. Status: Scope of work approved. Amount: Will be negotiated not to exceed$3,805.62 5. CHANGE ORDER REQUESTS Date Submitted: 5/28/13 (revised 6/12/13) Purpose: Relocate A/C Condensers and install on raised stands, upsize circuits for dock lighting transformers and additional grounding& lightning protection on Kiosks&Pavilions. 4 RESOLUTION#2013-093 Justification: City Building Permit review comments on the electrical design caused increases in ground circuits, lightning protection and transformer sizes and City request to revise the fence& sidewalk layout caused a change in the design for location and mounting methods for the A/C condensers at the Dock Master Building. Status: Review Pending Amount: Will be negotiated not to exceed $43,067.74 6. CHANGE ORDER REQUEST 6 Date Submitted: 8/13/13 Purpose: Wall and door changes due to Fire Department review and comments. Justification: City Fire Department requirements during permit review. Status: Scope of work approved Amount: Will be negotiated not to exceed$5,877.12 7. CHANGE ORDER REQUEST 7 Date Submitted: 6/5/13 Purpose: Building Permit fee cost Justification: Amount of fees exceeded 2%of the total contract amount. Status: Change Order was negotiated between SFI and the City and the City's Public Services Department paid $53,677.72. Amount: $0.00 8. CHANGE ORDER REQUEST 8 Date Submitted: 6/13/13 (revised 8/5/13) Purpose: Fence,sidewalk,and landscape changes. Justification: City requested changes to fence alignment and sidewalk widths. Status: Scope of work approved Amount: Will be negotiated not to exceed $12,159.02 9. CHANGE ORDER REQUEST 9 Date Submitted: 8/5/13 Purpose: Kiosk and pavilion finish changes made via ASI#1 Directive. Status: Scope of work approved Amount: Will be negotiated not to exceed $18,820.76 10. CHANGE ORDER REQUEST 10 Date Submitted: 7/11/13 Purpose: Changes to electrical panels due to adding circuits for the old Dock Master Building and the Sanitary Lift Station. Justification: Insufficient information existed during design to determine power source and loads to original Dock Master Building. Construction excavation and demolition activities allowed the Electrical Engineers to make a final determination of power requirements. Status: Scope of work approved Amount: Will be negotiated not to exceed $34,717.50 11. CHANGE ORDER REQUEST 11 Date Submitted: 7/1/13 Purpose: Additional permit fees for the metal roof truss shop drawing review. 5 RESOLUTION#2013-093 Status: Rejected Amount:$0.00 12. CHANGE ORDER REQUEST 12 Date Submitted: Pending Purpose: Additional jetting/blowing of excess materials for the gangways and Docks E and F Justification: Environmental permitting restraints required for protection of seagrass during dredging prevented the Contractor from excavating the entire footprint of the new docks. Jetting the excess remaining materials will prevent the docks from hitting ground during extreme low tides.This tide event actually occurred during July and August Status: Review pending Amount: Will be negotiated not to exceed$10,000.00 13. ALLOWANCE-$25,000.00 Not—to—Exceed Project allowance to address unanticipated field conditions, required items to closeout Project, additional permits and permit modifications.All costs will be negotiated at actual cost total not to exceed$25,000.00 City of Dania Beach Municipal Marina Project Cost Summary Change Order Max. Amount 1 $ - 2 $ 3,344.23 3 $ - 4 $ 3,802.62 5 $ 43,067.74 6 $ 5,887.12 7 $ - 8 $ 12,159.02 9 $ 18,820.76 10 $ 34,717.50 11 $ - 12 $ 10,000.00 $ 25,000.00 Allowance (NTE) $ 156,798.99 Total TE 6 RESOLUTION#2013-093