HomeMy WebLinkAbout2013-09-09 Budget Workshop City Commission Hearing Meeting Minutes MINUTES OF MEETING
DANIA BEACH CITY COMMISSION
BUDGET WORKSHOP
MONDAY, SEPTEMBER 9, 2013 — 5:00 P.M.
1. Call to Order/Roll Call
Mayor Duke called the meeting to order at 5:05 p.m.
Present:
Mayor: Walter B. Duke, III
Vice-Mayor: Albert C. Jones
Commissioners: Chickie Brandimarte
Bobbie H. Grace
City Manager: Robert Baldwin
City Attorney: Thomas J. Ansbro
City Clerk: Louise Stilson
Mayor Duke expressed his condolences to Vice-Mayor Jones on the passing of his father this
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morning.
2. Presentations
2.1 Opening Remarks—City Manager Baldwin
City Manager Baldwin noted it has been a tough budget year resulting in difficult decisions
having to be made. Further direction has been provided by the Commission.
2.2 Financial Overview—Mark Bates, Finance Director
Mark Bates, Director of Finance, presented a PowerPoint of the proposed budget, a copy of
which is attached to these minutes. He noted Hollywood sewage rates will be going down this
year, and the increased revenue in fire rescue assessments will go entirely into fire fighter
retirement.
Nicki Satterfield, Assistant Finance Director, continued the presentation, and noted unreserved
fund balance has significantly decreased over the years due to capital improvement projects that
were directly cash funded. She also noted the City is recommending a 2.5% salary adjustment
and that employees pay 15%towards the cost of health insurance.
Anna Maria Studly, The Gehring Group, provided a PowerPoint overview of the health
insurance review process, which is included in the attached presentation by Finance Director
Bates.
Director Bates concluded the presentation and noted the current budget has a Commission
contingency of$547,628.00.
Commissioner Grace expressed concern with costs for future airport litigation and health
insurance.
Ms. Studly explained how the copayment would work, and the out of pocket maximum. She
clarified that the $75,000 deductible is the stop loss deductible for the City under the self-insured
plan.
Mayor Duke noted the Commission has a long-term obligation in this matter.
Finance Director Bates commented the cost savings will not be realized until next year.
3. Commission Discussion
3.1 Pension
3.2 Healthcare
These items were discussed during the Financial Overview.
3.3 Other Budget Funding Items
City Manager Baldwin confirmed that if these items are approved, the Commission intends for
the cost to come out of Commission contingency.
1. SW Community Center Paint& Sign - $3,965.00
The consensus of the Commission was that this is a great idea.
2. CW Thomas Park Synthetic Field Turf- $718,032.00
Mayor Duke noted this is something the Commission should not do this year, but should look at
in the long term as it would be cheaper, with less wear and tear, than natural turf.
Vice-Mayor Jones commented we need to look at the health issues involved with synthetic turf.
Although there might be a savings, he would stick with the grass because he is concerned with
the kids and the health issues.
Commissioner Brandimarte asked if Parks & Recreation Director Felicetty could compare the
two options and make a recommendation to the Commission.
3. Creative Arts Council Discretionary Funding - $20,000.00
Minutes of Budget Workshop 2
Dania Beach City Commission
Monday, September 9,2013—5:00 p.m.
City Manager Baldwin noted the Commission funded $25,000.00 in this year's budget.
Commissioner Grace felt the board does not need the funding.
Commissioner Brandimarte concurred and noted they have $13,000.00 left over from this year.
She also felt they should reorganize the board to a smaller board.
Mayor Duke noted the board is making a presentation at the Commission meeting tomorrow
night, so this item will be tabled for now.
Director Bates added that unspent funding reverts back to the General Fund and does not carry
forward.
CityManager Baldwin noted that typically advisory boards are not funded.
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4. Arts & Seafood Festival Supplemental Funding - $10,000.00
The Commission was in favor of this item.
5. SW Community Center After School Program - $16,151.00
The Commission felt this is a great idea.
Mark Felicetty, Director of Parks & Recreation, explained it would be four days per week
because Parks and Recreation facilities are closed on Mondays. The program would begin with
the purchase of five computers, internet service, and one staff person. They would have an open
door policy for the children to have access to the computers.
6. CW Thomas Park Sun Shade Shelter- $39,180.00
7. Sun Shade Canopies for Adler, Mullikin, Melaleuca and Chester Byrd Parks —
$89,400.00
8. Frost Park High Shade Canopy - $21,325.00
Commissioner Grace felt all these items are good, but not for the upcoming fiscal year.
Commissioner Brandimarte questioned shade areas for the tennis courts at Frost Park.
Parks & Recreation Director Felicetty responded staff is looking at shelters for the tennis courts.
He noted the shade screens would be removed during storm emergencies.
Vice-Mayor Jones questioned if we could do pallets at certain areas, such as the tot lots. He
noted there is very little shade at CW Thomas Park.
Mayor Duke suggested funding the CW Thomas Park Sun Shade Shelter for the upcoming year.
The Commission agreed.
Minutes of Budget Workshop 3
Dania Beach City Commission
Monday, September 9,2013—5:00 p.m.
9. CW Thomas Park Additional Swim Central Lessons- $15,300.00
The Commission agreed to fund this item.
10. Improved Federal Highway Maintenance Program- $120,000.00
Dominic Orlando, Director of Public Services, explained this is for grass cutting and tree
trimming along Federal Highway, and noted it is an operating cost moving forward.
Vice-Mayor Jones noted it is time to replace trees and questioned landscape maintenance of
Phippen Waiters Road.
Director of Public Services Orlando said this is in the current budget as part of the expansion of
the Lawn Wizard contract.
The Commission agreed to fund this item.
Finance Director Bates noted the contingency will now be $343,032.00.
Mayor Duke asked Parks & Recreation Director Felicetty to provide the needs for ocean rescue
at the first budget public hearing.
4. Adjournment
Mayor Duke adjourned the meeting at 6:18 p.m.
ATTEST: CITY OF D BEACH
L� I
LOUISE STILSON, CMC WALT R B. DUKE, III
CITY CLERK MAYOR Approved: September 24, 2013 =
Minutes of Budget Workshop 4
Dania Beach City Commission
Monday,September 9,2013—5:00 p.m.
City of Dania Beach
Commission Workshop
FY 2013/ 14
Recommended Budget
September 9, 2013
Enterprise Funds
• Water - Increased Debt cost from capital loans
— Working to complete approved Capital projects
• Sewer - Increased Debt cost from capital loans
- Increasing annual cost of contract treatment
• Stormwater — SRF capital loans not being repaid yet
— Working to begin construction of SE area improvements
approved in 2010/11
— Adding new SW area with DOT and also along Taylor Lane
• Parking - Beach receipts doing very well
• P121' - Restaurant success - City rent receipts increasing
- Pier contractual management being explored
• Marina - Major renovation to completed by 3/14
- Slip rentals continuing during construction
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Preliminary
Budget Actions Tonight
• Taxes = maintain existing millage 5 .9998 mills
• "rolled back" millage rate — 5.7295 mills
• Voter Approved Debt millage - .2690 mills
• Set 1st Sept. Budget Public Hearing
Thurs. 9/12/2013 @ 5:01 p.m. at Dania Beach City Hall
•- Fire-Rescue Assessment (adj. of $31.58) $ 160.00 yr.
• Stormwater Assessment (no change) $ 40.00 yr.
• Residential Solid Waste (adjustment = $2.88 yr.) $ 274.56 yr.
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Preliminary
.Budget Actions Tonight
• Taxes = maintain existing millage 5.9998 mills
• "rolled back" millage rate— 5.7295 mills
• Voter Approved Debt millage - .2690 mills
• Set 1st Sept. Budget Public Hearing
Thurs. 9/12/2013 @ 5:01 p.m. at Dania Beach City Hall
• Fire-Rescue Assessment (adj. of $31.58) $ 160.00 yr.
• Stormwater Assessment (no change) $ 40.00 yr.
Residential Solid Waste (adjustment = $2.88 yr:) $ 274.56 yr.
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43,000,000
Total ANNUAL General Fund Resources
42,000,000
41,000,000 - 41,873,444
40,638,886 40,920,266
40,000,000 _ __�__.�_,__�.__ __.. . ---- .__ .___.._ , ,.,.�__ �___ _- ____ ___.,_ _ ._a_,__,
39,000,000 ----------
38,000,000
37,000,000
36,000,000
36,407,948 36,238,267
35,000,000
'10 Actual '11 Actual '12 Actual '13 Budget '14
Recommended
17,000,000 � ,� -,.
Property Tax Revenue 771
16,800,000
16,600,000
16,750,836
16,400,000 ------ ----__r_ . _....__� _._: _;... .u�_. ... _. :__ w._ .._._.,a m.._ .., _4 a _____-�-
16,200,000
16,000,000 - 16,102,658
15,800,000 v_._
15,872,847
15,600,000 -- __
15,400,000 15,604,005
15,435,273
15,200,000
15,000,000 �_
'10 Actual 11 Actual '12 Actual '13 Budget 14
Recommended
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4,450,000
Utility Tax Revenue
4,400,000
4,399,93R
4,364,708
4,28�8,68
4,300,000W _�
4,300,247
4,250,000 _ .
4,204,368
4,200,000 wa _ �_,e. ____
4,150,000 _ _ . _.__.._ __ _- __._ _._._ ___.__W __
4,100,000
'10 Actual '11 Actual '12 Actual '13 Budget '14
Recommended
2,500,000
I
Franchise Fees
2,400,000
2,314,000
2,300,000 ____ ___.___ ._________.
2,217,456
2,200,000 2,238,321
2,100,000 -21141;415- .__---------- _. .____.___.�
2,123,895
2,000,000
1,900,000
10 Actual '11 Actual '12 Actual '13 Budget '14
Recommended
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1,700,000
State Sales
1,650,000
1,628,961 1,601,220 1,657,953
1,600,000
1,550,000 _ .__. . ___: ..w; _ --
1,500,000 1,510,859
1,450,000 _ .___._._.____._ __._,__....___ --------._....._......___. _.._
11433,641
1,400,000 _ _-___._ ____ -�.—_ . . __-. --_.._._.,-.__ __� __ .
'10 Actual '11 Actual '12 Actual '13 Budget '14
Recommended
20,000,000
18,165,975
General Fund
Unreserved Fund Balance
15,000,000 14,136,779 ._._ _ .._�...
w.
11,597,620
10,000,000 __._ _.
�9,069,735 9,183,740 `
5,000,000
0 -
'09 Ending '10 Ending '11 Ending '12 Ending '13 Current
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4,250,000 4,029,196
4,000,000 - - _ _ General Fund -
3,750,000 u_ - --- - - -Use of Fund Balance
3,500,000 _. __ __.. _-_. _._--
3,250,000
3,000,000
2,750,000
_ 2,539,159 2527 f$5
2,250,000
2,000,000 -_ __ ___.__r_. __ __ ._... - _. ._
1,750,000
1,500,000 __ --
1,250,000
1,000,000
750,000
500,000
250,000
0 _- __-_ _ ___ ;_ _____ _-._._... _,_. . _._.__.(1142005)
-250,000
FY 2010 FY 2011 FY 2012 FY 2013
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General
Fund
• No increase to operating property tax rate
No use of Undesignated Fund Balance
• Public Safety = current $21.9m $22 .8m (56/)
— Police services $11.1m 12.0m ension= $375k S 517k
— Fire services $10.7m o $10.8m Pension = $1.2m .8m
• Staff Pay & Benefits
- Annual Salary Adjustment (2.5%)
— Retirement Pension Funding Costs
Health Care Costs
• (15% Employee partnership coupled with Annual Salary Adj.)
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Retirement Costs - % of Pay
120%
General Pension
Annual Contribution - ARC 103.41%
100%
80%
a
60% 57.51%
P
40%
30.49%
20%
0%
FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14
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90%
80% -____._ __ __Annual Contribution'=-ARC
70%
50% 48.92%
40% __ _ _._ w.�_ _..
20% 19.72°l0
10% _ r- .. ._
0% _.w...... .. ..-._.
FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14
12%
P a ,
10.77% a�
FRSPension �'
10% �
Required Employer Contribution
6.95%
6% _
---- 4.91% 6.18%
4%
0%
FY 2010/11 FY 2011/12 FY 2012/13 FY 2013/14
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CITY OF DAN IA BEACH - HEALTHCARE C HAFT G E S
• Marketplace due diligence; fully-insured and ASO (self funded w/stop loss)
• Additional risk exposure beyond City contributions within ASO
arrangement if claims for plan year exceed funding levels
• Recommended changes benefit City and employees/retirees
• Program Cost
— If no changes are made; 10% increase needed for Health
— ASO Run out admin cost and Incurred But Not Reported (IBNR) claims
— City/EE/Retiree 2013-14 plan year cost reduction
Current (per month) Proposed (per month)
Single $76.52 $688.77 $765.29 $60.78 $547.01 $607.79
Family $202.80 $1,825.23 $2,028.03 $162.45 $1,462.09 $1,624.54
Post-65 Single $269.24 $538.47 $807.71 $125.98 $279.10 $405.08
Post-65 Family $615.26 $1,230.52 $1,845.78 $255.84 $593.28 $849.12
GEHRIN.G jglI � P
Dania Beach
"Other" 2013-14 Budeet Considerations
1 Paint & Sign —Southwest Community Center $ 3,965
2 CW Thomas Synthetic Field Turf ? $ 718,032
3 Creative Arts Council — if separate funding is desired $ 20,000
4 Arts & Seafood Festival —financial support to CRA $ 10,000
s After School Program —Southwest Community Ctr. $ 16,151
6 CW Thomas—Sun Shade Shelter $ 39,180
7 Sun Shade - Other "pocket parks" $ 89,400
a. (Adler, Mullikin, Melaleuca, Chester Byrd)
8 Frost Park- High Shade Canopy $ 21,325
9 CW Thomas—Additional Swim Central Lessons $ 15,300
so US-1 Contract grass mowing (no weed-eaters) $ 120,000
Total "Other" Items not funded by Recommended Budget $ 335,321
Recommended Commission Contingency $ 547,628
Adjusted Commission Contingency (If above were approved) $ 212,307
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