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Home My WebLink About2013-09-12 First Budget Public City Commission Hearing Meeting Minutes MINUTES OF FIRST BUDGET PUBLIC HEARING DANIA BEACH CITY COMMISSION THURSDAY, SEPTEMBER 12, 2013 — 5:01 P.M. 1. Call to Order/Roll Call Mayor Duke called the meeting to order at 5:01 p.m. Present: Mayor: Walter B. Duke, III Vice-Mayor: Albert C. Jones Commissioners: Chickie Brandimarte Bobbie H. Grace City Manager: Robert Baldwin City Attorney: Thomas J. Ansbro City Clerk: Louise Stilson 2. Presentation Mark Bates Director of Finance resented an p overview of the recommended budget, which is attached to these minutes. 3. Public Hearings 3.1 RESOLUTION#2013-106 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2013-2014 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED;PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2013-106. Mayor Duke opened the Public Hearing. Walter Dix, 2650 West State Road 84, President of the Broward County Fire Fighters, noted the City has a very high call volume, and it will be difficult for them to maintain the high standard with the reduction of EMS staffing. He said the City would see a reduction in its ISO rating and recommended the Commission think about what to do until the SAFER grant is approved. He suggested the Commission go month to month and take the funds out of undesignated reserve to try to fund these positions until a response is received on the grant. Linda Marks, 1040 SW 91 Avenue, Plantation, representing Family Central, thanked the Commission for their past support in funding their programs. She noted this year they are requesting $7,200.00 in funding for the children of Dania Beach. Seeing as there was no one else to speak in favor or opposition, Mayor Duke closed the Public Hearing. Commissioner Grace motioned to adopt Resolution#2013-106 setting the aggregate millage rate at 6.2678; seconded by Vice-Mayor Jones. Vice-Mayor Jones explained his reasoning for voting against the millage at the July meeting and noted he was hopeful that we would be able to lower the millage rate, but now thinks it is the right thing to do to stay at the current rate. City Attorney Ansbro read the body of the resolution. The motion carried on the following 4-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones Yes Commissioner Grace Yes Mayor Duke Yes 3.2 RESOLUTION#2013-107 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING A TENTATIVE ANNUAL BUDGET FOR THE CITY FOR THE FISCAL YEAR 2013-2014; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS WILL BE HEARD AND QUESTIONS CONCERNING THE BUDGET WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2013-107. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, Mayor Duke closed the Public Hearing. Commissioner Grace commented that she opposed hiring the nine additional employees when it was initially proposed because she knew this time would come when we would not be able to afford them. Vice-Mayor Jones motioned to adopt the $204,596.00 adjustments to the budget made by the Commission; seconded by Commissioner Brandimarte. Commissioner Grace cautioned not to increase the funding for Family Central. City Manager Baldwin noted the staff committee makes the decision on funding. Minutes of First Budget Public Hearing 2 Dania Beach City Commission Thursday,September 12,2013—5:01 p.m. Mayor Duke addressed the issue of public safety costs in the midst of balancing everything the residents want and all of the obligations and initiatives being undertaken. He noted this is a tough budget year for Dania Beach, which has a lot of expenses and has not realized any increase in ad valorem taxes. Although everyone would like three personnel on every unit, there comes a time when this is not affordable. He added there are no guarantees with.the SAFER grant, and asked when we will know the status of the grant and what the month to month cost would be to maintain the current staffing level. City Manager Baldwin responded we could know about the grant by November, but we may not know until September 2014. The monthly staffing cost would be $100,000.00. Commissioner Grace commented she appreciated Mayor Duke bringing up trying to keep the Fire Fighters, and asked Vice-Mayor Jones to amend his motion to substitute month to month ($100,000.00 per month)until November. Commissioner Brandimarte said there is no guarantee that we will receive the SAFER Grant and the City cannot afford to maintain the staffing level. Vice-Mayor Jones noted he cannot amend the motion to include the additional funding. The motion carried on the following 4-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones Yes Commissioner Grace Yes Mayor Duke Yes Vice-Mayor Jones motioned to adopt Resolution #2013-107, adopting the tentative annual budget for FY 2013-2014; seconded by Commissioner Brandimarte. The motion carried on the following 3-1 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones Yes Commissioner Grace Yes Mayor Duke No 3.3 RESOLUTION#2013-108 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; RE-IMPOSING FIRE RESCUE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2013-108. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, Mayor Duke closed the Public Hearing. Minutes of First Budget Public Hearing 3 Dania Beach City Commission Thursday,September 12,2013—5:01 p.m. Vice-Mayor Jones motioned to adopt Resolution 42013-108 adopting the Fire Rescue Assessments; seconded by Commissioner Grace. Vice-Mayor Jones suggested lowering the residential rate to $150.00. City Manager Baldwin cautioned not to go too low because of our pension obligation. Finance Director Bates advised that dropping the proposed rate would be a reduction of $250,000.00 in additional revenue. He noted the lower the Commission goes now, the higher it will have to go in the future until the obligation peaks and then starts to decrease. Vice-Mayor Jones commented he still wants to lower the rate for the residents. Commissioner Brandimarte spoke in opposition to lowering the proposed rate. Commissioner Grace spoke in support of the $160.00 rate. In response to Mayor Duke, Finance Director Bates noted the proposed fee was calculated based on the actuarial report received from the pension plan. The motion carried on the following 3-1 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones No Commissioner Grace Yes Mayor Duke Yes 3.4 RESOLUTION#2013-109 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER MANAGEMENT SERVICES IN THE CITY OF DANIA BEACH, FLORIDA; IMPOSING AND RE-IMPOSING STORMWATER ASSESSMENTS AGAINST PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2013-109. Mayor Duke opened the Public Hearing. Antonio Arcieri, a landlord in Dania Beach, emphasized that the money collected actually comes from the citizens. He said everything is increasing, and questioned if the millage rate would go down when property values go up. Seeing as there was no one else to speak in favor or opposition, Mayor Duke closed the Public Hearing. Minutes of First Budget Public Hearing 4 Dania Beach City Commission Thursday,September 12,2013—5:01 p.m. Commissioner Grace motioned to adopt Resolution #2013-109 adopting the Stormwater Assessments; seconded by Vice-Mayor Jones. The motion carried on the following 4-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones Yes Commissioner Grace Yes Mayor Duke Yes 3.5 RESOLUTION#2013-110 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE SERVICE ASSESSMENTS IN THE CITY OF DANIA BEACH, FLORIDA; RE-IMPOSING SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE BOUNDARIES OF THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2013-110. Mayor Duke opened the Public Hearing. Pat Wright, 4391 SW 34 h Lane, suggested once a week garbage pickup with once a week recycling, and once a month bulk pickup, in order to cut money out of the solid waste budget. Charles Camacho, 121 NE 3rd Street, questioned why we do not open up bidding and save the residents money. Mayor Duke commented we are overpaying on residential waste hauling, and he is the only one who opposed going with Waste Management three years ago. There is an opportunity when the contact expires in a year and a half to go out to bid and get the price down. Seeing as there was no one else to speak in favor or opposition, Mayor Duke closed the Public Hearing. Commissioner Grace motioned to adopt Resolution #2013-110 adopting the Solid Waste Assessments; seconded by Vice-Mayor Jones. The motion carried on the following 3-1 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones Yes Commissioner Grace Yes Mayor Duke No City Attorney Ansbro requested an Attorney Client Session regarding the airport matter be held on September 24, 2013 at 5:00 p.m. City Manager Baldwin advised that an item regarding the fire inspector position would likely be brought to the Commission at the second budget public hearing. Minutes of First Budget Public Hearing 5 Dania Beach City Commission Thursday,September 12,2013—5:01 p.m. The Commission scheduled an Abatement Hearing for October 10, 2013 at 6:00 p.m. Vice-Mayor Jones noted he and Commissioner Brandimarte are going to Jacksonville on September 20t'for the Florida League of Cities conference. Vice-Mayor Jones motioned to approve travel for himself and Commissioner Brandimarte to attend the Florida League of Cities conference in Jacksonville on September 20, 2013; seconded by Commissioner Brandimarte. The motion carried on the following 4-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones Yes Commissioner Grace Yes Mayor Duke Yes 4. Adjournment Mayor Duke adjourned the meeting at 6:16 p.m. ATTEST: CITY OF*DBEACH d LOUISE STILSON, CMC WALTER B. DUKE, III CITY CLERK MAYOR Approved: September 24, 2013 _ ' ASV Minutes of First Budget Public Hearing 6 Dania Beach City Commission Thursday,September 12,2013—5:01 p.m. City of Dania Beach Commission Ist Budget Hearing FY 2013/14 Recommended Budget September 12, 2013 Suggestions Shared Along the Way" . . . *My pastor — • "Blessed are the brief... for they may be invited back." *My football coach — • "Lead with your strength..." *My English teacher - • "Don't bury the lead !-" 2 of 8 CityPropertyValues Rebound • City Property Values Cityrevenues providing p g increasing for first time funds for community in 5 years... . service improves... . • 2008 values $3,309,466,820 Property Taxes •2009 3,142,559,344 . 2008 receipts $17,452,748 • •• 2010 2,939,189,103 2009 $16,798,253 •• 2011 2,688,806,173 2010 $16,750,836 •• 2012 21627,417,566 2011 $15,8721847 • 2012 $15,604,005 • 2013 ...asses.. $2,687,949,085 • 2013 ........ $16,102,658 3of8 Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills "rolled back" millage rate — 5.7295 mills • Voter Approved Debt millage - .2690 mills • Set 1st Sept. Budget Public Hearing Thurs. 9/12/2013 @ 5:01 p.m. at Dania Beach City Hall • Fire-Rescue Assessment (adj. of $31.58) $ 160.00 y r. • Stormwater Assessment (no change) $ 40.00 Y r. • Residential Solid Waste (adjustment = $2.88 yr.) $ 274.56 Y r. 4of8 Budget -Focus • Susta inability — staffing levels, benefits, debt service, contract costs • Infrastructure - completion of planned Capital Projects • Stormwater runoff infrastructure • Water & Sewer system repairs & replacements • Marina / Beach / Pier improvements • Appearance- • Annual Addition of Neighborhood Oasis projects • Parks & Roadway landscape maintenance • Public Safety — • Work to establish sustainable BSO Police and Fire service costs • Expanded neighborhood solar lighting systems • Growing annual funding cost of City Police & Fire Pension Plan • Customer Service — • Expanding on-line access and information using City's web site and ERP system • Improving meeting video quality and web-broadcasting 5 of General Fund No increase to operating p p Y ro property tax rate • No use of Undesi nated Fund Balance • Public Safet = current $21.9m t0 22 .8m 56% Y c , Police services $11.1m tto $12.Om Pension= $375kt 517k — Fire services $10.7m■to $10.8m Pension = 1.2 $ m1' 1.8m Staff Pay & Benefits Annual Salary Adjustment (2.5%) Retirement Pension Funding Costs — Health Care Costs • (15% Employee partnership coupled with Annual Salary Adj.) 6of8 EnterpriseFunds Water Increased Debt cost from capital loans Working to complete approved Capital projects o Sewer Increased Debt cost from capital loans Increasing annual cost of contract treatment o Stormwater - SRF capital loans not being repaid aid yet - Working to begin construction of SE area improvements approved in 2010/11 — Adding new SW area with DOT and also along Taylor Lane o Parking Beach receipts doing well p g very • Pier - Restaurant success - City rent receipts increasing - Pier contractual management being explored o Marina - Major renovation to by com leted3 14 p / Slip rentals continuing during construction 7of8 Dania Beach "Other" 2013-14 Budget Considerations 1 Paint & Sign — Southwest Community Center $ 3,965 yes 2 CW Thomas Synthetic Field Turf no 3 Creative Arts Council — if separate funding is desired no 4 Arts & Seafood Festival —financial support to CRA $ 10,000 yes s After School Program — Southwest Community Ctr. $ 16,151 yes 6 CW Thomas — Sun Shade Shelter $ 39,180 yes 7 Sun Shade - Other "pocket parks" defer a. (Adler, Mullikin, Melaleuca, Chester Byrd) 8 Frost Park — High Shade Canopy defer 9 CW Thomas —Additional Swim Central Lessons $ 15,300 yes 10 US-1 Contract grass mowing (no weed-eaters) $ 120,000 yes Total "Other" Items not funded by Recommended Budget $ 204,596 Recommended Budget - Commission Contingency $ 547,628 Adjusted Commission Contingency (after budget workshop) $ 343,032 8of8 City of Dania Beach Amendments to Proposed Budget 10-1-2013 to 9-30-2014 Account Description Debit Credit OAmendment for Southwest Community Center-Painting Increase to Recreation Building Maintenance General Fund Repair&Maintenance Services Building 3,965 Decrease to City Commission Contingency General Services-Contingency 3,965 OAmendement for Arts&Seafood Festival Support to CRA Increase Transfers Out to CRA General Services-Transfer Out to CRA 10,000 Decrease to Cit y Commission Contingency General Services-Contingency 10,000 OAmendement for Southwest Community Center-After School Program Increase to Recreation-Part time Salary Part-time Salaries 7,751 Increase to Recreation-Computers Computers 2,150 Increase to Recreation-Software Licneses Repair&Maint.Equipment Maintenance 750 Increase to Recreation-Monthly Internet Services Contractual Services 1,500 Increase to Recreation-Utilities Electricity 4,000 Decrease to City Commission Contingency General Services-Contingency 16,151 OAmendement for CW Thomas Park-Sun Shade Shelter Increase to Recreation-Improvements other than building Improvement Other Than Buildings 39,180 Decrease to City Commission Contingency General Services-Contingency 39,180 OAmendement for CW Thomas Park-Additional Swim Lessons Increase to Recreation-Contractual Services Contractual Services 15,300 Decrease to City Commission Contingency General Services-Contingency 15,300 OAmendement for US1 Lanscaping/Mowing Contract Increase to Public Services Streets-Grounds Maintenance Repairs&Maintenace Grounds 120,000 Decrease to City Commission Contingency 120,000 Total Adjusment to Manager's Proposed Budget Total 204,596 204,596