HomeMy WebLinkAboutR-2013-127 Ratified & Approved Increase to Purchase Order with Port Consolidated not to Exceed $24,999.00 RESOLUTION NO. 2013-127
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RATIFYING AND APPROVING AN INCREASE TO
THE EXISTING CITY PURCHASE ORDER WITH PORT CONSOLIDATED
IN AN AMOUNT NOT TO EXCEED $24,999.00, THEREBY INCREASING
THE TOTAL AMOUNT OF THE PURCHASE ORDER FROM $145,695.90 TO
$170,694.90; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the city government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission, and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen(18) months by other Government
Agencies such as the Federal Government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at$25,000.00; and
WHEREAS, the Director of the Public Services Department had determined that it is
necessary and prudent to purchase gasoline and diesel for the City's vehicles and equipment
fleet, emergency generators and emergency pumps using the Southeast Florida Governmental
Co-Op Bid Agreement pricing during the course of the fiscal year beginning October 1, 2012;
and
WHEREAS, on November 27, 2012, the City Commission approved Resolution Number
2012-152 in the amount of$126,870.00; and
WHEREAS, on July 23, 2013, the Commission approved additional fuel purchases in
Resolution No. 2013-082 for an amount of $18,825.90, bringing the total Purchase Order
encumbrance for fuel purchases necessary to complete commitments for the current fiscal year to
$145,695.90 ; and
WHEREAS, on September 17, 2013, a memorandum was approved by the City Manager
requesting a further emergency approval for additional fuel purchases in the amount of
$24,999.00, which amount is necessary to meet emergency conditions during hurricane season;
and
WHEREAS, the approved Purchase Order with Port Consolidated was approved
reflecting a not to exceed amount of $145,695.90, and therefore, requires City Commission
approval to increase the Purchase Order encumbrance to the approved annual budget amount of
$170,694.90;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct and they are made a specific part of and incorporated into this Resolution by this
reference.
Section 2. That the City Commission ratifies and approves increasing the existing
Purchase Order with Port Consolidated by an amount not to exceed $24,999.00, thereby
increasing the total amount of the Purchase Order from $145,695.90 to $170,694.90 for the
purchase of City fuel.
Section 3. That the proper City officials are authorized to increase the existing City
Purchase Order with Port Consolidated for the purchase of fuel.
Section 4. That the increased purchases of City fuel will be charged to the City Water
and Sewer Funds within Account Number 52-10 to expense an adjusted and revised fiscal year
approved budget appropriation of an amount not to exceed $170,694.90.
Section 5. That all Resolutions or parts of Resolutions in conflict with this
Resolution are repealed to the extent of such conflict.
Section 6. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on October 22, 2013.
ATTEST:
LOUISE STILSON, CMC A WALTER B. DUKE, III
CITY CLERK MAYOR
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RESOLUTION#2013-127
APPROVED AS TO FO ORRECTNESS:
THOMAS J. A SB
CITY ATTORNE
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