HomeMy WebLinkAboutR-2013-153 Executed a Memorandum of Understanding with BSO & Eighteen Cities in Broward County for the 2013 Byrne Justice Assistance Local Solicitation Grant Program (JALSG) RESOLUTION NO. 2013-153
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE
BROWARD SHERIFF'S OFFICE AND WITH EIGHTEEN CITIES IN
BROWARD COUNTY IN CONNECTION WITH THE 2013 BYRNE JUSTICE
ASSISTANCE LOCAL SOLICITATION GRANT PROGRAM (JALSG);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the City of Dania Beach has the opportunity to participate in the 2013 Byrne
Justice Assistance Local Solicitation Grant program (JALSG) with the Broward Sheriff's Office
and eighteen(18)Broward County cities; and
WHEREAS, the City Manager has determined that it is advantageous for the City of
Dania Beach to participate in the program;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the proper City officials are authorized to execute a Memorandum of
Understanding (MOU) with the Broward County Sheriff s Office and with eighteen (18) cities in
Broward County in connection with the 2013 Byrne Justice Assistance Local Solicitation Grant
Program.
Section 2. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 3. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on December 10, 2013.
ATTEST:
LOUISE STILSON, CMC WALTER B. DUKE,III
CITY CLERK MAYOR
APPROVED AS To FO AND CORRECTNESS: o`�p�'S Fier
THOMAS &RNEY
SB O
CITY ATT
2013 EDWARD BYRNE JUSTICE
ASSISTANCE LOCAL SOLICITATION GRANT
MEMORANDUM OF UNDERSTANDING(MOU)
This Memorandum of Understanding(MOU) is being executed by the following
listed participating agencies (hereinafter"participating agencies")":
Broward Sheriffs Office(BSO) City of Hollywood City of Pembroke Pines
City of Coral Springs City of Lauderdale Lakes City of Plantation
City of Dania Beach City of Lauderhill City of Pompano Beach
Town of Davie City of Margate City of Sunrise
City of Deerfield Beach City of Miramar City of Tamarac
City of Fort Lauderdale City of North Lauderdale
City of Hallandale Beach City of Oakland Park
Nothingin this MOU should be construed as limiting or impeding the basic spirit of
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cooperation which exists between the participating agencies,listed above.
WHEREAS,Broward County has been identified as a"disparate"County;and
WHEREAS, the participating agencies have been identified as eligible jurisdictions
able to collectively implement the objectives and goals of the Edward Byrne Justice
Assistance Grant(hereinafter"JAG");and
WHEREAS, the participating agencies have formed a working committee and
developed a course of action to achieve the goals and objectives of the JAG Program;
and
WHEREAS, the BSO has been selected as through this MOU, to administer the
program and serve as the fiscal agent for the disbursement of all funds received for
the JAG Program.
THEREFORE, in consideration of the mutual terms, conditions, promises, and
covenants hereinafter set forth,the participating agencies agree as follows:
Purpose
This MOU establishes the relationship between the parties for participation in the FY
2013 Edward Byrne Justice Assistance Grant (JAG) Local Solicitation Grant Program
(Award Number 2013-DJ-BX-0369).
Procedures
1. The Broward Sheriffs Office (BSO) will serve as the lead agency and grant
administrator for the agencies in Broward County, Florida participating in the
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JAG Program. Pursuant to the JAG Program guidelines, funding for the JAG
Program will be provided to BSO.
2. The BSO shall then disperse the funds to the parties in the amounts
determined by the JAG Program. For municipalities that currently contract
with BSO for law enforcement services, the BSO shall retain the funds for use
in the appropriate BSO Districts pursuant to the contracts for law enforcement
services.
3. Each party shall be responsible for submitting its own application for their
individual JAG Program to the Broward Sheriffs Office. The Broward Sheriffs
Office,Grants Management Office will prepare the single application to include
the Program Narrative and Budget Narrative, and shall submit the application
to the Department of Justice.
The grant award to each party is as follows:
jurisdiction Name Formula-Based Award Less 7.23%Indirect Cost
Allocation
Broward Sheriffs Office $21,316.00 $64,775.00
City of Coral Springs $18,915.00 $17,547.00
City of Dania Beach $15,472.00 $ 6,853.00
Town of Davie $26,300.00 $24,399.00
City of Deerfield Beach $28,610.00 $19,042.00
City of Fort Lauderdale $99,716.00 $92,507.00
City of Hallandale Beach $23,287.00 $21,603.00
City of Hollywood $44,218.00 $41,021.00
City of Lauderdale Lakes $24,329.00 $15,070.00
City of Lauderhill $38,577.00 $35,788.00
City of Margate $11,530.00 $10,696.00
City of Miramar $35,746.00 $33,162..00
City of North Lauderdale $15,721.00 $ 7,084.00
City of Oakland Park $23,196.00 $14,019.00
City of Pembroke Pines $20,070.00 $18,619.00
City of Plantation $21,633.00 $20,069.00
City of Pompano Beach $66,553.00 $54,241.00
City of Sunrise $20,365.00 $18,893.00
Ciq of Tamarac $12,957.00 $12,020.00
TOTAL $568,511.00 $527,408.00
The cities of Dania Beach, Deerfield Beach, Lauderdale Lakes, North Lauderdale,
Oakland Park and Pompano Beach have each agreed to contribute $7,500 to the
Regional Crime Analyst Retention Project, which is described in Exhibit A attached
hereto and incorporated herein.
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Term and Termination
1. This MOU shall remain in effect from October 1, 2012 through September 30,
2016, and its continuation shall be subject to the availability of necessary
funding from the JAG Program.
2. A participating agency may withdraw from this agreement at any time by
providing thirty (30) days written notice of its intent to withdraw to all other
participating agencies.
3. This MOU may be terminated upon the written consent of all parties to this
MOM
Amendments
This MOU may be modified at any time upon the written agreement of all of
the participating agencies.
Insurance and Indemnification
1. Each party agrees to maintain its own comprehensive general liability
insurance, professional liability insurance, automobile liability insurance and
workers compensation insurance policy or maintain a self-insuring fund for
the term of the Agreement in the amounts determined by each party to
adequately insure said party's liability assumed herein, but in no event shall
such coverage be less than the amount of statutory waiver of sovereign
immunity. The participating agencies agree to provide BSO within thirty (30)
days of entering this Agreement with proof of insurance if requested.
2. Each party shall be responsible for the negligent act or omissions of their
respective employees in accordance with Ch. 768.28, Fla. Stat and nothing
herein shall be deemed a waiver of those protections.
Guidelines
In performing its duties, responsibilities and obligations pursuant to this
Agreement,each party agrees to adhere to the requirement standards set forth
in the Office of Justice Programs' Financial Guide, as amended and Federal
OMB Circular A-133,as applicable.
Records
a. Each party understands that any and all records created as a result of
participating in this Program may be subject to public disclosure pursuant to
the Public Records Statute, Fla. Stat. Section 119.07 and shall be responsible
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for compliance with any public records request served upon it and any
resultant award of attorney's fees for noncompliance.
b. Each parry shall maintain its own respective records and documents
associated with MOU sufficient to demonstrate compliance with the terms of
this Agreement for a period of five (5) years from the date of execution of the
MOU and shall allow BSO access to such records upon request.
c. Each parry, its employees or agents, shall allow access to its records
concerning this MOU at reasonable times to BSO, its employees, and agents.
The term "agents" shall include, but is not limited to, auditors retained or
employed by BSO. The term "reasonable" shall be construed according to the
individual party circumstances but ordinarily shall mean during normal
business hours of 8:00 am to 5:00 pm,local time,Monday through Friday.
d. Upon reasonable notice, the participating agency shall provide BSO with any
additional documentation,information,or reports as may be required by BSO.
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This agreement may be executed in counterparts each of which shall be
deemed an original and all of which together shall be considered one and the
same agreement.
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2013 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s)shown below.
Broward County Sheriffs Office
By: Date: •
So6iifIsrael,Sheriff
Approved as to form and legal sufficiency
subject to the execution the parties:
�///By: Date:
Ronald . urger,General Cou sel
Office o neral Counsel
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2013 EDWARD BYRNE JUSTICE ASSISTANCE GRANT MEMORANDUM OF
UNDERSTANDING
IN WITNESS WHEREOF, the parties execute this instrument on the
date(s) shown below.
CITY OF DANIA BEACH
ATTEST:
By:
LOUISE STILSON,CMC WALTER B.DUKE,III
CITY CLERK MAYOR
Date:
Approved as to form and legal sufficiency
subject to the execution by the parties: By:
ROBERT BALDWIN
CITY MANAGER
By: Date:
THOMAS J.ANSBRO
CITY ATTORNEY
2013 JUSTCE ASSISTANCE LOCAL SOLICITATION
Broward County/Broward Sheriff's Office
Analytical Support&Position Retention Project
The Broward Sheriffs Office(BSO),the largest fully accredited sherifFs office,is a full service
public service agency which provides law enforcement,detention,fire rescue and
communication services to the Broward County community. BSO has to prioritize demands for
limited services resources. Due to the diminishing tax rolls in our county,the Sheriffs Office
had to out numerous positions within the agency over the last several years including regional
crime analysts. In spite of our declining funding,crime has not stopped,and as we are
responsible for keeping the streets safe,we must make better use of our diminishing agency
resources. We seek to do this by maintaining operational investigative support to enhance
overall law enforcement effectiveness and continue providing direct law enforcement services to
the appropriate city,county and regional entities necessary for this outcome. The specific goal
of this project is to utilize funds earmarked for the unincorporated areas of Broward County,
supplemented with additional JAG contributions from contract cities within the county,to
provide sufficient financial support for the continuation of one regional crime analyst. This
position currently provides for analytical and investigative support to contact cities and
unincorporated areas in Broward County.
BSO,as the county's law enforcement agency,is responsible for investigating cases which occur
within BSO patrol areas as well as assistance to municipal police and other agencies in matters in
which such expertise is desired. BSO serves as the lead agency on most of the county's
specialized task forces such as gangs,aggressive driving,mortgage fraud,sexual predators/career
criminals,etc. For a variety of reasons,mostly driven by funding,most of these units have no
analytical or investigative support. This structure causes sworn staff to spend time off-the streets
querying databases,gathering intelligence,reviewing evidence and updating databases. These
ministerial functions delay or sometimes prevent detectives from following up on leads,
interviewing witnesses or other law enforcement functions in a timely manner.
Through the provision of analytical and investigative support,many of those functions are
carried out by a person conducting criminal analysis for the respective jurisdictional areas. The
crime analyst assists in developing intelligence files for operations,queries databases for relevant
background data that could assist investigators,as well as provide updates to local and regional
intelligence databases. Continuation of the crime analyst position to support sworn law
enforcement would also equate to detectives,road patrol deputies and supervisors,and district
EXHIBIT "A"
commanders spending significantly]ess time analyzing crime,thus f1reeing up time to implement
crime reduction plans and enforcement operations.
The crime analyst will continue to serve as a feedcr point to augment investigative support
within BSO regions and districts by providing a high level of expertise and support to the
identification of suspects resulting in their arrests. This position provides the following types of
support:
Analysis of all municipal and regional crime information and intelligence.
Hot-Spot Mapping.
Pin Point Mapping.
Review incident reports to identify trends.
UCR Analysis.
Prepare and disseminate intelligence bulletins.
Query of Report Writing systems,
Project Budget
Total Grant Allocation from Broward County: $21,316
Administrative Costs—7.23% $ 1.541
Total Available from Broward County $19,775
The respective contributions from the participating municipalities and region are:
District Amount
Broward County $19,775
Dania Beach $7,500
Deerfield Beach $7,500
Lauderdale Lakes $7,500
North Lauderdale $7,500
Oakland Park $7,500
Pompano Beach $7,500
Grand Total $64,775