HomeMy WebLinkAboutR-2013-154 Approved the Purchase of Services from Premiere Design Solutions, Inc. for a Stormwater Project for NE 7 Avenue & Taylor Lane not to exceed $45,000.00 without Bidding & Advertisement RESOLUTION NO. 2013-154
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RATIFYING AND APPROVING THE CITY
MANAGER'S EMERGENCY APPROVAL TO PURCHASE SERVICES
FROM PREMIERE DESIGN SOLUTIONS, INC. ("PDS"), RELATING TO
ENGINEERING DESIGN SERVICES FOR A STORMWATER PROJECT FOR
NE 7Tx AVENUE AND TAYLOR LANE IN THE CITY OF DANIA BEACH,
WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT
FOR BIDS, IN AN AMOUNT NOT TO EXCEED FORTY-FIVE THOUSAND
DOLLARS ($45,000.00); PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the city government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission, and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies such as the Federal Government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at$25,000.00; and
WHEREAS, on April 25, 2013 a meeting was held between Broward County Aviation
Department ("BCAD") staff and City staff to discuss flooding issues and complaints from
property owners south of the new Airport runway under construction, relating to Taylor Lane in
the City of Dania Beach; and
WHEREAS, on May 8, 2013, a Memorandum was forwarded to and approved by the
City Manager,regarding the flooding issues on Taylor Lane; and
WHEREAS, as mentioned in that memorandum, Taylor Lane and adjacent areas are
landlocked, and staff is investigating options, including excavating swale areas to create
retention areas;a final solution would be the construction of a storm water drainage system; and
WHEREAS, during that time, Public Services Department staff were in active
communication with BCAD for possible funding of this project; and
WHEREAS, in order to develop a reliable cost estimate of the project requested by the
County on short notice, and since PDS was already an established sub-consultant for the Airport
Project and familiar with all site utilities and storm water issues in the immediate area, Public
Services management recommended, and the City Manager approved, an agreement engaging
PDS to render the necessary storm water engineering design and permitting services in the
amount of$24,500.00, without requesting or obtaining a City purchase order; and
WHEREAS, PDS has performed the approved work in May and submitted the
necessary storm water engineering plans to the City, and has procured the necessary permits
from the County contract to construct this project and it may be constructed under the City-
County Airport Settlement Agreement recently approved by both the City and the County; and
WHEREAS, PDS is now being recommended by Public Services management to
provide construction management and monitoring services for the project once the work is
undertaken; and
WHEREAS, the Administration supports the further use and engagement of PDS to
perform construction management and monitoring services for this project to ensure all work is
completed properly and as planned, bringing the total engineering services cost with PDS to
$45,000.00;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified, made a part of and are
incorporated into this Resolution by this reference.
Section 2. That the Commission ratifies and approves the original engineering design
and permitting contract with PDS in an amount not to exceed Twenty-four Thousand Two
Hundred Dollars ($24,200.00) for the Stormwater Project design and permitting identified above.
Section 3. That the Commission further approves the continuing use of PDS for
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construction management and monitoring services in an amount not to exceed Twenty Thousand
Eight Hundred Dollars ($20,800.00) as recommended by Public Services management and
authorizes the execution of appropriate documents by the City Manager to engage PDS for these
added services,thus providing a total appropriation of$45,000.000 for engineering services with
PDS on this project and further directing that the appropriate City officials are authorized to pay
for this procurement.
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Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to an agreement for such services, which are deemed necessary and in the best interest
of the City.
Section 5. Funding for this project was not planned in the approved annual budget
and therefore, funds shall be provided by transfer of $45,000.00 from the Storm water Fund
Contingency Expenditure Account No. 403-38-01-538-99-10 to the Storm water Fund,
Professional Services Account No. 403-38-01-538-31-10.
Section 6. That all resolutions in conflict with this Resolution are repealed to the
extent of such conflict.
Section 7. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on December 10,2013.
ATTEST:
LOUISE STILSON, CMC WALT R B. DUKE, III
CITY CLERK MAYOR
APPROVED AS TO FORM CORRECTNESS:
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THOMAS . ANAkOJ
CITY ATTORNEY
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