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Home My WebLink AboutR-2014-037 - Utilized $87,337.13 Available in the Marina Construction Project Contingency Account to Fund Change Order No. 2 for cost increases with Shoreline Foundation, Inc. RESOLUTION NO. 2014-037 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO UTILIZE AN AMOUNT OF EIGHTY SEVEN THOUSAND THREE HUNDRED THIRTY-SEVEN DOLLARS AND THIRTEEN CENTS ($87,337.13) AVAILABLE IN THE MARINA CONSTRUCTION PROJECT CONTINGENCY ACCOUNT TO FUND AN APPROVED SECOND CHANGE ORDER (CHANGE ORDER #2) FOR MARINA CONSTRUCTION AGREEMENT COST INCREASES WITH SHORELINE FOUNDATION, INC.; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City approved a project appropriation in a total amount of $7,500,000.00 for the Marina Improvement-Phase II Construction Project that was assembled through a combination of City General Fund cash advances, County Broward Boating Improvement Program (`BBIP") grant awards, and Florida Inland Navigation District ("FIND") grant awards; and WHEREAS, a construction bid award and Agreement were approved in an amount of $6,186,787.00 with Shoreline Foundation, Inc., for the Marina Construction-Phase II Project, and a separate project oversight appropriation for Consulting Engineer oversight was provided in the amount of $544,810.00 with Craven Thompson & Associates, Inc., resulting in a remaining available project appropriation of$768,403.00; and WHEREAS, through August 16, 2013, the Administration has expended a total amount of$160,510.73 to separately pay for Project construction insurance, Project permits, and other Project consulting costs, using available funding appropriations and resulting in a current available appropriation balance of$607,892.27; and WHEREAS, on September 10, 2013, the City Commission approved Resolution No. 2013-093 pertaining to Change Order No. 1 which consisted of change orders 1-13 in a total amount of$156,789.99; and WHEREAS, at various stages of the Project, several unforeseen site conditions and related changes have been encountered that have resulted in twenty-one (21) change orders requests to the City received from the Project construction contractor, Shoreline Foundation, Inc.; and WHEREAS, these change orders have been reviewed by the City's Project Consulting Engineer at Craven Thompson & Associates, Inc., as well as the City Public Services Department Director and City Engineer; and WHEREAS, upon the review and recommendation of the Project Engineer at Craven Thompson and Associates, Inc., as well as the Public Services Department Director and City Engineer, the Administration recommends City Commission approval for the use of available Marina Construction Project appropriation funding to add a total not to exceed amount of $87,337.13 to the original Shoreline Foundation, Inc. Marina Construction-Phase II Project Agreement, and further to approve the related Change Order No. 2 in an amount not to exceed $87,337.13; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the foregoing "Whereas" clauses are true and correct and they are incorporated into this Resolution by this reference. Section 2. That the Marina Construction Project Change Order No. 2 summary, a copy of which is attached as Exhibit "A" is made a part of and is incorporated into this Resolution by reference. Section 3. That the City Manager and City Attorney are authorized to make minor revisions to such Change Order No. 2 as are deemed necessary and proper for the best interests of the City. Section 4. That funding is currently available from within the approved Marina Construction-Phase II Project to pay for Change Order No. 2 and this amount will be added in an amount not to exceed $87,337.13 to the Shoreline Foundation, Inc. purchase order of which $25,000.00 shall require separate approval by the City Manager for use and payment as needed for the completion of the Project, bringing the total approved construction change orders to $244,127.12 or approximately 4%of the original contract cost. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION#2014-037 Section 6. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on May 13, 2014. `S F/f�qp ATTEST: LOUISE STILSON, CMC A ER DUKE, III CITY CLERK , gyp, YOR � 1 APPROVED AS TO FO AND CORRECTNESS: THOMA J. SBRO CITY ATTORNEY 3 RESOLUTION#2014-037 Exhibit A City of Dania Beach Municipal Marina Project Summary of Change Order Requests CHANGE ORDER NO.2 April 17,2014 14. CHANGE ORDER Date Submitted: 8/28/13(revised 2/11/14) Purpose: Supply and install water meter boxes and valves Justification: Add meters to docks not required by permit but requested by Public Services for control determination of flow to docks. Status: Scope approved to be paid$3,169.89 from$25,000.00 allowance from City approved Change Order 1. Amount: 0 15. CHANGE ORDER Date Submitted: 8/28/13 revised 1 21 14 Purpose: Supply and install grease solids interceptor for fish grinder station. Justification: Supply grease and solids interceptor not required for permit but required by County Inspector. Status: Scope of work approved to be paid $5,778.39 from$25,000.00 allowance from City approved Change Order 1. Amount: 0 16. CHANGE ORDER Date Submitted: 8/26/13(revised 2/5/14) Purpose: Supply and install additional plumbing and rebar associated with trench drain in breezeway. Justification: Supply and install additional plumbing and rebar associated with trench drain in breezeway to coordinate with building footer size. Status: Scope of work approved to be paid $1,391.22 from$25,000.00 allowance from City approved Change Order 1. Amount: 0 17. CHANGE ORDER Date Submitted: 8/13/14(revised 2/7/14) Purpose: Additional work associated with MOPS lift station Justification: Consultants review of contractors change order information determined additional work not justified as MOPS was station on plans and alternates submitted were not equals and equipment required was not optional but stated as included. Status: Change Order rejected Amount: 0 18 CHANGE ORDER Date Submitted: 11/05/13 Purpose: Costs associated with hanging utilities along docks Justification: Consultants review indicated docks were selected by contractor and therefore additional costs are not valid. Status:Change Order rejected Amount: 0 19. CHANGE ORDER Date Submitted: 11/05/13(revised 6/7/13) Purpose: Install isolation valves at docks Justification: At the request of Public Services install isolation valves to control flow at docks. Status: Scope of work approved to be paid$1,679.94 from$25,000.00 allowance from City approved Change Order 1 Amount: 0 20. CHANGE ORDER Date Submitted: 11/05/13(revised 11/5/13) Purpose: Construct expansion joints in seawall cap. Justification: Additional fire and roofing permit fees as agreed upon City to pay 50%of permit fees. Status: Scope of work approved to be paid$1,696.32 from$25,000.00 allowance from City approved Change Order 1 Amount: 0 21. CHANGE ORDER Date Submitted: 11/20/13(revised 03/26/14) Purpose: Construct field modifications to southern drainage structure and rework existing pipe. Justification: Unforeseen existing pipe conditions required field modifications to proposed structure,additional excavation and dewatering,additional survey,and additional pipe in tight area. Status: Partial Scope of work approved Amount: Negotiated not to exceed$23.846.61. 22. CHANGE ORDER Date Submitted: 11/06/13 Purpose: Additional footer work at kiosks Justification: Performed additional work to accommodate conflicts between Kiosk footers and Seawall. Status: Scope of work approved to be paid$5,032.63 from$25,000.00 allowance from City approved Change Order 1 Amount: 0 23. CHANGE ORDER Date Submitted: 3/22/13(revised 6/7/13) Purpose:Additional valves at backflows Justification: Additional valves requested by County Inspector. Status: Rejected inspector allowed construction per plans. Amount: 0 24. CHANGE ORDER Date Submitted: 1/27/14 Purpose: Gate access and controls Justification: For selection of gate access and controls above the amount of security allowance. Status: Scope of work rejected to be performed per bid plans and additional security to be selected separately by City. Amount: 0 2S. CHANGE ORDER Date Submitted: 11/20/13(revised 3/22/14) Purpose: Rework existing base rock and prep for repaving asphalt above base rock layer Justification: Existing asphalt thickness was less than standard 1"so milling of 1"of asphalt and replacing asphalt required reworking of rock and prep of rock for new application of asphalt. Status: Scope of work approved Amount: Negotiated not to exceed$10,506.38 26. CHANGE ORDER Date Submitted: 11/23/13(revised 3/14/14) Purpose: Construct concrete footer for bollard lights at 170 MPH design instead of 150 MPH. Justification: Rejected as contractor could not provide alternate shop drawing detail meeting building department requirements or approval. Status: Change Order rejected Amount: 0 27. CHANGE ORDER Date Submitted: 1/27/14(revised 3/26/14) Purpose: Fence Revisions Justification: Revise Fence per City and FAU requested changes Status: Scope of work approved Amount: Negotiated not to exceed$12,668.44 28. CHANGE ORDER Date Submitted: 1/6/14 Purpose: Additional curbing striping and sealcoating. Justification: Provide additional curbing striping and sealcoating to improve parking lot conditions near to project. Status: Rejected work to be done by City separately Amount: 0 29. CHANGE ORDER Date Submitted: 1/7/14 Purpose: Change the lights and grills to surface mounted in the office Justification: Lights and grills selected do not fit within truss system Status: Rejected contractor should coordinate prior to purchase of items Amount: 0 30. CHANGE ORDER Date Submitted: 3/22/13(revised 6/7/13) Purpose: Dispose of non-commercial dredging material. Justification: Testing of dredging area after award of contract determined some contaminated material to be removed within dredging area. Status: Scope of work approved to be paid$5,486.48 from$25,000.00 allowance from City approved change order 1. Amount: 0 31. CHANGE ORDER Date Submitted: 1/29/14 Purpose: Surveillance cameras Justification: Install surveillance cameras for security system. Status: Rejected to be installed by City at later date. Amount: 0 32. CHANGE ORDER Date Submitted: 2/3/14 Purpose: Security cameras and car access readers beyond security allowance Justification: Security cameras and car access readers beyond security allowance Status: Rejected to be installed by City at later date. Amount: 0 33. CHANGE ORDER Date Submitted: 2/25/14 Purpose: Install gate hardware per permit plans revised after bid set. Justification: Install gate hardware as listed in permit plans different than hardware listed in bid set. Status: Rejected install per bid set. Amount: 0 34. CHANGE ORDER Date Submitted: 3/12/14 Purpose: Upgrade roofing material from bid set selection Justification: Upgrade roofing materials from bid set selection to insure warranty of roof. Status: Scope of work approved Amount: Negotiated not to exceed$15,315.70 The sub total of the requested change orders above is$62,337.13 Additionally we would request that allowance for any future unexpected field conditions in the amount of$25,000.00 Total requested amount for change orders$$87,337.13