HomeMy WebLinkAboutBEA Architects Ocean Park Presentation^ EDSA Ocean Park Presentation^ Kimley-Horn Ocean Park Presentation^ Minutes of Meeting - June 10, 2014 MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, JUNE 10, 2014 — 7:00 P.M.
1. Call to Order/Roll Call
Mayor Duke called the meeting to order at 7:00 p.m.
Present:
Mayor: Walter B. Duke, III
Commissioners: Bobbie H. Grace
Albert C. Jones
Assistant City Manager: Colin Donnelly
City Attorney: Thomas Ansbro
Deputy City Clerk: Tom Schneider
Absent:
Vice-Mayor: Chickie Brandimarte
Commissioner Jones motioned to excuse Vice-Mayor Brandimarte; seconded by
Commissioner Grace. The motion carried unanimously.
2. Invocation and Pledge of Allegiance
Commissioner Grace gave the invocation followed by the Pledge of Allegiance to the United
States Flag.
3. Presentations and Special Event Approvals
3.1 Approve the Parks, Recreation and Community Affairs Advisory Board
recommendation for a full waiver fee of $800.00 for the Chamber of Commerce to
utilize the I. T. Parker Community Center for their 2nd Annual Fishing Tournament,
on June 28, 2014, from 10:00 a.m. - 6:00 p.m.
Commissioner Grace motioned to approve the Special Event request for the Chamber of
Commerce, including the fee waiver; seconded by Commissioner Jones. The motion
carried unanimously.
3.2 Presentations by the firms for RFQ#14-010, Ocean Park Revitalization Plan—Phase I
Mark LaFerrier, Director of Community Development, gave an overview of the RFQ process
and noted the criteria used by the bid review committee, which ranked EDSA as number one,
Kimley-Horn&Associates as number two, and BEA Architects, Inc., as number three.
Jose Fernandez, Deputy Project Manager, BEA Architects, Inc., introduced the principals of the
firms comprising his team, and each gave a portion of the presentation, a copy of which is
attached to and incorporated in these minutes.
Commissioner Jones questioned the make-up of BEA's team; who would be onsite; whether they
would have an office in Dania Beach; how they plan to incorporate into the master plan
communication with other stakeholders in order to minimize change orders; whether they would
be willing to take on the responsibility and some of the costs for issues that arise that should have
been discussed during pre-construction; and if the firm has any litigation.
Mr. Fernandez responded he would be the point person for this project, and although commuting
is not an issue, they are in a position to have a representative here for the project. He spoke of
community outreach, investigations, and meetings as being essential to overcoming hurdles with
the existing infrastructure. He explained his firm's due diligence process, quality control, and
experience that enables them to avoid unforeseen circumstances, and noted they have no open
litigation.
Kona Gray, Principal of EDSA, gave a presentation, a copy of which is attached to and
incorporated in these minutes.
Commissioner Jones asked if there would be a construction office onsite; whether EDSA would
absorb some responsibility and cost for change orders due to something that should have been
discussed during pre-construction; if subcontractors would be sought and if there would be an
opportunity for local residents to be hired; and the status of the firm's litigation.
Mr. Gray responded a representative from EDSA would be onsite, and the firm is ten minutes
away. He said they would work with the City if something unforeseen arises, especially if it
could have been worked out earlier. He added they have a cost estimator on their team, and
meeting with citizens and departments is all part of how they do business. Mr. Gray said their
team is put together presently, but they do encourage local contractors being brought in by the
larger ones to work together. He noted the two litigation cases are in negotiation and he is
unable to discuss them.
Commissioner Jones suggested the name Ocean Park be dropped as residents feel the beach does
not need to be renamed.
Stefano Viola, Project Manager, Kimley-Horn & Associates, gave a presentation, a copy of
which is attached to and incorporated in these minutes.
Commissioner Jones questioned whether they would have an onsite office and who would be the
point person. He spoke of change orders and the importance of getting input in order to avoid
issues arising that should have been taken care of during the pre-construction phase. He said this
is a major concern in making sure the project comes in at budget, and we would be depending on
Kimley-Horn's expertise, experience, and due diligence. Lastly, he asked if they have any
litigation.
Minutes of Regular Meeting 2
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
Mr. Viola responded the project would be run out of their Plantation office, and he would be the
direct contact for the project. He spoke of their Miramar project where he regularly works and
talks with staff, and noted they have no major litigation. Mr. Viola added they have a quality
assurance/quality control program to look at and handle everything prior to construction.
The Commission ranked the firms as follows:
Firm Commissioner Commissioner Mayor Overall
Grace Jones Duke Ranking
BEA
Architects, 3 3 2 3
Inc.
EDSA 1 1 1 1
Kimley-Horn
&Associates 2 2 3 2
Commissioner Grace motioned to direct staff to negotiate with the number one ranked
firm, EDSA, and if unsuccessful, to negotiate with the second ranked firm, Kimley-Horn &
Associates; seconded by Commissioner Jones. The motion carried unanimously.
4. Proclamations
There were no proclamations at this meeting.
5. Citizen Comments
Carolyn Jones, 722 SW 3`d Street, introduced Zachary McKinney, scholarship winner of the
2014 Martin Luther King Charitable Corporation Scholarship, noting he was unable to attend the
last Commission meeting when the other winners were presented.
Charles Camacho, 121 NE 3`d Street, gave an update on the Autocross Car Show event at Jai
Alai for Relay for Life.
6. Public Safety Reports
Captain Kevin Granville, BSO Chief of Police, provided an update on burglary conveyances and
thefts in the City.
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
Commissioner Jones asked if the computer and software have been received for the cameras.
Captain Granville responded in the affirmative and noted there has been an issue with one of the
cameras.
Commissioner Jones suggested looking into utilizing the cameras in different sections of the City
where there are problems and also using decoys to apprehend perpetrators.
Battalion Chief Sean Brown, BSO Fire Marshall's Office, said the Comprehensive Emergency
Management Plan would be updated with hospital information; additionally, he is putting
information together on infant suffocation. Lastly, he commented on the Hurricane
PrepareAthon expo held last weekend.
Mayor Duke noted the alarm beeping in City Hall is being handled, as he addressed this matter
with staff.
7. Consent Agenda
7.1 Minutes:
Approve Minutes of May 27, 2014 City Commission Meeting
Approve Minutes of June 4, 2-14 Abatement Hearing
7.2 Travel Requests:
Request of Kristin Milligan, Human Resources Assistant, to attend the Florida Public Human
Resources Association Conference in Marco Island, Florida, on July 13-16, 2014 (Estimated
cost$1,141.20)
Request of Colin Donnelly, Assistant City Manager, to attend the Florida Inland Navigation
District Board of Commissioners Meeting in Cocoa Beach, Florida, on June 19-20, 2014
(Estimated cost$428.22)
Resolutions
7.3 RESOLUTION#2014-045
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA,REQUESTING
APPROVAL FROM THE CITY COMMISSION OF THE CITY OF DANIA BEACH FOR BID
ADVERTISEMENT FOR THE "OASIS VIII - NEIGHBORHOOD IMPROVEMENT PROJECT" WHERE
BIDDING IS EXPECTED TO BE SOUGHT BY THE CITY ADMINISTRATION;PROVIDING FOR FUNDING;
PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.4 RESOLUTION#2014-046
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE CITY TO PARTICIPATE IN THE 2014 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE LOCAL SOLICITATION GRANT ("JALSG"), A FORMULA GRANT PROVIDED BY THE
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
UNITED STATES DEPARTMENT OF JUSTICE, TO PROVIDE FEDERAL CRIMINAL JUSTICE FUNDING
TO STATE AND LOCAL JURISDICTIONS FOR CRIME PREVENTION PROGRAMS WITHIN THE CITY IN
AN AMOUNT NOT TO EXCEED $14,353.00;AUTHORIZING THE PROPER CITY OFFICIALS TO ACCEPT
AND EXECUTE A GRANT AGREEMENT, IF AWARDED TO THE CITY; PROVIDING FOR CONFLICTS;
FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
Commissioner Grace motioned to adopt the Consent Agenda; seconded by Commissioner
Jones. The motion carried unanimously.
8. Bids and Requests for Proposals
There were no proposals on this agenda.
9. Public Hearings and Site Plans
9.1 ORDINANCE#2014-008
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
CHAPTER 5, ENTITLED "ANIMALS AND FOWL" OF THE CITY CODE OF ORDINANCES OF THE CITY
OF DANIA BEACH, BY CREATING SECTION 5-14, TO BE ENTITLED "RETAIL SALE OF DOGS AND
CATS'; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE. (SECOND READING)
City Attorney Ansbro read the title of Ordinance#2014-008, and noted there are currently no pet
shops in Dania Beach; this is intended to be proactive.
Mayor Duke opened the Public Hearing.
Michele Lazarow, City Commissioner of Hallandale Beach, spoke in favor of the ordinance and
thanked the Commission for their support.
Don Anthony, Communications Director for Animal Right's Foundation of Florida, spoke in
support of the ordinance.
Seeing as there was no one else to speak in favor or opposition, Mayor Duke closed the Public
Hearing.
Commissioner Jones motioned to adopt Ordinance#2014-008,on second reading; seconded
by Commissioner Grace. The motion carried unanimously.
10. Discussion and Possible Action
There were no discussion items on this agenda.
Minutes of Regular Meeting 5
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
11. Commission Comments
11.1 Commissioner Grace
Commissioner Grace spoke of social and community events.
Commissioner Grace thanked Public Services for cleaning up NW 1st
Commissioner Grace noted the City of Hollywood has been doing code enforcement in Dania
Beach and asked the City Manager to follow up with a phone call or letter.
11.2 Commissioner Jones
Commissioner Jones asked for an update on residents' request for a stop sign on SE 4th Avenue.
Dominic Orlando, Director of Public Services, clarified the request was for SE 5th Street and SE
4th Avenue, and noted the County did a traffic count and a four-way stop cannot be added at this
intersection.
Commissioner Jones questioned if Children at Play signage could be installed by the City.
Director Orlando said the County will remove signs that do not meet their standards, but staff
will look into it. He suggested perhaps BSO should be called since the traffic count did not
indicate that speeding is occurring, as was the complaint made by the residents.
Commissioner Jones asked for an update on the drainage and swales on Taylor Road.
Director Orlando responded we are awaiting word from Broward County regarding negotiations
with their contractor; the County is addressing stop signs which were knocked down, and the
addition of street name signs is being addressed by the County and the airport. He added FPL
was contacted about the overgrowth on their property, and the City now has provisions to pump
floodwater out of the area.
Commissioner Jones asked for an update on the replacement of plants along Phippen Waiters
Road,NW 1 st Street, and SW 2"d Avenue.
Director Orlando said he directed Public Services staff to remove dead or dying trees, and
although there is no plan to replace them yet, plants will be selected to fit the area unless there
are power lines overhead. He noted City staff will clean up SW 2"d Avenue because it is not in
Lawn Wizard's contract, which will be updated to add areas not currently included.
Determination of who will maintain SW 2"d Avenue is the first step because ultimately it is the
homeowners' responsibility. ,
Commissioner Jones asked about follow-up regarding a resident who had inquired about getting
a solar or FPL light near P.J. Meli Park.
Minutes of Regular Meeting
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
Director Orlando described the different options being looked at to install a light in the area.
Assistant City Manager Donnelly clarified City staff met with the resident, who pointed out the
location, and the matter is being addressed.
Commissioner Jones spoke of recent social and community events, including the Hurricane
PrepareAthon.
11.4 Mayor Duke
Mayor Duke complimented Commissioner Grace for her representation of the City at Monroe
Udell's service.
12. Appointments
Commissioner Jones motioned to re-appoint all of former Commissioner Flury's board
appointments; motion died for lack of a second.
Commissioner Grace motioned to appoint Luis Rimoli to the Creative Arts Council
Advisory Board; seconded by Mayor Duke.
Commissioner Jones felt the appointment should be continued until Vice-Mayor Brandimarte is
present.
The motion carried on a 2 to 1 voice vote. (Commissioner Jones voted no)
Commissioner Grace motioned to appoint Mike Grady as Mayor Duke's appointment to
the Marine Advisory Board; seconded by Mayor Duke.
Commissioner Jones felt that since Vice-Mayor Brandimarte is not present, the appointment
should be continued.
The motion carried on a 2 to 1 voice vote. (Commissioner Jones voted no)
13. Administrative Reports
13.1 City Manager
Assistant City Manager Donnelly noted one bid was received for Oasis V, and because it is a
CDBG project and the County is involved in the process,the project will be re-bid.
13.2 City Attorney
City Attorney Ansbro echoed the remarks made by the Commission about Monroe Udell.
Minutes of Regular Meeting 7
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
i
13.3 City Clerk -Reminders
Tuesday, June 24, 2014 - 7:00 p.m. City Commission Meeting
Tuesday,July 22, 2014 - 7:00 p.m. City Commission Meeting
Tuesday, August 26,2014 - 7:00 p.m. City Commission Meeting
14. Adjournment
Mayor Duke adjourned the meeting at 8:39 p.m.
ATTEST: CITY F D I.A.BEACH
G'y
LOUISE STILSON, CMC TER B. DUKE, III
CITY CLERK ��,o`�ARQS FAG MIKYOR
Approved: June 24, 2014
Minutes of Regular Meeting 8
Dania Beach City Commission
Tuesday,June 10,2014—7:00 p.m.
Dania Beach City Commission �
Ranking Sheet
RFQ #14-010—Dania Beach Ocean Park Revitalization Plan—Phase I
Tuesday, June 10, 2014 — 7:00 p.m.
Firm Commissioner Commissioner Vice-Mayor Mayor Overall
Grace Jones Brandimarte Duke Ranking
BEA Architects,
Inc. ?
EDSA
Kimley-Horn&
Associates p�
Dania Beach City Commission
Ranking Sheet
RFQ #14-010—Dania Beach Ocean Park Revitalization Plan—Phase I
Tuesday, June 10, 2014 — 7:00 p.m.
Firm Commissioner Commissioner Vice-Mayor Mayor Overall
Grace Jones Brandimarte Duke Ranking
BEA Architects, •-�
Inc.
EDSA
Kimley-Horn&
Associates
Dania Beach City Commission `
Ranking Sheet
RFQ #14-010—Dania Beach Ocean Park Revitalization Plan—Phase I
Tuesday, June 10, 2014— 7:00 p.m.
Firm Commissioner Commissioner Vice-Mayor Mayor Overall
Grace Jones Brandimarte Duke Ranking
BEA Architects,
Inc.
EDSA
Kimley-Horn &
Associates
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inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak If more than 10 speakers
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COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE
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be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda Each
speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall
inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak If more than 10 speakers
express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted
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res slue S
2) PUBLIC HEARINGS—ITEM#Ff_(AS PRINTED ON AGENDA)
PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A
SITE PLAN,VARIANCE,SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER,YOU
ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMEM OR
TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S
REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE IN THE CITY CLERK'S
OFFICE,OR ON THE CITY WEBSTTE:W W W.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
GAAgenda\PUBLIC SPEAKING FORM doc
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