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Home My WebLink AboutSpecial Budget Meeting - July 22, 2014 MINUTES OF MEETING DANIA BEACH CITY COMMISSION SPECIAL BUDGET MEETING TUESDAY, JULY 22, 2014 — 6:00 P.M. 1. Call to Order/Roll Call Mayor Duke called the meeting to order at 6:00 p.m. Present: Mayor: Walter B. Duke, III Vice-Mayor: Chickie Brandimarte Commissioners: Bobbie H. Grace Albert C. Jones City Manager: Robert Baldwin City Attorney: Thomas J.Ansbro City Clerk: Louise Stilson 2. Presentations City Manager Baldwin noted a Budget Workshop would be held before the two public hearings in September. He recommended that the Commission not set the millage lower than it was last year;to do otherwise would make budget cuts necessary. Mark Bates, Director of Finance, presented a PowerPoint of the proposed budget, which is attached to and incorporated in these minutes. Commissioner Grace questioned the General Employees Union contract, street paving in the southeast section, lifeguards at the beach, fire rescue staffing, and funding to deal with consequences of a hurricane. Director Bates responded a salary increase is budgeted for non-union employees effective October 1, 2014; if the Union ratifies an agreement by that time, they will also receive an increase. It is anticipated that as the southeast stormwater improvements are made, the underground utilities, sidewalks, and streets would be done in tandem. Director Bates explained the addition of two full-time lifeguards and the reduction of hours for part-time lifeguards. He noted there would be no changes to the fire rescue staffing, and there is a$1.9 million emergency reserve for hurricanes. Commissioner Jones questioned where funding for emergency vehicles would come from. Director Bates responded all of the fire and rescue services are funded from the General Fund. The City Manager has had discussions with BSO to establish annual lease agreements when they purchase new equipment in order to avoid sporadic large capital costs to the City. He noted purchases may begin in the next year or two. Commissioner Jones commented about road repaving and bridge repairs, including inspections, and noted he had previously asked for a list. He added he wants to use some of the beach parking funds to maintain the parking garage. Director Bates noted the parking fund provides approximately $170,000.00 for maintenance and operation of the garage. 3. Resolutions 3.1 RESOLUTION#2014-051 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2014-15 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-051. Commissioner Jones motioned to adopt Resolution#2014-051, setting the Tentative Millage Rate at 5.9998 Mills, and the Debt Millage Rate at 0.2595, for a combined total of 6.2593 Mills; seconded by Vice-Mayor Brandimarte. The motion carried unanimously. 3.2 RESOLUTION#2014-052 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE "NOT TO EXCEED" ASSESSMENT RATE FOR FIRE RESCUE ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC DARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-052. Commissioner Jones motioned to adopt Resolution #2014-052, establishing the Fire Assessment Rates; seconded by Vice-Mayor Brandimarte. The motion carried unanimously. 3.3 RESOLUTION#2014-053 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER SERVICES, FACILITIES AND PROGRAMS WITHIN THE CITY Minutes of Special Budget Meeting 2 Dania Beach City Commission Tuesday,July 22,2014—6:00 p.m. OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR STORMWATER ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-053. Commissioner Jones motioned to adopt Resolution #2014-053, setting the not to exceed Stormwater Assessment fee at $40.00; seconded by Vice-Mayor Brandimarte. The motion carried unanimously. 3.4 RESOLUTION#2014-054 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN BOUNDARIES OF THE CITY OF DANIA BEACH, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-054. Commissioner Jones motioned to adopt Resolution #2014-054, setting the not to exceed Solid Waste Assessment at $277.92 for each dwelling unit; seconded by Vice-Mayor Brandimarte. The motion carried unanimously. 4. Adjournment Mayor Duke adjourned the meeting at 6:30 p.m. ATTEST: CITY j0FIA BEACH LOUISE STILSON, CMC ��`° FIB WA ER B. DUKE, III CITY CLERK MAYOR 1 1 Approved: August 26, 2014 aho ' Minutes of Special Budget Meeting 3 Dania Beach City Commission Tuesday,July 22,2014—6:00 p.m. City of Dania Beach FY 2014/ 15 Recommended Budget CityProperty Values Rebound • City Property Pro ert Values City revenues providing increasing for the second funds for community consecutive time in service improves... . six years... . Property Taxes • 2008 tax values$3,309,466,820 2008 receipts $17,452,748 0 2009 31142,559,344 2009 $16,798,253 0 2010 2,939,189,103 2010 $16,750,836 0 2011 2,688,806,173 2011 $15,872,847 0 2012 21550,120,331 2012 $15,604,005 0 2013 21671,694,774 2013 $16,102,658 • 2014/15.... $2o791,734,05- 2— 2014/15... $16JOM6 Preliminary, Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills • "rolled back" millage rate — 5.7632 mills • Voter Approved Debt millage - .2595 mills • Set 15t Sept. Budget Public Hearing Mon. 9/15/2012 @ 6:00 p.m. at Dania Beach City Hall • Fire-Rescue Assessment ono change) $ 160.00 yr. • Stormwater Assessment ono change) $ 40.00 yr. • Residential Solid Waste (adjustment = $3.36 yr.) $ 277.92 yr. Financial Status • Economic growth at State and Local levels has arrived - and continues to build momentum . Second consecutive Property Value Increase in 6 years • 2008 total Tax Value (top) $3.309 b • 2013 It It $2.672 b decline of 21.5% over 5 years • 2014 It It $2.781 b +4.6% • Personnel costs - focus on sustainability; rising cost of retirement funding and health care. • Investment earnin sg_- expected to remain low. • City Tax base - continued recovery projected — aided by investments in City neighborhoods, beach & gateway appearance, infrastructure and economic development. • User Fees / Assessments- No change in Fire assessment, Stormwater assessment. Small to Solid Waste hauler's fee. Budget Focus • Sustainability — staffing levels, benefits, debt service, contract costs • Infrastructure completion and maintenance of planned & funded Capital Projects Stormwater runoff infrastructure • Water & Sewer system repairs & replacements • Beach Area improvements • Phase I ... already funded and underdevelopment • Phase 11 ... annual funding —$520,000 being accumulated from Parking and Beach Pier restaurant • Roadway repaving and underground utility line infrastructure • Appearance • Annual addition of neighborhood Oasis projects • Purchase of "clam-shell" truck assisting in localized debris removal needs Parks & Roadway landscape maintenance - support from 2 added staff • Improving the maintenance and appearance of beach-area improvements • Public Safety — • Working to establish sustainable BSO contract Police and Fire service costs- • Expanded neighborhood solar lighting systems & full-time lifeguards • Increase annual City funding to legacy General and Police & Fire Pension Plans • Customer Service — • Expanding on-line access and information using City's web site • Develop plans for creating city-wide GIS property data system Work to enable on-line monitoring of City building permits City Pension Plans • 85% of employees covered by FRS (not city Plans) • Legacy City Pension Plans (General & Police/Fire) — Three Basic Guidelines 1. Retirement Cost should be recognized during working years 2. Total Pension Liability — this is an estimate Impacted by both actuarial & management estimates 3. Elective bodies now choose how & when to provide funding — Commission may wish to develop a funding Policy. — Establish 2014/15 annual Pension funding level in this budget... • OPEB ( Post-retirement) Health Care Liability — Separate cost and separate annual funding General Fund • No increase to operating property tax rate • No use of Undesignated Fund Balance • PUbIIC Safety = current $22.9m jt0 23.9m (5s%) — Police services $11.9mtto $11.8m Pension= $517kt 650k — Fire services $10.84to $12.1m Pension = $1.94 2.9m • City Manager: Neighborhood Oasis Projects: $200k • Streets Division : • Road repaving / bridge repair: $520k + • Appearance, maintenance & landscaping: $450k + Enterprise Funds • Water - Debt cost from capital loans — No rate chg. . — Working to complete approved Capital projects • Sewer Debt cost from capital loans — No rate chg. Annual cost of contract treatment has decreased • Stormwater — SRF capital loans — No rate chg. - Working to begin construction of SE improvements approved 2010/11 - Added new SW area and Taylor Lane improvements paid from Fund cash • Parking -B e a c h p a r k i n g ($400k surplus to support Beach Improvements) • Pier Restaurant ($120k surplus to support Beach Improvements) • Pier New Operator — surplus to be used for Pier L/Term maintenance • Beach Phase I renovation already funded; Phase ll funding from Quarterdeck & Parking Fund =-$520k • Marina Major renovation completed June 2014- - Self supporting marina operation - including annual loan repayment Occupancy and slip rental revenues increasing to full level during fall Conclusion • Recommended Budget presents a fair, reasoned & balanced financial plan for Dania Beach in the coming year. • We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan . Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills • "rolled back" millage rate — 5.7632 mills • Voter Approved Debt millage - .2595 mills • Set 15t Sept. Budget Public Hearing Mon. 9/15/2014 @ 6:00 p.m. at Dania Beach City Hall • Fire-Rescue Assessment ono change) $ 160.00 yr. • Stormwater Assessment ono change) $ 40.00 yr. • Residential Solid Waste (adjustment = $336 yr.) $ 277.92 yr.