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HomeMy WebLinkAboutR-2014-074 - Executed an Agreement with Witt O'Brien's, LLC for Post-Disaster Debris Recovery Monitoring Services RESOLUTION NO. 2014-074 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT WITH WITT O'BRIEN'S, LLC, A DELAWARE CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA, FOR POST-DISASTER DEBRIS RECOVERY MONITORING SERVICES, UNDER THE TERMS, CONDITIONS AND PRICING OF THE CITY OF PARKLAND BID AWARD TO RFP NO. 2012-24A AND RESOLUTION NO. 2013-39, WITHOUT COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS; PROVIDING FOR CONFLICTS, FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission, and if such purchases are made pursuant to a competitive bid obtained within the last eighteen (18) months by other government agencies such as the federal government, state of Florida or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection(a), sets the monetary threshold or limitation at$25,000.00; and WHEREAS, the Public Services Director has determined that it is necessary for the City to provide post-disaster recovery services; and WHEREAS, the Public Services Director has determined that such services can best be obtained pursuant to an agreement with Witt O'Brien's, LLC, under the City of Parkland Resolution No. 201349; valid through April 3, 2016, a copy of which is attached to this Resolution; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the proper City officials are authorized to execute an agreement between Witt O'Brien's, LLC and the City for post-disaster recovery services in connection with and under the same terms, conditions and pricing as the current City of Parkland contract valid through April 3, 2016, a copy of which is attached and identified as Exhibit "A"; however, if Witt O'Brien's, LLC, contracts with any other governmental agency in the South Florida area, and service rates are lower than those afforded to the City of Parkland,then Witt O'Brien's, LLC, shall provide such services at the lower rates to the City. Section 2. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 3. That this Resolution shall be in full force and take effect immediately upon its passage and adoption. PASSED and ADOPTED on September 9, 2014. ATTEST: NRD S LOUISE STILSON, CMC B. DUKE, III CITY CLERK YOR ATfD t9�` APPROVED AS TO AND CORRECTNESS: TH S J. S O CITY ATTO Y 2 RESOLUTION#2014-074 I RESOLUTION NO.2013-49 2 3 A RESOLUTION OF THE CITY COMNIISSION OF THE CITY OF 4 PARKLAND, FLORIDA, APPROVING THE AWARD OF A 5 CONTRACT WITH WITT O'BRIEWS, LLC FOR THE PURPOSE 6 OF EMERGENCY DEBRIS MONITORING SERVICES RELATED 7 TO COMPREHENSIVE EMERGENCY MANAGEMFdVT; AND 8 CONTAINING AN EFFECTIVE DATE. 9 10 WHEREAS, the City of Paddaad City Commission ("Commission's desires to have 11 Emergency Debris Monitoring services for the purpose of Comprehensive Emergency 12 Management•,and 13 WHEREAS, the City of Parkland("City') issued Request for Proposal No. 2012-24A 14 C RFP') for the purpose of obtaining a qualified firm to perform the aforementioned sew+ices; 15 and 16 WHEREAS, at the February 20,2013 City of Parkland City Commission meeting, the 17 Commission ranked the three(3)qualified firms and authorized the City Manager to negotiate a 18 contract with the top firm;and 19 WHEREAS,Witt O'Brien's,LLC was the top ranked firm;and 20 WHEREAS, Staff has negotiated an acceptable contract with Witt O'Brien's,LLC for 21 the purposes of Emergency Debris Monitoring services as related to Comprehensive 22 Emergency Management(said contract is attached hereto and made a part hereof and is referred 23 to as the"Contract');and 24 WHEREAS,Staff recommends that the City award the Contract to Witt O'Brien's, 25 LLC for the purposes of Emergency Debris Monitoring services as related tb Compressive 26 Emergency Management;and 1 I WHEREAS,the Commission believes executing a contract with Witt O'Brien's, LLC 2 for Emergency Debris Monitoring services related to Comprehensive Emergency Managemcmt 3 is in the beat interest of the citizens of the City,and 4 NOW THEREFORE, BE IT RESOLVED BY THE CITY COMKISSION OF 5 THE CITY OF PARKLAND,FLORIDA,that: 6 7 S6MON 1. The foregoing"WHEREAS"clauses are confirmed and ratified as being 8 true and oomect and are hereby incorporate hers. All ezhi nts attached hereto are hereby 9 incorporate he-ein. 10 11 SECTION 2. The City Commission of the City of Parkland hereby approves the contract 12 award to Witt O'Bnen's,LLC.,which is a#wbsd hereto. 13 14 SECTION 3. All res"ons or parts of resolutions in conflict herewith are herby 15 repeated to the extrnt of such conflict. 16 17 SECTION 4, If any clause,section,other part,or application of this Resolution is held by I8 any court of competorrt jurMction to be um t.. ...I aI or invalid,in part of application,it shall 19 not affect the validity of the remaining part ions or applica ions of this Resohrtion. 20 21 SECTION 5.This Resolution shall become effective immediately upon adoption. 22 23 24 PASSED AND ADOPTS THIS 17 DAY OF Avrit ,2013. 25 26 27 28 29 30 31 MAYOR 32 33 ATTEST: r/�7 34 35 36 37 -` RA COUZZO,00 38 C1TY CLERK 39 40 APPROVEDAS TO FORM AND IEGALITY., 41 42 43 ANDREW S.MAURODIS,ESQUIRE 44 CITY ATTORNEY 2 CONTRAcr THIS CONTRACT (the "Conkact'l is entorod into by and between the CITY OF PARKLAND(the"CrM.a municipal corporation,and a Delaware limited liability company,(the"CONTRACTOR'),as follows WITNESSETH: WHEREAS, pcnsnaat to RFP #2012-24 (the "RFP") the CITY wcepted competitive proposals for Emeg sicy Debris Ma..agament and Disaster Recovery Assistance (the"Services'); and WHEREAS,tt.e Services are delineated in the RFP;and WHEREAS, this Contract, the RFP and the CONTRACTOR's response constitute the entire Contract and describes the Services,and WHEREAS, after evaluation of price and other relevant fid= by the evaluation committee and the City Commission of the City of Parkland,Floods,the CITY has dexemined that the best proposal according to the selection. criteria was submitted by CONTRACTOR and that CONTRACTOR has the necessary resources, experience and ability to perform the Contract at a competitive prig and WHEREAS, the CITY has awarded the Contract to CONTRACTOR for the Services on April 3,2013,Resolution No 2013-18; WHEREAS, the purpose of this Contract is to implement the RFP and the acceptance of CONTRACTOR's proposal in a binding contract which contains the tam required in the RFP and the CONTRACTOR's response,except as specifically modified herein. NOW THEREFORE,be it agreed by and between the parties as follows: ARTICLE I INTRODUCTION AND SCOPE OF SERVICES 1.1 The above referenced Whereas clauses are true and correct and made a part hereof. 1.2 This Contract, the RFP and all amendments and clarifications d.ereto, attached hereto as EAM A together with the response to the RFP of CONTRACTOR (the 'TMPONSE'l, attached hereto as Exhibit , shall constitute the entire Conbiwt. The parties agree that the scope of services is a description of CONTRACTOR's obligations and responsibilities and is deemed to include preliminary considerations and p uvgddtes, and all labor, materials, equipment, and tasks which are such an inseparable part of the work described that exclusion would render puce by CONTRACTOR impractical, illogical, or unconscionabla The CITY Manager shall appoint a Color AdmiaisIT abor to act on behalf of the CITY with respect to this Contract. 1.3 Excxpt as specifically modified hcrc in,CONTRACTOR shall be bound by the teams and conditions and prices as set forth in the RFP and the RESPONSE to the RFP. When the teams and conditions of this Contract may be read as consistent with the RFP,then and in that respect,the tams of both the RFP and this Contract shall be read as being consistent and shall be binding on both parties. When temps and conditions of this Co ftd contradict anything as set forth in the RFP or the RESPONSE to the RFP,they the tams and conditions of this Contract shall be binding and in full forcx and efoct to the extent of any cY I A This is a non-exclusive contract. The CITY may,in its sole and absolute discretion, utilize other parties to provide any of the services listed in the RFP, or any aspect of the Services if the MY deems it to be in the best interest of the CITY. 1.5 CONTRACTOR acacnawledgas and agrees that the Contract Administrator has no authority to make changes that would increase,decrease,or otherwise modify tha Scope of Services to be provided under this Contract. 1.6 CONTRACTOR shall use good faith efforts to utilize local resources within Bmward County. ARTICLE 2 TERM AND TWE OF PERFORMANCE 2.1 The initial Contract tern shall comnumcx upon final execution of the Contract by the CITY and shall expire three (3) years firm than date. The CITY reserves the right to adeed the Contract for up to three(3) additional one (1) yew temr(s)providing all tams conditions and specdfic ations remain the same,both parties agree to the azten ion,and such extension is approved by the CITY. The CONTRACTOR shall be compmsated for the service at the rate m effect when this extension clause is invoked by the CITY. 2.2 Time shall be deemed to be of the essence in pa*a wing the duties,obligations and responsibilities required by this Contract. ART[ 3 CLE COMPENSATION 3.1 CITY agrees to pay CONTRACTOR, in the manner specified herein,the amounts set forth in the RESPONSE for work actually pa*rmed and ComPleted Pursuant to this Contract, which amount shall be accepted by CONTRACTOR as fall compmsatioa for all -2- such work. It is acknowledged and agreed by CONTRACTOR that this amount is the maximum payable and constitutes a limitation upon CITY's obligation to compensate CONTRACTOR for its services related to this Contract. This amount,however,does not constitute a limitation, of any sort,upon CONTRACTOR's obligation to perform all items of work required by or which can be reasonably inferred from the Scope of Services. No amount shall be paid to CONTRACTOR to reimburse its expenses. 3.2 CONTRACTOR may submit invoices for compensation no more often than on a monthly basis, but only attar the services for winch the invoices are submitted have been completed. An original invoice plus one copy are due within fifteen(15)days of the end of the month except for the final invoice which must be received no later than sixty(60)days attar this Contract mg*,-1. Invoices shall designate the nature of the services performed and/or the expenses incurred and may be in form as determined by the CTY. 3.3 CH Y shall ImY CONTRACTOR within thirty (30) calendar days of receipt of with the To be deemmed all invoices must 1 vv� CONTRACTOR s proper invoice pauper, comply requirements ad forth in this Contract and must be submitted on the foam and pursuant to instructions prescribed by the Contract Administrator. Payment may be withheld for failu rc of CONTRACTOR to comply any two,condition,or requirement of this Contract. 3.4 Notwithstanding any provision of this Contract to the contrary,CITY may withhold, in whole or in part,payment to the extent necessary to protect itself from loss on account of inadequate or defective work winch has not been remedied or resolved in a manner satisfactory to the Contract Administrator or fafiurc to comply with this Contract. The amount withheld doll not be subject to payment of interest by CITY. ARTICLE 4 INDEMNIFICATION CONTRACTOR shall at all times hea+eafter indemnify, bold harmless and, at the CITY Attorneys option, defend or pay for reasonable attomey's fees for an attorney selected by the CITY Attorney to defend CITY,its offices,agents,servants, and employees from and against any and all causes of action, demands, claims, losses, liabilities and expeaditutes of any land, including attorney fees, court costs, and expenses, caused or alleged to be caused by a negligent act of or omission oA CONTRACTOR, its employees, agents, servants, or officers,or accruing, resulting from, or related to the subject matter of this Contract including, without limitation, any and all claims, losses, liabilities, expeaditurea,demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any pin or property The parties area that neither party shall be liable for, and each party expressly waives, and releases the other party from, and against,any and all consequential,punitive,special,indirect,or exemplary damages that are not reasonably foreseeable in connection with the Services provided under the Arcement. In the event any lawsuit or other proceeding is bron&against CITY by reason of any such -3- claim, cause of action or demand, CONTRACTOR shell,upot►wdtton notice from MY, resist and defend such lawsuit or proc ee ft by counsel saxis&Amy to MY or, at mys option,Pay for as attorney selected by CITY Attoamey to defend CITY. The provisions and obhgehous of this section shall siuvive the agxrodon or earlier termination of this Coact. To the en tent considered necessary by the Contact Administrator and the CITY Attorney, any stuns due CONTRACTOR tinder this Contract may be retained by CITY until all of ams claims for indemnification pemw t to this Contact have been settled or otherwise resolved;and any amount withheld small not be subjed to payment of interest by CITY. Nothing herein sball be deemed a waiver or limitation an CIT V S soverragn immunity or any limitations an CITY liability in any state statute or as otherwise provided by law. ARTICLE 5 INSURANCE CONTRACTOR shall provide the insurance to the extent required in the RFP. Evidence of said insurance shall be provided within ten(10)days of execution of this Contact or prior to the eommancenent of any work,whichever event occurs first. ARTICLE 6 TERAC NA310N OR SUSPENSION 6.1 This Contract may be termDed far convenience by the CITY. Termination for convenience by the CITY"be awtive on the termination date started in written notice provided by CITY, which teammation date shall be not less than thirty(30) days after the date of sack wetter►notice. This Contract may also be terummi ed by the CITY Manager upon such notice as nag ft CITY Maer deems appso'priate under the circatmatafl nces in the event the CITY Manager determines that ternmistion is nooeasary to protect the public health or safety. The parties agree that if CITY erroaoously, impMperly or ugjustifiably terminates for cause, such teimm&on shall be deamd a termination for convenience, which shall be effective thirty (30) days aft such notice of termination for cause is provided. 6.2 This Contract may be terminated for cause for reasom including,but not limited to, CONTRACTOWs repeated (whether negligent or i al) submission for payment of Wee or inconuxt bills or invoices, failure to suitably perform the work; or failure to continuously perform rho work in a manna calculated to meet or accomplish the objectives as set forth in this Contract. 6.3 Notice of termination shall be provided in accordance with the"NOTICES" section of this Contract except that notice of termination by the CITY Manager,which the CITY Manager deems necessary to protect the public health, safely, or welfare may be verbal -4- notice that shall be promptly confirmed in writing in accordance with the "NOTICES" section of this Contract. 6.4 In the event this Contract is terminated for convenience, CONTRACTOR shall be paid for any services propedy petfouned under the Contralti through the termination data specified in the written notice of te®ination. CONTRACTOR admowledges and agrees that it has received good,valuable, and sufficient consideration from CITY,the receipt and adequacy of which are, hereby acknowledged by CONTRACTOR, for C1TY's right to terminate this Contract for convenience. 6.5 In the event this Contract is terminated for any reason, any amounts due CONTRACTOR shall be withheld by CITY until all documents are provided to CITY pursuant to Section 8.1 of Article 8. 6.6 Sbould at any time during the term of this Contract,including any option temis,the CONTRACTOR is in violation of any of the tams and conditions of this Contract, the CITY shall have the right to suspend the CONTRACTOR until the violation is resolved to the satisfaction.of the CITY. If the violation is not promptly resolved or is of such serious nature that the CITY deter that suspension a not adequate, the CITY reserves the right to tie for cause. 6.6.1 In the event a CONTRACTOR is terminated, the CITY may assign the Contract to another CONTRACTOR, or seek a now CONTRACTOR, until the Contract is re-let, or until the end of the Contract teem than in effieet, at its sole option and shall reserve all legal remedies for damages and other relief. ARTICLE 7 EEO AND ADA COMPLIANCE 7.1 CONTRACTOR shall not unlawfully discriminate on the basis of race, color, national origin, .sex, religion, age, political affiliation or disability in the performance of this Contract,the solicitation for or purchase of goods or services relating to this Contract,or in subco�acting work m the performance of this Contract. CONTRACTOR shall include the foregoing or similar language in its contracts with► say subcontractors or subconsultaats, except that any project assisted by the U.S. Department of Transportation fiords &ball comply with the non-discrimination requirements m 49 C.F.R. Parts 23 and 26, as amended. Failure to comply with the foregoing requirements is a material breach of this Contrail, which may result in the termination of this Contract or such other remedy as CITY deems appropriate. 7.2 CONTRACTOR shall not unlawfully discriminate against any person in its operations and activities or in its use or expenditure of fiords m fulfilling its obligations under this Contract CONTRACTOR shall affirmatively comply with all applicable provisions of the -5- Americans with Disabilities Act(ADA)in the course of providing any services funded by CITY, including 'Titles I and H of the ADA(regarding discrimination on the basis of disability), and all applicable regulations, guidelines, and standards. In addition, CONTRACTOR shall take affirmative steps to ensure at= in employment against disabled persons. 7.3 CONTRACTOR shall use good faith edforts to achieve the goals act forth in Section 2.22 of the RFP. ARTICLE 8 MISCELLANEOUS 8.1 RIGHTS IN DOCUMENTS AND WORK Any and all reports, photographs, surveys, and other data and documents provided or created in connection with this Contract are and shall remain the property of Cff ,,and,if a copyright is claimed, CONTRACTOR grans to.CITY a non-eLclusive hewn to use the copyrighted items) indefinitely, to prepare derivative works, and to make and distnlate copies to the public. In the event of termination of this Conhul,any reports,photographs, surveys, and other data and documents prepared by CONTRACTOR, whether finished or unf Wished, shall become the property of CITY and shall be delivered by CONTRACTOR to the Contract ArlminisI ' I r within seven(7)days of termination of this Contact by either party. Any compensation due to CONTRACTOR shall be withheld until all documents are rec dved as provided herein. 8.2 AUDIT RIGHT AND RZiTBMUM OF RECORDS CITY shall have the right to audit the books,recor+da,and accounts of CONTRACTOR and its suboorrtradars that are related to this Project. CONTRACTOR and its saboor>tradars shall keep such books, records, and accounts as may be necessary in order to record complete and correct entries related to the Project. All books, records, and accounts of CONTRACTOR and its subcontractors shall be kept in written form,or in a form capable of conversion into written form within a reasonable time, and upon request to do so, CONTRACTOR or its suboontrador,as applicable,shall make same available at no cost to CITY in written form. CONTRACTOR and its subeorrtractors shall preserve and maim available, at reasonable times for exarnmation and audit by MY, all financial records, supporting dw manta, statistical records, and any other documents pertinent to this Contract for the required retention period of the Florida Public Records Act,Chapter 119,Florida Statutes,as may be amended from time to time, if applicable, or, if the Florida Public Records Ad is not applicable, for a minimum period of three(3) you after termination of this Contract. If any audit has been initiated and audit findings have not been resolved at the and of the mention period or three (3) years, whichever is longer, the books, records, and accounts -6- shall be retained until resolution of the audit findings- If the Florida Public Records Act is determined by MY to be applicable to CONTRACTOR's and its subcontractors' records, CONTRACTOR and its subcontractors shall comply with all requirements thereog however, no confidendslity or non-disclosm requirement of either federal or state law shall be violated by CONTRACTOR or its s-1--- tacbois. Any incomplete or incorrect entry in such books, records, and accounts shall be a basis for CITY'a disallowance and recovery of any payment upon such entry. CONTRACTOR shall, by written contract, require its suboontractiors to agree to the requir+�and obligations of this Section 8.2. 8.3 BACKGROUND (Not applicable if left blank) 8A COMPLARM AND DISPUTES: All complaints concurring misconduct on the part of the CONTRACTOR or disputes between CITY staff and the CONTRACTOR are rofmvd to the CITY Manager or hislher designee, who shall conduct investigaticros and inquiries, including discussions with the CONTRACTOR and involved staff The determinations of the MY Manager or designee shall be binding upon the parties, and failure of the CONTRACTOR to follow any such determination could be considered a matenst breach and subject the CONTRACTOR to termination for cause. The CONTRACTOR agree that any complaints received by the CITY concerning misconduct on the part of the CONTRACTOR, such as excessive cbmW s,poor business pmatioea etc.,will be referred to the Office of the CITY Manager for approprLde action The CONTRACTOR agrees to make any complaints concerning the CITY available to the Office of the CITY Manager for action as required. 8.3 PUBLIC ENTITY CR M ACT CONTRACTOR reps that the execution of this Contract will not violate the Public Entity Crime Act,Section 287.133,Mod&Statutes,as may be amended from time to time, which essentially provides that a person or affiliate who is a contractor,consultant,or other provider and who has bees placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide say goods or services to CITY, may not submit a bid on a contract with CITY for the eonstructioa or repair of a public building or public work, may not submit bids on leases of real property to CITY, may not be awarded or p- 6; m work as a contractor, supplier,subconttacto ,or consultant under a contract with CITY, and may not transact any business with CITY in excess of the threshold amount provided in Section 287.017, Florida Statutes, as may be amended fin= time to time, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section shall result in termination of this Contrail and recovery of all monies paid by CITY pursuant to this Contract, and may result in debarment from CITY's competitive procurement activities. -7- In addition to the foregoing, CONTRACTOR further runts that there has been no determination, based an an audit, that it committed an act defined by Section 287.133, Florida Statute, as a"public entity crime' and that it has not been formally charged with committing an act defined as a "public entity crime" regardless of the amount of money involved or whether CONTRACTOR has been placed on the convicted vendor list. 8.4 MEPENDENT CON' RA►CTOR CONTRACTOR is an independent contractor under this Contract. Services provided by CONTRACTOR pursuant to this Confzaet shall be subject W the sapervisM of CONTRACTOR In providing such savices,naither CONTRACTOR nor its agents shall act as officers,employees, or agents of CITY. No partnership,joint venture,or other joint relationship is crested hereby. MY does not cdend. to CONTRACTOR or CONTRACTOR's agents any authority of any kind to bind CITY in any respect whatsoever. CONTRACTOR IS BEING HIRED FOR ITS 12-41M KiF, EDUCATION, AND EXPERIENCE AND WILL NOT BE TRAINED BY THE CITY. THE CONTRACTOR SHALL PROVIDE 113 SERVICES BASED ON ITS TRAINING AND EXPERIENCE AND SHALL DETERMINE THE APPROPRIATE AND PROFESSIONAL MANNER IN WhHCH TO PROVIDE THE SERVICES PROVIDED FOR HEREIN. In providing the services, CONTRACTOR shall determine the employees and suboonttactors necessary to provide the services and shall be responsible for than supervision. CONTRACTOR shall be entitled to no CITY employment bed of any kind whatsoever. 8.5 TH[RD PARTY BENEFICIABIE$ Nedw CONTRACTOR nor CITY irrtemds to directly or wbstantially,beanefit a third party by this Contract. Therefore, the patties agree that there are no third party beneficiaries to this Contract and dlat no third patty shall be entitled to assert a nghit or claim against either of them based upon this Contra& 8.6 NOTICES Whmem either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return rompt requested, or sent by commercial express carrier with admowledgemeat of delivery, or by land delivery with a request for a written receipt of admowledgment of delivery, addressed to the patty for whom it is intended at the place last specified. The place for giving notice shall remain the same as ad forth herein until changed in writing in the manner provided in this section. For the present,the patties designate the following: -8- FOR CITY: FOR C NTRACTOR: Witt O'Brien' City Manager s,LLC Parkland City Hall 1501 M Street,NW 6600 University Drive Suite 500 Parkland,Florida 33067 Washington,DC 20005 8.7 ASSKINMENT AND PERFORMANCB Nattier this Contract nor any right or interest herein shall be assigned, transferred, or encumbered without the written consent of the other party. CITY may taaninabe this Contract, eri k ive immediately, if &= is any assist, or attempted assignment, transfer,or - brance,by CONTRACTOR of this Canbract or any right or interest herein without CEn"s written consent. CONTRACTOR represents that each person who will render same= pu mv= to this Contract is duly qualified to perform such services by all appropriate governmental authorities,where required,and that each sock person is reasonably experienced and skilled in the area(s)for which he or she will reader his nr her services. CONTRACTOR shall perform its duties, obligations, and services under this Contract in a skillful and respectable manner. The quality of CONTRACTOR's performance and all interim and final products)provided to or on behalf of CITY shall be comparable to the best local and national standards. 8.8 CONFLICTS Neither CONTRACTOR nor its employees shall have or bold say continuing or frequently recurring employment or contractual relationship that is substantially antagonistic or incompatible with CONTRACTOR's loyal and cooscientioas exercise of judgment and care related to its performance under this Contrac L CONTRACTOR further agrem that none of its officers or employees shall,during the term of this Contract, serve as as expert witness against CITY in say legal or administrative proceeding in which he, she, or CONTRACTOR is not a party, unless compelled by cast process. Ptiirther,CONTRACTOR agrees that such persons shall not give swam testimony or issue a report or writing, as an entpression of his or her expert opinion,which is adverse or prejudicial to the interests of CITY in won with any such pending or threatened legal or administrative proceeding unless compelled by court process. The limitations of this section shall not preclude CONTRACTOR or any persons m any way from representing themselves,including giving ettgrert testimony in support thenwt in any action or in any administrative or legal proceeding. -9- In the event CONTRACTOR is permitted pursuant to this Contract to Utilize subcontractors to perform any services required by this Cantrad, CONTRACTOR agrees to rape re such suboo111ractors, by written contract, to comply with the provisions of this section to the same extent as CONTRACTOR. 8.9 MATERIALITY AND WAIVER OF BREACH CITY and CONTRACTOR agree that each requirement, duty, aid obligation, set firth herein was bargained for at arms-length and is agreed to by the parties in cubsige for chid pro quo, that each is substantial and important to the formation of this Contract and that each is,dwclore,a material term hereo£ CrMs failure to enforce any pwvisian of this Contract shall not be deemed a waiver of such pavvisian or modification of this Contract. A waiver of any breach of a pmvmm of this Contract shall not be donned a waiver of any subsequent breach and shall not be construed to be a modification of the tams of this Contrail. 8.10 CONTIdANCE WITH LAWS CONTRACTOR shall comply with all applicable Federal, state, and local laws, codes, ordinances,rules, and rgp1stions in performing its duties,rpop onsibilities, and obligations puasuaat to this C UW;t. 8.11 SEVERANCE In do event a portion of this Contract is frnmd by a court of competent jurisdiction.to be invalid, the romwn ng provisions shall eontimne to be .effective unless CITY or CONTRACTOR elects to taminnte this Contract. An election to tomn this Contract based upon this provision shall be made within.seven(7)days after the finding by the court becomes final. 8.12 JOINT PREPARATION Each party and its counsel have participated folly m the review and revision of this Contract and acknowledge that the preparation of this Contract has bees their joint effaat. The language agreed to expresses their mutual intent and the resulting document shall not; solely as a matter of judicial construction, be construed more severely against one of the parties rhea the other. The haaguage in this Contract shall be interpreted as to its fair meaning and not strictly For or against any party. 8.13 JURISDICTION,VENUE.WAIVER OF JURY TRJAL This Contract shall be interpreted and construed in accordance with and governed by the laws of the state of Florida. All parties agree and accept that jurisdiction of any -10- controversies or legal problems arising out of this Contract, and any action involving the- enforcement or ' torr of an hereoader, shall be exclusively in the state Y rights � Y courts of the Seventeenth Judicial Cuvmt in Broward County, Florida, and venue for litigation arising out of this Contract shall be exclusively in such state courts,forsaking any other jurisdiction which either party may claim by virtue of its residency or other jurisdictional device. BY ENTERING INTO THIS CONTRACT, CONTRACTOR AND CITY HEREBY EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO THIS CONTRACT. 8.14 AMENDMENTS No modification,amendment,or alteration in the two or conditions contained herein shall be affWdve unless contained in a written document prepared with the same or similar formality as this Contract and executed by the CITY and CONTRACTOR or others delegated authority to or otherwise authorized to execute same on their behalf 8.15 PRIOR CONTRACTS This document represents the final and complete understanding of the parties and incorporates or supersedes all prior negotiations, caaeapondeace,conversations, Contracts, and vadecstandings applicable to the matters contained herein. The parties agree that there is no commitment, Contract, or understanding oonooining the subject matter of this Conhect that is not contained in this written document. Accordingly,the parties agree that no deviation from the terms hereof shall be predicated upon any prior rotation or Contract,whether oral or written. 8.16 INCORPORATION BY REFF�ENCE The truth and accuracy of each "Whereas" clause set forth above is ad wwledpd by the parties. The RFP,Exhibit"A", and the RESPONSE,Exhibit"B"are incorporated into and made a part of this Contract. 8.17 REPRESENTATION OF AUTHORITY Each individual executing this Contract on behalf of a party hereto hereby represents and warrants that he or she is, on the date he or she signs this Contract,duly authorized by all necessary and apinopriate action to execute this Contract on behalf of such party and does so with full legal authority. 8.18 APPLICABLE FEDERAL REQUIREMENTS CONTRACTOR shall comply with all applicable provisions of FHWA 1273 and other applicable provisions of Federal Law. -11- 8.19 MULTI=,QlLq wA MnitWa oopim of tbb Conhid may be amoutod by all perhm aah of wbuk baering original dpatum"bm to fam and ai$oat of an odmW dooame t. (THE R MAIIMIR OF THCV PACE 18 IN YONALLY L$I+T ffi.ANK.) -12- IN WMgM WM=OF ft parties have anoW tree Ieeats Witnesses: CITY OF P .r By: YUR _ Date ATTEST: Cr rT CLERK CONTRACTOR witnesses: ILL.— d a By. 0 TItic: GF p Printed Name: Date: .13- FXHIBit'1'"A" RFP#2012-24 Ema�cg mry Debris Maaaaement and Disaster Rcwvery Amista= -14 EXHIBIT"B" RESPONSE TO RFP#2012-24 -15- WITT 10 BRIEi6� City of Parkland, Florida Post-Disaster Debris Monitoring Services Proposal in Response to RFP No. 2012-24A Submitted to: City of Parkland Attn:City's Clerk's Office 6600 University Drive Parkland,Florida 33067 Submitted by: WITT I O'BRIEN'S,LLC 1501 M Street NW,5+h Floor Washington,DC 20005 (202) 585-0780 2200 Eller Drive Fort Lauderdale,FL 33316 (954) 523-2200 February 1, 2013 www.wittobriens.com WITT I O'BRJEN'S January 29, 2013 Laurie Bishara Financial and Procurement Analyst City of Parkland 6600 University Drive Parkland, Florida 33067 Re:RFP No. 2012-24A-Post-Disaster Debris Monitoring Services Dear Miss Bishara and Evaluation Committee Members, Witt O'Brien's Inc. (O'Brien's) is pleased to present the enclosed proposal to provide emergency inspection and debris monitoring services to the City of Parkland.We are confident that you will find Witt O'Brien's to be among the best qualified firms in the nation to provide you with these services. Our extensive debris monitoring experience and deep understanding of the FEMA Public Assistance and FHWA Emergency Relief programs allows us to offer unparalleled levels of technical assistance with all disaster preparedness, response and recovery challenges -particularly those associated with debris removal. We are highly qualified to provide the City with professional debris monitoring services for many reasons,among them: ■ Rapid Response Guarantee:With established offices in Florida, Louisiana, Alabama,Washington DC, New Jersey,Alaska,Arkansas, and California, staffed with experienced and trained disaster recovery and debris management professionals, and four rapid response Mobile Command Posts,we can assure all of our clients that a qualified project management team will be on site, operational and ready to begin damage assessments, Emergency Operations Center support and initial debris clearance monitoring functions within 24 hours of notification. For this project,we will mobilize initial response personnel from our Fort Lauderdale office(only 30 miles from Parkland),which will serve as our project and data management headquarters. ■ Proven Success and Ability: Witt O'Brien's has successfully completed many large and complex debris monitoring projects for state agencies,cities and counties- in New Jersey, North Carolina, Florida, Louisiana, Massachusetts, Kentucky,Oklahoma,Arkansas and Georgia. Several of our monitoring projects involved the removal of over one-million cubic yards of storm debris. In total, our firm has successfully provided FEMA-compliant monitoring for the removal of over 34 million cubic yards of debris,with consistently high levels of federal reimbursement received by our clients for their debris removal and monitoring costs. ■ Expertise in Federal Funding Programs: Few companies can cite our experience with FEMA and FHWA disaster recovery funding programs. As the 1501 M Street NW,5th Floor Washington,DC 20005 1 t 202.585.0780 f.202.585.0792 1 www.wittobriens.com WITT I O'BRJEN'S primary disaster recovery and federal grants management consultant to both the Florida Division of Emergency Management and the Louisiana Governor's Office of Homeland Security and Emergency Protection,we have assisted hundreds of FEMA Public Assistance program applicants with their federal grants and provided debris management experts to several state agencies.Our permanent staff of professional consultants has extensive experience with the complexities and nuances of federal funding guidelines,requirements and eligibility rules and has prepared hundreds of FEMA claims with the goal of maximizing reimbursements to disaster affected communities. ■ Automated Debris Management System: Witt O'Brien's has designed and developed its own proprietary"state of the art"electronic,paperless load ticket and data management system which uses Hand Held Units with smart cards to replace traditional load tickets.Our system automates and streamlines data management, GIS applications, reporting and invoice reconciliation while reducing the risk of fraud and error and it meets or exceeds US Army Corps ADMS specifications. ■ Local Hiring Program: Because we understand that disasters impose economic hardships on communities, Witt O'Brien's is committed to hiring as many local personnel as possible on our projects,to both minimize travel expenses and to spread employment opportunities locally.We will also make every effort to utilize local MBE firms as suppliers on this project. Witt O'Brien's is fully qualified and prepared to provide the services which The City of Parkland is seeking and we will tailor a project approach which conforms completely to its specific requirements and expectations. If you have any questions about our proposal or require additional information, please contact Beth McAteer, Senior Proposal Manager,at(717) 202-9181 or at bmcateer(&wittassociates.com.We pledge our strongest commitment to serving the City of Parkland. Sincerely yours, 'o • K.Tim Perkins President and Chief Operating Officer Witt( O'Brien's, LLC 1501 M Street NW, 5th Floor Washington,DC 20005 We acknowledge receipt of Addendum No. 1 to the City's RFP,dated January 25,2013 1501 M Street NW,5th Floor Washington,DC 20005 1 t 202.585.0780 f.202.585.0792 I www.wittobriens.com RFP#.Client RFPMe WITT I O'BRIEN'S PROPOSAL TO PROVIDE POST-DISASTER DEBRIS MONITORING SERVICES Table of Contents SectionA: Company Credentials.....................................................................................................................1 Section B: Expertise of Designated Staff.......................................................................................................9 Section C: Past Performance...........................................................................................................................45 SectionD: References........................................................................................................................................65 Section E: Services to be Provided...............................................................................................................67 Section F: Positions&Price Proposal.......................................................................................................107 Section G: Current Contracts .......................................................................................................................117 SectionH: Litigation........................................................................................................................................119 SectionI: RFP Forms.......................................................................................................................................121 Section J: Insurance Certificates&Licenses..........................................................................................123 Attachments.......................................................................................................................................................129 TOC City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Section A: Company Credentials Introduction Witt O'Brien's, LLC (Witt O'Brien's) is a public safety and crisis management consulting firm based in Washington DC, with consultants located throughout the country. It was officially formed on January 1, 2013, combining Witt Associates and O'Brien's Response Management. The merger of Witt Associates and O'Brien's Response Management group brings together two of the nation's leading preparedness, crisis management and disaster response and recovery organizations. The new Witt O'Brien's will bring a new approach to the crisis and disaster industry by combining each company's unparalleled crisis and disaster experience with innovative planning,training, exercise, and software solutions. Our company was founded by James Lee Witt, who brings over 30 years of disaster management experience,culminating in his appointment as the Director of the Federal Emergency Management Agency during the Clinton Administration. In this capacity,he is credited with turning FEMA from an unsuccessful bureaucracy into an internationally lauded all-hazards disaster management agency. From 1993 to 2001, Mr. Witt oversaw more than 350 disasters in all 50 states; these disasters impacted small, medium, and urban communities. Mr.Witt brings that understanding to our work today for communities of all sizes. Nationwide,Witt O'Brien's has approximately 250 full-time employees.This number is bolstered by several hundred contractors, including both seasoned emergency responders and top subject- matter experts in a variety of emergency management fields. Clients appreciate that we are small enough to be highly responsive to client needs, while also possessing the depth of resources, experience,and expertise necessary to produce the highest quality of work. Witt O'Brien's will be led by James Lee Witt,former Director of the Federal Emergency Management Agency (FEMA), as Executive Chairman, Ken Burris as Chief Executive Officer and Tim Perkins as President and Chief Operating Officer. Witt O'Brien's is headquartered in Washington, D.C., with offices in Alaska, Arkansas, California, Florida, Louisiana, New Jersey, Texas, and Washington as well as the United Kingdom and Brazil. Founded in 2001,Witt Associates was a leading crisis and emergency management consulting firm based in Washington, DC with consultants throughout the United States. Witt Associates is a premier provider of disaster recovery and assistance services, and a recognized leader in emergency management and preparedness. Our firm brings together a unique combination of disaster response expertise and skilled project management to provide services to state and local governments and public and private institutions at all phases of the emergency management cycle. Witt's strong commitment to enhancing emergency management is rooted in its senior executive staff, including founder James Lee Witt. Mr. Witt has more than 30 years of experience in emergency management, including eight years as the Director of the Federal Emergency February 1,2013 Page 11 City o.Parkland WITT O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services Management Agency (FEMA). During his tenure as Director of FEMA, Mr. Witt managed disasters that included the most costly earthquake in our country's history, and over a dozen damaging hurricanes. Since 2001,Witt Associates has experience managing disaster programs and financial reconciliation efforts in the wake of some of the largest and most complex disasters in US history.This experience provides Witt experts with insights into not only the written law and regulations, but also past precedent and the nuances related to how they can be best applied to maximize financial reimbursements for recovery assistance.In fact: ■ Witt has been involved in nearly every significant disaster in the US since 2001; ■ Witt's experience and successes working disaster recovery events such as Hurricanes Katrina and Rita in Louisiana;the 2008 floods in the States of Iowa and Indiana; Hurricane Ike in Texas; and the 2011 tornadoes impacting Joplin, Missouri; demonstrates Witt Associates' technical and operational capabilities and extraordinary capacity to support disaster clients of all sizes and types,in all circumstances. ■ Witt helped design, staff, and implement long-term recovery planning and coordination efforts for multiple states, as well as local jurisdictions who have been significantly impacted by disasters. ■ Witt Associates can do more than promise its ability to support multiple disaster operations/clients at once — we can demonstrate our success in doing so. On several occasions, Witt Associates has supported as many as eight (8) concurrent client deployments with expert personnel, satisfying our clients' needs and achieving great success with each. ■ Witt Associates has a reputation and proven record for out-of-the-box thinking, the use of program flexibility and past precedent, and the development of collaborative solutions for our clients to resolve problems. Among Witrs services offerings are debris management services. Witt Associates' debris management experience includes work for the State of Louisiana and the City of Galveston. For Galveston,Witt Associates was hired for the debris oversight process,which included ensuring that debris operations were handled efficiently and in conformance with program requirements so that problems could be avoided and debris-related reimbursement from FEMA could be maximized.For the State of Louisiana, Witt Associates was tasked after Hurricane Katrina to establish a debris management program to oversee what was to become the largest debris removal and disposal operation in US history. Witt Associates is proud of the value the firm brings to its clients, and their results-based accomplishments and demonstrated successes—they possess a noteworthy portfolio of clients and an unrivaled record of service supporting states,institutions,and local governments in developing, implementing,and managing effective disaster recovery programs. O'Brien's Response Management Inc. (O'Brien's)was a global provider of regulatory compliance, emergency preparedness,response management,disaster recovery and crisis management services February 1,2013 Page 12 City o.2012- WITT I O'BRIEN'S UP No.2012-24A 4A Post-Disaster Debris Monitoring Services to private and public sector clients. Since its inception,O'Brien's has grown steadily,in part by the strategic acquisitions of such firms as Solid Resources Incorporated(which was recently integrated into the firm and now operates as our Government Services Division) but also through the steady expansion of products and services designed to better meet the needs of our diverse clients. O'Brien's was incorporated June 15, 1983,in the State of Louisiana,as O'Brien Oil Pollution Service and completed a name change to O'Brien's Response Management Incorporated on January 1,2009. O'Brien's core strength is in providing regulatory compliance and emergency management support services to private sector clients and, through its Government Services Division, assisting federal, state, and local governments with a wide range of services pertaining to emergency and disaster preparedness, mitigation, response and recovery. O'Brien's retains trained and experienced professional consultant with solid backgrounds in these core areas: ■ FEMA Public Assistance Program Technical Assistance ■ Federal Grants Management ■ Disaster Debris Contract Monitoring ■ Incident Response and Management ■ NIMS/ICS Technical Assistance and Training ■ Disaster Debris Management Planning ■ Crisis Communications and Management ■ Environmental Regulatory Compliance ■ Risk Analysis and Mitigation Planning ■ Emergency and Disaster Planning and Training ■ Port and Facility Security Assessments ■ Homeland Security and Terrorism Preparedness ■ Hazard Mitigation Planning and Program Management ■ Federal Program Compliance and Reporting ■ Public Health Preparedness and Response Federal Disaster Recovery Program Experience Few other firms in the nation can match O'Brien's experience assisting state and local government agencies with federal disaster funding programs. O'Brien's has, since 2005,provided professional FEMA Public Assistance Program and disaster recovery consulting services to hundreds of local governments and state agencies, including the State of Florida's Division of Emergency Management (FDEM) and Department of Transportation (FDOT). Our consultants have assisted over 800 FEMA Public Assistance Program applicants in Florida to navigate the complexities of federal disaster recovery grant programs and process their reimbursement claims for eight major disasters, for over $4 Billion in projects. We have also delivered disaster recovery and FEMA program training to thousands of government personnel throughout Florida. Florida Division of Emergency Management Technical Support Under a statewide contract with the Florida Division of Emergency Management to provide FEMA Public Assistance grant program consultants, O'Brien's assisted over 800 local governments, private non-profit organizations, public utilities and Indian tribal groups with the processing of their FEMA and FHWA disaster recovery claims for the four major 2005 hurricanes. We provided February 1,2013 Page 13 RFP of Parkland WITT O'BRIEN'S1 F No.2012-24A 24A I Post-Disaster Debris Monitoring Services the FDEM with over 40 trained and experienced consultants to act as State Public Assistance Coordinators,Project Officers and Debris Specialists.Our professional consultants reviewed thousands of claims submitted to FEMA for the 2004 and 2005 disasters, wrote hundreds or original FEMA Project Worksheets, performed final inspections and closeout closeouts and provided technical assistance to local government Public Assistance applicants. In total, our firm was ultimately responsible for the administration, review, management and final inspection of$4 billion in federal disaster recovery grants for the 2004 and 2005 Florida disasters. State of Florida Debris Management Specialists As our firm is a recognized leader in debris management and monitoring services, the Florida Division of Emergency Management tasked us to provide a team of debris management specialist to the State. O'Brien's debris specialists assisted hundreds of local governments impacted by the devastating 2005 storms (including Miami-Dade County, the City of Miami, Broward County, Monroe County,West Palm Beach,the Cities of Hialeah,Homestead and Key West and many others) to recoup their debris removal and monitoring costs by assisting with documentation of costs, preparing Category A FEMA Project Worksheets, negotiating with FEMA on their behalf, writing appeals to FEMA decisions, validating debris eligibility in the field, managing project documentation and providing debris management consultation and training. Our debris specialists also validated and monitored the removal of marine,canal and waterborne debris,including almost 500 derelict vessels,in Monroe,Miami-Dade and Broward Counties.Our State debris team was also instrumental in developing, with FEMA, the first comprehensive Debris Management Training seminars,which FEMA presented to hundreds of local governments throughout the State of Florida with O'Brien's assistance. Consultant to the Florida Department of Transportation O'Brien's Response Management's professional FEMA Public Assistance Program and disaster recovery consultants provided the FDOT with comprehensive technical assistance with its many large and complex FEMA claims. Our team reviewed the Department's entire set of FEMA Project Worksheets for the 2004 and 2005 disasters and ultimately was able to identify almost$50 Million in missed or denied funding opportunities, for which we then prepared and submitted Project Worksheet claims or appeals to FEMA.We also performed comprehensive project file reviews of all of the Department's FEMA claims and prepared each project for final inspection and financial closeout:. In all, O'Brien's Response Management's federal disaster recovery consultants were responsible for the administration,review,management,formulation and final inspection of almost $2 billion in federal disaster recovery grants for the FDOT. In addition, the FDOT tasked our debris specialists to develop its first state-wide Debris Management Plan, which was approved by FEMA on first review. We then developed comprehensive operational debris management plans for each of the seven FDOT Districts in Florida. The Department also enlisted our debris specialist to assist several local governments with the management and preparation of their Federal Highway Administration (FHWA) claims and to develop scopes of work for the Department's debris removal Request for Proposals and Contracts. FDOT recently rebid the disaster management consulting contract and awarded it again to February 1,2013 Page 14 City of Parkland RFP No.2012-24A WITT I O'BFJEN'S ' Post-Disaster Debris Monitoring Services O'Brien's.We are currentlydelivering training in disaster management to all FDOT personnel with g g g disaster recovery responsibilities and reviewing extant FEMA claims. Disaster Management Training At the request of the Florida Department of Transportation, O'Brien's Response management developed comprehensive disaster management training programs for the FDOT and conducted seminars in each its Districts. So successful and well-received was O'Brien's training for FDOT that we were then tasked to deliver our training seminars to every local government in Florida. More than 2,000 emergency management, public works, finance, solid waste and other Florida government personnel with disaster recovery responsibilities attended our training sessions. O'Brien's' training included comprehensive sessions on the FEMA and FHWA disaster recovery funding programs,debris management and monitoring as well as cost documentation requirements and grants management practices for disaster recovery projects. Few other firms can match our disaster management training capabilities or level of experience. We are currently conducting emergency and disaster management training in all FDOT Districts. Disaster Debris Monitoring Experience Unlike many firms which attempt to provide debris monitoring and planning services as a part-time adjunct to their primary,non-disaster related services,Witt O'Brien's is fully dedicated to providing professional incident, emergency and disaster management services to private and government sector clients and specializes in debris management,planning and monitoring services.In addition to our extensive FEMA and FHWA program technical assistance and training experience, Witt O'Brien's has served many government agencies with debris monitoring services for major and complex disaster recovery efforts, several of which involved the removal of over one-million cubic yards of debris, including our projects for the Louisiana Department of Transportation, Collier County in Florida,the City of Tulsa,the Kentucky Transportation Cabinet and others. Though we are under contract with many local and state level governments to provide debris monitoring services, the depth of our organizational, financial and personnel resources enables us to assure each of our clients that we will be there for them in the event of a major debris generating event. Witt O'Brien's specializes in swift and effective response to incidents, emergencies and disasters—we make it our business. Our Debris Services personnel are among the best trained and most experienced in the industry; they have worked on large projects for major disasters, including Hurricanes Charley, Wilma, Katrina, Gustav, Ike and Sandy as well as severe ice storms and tornadoes. Our personnel have years of experience in the emergency removal of all types of disaster debris and a deep familiarity with federal, state and local regulations governing its proper management. We have extensive experience with: ■ Public Right of Way debris removal and monitoring, ■ Vegetative debris,including stumps,hanging limbs and leaning trees, ■ Construction and Demolition(C&D) debris, ■ White goods,appliances and electronics, ■ Waterborne debris in canals,lakes,drainage systems,marinas, February 1,2013 Page 15 City o Parkland WITT I O'BRIENS RFP No..2012-24A Post-Disaster Debris Monitoring Services ■ Sediments,sand,mud,seaweed,beach restoration, ■ Abandoned and derelict vessels, ■ Oil,Chemical and Ash Spills, ■ Asbestos abatement,removal and disposal, ■ Hazardous Materials and Waste, ■ Demolition programs—homes,buildings,mobile homes,boats, ■ Right of Entry Programs and Hold Harmless Agreements ■ Private Property Debris Removal,including private gated communities,mobile home parks and private roads, ■ Recycling programs for disaster debris, ■ Animal carcasses and putrescent debris, ■ Temporary Debris Management Site permitting,set-up,management and restoration. As a result of our experience with large and challenging debris monitoring projects, we have developed a sound Project Management model and cultivated a core team of disaster management and debris specialists with a superior working knowledge of eligibility guidelines for the FEMA, FHWA, HUD and NRCS funding programs; this enables us to ensure the highest level of reimbursements to our clients for debris removal expenditures. As you will see in the following sections,we have provided professional disaster debris monitoring services to many cities,towns, counties and state agencies on projects entailing the total removal of over thirty two million cubic yards of disaster-related debris. Witt O'Brien's' comprehensive and industry-leading disaster debris monitoring services are designed and implemented with these clear objectives: ■ FEMA,FHWA,NRCS and HUD program compliance assurance, ■ Environmental,historical and archeological regulation compliance, ■ Maximizing federal disaster recovery cost reimbursements through proper documentation of project costs, ■ Expediting debris removal and eliminating public health and safety risks, ■ Expediting the economic recovery of disaster-affected communities,and ■ Delivering consistently high levels of customer service and project quality assurance. Summary of Debris Monitoring Qualifications Witt O'Brien's Inc:s team of dedicated disaster response professionals has been providing FEMA compliant debris monitoring and Federal grants management consulting services to clients throughout Florida and the nation since 2002, and some of our personnel have been involved in FEMA disaster recovery projects since Hurricane Andrew struck south Florida in 1992,serving with the Florida Division of Emergency Management and FEMA.Our firm is one of the most experienced in the nation in providing the services requested here. In this proposal, Witt O'Brien's will demonstrate the successful completion of many debris monitoring projects over the last eight years involving the removal of over 32 million cubic yards of all types of storm debris on federally declared disaster events. For example, in Florida Witt February 1,2013 Page 16 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services O'Brien's provided comprehensive monitoring services to Charlotte County, Lee County and Hillsborough County after Hurricane Charley hit southwest Florida in 2004, and then to Collier County after Hurricane Wilma in 2005. More recently, our firm monitored the removal of over 3 million cubic yards for the Louisiana Department of Transportation and Development for their Hurricanes Gustav and Ike recovery projects,and over 14 million for the Kentucky Transportation Cabinet after a severe winter storm. Most recently, we provided disaster debris monitoring services to twenty cities and towns in Massachusetts under our statewide contract with the Massachusetts Emergency Management Agency,which entailed the removal of 1.7 million cubic yards of debris caused by an early winter storm.Currently,we are assisting several Louisiana cities and Parishes with their Hurricane Isaac recovery efforts, and our debris monitoring teams are active in several New Jersey communities, assisting with Hurricane Sandy debris removal. Few firms can match our record or ability in the management and completion of large debris monitoring projects or in maximizing federal disaster recovery cost reimbursements for our clients. Witt O'Brien's has also developed its own proprietary Automated Debris Management System utilizing Hand Held Units rather than paper load tickets.This system streamlines and automates the process of gathering information and data in the field, allows instant, real-time report generation and website access for the client to view their project data. In addition to our extensive experience in providing disaster debris monitoring services, Witt O'Brien's has assisted many local governments and state agencies with their FEMA and FHWA disaster recovery cost claims and grants management challenges. O'Brien's was the only firm hired by the State of Florida to provide the Division of Emergency Management with Public Assistance Coordinators, Project Officers and debris specialists after the devastation caused by eight federally declared disasters in 2004 and 2005. Witt Associates has long been the only firm providing the State of Louisiana with FEMA PA program support for Katrina recovery work as well as other disasters. Witt O'Brien's is currently the State of New Jersey's disaster recovery consultant for Hurricane Sandy. We have assisted over 1000 local governments and other PA applicants with their FEMA and FHWA claims —from project formulation to final inspection — and recovered millions of dollars for Public Assistance applicants,which would otherwise have gone unclaimed or reimbursed.We are contracted by the Florida Department of Transportation to provide disaster recovery services,and hold state-wide FEMA program consulting contracts with the States of Louisiana, Vermont, Rhode Island,New Jersey,Alaska and many local governments. Contacts for this Project The senior advisor for this project will be Mark Merritt, Senior Vice President, Disaster Recovery services. Chuck Brannon is our Vice President of Debris Services and will act as principal manager over any tasks O'Brien's may perform for the City as a result of this proposal. February 1,2013 Page 17 City o Parkland WITT I O'BRIENS 1tFP No..2012-24A Post-Disaster Debris Monitoring Services Mark Merritt-Senior Vice President,Disaster Recovery Senior Project Advisor 1501 M Street NW,5m Floor Washington,DC 20005 (202-585-0780 Phone (202) 585-0792 Fax Mmerrit0wittassociates.com Charles"Chuck"Brannon-Vice President,Debris Services Project Principal 1882 Capital Circle,N.E.,Suite 205 Tallahassee,Florida 32308 (850) 877-6700-Office Chuck.Brannon(&obriensrm.com Company Principals James Lee Witt-Executive Chairman Kenneth Burris-Chief Executive Officer Tim Perkins-President and Chief Operating Officer Pate Felts-Chief Financial Officer Financial Stability Since 2001, our firm has been a leading public safety and crisis management firm operating in the United States and internationally, and has displayed consistent financial stability. Specifically, we have demonstrated the ability to simultaneously carry staffing and mobilization costs for hundreds of employees and consultants across multiple disasters and projects. Witt Associates was founded by James Lee Witt in 2001. In 2006, Witt Associates was acquired by GlobalOptions, Inc., a publically-traded risk management firm. In July 2010, the long-term management of Witt Associates,led by James Lee Witt,purchased the James Lee Witt Division from GlobalOptions, Inc.in a management-led buyout and Witt Group Holdings,LLC was formed. On January 1,2013,Witt Associates merged with O'Brien's Response Management,LLC changing its name to Witt O'Brien's, LLC. The merger of Witt Associates and O'Brien's Response Management, LLC group brings together two of the nation's leading preparedness, crisis management and disaster response and recovery organizations. Due to size, GlobalOptions, Inc:s 10k annual financial statements from 2009 and 2010, as well as Witt Group Holdings, LLC's audited financial statements through December 31, 2011 are included on an enclosed CD. Please note that as a privately held corporation, Witt O'Brien's, LLC considers its audited financial statements proprietary and confidential and would request they not be made available for distribution. February 1,2013 Page 18 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Section B: Expertise of Designated Staff Witt O'Brien's retains,as permanent full-time employees,a staff of trained and experienced disaster debris monitoring, FEMA Public Assistance Program, FHWA Emergency Relief Program, GIS, environmental and hazardous waste specialists who are ready to mobilize on behalf of our disaster- affected clients on short notice. Our project management and supervisory personnel have undergone training in Incident Command System, debris management and monitoring techniques, FEMA debris removal guidelines and eligibility rules, project management and disaster management and have valuable experience from serving on several major recovery projects. All of our project management personnel and core consultants hold training certificates from the Emergency Management Institute,including many of those in the table below: IS-001-Emergency Program Manager:An Orientation to the Position IS-100-Introduction to the Incident Command System 1S-100 PW-Incident Command System for Public Works IS-197-Special Needs Planning Considerations for Service and Support Providers IS-200-Incident Command System for Federal Disaster Workers IS-208-State Disaster Management IS-230-Principles of Emergency Management IS-235-Emergency Planning IS-253-Coordinating Environmental&Historic Preservation Compliance IS-340-Hazardous Materials Prevention IS-362-Multi-Hazard Emergency Planning for Schools IS-393-Introduction to Hazard Mitigation IS-546-Continuity of Operations Awareness Course IS-547-Introduction to Continuity of Operations IS-630-Introduction to the Public Assistance Process IS-631-Public Assistance Operations I IS-632-Introduction to Debris Operations in FEMA's Public Assistance Program IS-634-Introduction to Public Assistance IS-700-National Incident Management System IS-702-NIMS Public Information Systems IS-703-NIMS Resource Management IS-800-National Response Plan,an Introduction IS-801-Emergency Support Function#1-Transportation IS-803-Emergency Support Function#3-Public Works and Engineering We also maintain a network of over 1,000 experienced personnel which we can draw upon on short notice.The following brief resumes and summaries of qualifications for some of our staff members demonstrate the depth of experience and knowledge our professional team will provide. February 1,2013 Page 19 F ofPark RP WITT I O'BRIEN'S F No.2012-24A 24A Post-Disaster Debris Monitoring Services Project Management Organizational Chart We customize our Project Management model and staffing organization to fit the unique situational and operational requirements which each debris project presents, as well as the client's particular requirements or requests.While we will continually adjust the scale and structure of our team to match daily project requirements, our general Project Management model for a large disaster debris project is represented by the chart below. el p, I i, s I �t r � !d■.i� f rWWC md �9�raet QM�C � se�eirier Reli 80"U" Oeiri ftMft i si�et�isoa Beds is die SY�e Oaie YawDaes Ywi■es Yawilo�s oebis�a�ewl tar+n+�es February 1,2013 Page 10 City o Parkland RFP No..2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Resumes for Key Personnel Mark Merritt Seiiior Vice President, Disaster Rucovei-�, As Senior Vice President of Disaster Recovery for Witt O'Brien's, Mark Merritt brings first-hand disaster recovery and operational expertise to emergency planning and on-site disaster response and recovery projects for state and local governments, as well as private sector entities. This experience includes extensive work in the federal Public Assistance and Individual Assistance programs, as well as other elements of long term recovery efforts, emergency operations center _ support and operations, and Incident Command efforts such as Logistics, Supply, and Planning. With Witt Associates, Mr. Merritt's experience includes: ■ Serving as Project Manager for Witt Associates' efforts in the State of Louisiana following Hurricane Katrina, in the Cayman Islands after Hurricane Ivan, in Houston after Tropical Storm Allison,and in Guam after Typhoons Chata'an and Pongsona, ■ Providing expert evaluation and estimation of damages, preparing and submitting financial and related PWs, managing recovery operations, monitoring recovery/response budgets, and has developing scopes of work to repair/replace damaged facilities. ■ Developing and delivering training programs for local emergency responders for numerous government officials in Guam,Myrtle Beach,Key West,Miami,and Tampa. Past Experience Prior to joining Witt Associates, Mr. Merritt worked for FEMA from 1993 to 2001, where he held several positions of increasing responsibility ranging from logistical and operational support to disaster recovery oversight and financial reconciliation.Having worked for a variety of the agency's programs, Mr. Merritt is exceptionally qualified to provide strategic advice and recommendations on emergency management policies and procedures, as well as the federal disaster programs. Mr. Merritt brings this firsthand disaster recovery, operational, and programmatic expertise to emergency planning and on-site disaster response and recovery projects for state and local governments, international agencies,and private sector entities. In this role, Mr. Merritt represented FEMA's Office of Financial Management in negotiations with FEMA's Response and Recovery Directorate, Office of the Inspector General, Office of General Counsel, State Offices of Emergency Management and local governments to resolve long standing eligibility disputes that resulted in the amenable closure of numerous disaster projects and the return of over a $1 billion dollars of unliquidated obligations to the Disaster Relief Fund. While Mr.Merritt served as the Special Assistant to the Associate Director for the Response and Recovery Directorate, he represented the Associate Director of FEMA in liaison and February 1,2013 Page 111 City WITT I O'BRIEN'S FP No.2012-24A 24A Post-Disaster Debris Monitoring Services coordination activities with a variety of representatives from various segments of federal,state, and local governments, private industry and other parties with an interest in FEMA programs and policies. Education US Military Academy Bachelor of Science,National Security and Public Affairs February 1,2013 Page 112 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Andrew Vice Presicient of Disiister Services During his time as a senior executive with Witt Associates, Mr. Sachs has managed billions of dollars of funding on behalf of his clients and facilitated the implementation of thousands of projects. Mr. Sachs has become a trusted advisor to governors and their staffs, local elected officials, members of Congress, senior company executives, and others, supporting their efforts at the state,national,and corporate levels to address complex public policy and operational challenges, including the economic and physical recovery from disasters of all kinds,both natural and human-caused. With Witt Associates,Mr.Sachs'experience includes: ■ Helping to establish recovery operations in support of the State of Vermont after they experienced nearly$1 billion in losses from Tropical Storms Irene and Lee in 2011. In that capacity, he established a recovery team and oversaw efforts to provide direct assistance to impacted local governments to facilitate their recovery and financial reimbursement for disaster losses. He also developed a concept for long-term recovery planning for the state,which was based on stakeholder involvement and was used as a guideline for establishing recovery priorities. ■ Helping to design and implement the Louisiana Recovery Authority (LRA), an entity established to identify and coordinate overall recovery efforts, establish priorities, receive and distribute appropriated recovery funds, and provide a single voice for the State on recovery issues. Mr. Sachs also led the State's long-term community recovery planning effort with the 26 most impacted parishes, and developed and implemented regional and statewide planning activities designed to address issues that cross jurisdictional boundaries. Mr. Sachs has since served as a senior advisor to both the Governor and Executive Director of the LRA on matters related to disaster response and recovery,including how to spur recovery in heavily impacted communities and business sectors, how to speed and maximize federal assistance to the State and local governments, and how best to work with FEMA and other federal agencies to achieve results. ■ Providing technical assistance and support for the State of Louisiana's initial implementation of its$9 billion Public Assistance and$2 billion Hazard Mitigation Grant programs, to include resolution of critical issues and disagreements with FEMA, representation of applicant and State needs,and communications with applicants. ■ Leading the team in 2008 that helped the Iowa Homeland Security and Emergency Management Division (HSEMD) manage the recovery from the catastrophic Midwest Floods of 2008, which today stands as the nation's fifth largest disaster measured by FEMA obligations. While in Iowa, Mr. Sachs was a trusted advisor to the Governor, designed and helped lead the Rebuild Iowa Office (RIO) to develop a statewide long- term recovery plan and coordinate recovery efforts statewide, managed the State's February 1,2013 Page 113 City o.Parkland WITT I 0 BRIEN S RFP No.2012-24A Post-Disaster Debris Monitoring Services crisis communications effort,and oversaw the teams helping to the state to obtain and maximize funding under the Public Assistance and Hazard Mitigation programs. Past Experience Earlier in his career,Mr.Sachs also held several leadership positions at FEMA.As the Chief of Program Outreach at FEMA,he developed partnerships with private sector organizations, non-profit groups, and other agencies to influence policy design and program delivery. He regularly represented the Agency before the Congress, constituent groups, the media, and senior governmental officials to influence policy and redirect resources toward cost- effective hazard mitigation and risk reduction efforts.He also served as the Special Assistant to the Associate Director of the Response and Recovery Directorate, during which time he supported overall policy and program management efforts related to federal disaster programs.While in this role, Mr. Sachs was selected by the FEMA Director to co-manage a staff of 40 to successfully close-out over $750 million in disputed disaster claims by the State of Florida after Hurricane Andrew. He successfully researched claims, developed resolution strategies,and negotiated settlements for all projects in less than five months. Prior to his time working at FEMA, Mr. Sachs held positions with the US Department of Commerce, International Trade Administration, where he organized international trade missions to the developing world to promote economic growth and opportunity for US companies.He worked for US Senator William Cohen in Washington,DC,where he served as a Legislative Aide working on economic and business affairs issues,as well as on the Senate Special Committee on Aging. Education ■ Masters in Public Policy(Graduated with honors),The George Washington University ■ Bachelor of Arts,Political Science(Graduated with honors),Bates College February 1,2013 Page 114 City of Parkland RFP No.2012-24A WITT I O'BRIENS Post-Disaster Debris Monitoring Services Charles "Chuck" Brannon Education, . AS Degree Certification, • FEMA Certificates: IS-100, IS-200, G-300, G-400, Training and IS-630,IS-632,IS-700, IS-800 Licenses: • NIMS ICS 300 Intermediate ICS for Expanding Incidents • NIMS ICS 400 Advanced ICS • Department of Homeland Security - Enhanced Threat and Risk Assessment • Florida Division of Emergency Management - COOP Program Manager • United States Army - Anti-Terrorism/Force ; Protection Level II Instructor Relevant • O'Brien's Response Management:Vice President,Debris Services Employment: • Florida Department of Transportation: May 1976-December 2010 • United States Army: 1977-2004 Sldlls/Services: • Resource and Program • EOC Operations Management Management • Disaster Recovery Operations • Domestic Security&Recovery • Systems Administration& • FEMA&FHWA Disaster Recovery Management Programs Experience: Chuck Brannon serves as the Vice President of Debris Services for Witt 6 years of O'Brien's. He has six years of experience in emergency management and 34 Emergency years of experience working for the Florida Department of Transportation. Mr. Management Brannon also served in the United States Army for more than 20 years, where experience he gained invaluable experience in emergency operations support, security, and administration. FDOT Right of Way Resource Manager Disasters Mr. Brannon served as the Florida Department of Transportation's Right-of- 1539 Charley Way (ROW) Resource Management Manager. He was responsible for ensuring 1545 Frances that all staff was properly trained, duties are clearly stated and subordinates 1551 Ivan are kept aware of their performance. He managed the development of policy 1561 Jeanne statements, rules, procedures and guidelines for ROW Funds Management, 1609 Wilma Work Program, Property Management and the ROW Training program,as well 1679 Tornado as ensuring that all published policies, rules, procedures and guidance 1785 TS Fay documents are in compliance with federal and state laws. Mr. Brannon February 1,2013 Page 115 i City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services 955 Andrew provided technical assistance and support to other offices as needed and Groundhog Day monitored the Statewide $600 million Right of Way Work Program and the Tornadoes management of the Right of Way roll forward budget He work with the district 1994 NC offices to perform in-depth analysis by project of projected roll forward, Tornado assisted districts in setting targets for contingencies, and helped ensure that 4051 MA Storm projects are funded at proper levels. 4080 Isaac 4086 Sandy FDOT Domestic Security and Recovery Manager Prior to acting as the ROW Resource Management Manager, Mr. Brannon worked in the FDOT's Emergency Management Office as the Domestic Security and Recovery Manager. In this role, he managed the development of the FDOT's Continuity of Operations plans and programs. He assisted various departmental staff in resolution of problems relating to the Continuity of Operations plans and technical direction to include technology issues, connectivity, alternate work selection and other logistic issues. Mr. Brannon served as an advisor on state, regional, and national regulatory policies for security practices. He served as the representative for the FDOT at the State Emergency Operations Center (SEOC) as a Shift Manager for Emergency Support Functions (ESF) 1 and 3 when activated or when called upon by the State Coordination Officer. Mr.Brannon served as the Project Manager for contracted Emergency Services for the FEMA-PA and FHWA-ER program, tasked with providing qualified Public Assistance Coordinators and Project Officers to the State Public Assistance Officer, Division of Emergency Management He tracked the work program budget ($27.0 million) for programming, encumbrances and expenditures relating to this contract In addition, he developed Standard Emergency Operations Policies and Procedures for Emergency Management related functions and processes and assisted the Departments Emergency Coordination Officer as his official Alternate (Alt ECO) in coordinating emergency operations for the Department and ESF 1 and 3. United Slates Army Reserve While serving as a United States Army reservist, Mr.Brannon was mobilized to multiple military and disaster operations to assist in response and recovery. In 2002, he was deployed to Guantanamo Bay, Cuba, in support of Operation Enduring Freedom, where he served as First Sergeant for the 160m Military Police Battalion. He supervised personnel and administrative functions of the company, prepared rosters, schedules, reports, correspondence and operational orders and ordered operations and security of resources and installations. Mr. Brannon also provided support to the Hurricane Andrew Rglief in Miami, FL at the FEMA Federal Coordinating Office (FCO), where he F received and reviewed Dail supervised Military staff assigned to the 0 C y February 1,2013 Page 116 i City o.Parkland WITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services Situation Reports, updated Situation Board and compiled daily information to be used in briefings. Mr. Brannon has also conducted training in various computer and software systems to United States Army and Federal Emergency Management Agency personnel and worked in the FDOT's Bureau of Programming, Planning and Development as an engineer. Additionally, he has an impressive list of both military and civilian courses completed that involve emergency response and recovery operations. Jeff Kyte Education, • FEMA Emergency Management Certificates:IS-001,IS-007,IS-030,IS-100,IS- Certification, 111,IS-197,IS-200,IS-208,IS-230,IS-235,IS-240,IS-241,IS-242 ,IS-253,IS- Training and 275,IS-292,IS-340,IS-362,IS-393,IS-394,IS-546,IS-547,IS-630,IS-631,IS- Licenses: 632,IS-650,IS-700,IS-703,IS-706,IS-800,IS-803,IS-804,IS-808,IS-809,IS- 812,IS-860,IS-1900 • Specialized Training:Public Assistance Operations,Preliminary Damage Assessment,FEMA Project Closeouts,Debris Management • HAZWOPER Certification(40 Hour) Relevant • O'Brien's Response Management:January 2010-Present Employment: • Solid Resources Incorporated:August 2004-December 2009 Skills/Services: • Public Assistance Program • Debris Contract Monitoring Administration • Project Management • Debris Management and Operations • Contract Management • Debris Management Planning • Grant Management&Closeout Experience: State Public Assistance Coordinator Six years of Mr. Kyte, who currently serves O'Brien's as a Regional Manager of Debris disaster Services has been a valued employee of the firm for several years and has held recovery many important positions in both debris monitoring projects and as a State experience Public Assistance Coordinator and debris specialist As a Public Assistance Coordinator for the State of Florida,he managed PA applicant recovery projects Disasters to ensure consistent, equitable, efficient and effective delivery of the Public Assistance Program funding. His job involved identifying applicant recovery 3293 Gustav needs, identifying and evaluating the activities associated with the project, 1539 Charley developing scopes of work and damage descriptions and expediting the project February 1,2013 Page 117 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services 1545 Frances review and approval process. He consulted with all eligible PA applicants in 1551 Ivan Monroe County in assisting with their Project Worksheets and coordinated with 1561 Jeanne FEMA on behalf of Monroe County local governments and private non-profit organizations. He has written and reviewed hundreds of FEMA Project 1595 Dennis Worksheets for debris and all other categories of work and assisted with many 1595 Katrina Improved Projects,Alternate Projects,Appeals,and small project nettings. Mr. 3259 TS Rita Kyte also served as a State of Florida Public Assistance Coordinator and closeout 1609 Wilma specialist and was instrumental in the successful final inspection and closeout 1785 TS Fay out of many FEMA project for Monroe County as well as State Agency PA 1994 NCapplicants. Most recently he served in Massachusetts and North Carolina, Toornrnaddoo managing several debris monitoring projects for O'Brien's. 4051 MA Storm Debris Specialist to the State of Florida Division of Emergency 4080Isaac Management 4086 Sandy As a State of Florida Public Assistance Coordinator and debris specialist, Mr. Kyte assisted Monroe County with the monitoring and removal of over 400 derelict vessels and over 45,000 crab and lobster traps, which led to the reimbursement to the County of millions of dollars by FEMA. He also assisted Monroe County in the removal of illegally dumped debris mulch in an 81h mile stretch of wetlands in Homestead, Florida. To secure funding from FEMA, Mr. Kyte managed 2 Project Officers to monitor and validate that all mulch was being moved to a designated class 3 landfill permitted to accept this classification of debris. More than 1,193 truckloads containing 24,896 tons of illegal mulch were monitored and documented by SRI's State PA debris team during the remediation project Debris Contract Monitoring Mr. Kyte has extensive experience as project coordinator overseeing debris monitors and contractors. In Collier County after Hurricane Wilma,he oversaw all TDSRS set-up and operations and managed the entire stump removal program,insuring accuracy of measurements,performance of monitoring crews and FEMA compliance. Mr. Kyte supervised load ticket completion, managed teams of monitors and tracked the cumulative volume of debris removed and reduced, during his quality control and assurance position. Mr. Kyte has a wealth of technical field experience and knowledge managing post-hurricane debris collection and removal activities and TDSRS monitoring functions.He has worked on major SRI monitoring projects for the recovery efforts for Hurricane Charley in Lee and Charlotte Counties and Hurricane Wilma in Collier County. February 1,2013 Page 118 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Kevan Parker Education, • FEMA Certificates: IS-100, IS-200, IS-700, IS-800, IS-630, IS-631, IS-632, IS- Certification, 775,IS-805,IS-16, IS-807, ESF 7,IS-814,ESF 14, IS-801,ESF 1, Certified PAC, Training and Project Officer,Benefit Cost Analysis,PDA Training,PA Training Licenses: • Additional Training:Haz Mat Technician,Asbestos Inspector and Manager,Air Quality, Emergency Medical Technician, Florida Firefighter, FEMA Public Assistance Operations I and II,FDOT Advanced Maintenance of Traffic Relevant • O'Brien's Response Management:August 2010-Present Employment: • Metric Engineering, Emergency Management Operations: September 2008 - August 2010 • Washington County Emergency Medical Services: April 1998 - September 2008 • Florida Department of Transportation October 1976 - December 2006 P P Retired Skills/Services: o Project Management • Debris Contract Monitoring • FEMA Program Coordination • Client Relations • FHWA-ER Program Support • Debris Management Experience: Overview Twenty years of Mr. Parker recently served as senior project manager over seven debris Emergency monitoring projects in Louisiana for Hurricane Isaac recovery efforts and Management, is currently overseeing five projects in New Jersey in response to FHWA-ER Hurricane Sandy. Program,and FEMA Public Kevan Parker recently served as the Project Manager for DR-1994 Tornado in Assistance Wilbraham Massachusetts. Kevan's previous project with O'Brien's was a Field Program Accounting Monitor on the BP Deepwater Horizon oil disaster in the Gulf of experience Mexico. Kevan has over 10 years of Disaster Debris eligibility and oversight experience along with more than 35 years of working in/and for government agencies at the local,state and federal level. The insight that has been gained by Disasters working at multiple levels of government provides him with an exceptional TS Alberto ability to expect the needs of State and Local Governments and give guidance in Opal a manner for all eligible reimbursements from Federal agencies. Erin During past activations Mr. Parker has served as the Project Manager directly Mitch overseeing as many as 200 employees. In the last 3 years Kevan has served as Floyd either the Project Manager or Senior Project Engineer for debris operations for Earl Florida Department of Transportation, Louisiana Department of Transportation February 1,2013 Page 119 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services TS Allison and Development,and Texas Department of Transportation. In these combined Charley efforts Mr.Parker has documented the removal of several million cubic yards of Frances debris, assisted in the reimbursement of more than $100 million in debris Ivan related costs along with overseeing the hiring,training and deployment of more Jeanne than 300 employees and the associated equipment to accurately document and Dennis expedite the entire debris removal process.On the TxDOT project Kevan was the Katrina Project Manager over Bay cleaning, Private Property Debris Removal, Wilma monitoring of Threatened and Endangered species,Demo of facilities and storm TS Fay generated debris removal of a 2000 acre state park, two miles of beach sand Gustav removal,cleaning,and replacement to include dune creation and planning of sea Ike oats,two million cubic yards of sand removal from ditches and drainage canals R I Snow/Floods (FHWA-ER), six thousand feet over five miles of revetment wall, over five Horizon Oil Spill hundred vehicles and vessels removal, and debris, dangerous tree and limb Tornado- removal from public rights of way. Wilbraham/ Springfield Ma State of Florida Department of Transportation Spri Spri Isaac Prior to his current employment in full time emergency response management, 4086 Sandy Mr.Parker was employed by the Florida Department of Transportation.Kevan's final appointment was the District Facilities Manager for the 3rd District In addition to normal duties,and during a declaration of emergency,he was tasked to coordinate, schedule and facilitate intergovernmental communication between the Federal, State and local representatives to ensure maximum utilization of assigned FDOT employees/resources in an effort to expedite the recovery process on a local/regional level and ensure compliance with all applicable laws. Mr. Parker provided technical and hands on expertise to emergency management stakeholders on post-disaster debris removal operations and the logistics requirements that must be in place to open roads for emergency responders and general roadway users. State Public Assistance Project Officer/Public Assistance Coordinator Mr. Parker previously served as a State Public Assistance Project Officer and Coordinator during several major disasters to include Hurricane Opal, Erin,and Ivan. He also served on the Rapid Impact Assessment Team(RIAT) covering the State of Florida and adjoining states. Kevan was part of a five man team deployed to Mississippi and Louisiana during Hurricane Katrina. This self- supporting team was sent in to determine the needs of the local governments and relay information back to the Emergency Operations Center in Florida for the deployment of personnel and assets. During his Emergency Management experiences, Kevan has covered all areas from local Incident Management, Applicant,Project Officer,PA Coordinator and Debris Program Manager. February 1,2013 Page 120 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Craig Schultz Education, • MA.,Political Science and Public Administration,University of Florida Certification, • BA.,Political Science,University of Florida Training and . Specialized Training: Preliminary Damage Assessments, Debris Management Licenses (G202), Debris Management Planning, FEMA Public Assistance Operations I, FEMA Project Final Inspections and Closeouts, FHWA Emergency Relief Program • FEMA Emergency Management Institute Certificates: IS-001, IS-007, IS-100, IS-100PW, IS-197, IS-200, IS-208, IS-230, IS-240, IS 241, IS-235, IS-253, IS- 340, IS-362, IS-393,IS-546, IS-547, IS 630, IS-631, IS-632, IS-700, IS-702, IS- 703,IS-800,IS-1900 Employment: • O'Brien's Response Management,Inc.: January 2010 -Present • Solid Resources Incorporated: August 2004-December 2009 Sldlls/Services: • FEMA Public Assistance Program • FHWA ER Program Support Management • Grant Management& • Debris Management and Operations Administration • Debris Management Planning • Project Management • Debris Contract Monitoring • Contract Management • Technical and Proposal Writing • Training Development • Federal Program Compliance • Public Information Development Experience: Overview Seven years of disaster Mr. Schultz has been involved in the management and operations of multiple recovery,FEMA debris monitoring projects since 2004 and is currently providing support on Public five projects in New Jersey for Hurricane Sandy recovery efforts. Assistance Program and Mr.Schultz is a professional consultant with extensive experience managing all debris aspects of disaster recovery and federal funding programs. He has served as a management State Public Assistance Coordinator and was a founding member of the Florida experience Division of Emergency Management's first Debris Team,which was tasked with reviewing all contracts and project cost documentation relating to hundreds of Disasters FEMA Project Worksheets totaling more than $800 million. He has extensive 1539 TS Bonnie experience with the FEMA Public Assistance Program,from project formulation 1539 Charley to closeout, appeals and hazard mitigation as well as valuable field experience 1545 Frances managing teams of disaster debris monitors. He has also written several 1551Ivan comprehensive, FEMA-approved all hazards Debris Management Plans and February 1,2013 Page 121 City of Parkland WITT I O'BRIEN'S itFP No.2012-24A Post-Disaster Debris Monitoring Services 1561 Jeanne serves O'Brien's as a disaster management planner, consultant, project 1595 Dennis manager and technical writer. 1595 Katrina 3259 TS Rita Disaster Debris Contract Monitoring Experience 1609 Wilma Mr. Schultz has valuable experience in the management and operations of 1679 Tornado debris monitoring projects. During the devastating 2004 and 2005 storm 1785 TS Fay seasons, he assisted several Florida counties with the monitoring of major 4051 MA Storm (over one million cubic yards in Collier County and over two million in 4080Isaac Charlotte County) debris removal projects for Hurricanes Charlie, Frances, 4086 Sandy Jeanne and Wilma. He provided consultation and technical advice to County officials regarding compliance with FEMA regulations, debris eligibility and logistical trends in major debris projects and served as Operations Coordinator and FEMA technical advisor, overseeing Solid Resources/O'Brien's debris monitoring staff and ensuring project quality control. Mr. Schultz also served as Solid Resources' Manager of Debris Services and is now O'Brien's Special Project Coordinator over proposals and contracts. He has written several comprehensive Debris Management Plans for government agencies, including the Florida Department of Transportation, the City of Miami and the Broward County School District State Public Assistance Coordinator/Debris Specialist Mr. Schultz served as a State Public Assistance Coordinator (PAC) and Debris Specialist on the State Debris Team in Miami Dade, Broward and Monroe Counties for the Hurricane Wilma and Katrina recovery efforts. He consulted directly with over 50 local governments on debris removal and other recovery issues, reviewed over 250 FEMA Project Worksheets and assisted in the determination of recovery expenditures eligible for federal reimbursement. He also prepared over twenty-five original large FEMA Project Worksheets for several major Miami-Dade area applicants for Public Assistance,accounting for over$12,000,000 in federal disaster recovery cost claims. He also coordinated with FEMA and Monroe County for the removal and cost reimbursement of over 430 disaster-related derelict vessels and other marine and canal debris and monitored all debris operations on behalf of the State of Florida. Mr. Schultz was also instrumental in the development of FEMA's first comprehensive debris management training seminar,which was presented to local governments throughout the State of Florida. Florida Department of Transportation Public Assistance Consultant / Debris Specialist Mr. Schultz served on a team tasked with reviewing all Florida Department of Transportation disaster-related expenditures submitted to FEMA for the 2004 and 2005 seasons. As a result of this review,un-captured costs were identified and he participated in the preparation of new FEMA Project Worksheets and February 1,2013 Page 122 City UPNo.2012-24Ad WITT I O'BRIEN Post-Disaster Debris Monitoring Services appeals which resulted in over$50 million in additional funding to the FDOT. He prepared over 25 Project worksheets for submission to FEMA on behalf of the Department Mr. Schultz developed a comprehensive debris management training seminar for the FDOT which was presented to over 1500 State and local government personnel throughout Florida. His expertise was also critical the development of the Department's debris management plan, which was approved by FEMA on first submission. He performed final inspection and project closeouts on many large and complex FDOT FEMA projects and formulated FHWA Detailed Disaster Damage Reports on behalf of several local governments in Broward,Miami-Dade and Monroe Counties. State Public Assistance Coordinator/Closeout Specialist Mr. Schultz served as the State PAC for Lee County, Florida, where he coordinated with FEMA Project Closeout and Debris Specialists to prepare Final Inspection Reports and closeout version Project Worksheets for over twenty local governments and non-profit organizations.He reviewed hundreds of FEMA Project Worksheets, performed over fifty final inspections of large projects, wrote final inspection reports and closeout PW's, performed small project nettings and prepared several appeals. He was also called upon by the State of Florida Division of Emergency Management to serve on a special State Agency Closeout Mission tasked with coordinating with several State agencies to prepare FEMA project files and perform final inspections and closeouts on hundreds of large PW's. Mr. Schultz holds a Master's Degree in Political Science and Public Administration from the University of Florida and has completed all course work and qualifying exams for the Ph.D. February 1,2013 Page 123 City of Parkland WITT I O'BRIEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services ro 2012, Witt O'Brien's mobilized 9 roject Managers to Hurricane Isaac debris monitoring projects in Louisiana, within 48 hours of notification. In Massachusetts, we activated 22 Project Managers within 72 hours of notification. February 1,2013 Page 24 City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services William Johnson Project Mana-er / FEMA S, FHWA Pro-i'anis Consultant Education, . Master of Science,Engineering Certification, • Bachelor of Science,Engineering and Licenses: • Program on Negotiations-Senior Executives,Harvard • Leadership in Business,Kellogg School of Business • FEMA Certs: IS-100,IS-200,IS-253,IS-393,IS-547, IS-631,IS-632,IS-700,IS- 800 Employment: • Manager,Consulting Services,O'Brien's Response Management Inc.: 2009- Present • Lead Public Assistance Coordinator,Solid Resources Inc.: 2005-2009 • President,Odyssey Services: 2002 -2005 • Streets Commissioner-City of Philadelphia:2000 -2002 • Director of Operations-Sony Development: 1998-2000 • Div.President&General Manager,Waste Management,Inc.: 1991-1998 • Project Management Director,Waste Management,Inc.: 1989-1991 • Project Engineer/Site Supervisor,CH2M Hill: 1986- 1989 SIdUs/Service: • Policy and Regulatory Development • FEMA Public Assistance • Logistics • FHWA Emergency Relief Operations • Debris Management • Project Management • Preparedness Response • Business Management Planning-ICS • Construction Management • Environmental Clean-up • Cost Estimating • Environmental Services • Training Development/Delivery • Hazard Mitigation Experience: Overview Mr. Johnson is currently overseeing our State of New Jersey Disaster Management project, managing all aspects of our statewide disaster Disasters: manager contract with the NJ Office of Emergency Management. 1539 Charley Contract/Project Manager-Florida Department of Transportation 1545 Frances William Johnson, Manager of Consulting Services for O'Brien's Response 1551 Ivan Management, Inc. has managed a team of 15 disaster response and recovery consultants in providing services under the FEMA Public Assistance and the 1561 Jeanne FHWA Emergency Relief Programs. He has over 20 years' experience in the 1595 Dennis engineering, environmental services, construction, and disaster management 1602 Katrina fields. Mr. Johnson has achieved great success in providing emergency February 1,2013 Page 125 Cityo.ParklandWITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services 3259 Rita preparedness,response, and recovery services to State and Local Governments, including grants management, project development, appeals interagency 1609 Wilma negotiations, debris removal and monitoring, policy and procedure 1679 Tornado development, regulatory compliance review and development, hazard mitigation, eligibility determinations, DDIR support, documentation 1680 Tornado requirements, training, final inspections and closeouts. He has worked as 1785 TS Fay Contract and Project Manager to the Florida Department of Transportation from 3288 TS Fay 2004 - Present, and lead the recovery of an additional $100M in federal funds for the Agency following the unprecedented 2004 and 2005 hurricane season. 1969NCTornado As the head of a major municipal services operation, he managed all public works and engineering functions with a team of over 2,300 employees and an operating budget in excess of$BOOM.As President of private business units,he secured and operated contracts for debris removal and recycling valued in excess of$1.313. William has extensive environmental cleanup experience,having assisted in the design and implementation of the cleanup and remediation of contaminated soil, water, and air emissions at Superfund Sites in California, Oklahoma, Missouri, and Colorado. In addition, he was responsible for environmentally sensitive development projects throughout his career. In his progressive roles, he served as project engineer, site safety coordinator, field supervisor, project manager and project management coordinator for projects valued in excess of$300M. February 1,2013 Page 126 i ° RFP No.2012-24A WITT I O'BRIEN' Post-Disaster Debris Monitoring Services Valarie Philipp Education, . Master of Engineering,Structures Certification, . Bachelor of Science,Civil Engineering Training . Professional Engineer,State of Georgia and Licenses: . FEMA EMI Certificates: IS 100,IS 200,IS 631,IS 700,IS 800 • FEMA PA Cost Estimating Format • Member,American Society of Civil Engineers Employment: • O'Brien's Response Management Inc.:June 2006-Present • ATCS,PLC,FEMA Technical Assistance Contractor,October 2004-June 2006 • Wiss,Janney,Elstner Assoc.,Inc.(WJE),Structural Engineer,Project Manager,Construction Administration,November 1997-October 2004 Sldlls/Services: • FEMA Public Assistance Specialist • Structural Engineering • FHWA Emergency Relief Specialist • Forensic Investigations • Emergency Management Training • Construction Administration • Project Management • Cost Estimating Experience: Long-term Disaster Recovery and Emergency Management - O'Brien's 6 years of Response Management-Miami,Florida Emergency Management Ms. Philipp is one of our most accomplished FEMA program analysts and Experience currently serves as a Manager in the Government Services Division of O'Brien's Response Management She recently served as a Public Assistance Coordinator 7 years of for the Florida Department of Transportation assisting with final inspections, Engineering appeals,grant reimbursement and DDIR preparation. She also represented the Experience State of Florida DEM in Miami-Dade County for Public Assistance program activities for six disaster declarations which included 218 municipal and PNP Disasters Applicants with disaster funding needs totaling over $560,000,000.00. In addition,Ms. Philipp assisted with the development of FEMA Public Assistance 1539 Charley and FHWA Emergency Relief training materials for FDOT and Local Applicants, 1545 Frances resulting in training over 2,000 local government representatives. 1551 Ivan FEMA Public Assistance Consultant-ATCS,PLC-South Florida 1561 Jeanne 1595 Dennis As a FEMA Technical Assistance Contractor, Ms. Philipp performed building damage assessments, prepared cost estimates, wrote Project Worksheets and 1595 Katrina managed Building Assessment Team members for disaster declarations 1545 3259 TS Rita and 1561 in Palm Beach County. She also assisted Applicants in Miami-Dade February 1,2013 Page 127 o RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services 1609 Wilma and Broward Counties for disaster declaration 1602 with debris removal 1785 TS Fay project eligibility and funding obligation and managed debris specialists. Project Manager/Project Engineer-WJE-Atlanta,Georgia Ms. Philipp served as a structural engineer performing general condition surveys and forensic evaluations of various types of structures such as low-rise and high-rise facilities, parking structures, bridges, retaining walls, storm sewer and residential facilities. She investigated and performed structural analysis on structural materials such as masonry,cast-in-place,post-tensioned and precast concrete, steel and stucco, EIFS and stone cladding. Prepared construction documents and project specifications. Performed construction observation and administration services. Assisted in litigation support by providing extensive organized documentation and preparation of visual presentations for mediation. Traveled extensively for work within the United States. February 1,2013 Page 128 City of Parkland WITTRFP No.2012-24A I O'BRIEN'S Post-Disaster Debris Monitoring Services Freddie Gardner Freddie Gardner is a Senior Disaster Recovery Specialist who has more than 40 years of experience in emergency response and long-term recovery, with a strong emphasis on debris management and Public Assistance program management.During that time,he held various roles for the State of Louisiana. He worked for the Louisiana Department of Transportation (DOTD) from 1966 to March of 2006,building up his significant experience in construction projects,contract coordination,and debris management,among others. During his time with Witt Associates,Mr.Gardner has been a Statewide Operations Manager for Debris in the aftermath of Hurricanes Katrina and Rita; a Project Officer for the Commonwealth of Virginia;a State Public Assistance Coordinator for the Commonwealth of Virginia; and a Statewide Operations Manager for Debris for recovery from Hurricanes Gustav and Ike. During four decades working for the Louisiana Department of Transportation, Mr.Gardner developed the skills that make him so valuable today. From 1966-1978, he was Field Inspector for construction projects on I-55 and I-12; from 1978-1986, he was Landscape Architect for Section Headquarters in Baton Rouge,Louisiana,where he was responsible for plan preparation, field inspections,and contract coordination for the rest area program for the Louisiana Department of Transportation and Development. Mr. Gardner has also been a Program Manager for Maintenance Operations at DOTD Headquarters, where he collected and analyzed data from field operations to verify or recommend changes to the current methods and procedures. He also served as Headquarters Program Manager for Maintenance Operations and DOTD Statewide Debris Manager. He developed proposals for the removal,by contract,of debris from DOTD rights of way as a result of Hurricanes Katrina and Rita;coordinated with the District Maintenance Engineers in several districts for the removal of hurricane-related debris from DOTD rights of way using in house forces,and was responsible for the coordination and implementation of all debris removal as a result of Hurricanes Katrina and Rita, on all federal and non- federal State maintained rights of way; and acted as the Point of Contact for DOTD in all matters relating to the disposal of hurricane-related debris from DOTD rights of way. Freddie Gardner is NIMS compliant and has completed the Debris Management Course at FEMA's Emergency Management Institute in Emmitsburg,Maryland. February 1,2013 Page 129 CityoParkland WITT I O'BRIENS RFP No..2012-24A Post-Disaster Debris Monitoring Services Charles W. Bryant Summary of Qualifications and SlOs Charles Bryant is a highly skilled and sought after Debris Specialist and Emergency Response Specialist His extensive experience includes leading debris management operations in response to Hurricanes Katrina and Rita in Louisiana and Hurricanes Gustav and Ike; he is an adjunct instructor for the National Emergency Response and Rescue Training Center,a division of Texas A&M University; he served as Fire Chief for the City of Sulphur, Louisiana; and he operates his own company, C. Bryant, Inc., an emergency management consulting company. State of Louisiana Governor's Office of Homeland Security and Emergency Preparedness,20OS-2007;2007-ongoing ■ In his capacity as Witt O'Brien's Deputy Debris Manager for the State of Louisiana for Hurricanes Gustav and Ike, Mr. Bryant oversees response and coordination of debris operations for the State of Louisiana and affected applicants. From December 06 to April 07,he served as the Deputy Manager for Debris Operations,with responsibilities for overall coordination of debris operations for the State of Louisiana. ■ Before that, Mr. Bryant served as Planning Manager for Public Assistance Debris Operations for the State of Louisiana from October 2005 to November 2006 in the aftermath and recovery from the devastation of Hurricanes Katrina and Rita,where he had primary responsibility of planning, development, and coordination of Private Property Debris Removal and Structural Demolition activities. He provided services of development, planning strategies, and operational objectives as they relate to debris removal,with liaison support to all federal,state and local partners. Education Louisiana State University at Eunice,LA Associate Fire Science Degree February 1,2013 Page 130 i City o.2012- WITT I O'BRIENS RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services StorzLynne Education, • Masters,Urban and Regional Planning Certification, . Bachelor of Science,Sociology Training • FEMA EMI Certificates: IS 1,IS 3,IS 26, IS 100,IS 130, IS 200, IS 253,IS 393, and Licenses: IS 403, IS 547, IS 548, IS 559, IS 630, IS 631, IS 632, IS 700, IS 800, IS 801- 814,G 318-Hazard Mitigation • NIMS ICS 300 Intermediate ICS for Expanding Incidents • NIMS ICS 400 Advanced ICS Employment • Consultant,O'Brien's Response Management,Inc.: 2011-Present • Project Manager,Solid Resources,Inc.,2004-2009 • Management Coordinator,Washington County,Oregon 1991-2002 • Independent Consultant 2002-2004,2009-2010 Slaps/Services: • FEMA Public Assistance Specialist • Debris Management/Planning • FHWA Emergency Relief Specialist • Policy and Regulatory • Training Development/Delivery Development • Project Management • Integrated Solid Waste Management Experience: Ms. Storz recently served as Project Manager for our debris monitoring operation in Lafourche Parish, Louisiana,for its Hurricane Isaac recovery efforts 8 years of and is currently assisting multiple clients in New Jersey as they recovery from Emergency Hurricane Sandy. Management Experience Ms. Storz has eight years' experience in emergency management, debris 15 years of Solid operations,planning,and technical assistance to local government. Her previous Waste experience includes 15 years in the field of integrated solid waste management. Management Her experience in emergency management includes project management of Experience hurricane debris operations, statewide planning and training, preliminary damage assessments,and federal disaster recovery grant programs. Disasters: O'Brien's Response Management Inc., Ft Lauderdale FL- Sr. Consultant Floods Oregon / Project Manager Floods Long-term disaster recover y,ry, emergency management and planning. Providing 1539 Charley technical assistance and planning to local governments in the areas of FEMA 1545 Frances Public Assistance and FHWA Emergency Relief programs. In this role she has 1551 Ivan served as Public Assistance Coordinator for the Florida Dept. of Transportation 1561 Jeanne (FDOT),assisting with project closeout,appeals, project worksheet formulation, February 1,2013 Page 131 City of Parkland WITT I O'BRIEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services 1595 Dennis and grant reimbursement contributing in an aggregate increase of$100 million 1595 Katrina to the client She assisted over 80 local governments with their DDIR 3259 TS Rita documentation preparation for FHWA reimbursement Ms. Storz managed the development of FDOT's Statewide Debris Management Plan approved by FEMA 1609 Wilma Region IV. Subsequently, she developed seven District Debris Operations Plans, 3293 Ike as well as the development and delivery of training on Plan implementation. Ms. 1785 Gustav Storz assisted in the development of FEMA PA and FHWA ER training and 1785 TS Fay delivered training to over 2,000 local government personnel in Florida. Recent 1969 Tornado deployments include State of New Jersey Hurricane Irene-performing preliminary damage assessments and City of Fayetteville NC Tornado-project 4021 Irene NJ worksheet formulation. 4051 MA Snow 4080 Isaac Solid Resources,Inc.,Miami FL-Project Manager Debris Operations Ms. Storz served as Project Manager providing pre and post disaster hurricane debris recovery services in Florida,having managed over 500 field staff during 3 federally declared disasters. Ms. Storz liaised with County officials, FEMA, and the private sector contractors during various deployments. Washington County,Oregon,Hillsboro OR-Solid Waste Mgt Coordinator Ms. Storz managed an 11 city recycling program, developed and implemented waste reduction, curbside, yard debris, multi-family, and commercial recycling programs for 400,000+ residents. Her areas of expertise include program administration/management, program planning, facility capacity (landfill / materials recovery) planning,public policy development,program development and implementation, ordinance development, rate regulation, and franchise negotiation. February 1,2013 Page 132 City o.2012- WITT I O'BRIEN'S UP No.2012-24A 4A Post-Disaster Debris Monitoring Services Bryanjansen Education, • Specialized Training: Preliminary Damage Assessments,Debris Management, Certification, FEMA Public Assistance Operations I, FEMA Project Final Inspections and Training and Closeouts Licenses: • FEMA Emergency Management Institute Certificates: IS-001, IS-007, IS-100, IS-200, IS-0003, IS-240, IS-00005, IS-00253, IS-00253, IS-00292, IS-00301, IS-00340, IS-00393.A, IS-630, IS-631, IS-632, IS-00800.A, IS-242, IS-324, IS- 055 Relevant • O'Brien's Response Management: June 2010-Present Employment- • Solid Resources Inc.—August 2004—July 2009 Skills/Services: e FEMA Public Assistance • FHWA ER Program Support • Debris Management and • Project Management Operations . Training Development • Debris Contract Monitoring • Client Relations • Federal Program Compliance Experience: Overview Seven years of Most recently, Mr. Jansen has been serving as a State of Florida Public disaster Assistance Coordinator, assisting several local governments with their FEMA recovery,FEMA project closeouts. Public Assistance Mr.Jansen has extensive experience managing all aspects of disaster recovery Program and and federal funding programs. He has served as a State Public Assistant debris Coordinator in Florida, tasked with reviewing all contracts and project cost management documentation relating to FEMA Project Worksheets. He has extensive experience experience with disaster debris monitoring requirements and managing teams of disaster debris monitors. Most recently he served as Project Manager for several monitoring projects in Massachusetts, and acted as State Lead overseeing O'Brien's recovery personnel for the Deepwater Horizon disaster in Bay County, FL, as well as Harrison and Hancock Counties in Mississippi. Disasters Previously Mr. Jansen worked for Ashbritt Environmental as a Right Of Entry Supervisor during 2006, overseeing 60 crews for demolition and private 1539 TS Bonnie property debris removal for the citizens of Hancock County, MS. 1539 Charley 1786 Gustav Disaster Debris Contract Monitoring Experience 1545 Frances Mr. Jansen has valuable experience in the management and operations of debris monitoring projects. During the devastating 2004 and 2005 storm 1551 Ivan seasons, he assisted Charlotte, Lee and Seminole Counties, Florida with the February 1,2013 Page 133 City of Parkland RFP No.2012-24A WITT I O'BRIEN S Post-Disaster Debris Monitoring Services 1561 Jeanne monitoring of major (over 500 thousand cubic yards each) debris removal 1595 Katrina projects for Hurricanes Charlie, Frances, Jeanne and Wilma. He provided 1609 Wilma consultation and technical advice to County officials regarding compliance with FEMA regulations, debris eligibility in major debris projects and served as 1785 TS Fay Operations Supervisor, overseeing Solid Resources/O'Brien's debris 1818 KY Storm monitoring staff and ensuring project quality control. 1819 AR Storm 1735 OK Storm State Public Assistance Coordinator/Debris Specialist Mr.Jansen served as a State of Florida Public Assistance Coordinator(PAC)and 4051 MA Storm Debris Specialist on the State Debris Team in Lee County.He consulted directly with local government on debris removal and other recovery issues, reviewed FEMA Project Worksheets and assisted in the determination of recovery expenditures eligible for federal reimbursement. He also coordinated with FEMA on Project Closeouts and prepared Joint Task Closeout reports and closeout version Project Worksheets for many local governments in Lee County. Why Choose Witt O'Brien's? Dedicated disaster management firm with ten offices and over 250 full-time, experienced personnel Over 1,000 network employees ready to deploy to disaster zones on short notice Over$8 Billion in FEMA grants managed for over 1000 PA Applicants Over 33 Million cubic yards of storm debris successfully monitored Never failed to respond to a client or complete a contract Financially sound February 1,2013 Page 34 City of UP No.2012-24Ad WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services GattoVanessa Education, • FEMA Certificates: IS 001, IS 100, IS 200, IS 208, IS 230, IS 250, IS 292, IS Certification, 393A, IS 546, IS 547, IS 630, IS 631, IS 632, IS 700, IS 800, IS 235, IS 240, IS Training and 775,IS 241,IS 242,IS 244,IS 139,IS 120.a,IS 702,IS 703,IS 1900 Licenses: • FEMA Certificate of Achievement-Professional Development Series. • Certified in ADP payroll processing • Certified in Department of Homeland Security in the E-verify system. • Certificate in Advanced Microsoft Excel Course • Completed several college courses in Business Management Relevant • O'Brien's Response Management: 2011-Present Employment: • Solid Resources Inc.-Senior Office Manager-2005-9 Skills/Services: • Budget and Invoice Analyst • FEMA Documentation Compliance • Data Management • Recruiting and Hiring • Office Management • E-Verify Technician • Payroll Management • Human Resources Disasters Summary 1539 Charley Ms. Gatto recently served as human resource coordinator and data manager 1551 Ivan over seven debris monitoring projects in Louisiana after Hurricane Isaac and is 1602 Katrina currently engaged in a similar role, overseeing five debris monitoring projects 1609 Wilma in New Jersey for Hurricane Sandy recovery efforts. 1679 Storm 1735 Storms Ms. Gatto is a Senior Office Manager with extensive experience in the 1791 Ike Emergency Management field.She is knowledgeable of federal, state,and local 1792 Ike regulations pertaining to the billing and reimbursement of FEMA funding to 1795 Fay local and state governments and has an extensive background in data 1806 Gustav management, human resources, payroll, contract management, budgeting, 1761 Storms billing and FEMA guidelines.She is also experienced in proposal writing,hiring, 1818 Storm and deployment of staff to regions affected by natural disasters. Certified 3222 Irene Notary Public in the State of Florida.Highly proficient in Microsoft Word,Excel, 4051 Storm Access and Power point 4080 Isaac Human Resources/Payroll/Billing&Invoice Analyst/Data Manager November 2011 thru present-Springfield,MA Snow Disaster Projects • Hired in excess of 700 local hires to the Springfield Massachusetts area for debris monitoring projects with 20 cities and towns February 1,2013 Page 135 City ofPark WITT I O'BRIEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services • Managed payroll for all local hires on 20projects • Acted as Data Manager and reconciled debris data base for load tickets between monitoring firm and hauling company for 20 separate debris monitoring projects. • Assisted with gathering documentation for clients to assist with FEMA reimbursements New jersey Disaster Response Consultant August&September 2011-Trenton,New Jersey State PDA's Ms. Gatto was deployed to New Jersey after Hurricane Irene to initiate Preliminary Damage Assessments with O'Brien's team of Public Assistance consultants. She worked in the field with NJ and FEMA PA staff and attended joint meetings with State and FEMA officials. Data Manager-Hurricane Charley-Lee County,FL-2004 Supervised staff of load ticket date entry personnel, managed data base, produced daily metrics reports and performed contractor invoice reconciliations. Senior Corporate Office Manager -Solid Resources/OSrien's • Managed revenue in excess of 26 Million per year. • Managed payroll in excess of 10 Million per year. • Managed corporate fees in excess of 3 Million per year. • Employed in excess of 2800 employees and contractors for disaster related projects. • Responsible for obtaining occupational and state licensing nationally. • Responsible for obtaining Certificate of Insurance for each contract awarded. • Managed all incoming contracts and outgoing proposals. • Assisted both our Public Assistant and Debris Monitoring teams in all aspects in numerous states. • In charge of national advertising for recruiting for job openings. • Revised debris load tickets to conform to new Federal requirements. • Responsible for setting up and maintaining company database as new projects and changes are needed. • Administer company e-mail accounts and passwords. • Reported directly to the President of the company and worked alongside the Vice-Presidents. • Prepared all State of Florida expense vouchers for reimbursement • Very experienced in State and Federal reimbursement procedures and policies. February 1,2013 Page 136 City of Parkland RFP No.2012-24A WITT I O'BRIENS Post-Disaster Debris Monitoring Services AgrawalaGautam Education, . Doctorate of Philosophy(Ph.D.) in Environmental Science and Engineering Certification, • Master of Science in Environmental Engineering Training and • Bachelor of Science in Environmental Engineering. Licenses: ie Registered Professional Engineer in TX(PE#101909) Employment~ • O'Brien's Response Management,Project Engineer Experience: Dr. Agrawala has more than 12 years of experience and is a Project Engineer with O'Brien's Response Management where he works on a variety of environmental projects for private and public entities,such as municipal water supply and industrial wastewater treatment systems; recycling and reclamation processes; hazardous waste management studies; and consults on various construction projects and environmental, design, health and safety planning and compliance projects. His educational background includes a Doctorate of Philosophy (Ph.D.) in Environmental Science and Engineering, Master of Science in Environmental Engineering and a Bachelor of Science in Environmental Engineering. Before joining O'Brien's he worked as a senior environmental permitting engineer with an Environmental Consulting Firm out of Houston,TX. He has a multimedia permitting background ranging from air, water, wastewater, solid and hazardous waste, OPA 90 and has conducted several remediation projects, including design and compliance of landfills. Dr. Agrawala has several publications in hydrology and actively pursues his research interests in the groundwater and aquifer systems. His other research interests lie in air quality efforts using digital image processing, groundwater chemistry,multivariate statistics and numerical simulation. February 1,2013 Page 137 City of Parkland RFP No.2012-24A WITT I O Post-Disaster Debris Monitoring Services Witt O'Brien's maintains 4 Mobile Command Units, ready to deploy on short notice to disaster areas. This ensures that our management teams can initiate our monitoring operations immediately upon arrival, autonomously and without the need or office facilities or utilities for extended periods of time. ism ,z February 1,2013 Page 38 i City o Parkland WITT I O'BRIENS RFP No..2012-24A Post-Disaster Debris Monitoring Services John Lloyd Education, • FEMA Certificates ICS-100,ICS-100,IS-632,IS-00907 Certification, • US Army Inspector General Course Training and • US Army Advanced Non Commissioned Officer Academy Licenses: • US Army Drill Sergeant School • Army Air Assault Course • Army Airborne Course e Norfolk Police Academy Relevant • O'Brien's Response Management:June 2010 -Present Employment: a US Army Office of The Inspector General: March 2001-November 2006 • Police Officer,City of Norfolk Virginia:June 1982-October 1993 Skills/Services: • Deputy Project Manager • Communication Skills • Operations Coordinator • Investigative Experience • Field Supervisor • Senior Operations NCO • Assistant Inspector General • Leadership Disasters Massachusetts Snow Storm Projects On O'Brien's recent debris monitoring projects in Massachusetts, Mr. Lloyd Re 252 served as Operations Coordinator and Deputy Project Manager, whose duties Response involved planning and coordinating all aspects of the City of Springfield operation, such as coordinating with the client, FEMA and the contractor, Storm 1818Ice providing quality assurance, materials management and inventory control, St scheduling, and monitor operational planning. He implemented and managed many resources, objectives and strategies, set goals, schedules and guidelines MA 034 Tornado and developed solutions for operational problems. As the Deputy Manager he Springfield,MA was also responsible for training new hires and resolving issues with the client Springfield MA, Massachusetts Tornado Projects Snowstorm As a Field Supervisor during the Springfield Massachusetts Disaster Tornado Response, he scheduled and deployed the loading and tower/site debris monitors and oversaw their daily activities at loading sites and disposal and staging sites. Mr. Lloyd resolved field operational, eligibility, and safety issues, and communicated these issues to the client He also communicated and coordinated daily activities with FEMA, State, and applicant field personnel. I was also responsible to conduct and/ or oversee truck certifications, load measurements, and photo documentation as required. He February 1,2013 Page 139 City o Parkland WITT I O'BRIENS RFP No..2012-24A Post-Disaster Debris Monitoring Services collected daily logs from the debris monitors and tabulated truck load data for the daily report Deepwater Horizon Project He Served as a Field Accounting Supervisor during the BP Deepwater Horizon response. Primary duties were to capture an accurate representation of all contractors and sub contractors' activities within the area of operation. He Performed contractor daily billing report line by line analysis to confirm the accuracy of charges relating to personnel and equipment He Served the client to ensure all charges are valid based on operational requirements by inventory and observation.He Communicated effectively in both written and verbal manner to the client,contractors and subordinates alike.He Managed and executed projects effectively through allocated resources. Summary: Mr. Lloyd has over 30 years' experience supervising, training and motivating people in the conduct of military and law enforcement operations. His success is documented as a team builder and problem solver in any endeavor where time management, dependability and innovation are needed. He is also a Veteran of Operation Iraqi Freedom, and a retired U.S. Army Master Sergeant who can accomplish any assigned task with minimal or no supervision. February 1,2013 Page 140 City o.2012- WITT I O'BRIEN'S '� RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services DaveyMark Education, . Army Counter Improvised Explosive Device Planner Course Certification, • Counter Intelligence Analyst Course Training and • First Sergeant Course Licenses: • Observer/Controller/Trainer Certification Course • Army Pathfinder Course(Honor Graduate) • Advanced Non-Commissioned Officer Course(Honor Graduate) • Army Drill Sergeant Academy(Leadership Award Winner) • Nuclear,Biological,Chemical Course(Honor Graduate • Army Sniper Course Relevant • O'Brien's Response Management: 2011-Present Employment: • United State Army: 1991-2011 Skills/Services: e Training Development and • Disaster Recovery Operations Implementation • Quality Assurance • Disaster Response Manager • Recruiting and Hiring • Safety/Risk Management • Conflict Resolution Disasters SUMMARY OF EXPERIENCE Most recently served on O'Brien's Massachusetts debris monitoring projects as 4051 MA Snow Operations Coordinator. Mature, results-driven, dedicated leader with over 20 Storm years'experience in management,human resources,and leading diverse staff to accomplish individual and team-oriented goals. Experienced in supervising large groups of Soldiers consistently forming them into highly efficient and effective teams. Deployed and conducted combat operations, and redeployed a Scout platoon to Iraq, a Light Infantry Company To Afghanistan, and a Special Troops Battalion to Afghanistan. Operations Coordinator,Disaster Debris Monitoring Springfield,Massachusetts Snowstorm Debris Monitoring Project 2011 • Responsible for the coordination of damage assessments • Managed and coordinated all field operations • Coordinated with the client and contractors for debris prioritization and clearance push • Managed the truck certification program • Responsible for coordinating FHWA cost segregation program • Implementation of quality control systems • Managed the training of all hired field monitors • Liaison with the debris removal contractors and attended daily meetings with the client and contractors February 1,2013 Page 141 City o.2012- WITT I O'BRIENS RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Operations Sergeant Major,Special Troops Battalion Fort Campbell,KY&Southeast Afghanistan 4th Brigade Special Troops Battalion,101st Airborne Division Responsible the day-to-day operations of the Battalion's Tactical Operations Center;assisted in directing,coordinating,and preparing 445 soldiers and$3.5M equipment, primary liaison between Paktika Provincial Governor and Coalition Forces. First Sergeant,Light Infantry Company Fort Campbell,KY&Southeast Afghanistan-2009-11 2-506 Infantry,4th Brigade Combat Team, 101st Airborne Division Responsible for the accountability, training, performance, and welfare of 108 solders; provided planning, coordination, and execution of all logistics, readiness, promotions, and resource management activities that support the company's mission. First Sergeant,Operations Group Fort Irwin,CA US Army National Training Center 2006-2008 Responsible for training,welfare,and discipline of the Army's largest company of 700+ soldiers and over $1M in equipment; served as liaison between 14 observer/controller teams,all post command agencies,and adjacent units. Brigade Combat Team Observer/Controller/Trainer US Army National Training Center-Fort Irwin CA-2004-2006 Responsible for teaching, coaching, and mentoring senior leadership at the Brigade-level; assisted officers and combat teams to increase training readiness; responsible for assessing and evaluating senior staff combat planning and execution. Platoon Sergeant,Scout Platoon Fort Riley,KS and Bagdad,Iraq-2002-2004; Riley,KS and Baghdad,Iraq 1-13 Armor,3rd Brigade Combat Team, 1st Armored Division Led and trained a platoon to go to war by developing essential soldier,team,and platoon skills; supervised 30-soldiers; planned and executed all battalion reconnaissance,intelligence,and security operations for an Armor Task Force. February 1,2013 Page 142 City o.2012- 4A WITTO'BRIENUP No.2012-Z4A Post-Disaster Debris Monitoring Services AllisonJeff Education, • Tulsa Community College,Tulsa,OK- 1997 Associate of Arts-Liberal Arts Certification, • Oklahoma State University-Tulsa-Management Information Systems Training and • FEMA Certifications: ICS-100,ICS-200,ICS-700,ICS-800 Licenses: Employment: • O'Brien's Response Management: 2011-Present Shills/Services: • Project Management • Debris Contract Monitoring • Database Management • Client Relations • FEMA Debris Operations • Deployment Coordination Disasters Summary Mr. Allison recently served as Project Manager over two debris monitoring 4051 MA projects in Louisiana for Hurricane Isaac and is currently working in New Snow Storm jersey in a similar capacity for Hurricane Sandy recovery. 4080 LA Mr. Allison has worked on several debris monitoring projects for O'Brien's, Hurricane Issac including in Tulsa, Oklahoma in response to severe winter storms and most recently in Massachusetts on debris monitoring projects related to an severe early winter storm,where he served as Project Manager and Data Manager Project Manager,Data Manager,Field Supervisor • Managed and participated in many disaster response operations for debris monitoring projects, ensuring FEMA guidelines were followed on multi- million dollar Federal disaster recovery projects,including these: Tulsa, OK; Bibb County, GA; Louisiana Department of Transportation and Development, Conroe, TX; Rogers, AR; Fayetteville, AR; The Kentucky Transportation Cabinet and State of Massachusetts • Directly managed 30 personnel and indirectly managed contractor crews and billing of more than 15,000 personnel and over 2,000 pieces of equipment throughout FL,AL, MS and LA during the BP Deepwater Horizon oil spill response in the Gulf of Mexico • Coordinated deployment of staff and equipment • Organized and coordinated disaster response contractor crews • Hire and train staff of up to 30 Field Supervisors and up to 300 Field Monitors upon activation with as little as 2 days'notice • Ensure accuracy of documentation, resulting in smooth and efficient project close-out and demobilization February 1,2013 Page 143 i City o Parkland WITT I O'BRIENS RFP No..2012-24A Post-Disaster Debris Monitoring Services John LaCaze Jr. GIS INJ�Ippill" Education, a BS Geology,West Virginia University,1976 Certification, a MS Geology,West Virginia University,1978 Training and a ESRI-SDE System Administration Licenses: a ESRI-ArcIMS e MPD-Mastering VB 6.0 e Oracle-Oracle Spatial e Sun-System Administration Employment: a O'Brien's Response Management,Project Engineer Skills and a Spatial Database Design a Emergency Response Services: a Spatial Application Design a Transportation e GIS Integration a Military Cartographic Production e Environmental Planning a GIS Systems Design Experience: Mr. LaCaze has 22 years of experience in the development and implementation of large-scale spatial applications utilizing commercial (ESRI, MapInfo), as well Twenty two as proprietary (DoD), Geographic Information Systems. He has performed at years GIS the technical(e.g.staff programming,lead programmer),business development, as well as project management level in various application development efforts. His experience focuses primarily on transportation and transit planning, environmental planning, emergency response, military digital cartographic products, and both upstream and downstream sectors of the petroleum industry. St Bernard&Jefferson Parishes,La., Hurricane Response As GIS Manager/Project Manager for Barowka & Bonura Engineers & Consultants LLC,Mr. LaCaze was responsible for GIS Support to St Bernard and Jefferson Parishes, La. Post Hurricane Katrina. The project initially focused on the development of GIS products to support emergency response personnel working in conjunction with local, state, federal, and international agencies. Following the initial response, the project focused on the development of databases of all impacted properties and their owners, all parish infrastructures, and environmentally impacted areas. These spatial databases were key in tracking cleanup and rebuilding. February 1,2013 Page 144 City o Parkland WITT I O'BRIEN'S UP No..2012-24A Post-Disaster Debris Monitoring Services Section C: Past Performance Witt O'Brien's is a highly experienced and knowledgeable firm with a proud history of assisting many local governments and state agencies with disaster recovery challenges and a demonstrable record of successfully completing many large and complex debris monitoring projects. We consistently receive accolades from our clients attesting to the professional manner in which Witt O'Brien's facilitated the efficient, safe and FEMA-compliant completion of their disaster debris removal projects by providing expert monitoring services. Below are brief descriptions of some of our recent and major projects for services performed which are similar in scope to those requested here. On these projects Witt O'Brien's provided comprehensive, FEMA-compliant monitoring which entailed a full spectrum of services, including on most: Project management and coordination Debris estimations Prioritization of clearance efforts Project scheduling FHWA cost segregation ROW collection monitors Debris site monitors Roving monitors Data entry and management Truck measurement and certification GPS locating of debris Digital photographs of debris Daily status reports Field supervisors Invoice reconciliation FEMA compliance assurance Quality Assurance and Control FEMA Project Worksheet development DMS oversight and environmental Stump,Leaning Tree and Hanging Limb permitting documentation Waterborne debris removal Multijurisdictional coordination Hazardous Waste Management Environmental compliance assurance Debris final disposition confirmation Documentation of removal costs Public Information support Final After Action reports Witt O'Brien's Debris ;! —f Management Site Tower Monitors inspect and quantify a truckloads of debris in Massachusetts after a severe early snow storm in 2011. February 1,2013 Page 45 City of WITT I O'BRIEN'S i2FP No..2012-24A Post-Disaster Debris Monitoring Services Summaries of Completed Projects Well before Category 1 Hurricane Isaac(FEMA-4080-DR) struck the State of Louisiana in August of 2012,Witt O'Brien's had prepositioned personnel and equipment just outside of the region which was anticipated to be most affected. Our initial response team, which consisted of our Vice President of Debris Services, a Senior Project Manager, Project Managers for each client, Data Managers and administrative staff,was on the ground with two Mobile Command Units and ready to commence preliminary damage assessments within hours of the "all clear." Within just a few days, we had hired and trained local residents to fill monitoring positions and had fully staffed several projects. Witt O'Brien's is currently either closing out or just completing professional disaster debris monitoring and FEMA Public Assistance consulting projects with these local governments (figures are preliminary): Louisiana Hurricane Isaac Project Summaries Client Tickets CY's Removal Costs Stlt 1,867 25,660 $316,906.05 lllTdit 402 15,155 $173,525.32 2,203 107,278 $880,839.95 1,069 22,449 $320,283.32 city 289 11,000 $98,000.00 C�jnffi. 599 26,508 $177,783.63 396 22,026 $155,597.57 On each of these projects,our debris management and monitoring specialist worked to ensure that FEMA,state and local requirements were adhered to by the debris removal contractors and that all work was performed efficiently, safely and in compliance with environmental regulations. All projects involved Right of Way debris removal and several had waterway other special debris issues. In St.Bernard Parish,our crews are still monitoring and managing private property debris removal programs involving Right of Entry and Hold Harmless agreements with residents, and some home demolitions. February 1,2013 Page 146 i F ofPark RP WITT I O'BRJEN'S F No.2012-24A 24A Post-Disaster Debris Monitoring Services Massachusetts - 1DR-4051) Witt O'Brien's is completing final data analysis and invoice reconciliation on twenty debris monitoring projects in Western Massachusetts in response to severe fall snow storms which generated large quantities of widely-spread vegetative debris. We operated under our state-wide contract with the Massachusetts Emergency Management Agency,which allows local government agencies to enter into cooperative purchasing contracts with Witt O'Brien's without delay after a disaster event occurs. At the peak of operations, Witt O'Brien's deployed over 700 personnel in twenty separate cities and towns in Western Massachusetts, to provide debris monitoring and FEMA program support services, with a total of over 1.7 Million cubic ,yards of debris removed, including over 96,000 hazardous hanging tree limbs and 4,000 leaning trees, each of which required a photograph, GPS coordinates and a separate load ticket Our services to all of these clients were comprehensive - from clearance support, truck measurements, collection and site monitoring to invoice reconciliation,site closeouts and final cost documentation for FEMA. Massachusetts Winter Storm Project Summaries City / Town Tickets CY Hangers l,eaners Removal Costs Aft 3,810 160,994 2,542 62 $ 5,522,774.00 3,442 155,879 1,651 3 $ 5,155,949.00 Hoia�d 330 14,823 2,835 33 $ 1,031,643.00 15011"he 1,919 81,508 4,936 373 $ 3,707,473.00 Lumcnler 450 16,924 1,159 64 $ 788,089.00 Lew 6,859 287,746 9479 1,146 $ 11,438,941.00 Ludlow 2,365 84,733 2,886 61 $ 3,225,178.00 446 19,382 146 0 $ 629,312.00 743 34,227 6,635 593 $ 2,701,767.00 Noffii16o> ow* 61 2,498 940 27 $ 276,533.00 Paper 1,160 52,931 2,800 109 $ 2,250,626.00 Sn od "rk 920 42,304 1,896 113 $ 1,747,249.00 Spend 13,314 516,024 40,620 1,090 $ 24,555,294.00 S'I ke 458 19,178 4,039 79 $ 1,428,338.00 Townsend 0 0 314 0 $ 61,230.00 Wales 62 3,013 861 0 $ 261,298.00 Ware 621 26,983 0 0 $ 836,473.00 Warren 67 2,886 1,626 0 $ 406,536.00 WestSpriogfield 2,378 97,104 5,650 3 $ 4,113,729.00 Wilbrahm 2,387 107,283 5,681 337 $ 4,630,713.00 1 96,696 1 February 1,2013 Page 47 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Federal Reimbursements:We anticipate that these projects will receive full reimbursement of all eligible debris removal and monitoring costs. Total costs for all of these projects amount to over $80 million and Witt O'Brien's is currently working with these clients to ensure all claims are submitted to FEMA and FHWA by preparing Project Worksheets and DDIRs, consulting with FEMA on the clients'behalf and reconciling invoice discrepancies with the haulers. 1 On June 1st, 2011 multiple tornados struck several counties in Central Massachusetts threatening lives, damaging homes, destroying property and creating all types of storm debris. Witt O'Brien's' State-wide debris monitoring contract was activated by the Massachusetts Emergency Management Agency, allowing local governments to access our services. Our project management team coordinated with several agencies at the State EOC to initiate response and recovery operations, including MEMA, MDEP and MDOT,to ensure that proper procedures were followed and that cost documentation was maintained correctly as emergency response work got underway. Though Federal Disaster Declarations had not yet been issued,Witt O'Brien's began immediately providing debris monitoring and management guidance to the worst struck areas, including the Town of Wilbraham, the Town of Monson, the City of Springfield and the Town of West Springfield. Summaries of these projects,which will be completed by October of 2011,follow: ■ Town of Wilbraham: Witt O'Brien's provided 15 local field monitors and 5 Witt O'Brien's network employees.We monitored the removal of over 99,750 CY of debris totaling over$3.2 Million in removal costs. ■ Town of Monson: We deployed 20 local field monitors and 4 Witt O'Brien's network employees documenting the removal of over 112,289 CY of debris totaling over $4.1 million in removal costs. ■ City of Springfield: At the peak of operations, we had 62 local field monitors and 8 Witt O'Brien's network employees documenting the removal of over 161,614 CY of debris totaling over$ 6.6 million in removal costs. Witt O'Brien's also assisted the City with the formulation, submittal and management of all of its FEMA PA program cost claims,for all categories of work. ■ Town of West Springfield: At full operational strength, Witt O'Brien's fielded 6 local field monitors and 1 Witt O'Brien's network employees to document the removal of over 314 tons of eligible construction and demolition debris totaling over$ 150 thousand in removal costs. Federal Reimbursements:One each of these projects,Witt O'Brien's was able to maximize federal funding of debris removal and monitoring costs with no appeals required. February 1,2013 Page 148 City of Parkland RFP No.2012-24A WITT I O'BRIENS Post-Disaster Debris Monitoring Services City of Fayetteville, North Carolina - 2011 - Tornados and Severe Storms On April 16th, 2011 an EF1 tornado struck the City of Fayetteville, North Carolina,threatening ���—��� Huwdm lives,damaging homes and destroying property � W� 5 throughout Cumberland County including Fort 0%rien's Peak Staff.20 j DW 2 Bragg. Our project management team Reel conbactm 1/Truc s:12 mobilized to the scene within 48 hours, to assist the City with the initiating of debris clearance and removal operations and to coordinate with FEMA for the efficient and safe removal of hazardous storm debris. The City also enlisted our team to assist with the preparation of all of its FEMA and FHWA claims resulting from the tornados. Witt O'Brien's inspected damaged facilities,formulated repair cost estimates,coordinated with FEMA on eligibility determinations, documented all damages and remediation costs and prepared FEMA project Worksheets,including those for the debris removal project Federal Reimbursements:Witt O'Brien's was instrumental in assisting the City in recovering all of its eligible debris removal and monitoring expenditure,which amounted to around $2.06 Million. We also assisted the City with all of its other disaster response and recovery claims. 2009 - Severe Ice Storms Witt O'Brien's completed a major disaster Project is —its z1I debris monitoring project for three districts of Cubic1439"M the Kentucky Transportation Cabinet, which �1ti j •s 5f�(€ 2St3 involved the removal of over 14 million cubic LOW Tkioew2967a yards of debris following a severe ice storm. ales.of Trucks:S12 jab.of D1W 49 Under contract separately with each district, Witt O'Brien's mobilized crews of Supervisors and Monitors to each and hired and trained over 250 local personnel to oversee and document the removal of an enormous amount of storm debris, including hundreds of leaning trees and hanging tree limbs,from throughout a large portion of the State. Our monitors supervised and monitored operations at 49 temporary debris sites,monitored the activities of over 400 debris removal crews on state and federal roads throughout the State and completed over 250,000 load tickets,each of which was then entered into our data base in order to provide the Transportation Cabinet with accurate and timely project summary reports and validate its contractors'invoices. Federal Reimbursements: Though Witt O'Brien's was not activated on this contract until a great deal of debris had already been collected,we have worked with the KYTC and FEMA to ensure that all eligible and documented debris removal costs are reimbursed to the full extent allowable by CFR 44 and FEMA guidelines.Our team has been instrumental in negotiating maximum reimbursements of the over$110 Million project costs and has assisted in the preparation of multiple FEMA PWs and FHWA DDIRs to ensure all claims were submitted and documented properly. February 1,2013 Page 149 i CityoParkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Kentucky Transportation Cabinet Project Summaries by District KVTC Oisb tt 4 KV C Ois&kt 2 KVIC tlti b t i 1,709,845 Cubic Yards 4144,762 Cubic Yards 4.32q,351 t,,ribic Yards 40 0%rieri`s staff 225 O't,rien's Staff S001h iew's Stale 125 Haig Trucks 3OB Hau&V Trucks 2W Trucks 8 Hauiing Contractors 13 Hauling Contractors 12 Hauft Contractors Arkansas Wildlife Management Areas - 2009 - Ice Stornis Severe ice storms in 2009 damaged thousands of trees in Arkansas' Wildlife Management �����— � Areas. The resultant debris, including OAbkYm 2AW*nostp�tras w thousands of dangerous hanging limbs and V~sPr+oject 55 leaning trees, represented a threat to the health and safety of the public who use these vast areas for hunting, fishing, camping or general recreation. Witt O'Brien's was contracted by the Arkansas Game and Fish Division to manage, monitor and oversee debris removal operations in five Wildlife Management Areas, and we have just recently successfully wrapped up the last of the projects. Most of the dangerous leaning trees and hanging branches were either ground on site or tossed off of the trails, as the expense of hauling the debris out of these wilderness areas was prohibitive. Our monitors were required to travel to remote areas with debris removal crews,sometimes monitoring from boats or horseback. They validated the eligibility of debris, quantified volumes, documented each limb or leaning tree that was removed and provided the Game and Fish Commission with all of the information and data necessary to file FEMA cost reimbursement claims for the work. Federal Reimbursements: All eligible project costs have been fully reimbursed by FEMA with no discrepancies or issues. City of Fayetteville, Arkansas - 11 • In response to severe winter ice storms in P1 DOM - Arkansas in 2009, our debris monitoring VAdr teams completed successful projects for the ����� �� P P J LeawJl laager Trem 23,6s1/C=*acWm 1 Cities of Rector, Rogers, and Fayetteville as O`arien`s Project9taffit 75 JLoadTft:*W itl,ffi0 well as Mississippi County in the State of Trudm 65/ON6:2/Residential Drop Offs:2 Arkansas. Our teams were on site and operational within hours of the Notice to Proceed to coordinate initial debris clearance efforts and initiate the proper inspection and documentation of all debris removal work Our team successfully managed these projects simultaneously despite encountering all manner of challenging conditions and circumstances. We provided staff to monitor each collection crew, staff each debris February 1,2013 Page 150 i City o.Parkland WITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services management site and manage project cost documentation. Federal Reimbursements: Witt O'Brien's assisted the City in filing its debris project expenditure claims to FEMA and FHWA and it ultimately received maximum reimbursements on the over$4.5 Million in total project costs. Witt O'Brien's assisted the City of Rogers, -April 2N9 Arkansas, with its disaster debris monitoring AppraodmaMe Nurser of Ctriric Wards 35a,E9+1 needs as a result of the devastating 2009 ice No.of team/HanWTr+ees10,534 storms. We provided the City with Cm*actom 1JThXJ=1E jNa of DM5:2 comprehensive monitoring services, including oviewsl sled 2311oadr 3,= documenting the removal of over 10,000 leaning trees and hanging limbs. Our trained monitors also provided oversight monitoring at two debris management sites and performed data management and reporting services. Federal Reimbursements:We assisted the City with the formulation and submittal of its federal disaster recovery program claims which amounted to over$1.3 Million in total project costs. City of Rector, Arkansas - 11 ' - Ice Storms We also provided the City of Rector with expert debris monitoring services similar to those ��� � pra�tenw"W41 Yards:2921 provided in Rogers, Fayetteville and Na of AW trTtem S72 Mississippi County, Arkansas -comprehensive, I/ti SPYVjectStaf:9 FEMA-compliant debris monitoring and project load lido ts:395 f Trudw S J MS:1 cost documentation. Again, our team was pivotal in the success of the City of Rector's debris removal project Federal Reimbursements:Witt O'Brien's professional services were instrumental in ensuring that the City received funding for all of its eligible debris project costs, which amounted to around $150K. DepartmentLouisiana Witt O'Brien's performed a major and complex debris monitoring project for five Districts of the Louisiana Department of Transportation and Development, which incorporated the southern portion of the State, where over 3 million cubic yards of debris were removed and hauled to 60 separate Debris Management Sites following the passage of Hurricanes Gustav and Ike. Witt O'Brien's hired, trained and deployed over 1.700 debris monitors for this large project to inspect and document each load of debris collected and to oversee operations at 60 Debris Management Sites,where our trained tower monitors inspected and quantified each load of debris.Our staff also carefully recorded,with photographs and GPS coordinates,the removal of over 200,000 damaged February 1,2013 Page 151 City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services trees and provided each Department of Transportation District with expert data �t Yards:Sqiiternber��management and documentation services to Al -N5-.223,,267/Gontractors:l support their FEMA cost reimbursement O'Brien'sSWF:MIS/Load Tkkets`61.751 claims,which came to over$75 Million dollars. NO-ofTrudks:1,OC>E3/No.of WAS:60 Witt O'Brien's professional debris monitoring services were critical to the emergency debris removal project's overall success. Federal Reimbursements: Total project costs were over$90 Million for this large project,which to date have been substantially reimbursed to the district by FEMA and FHWA,with Witt O'Brien's assistance. City of Conroe, Texas - 2008 - Hurricane Gustav Witt O'Brien's also assisted the City of Rogers, Project Dates:February April 2009 Arkansas, with its disaster debris monitoring Approximate Number of Chic Yards:158,894 needs as a result of the devastating 2009 ice No of Leaner/Hanger Trees: 10,SM storms. We provided the City with Contractom 1/Trucks-18/Igo.of DUS:2 comprehensive monitoring services, including O'Brien's Project Staff:23/Load Tickets:3,890 documenting the removal of over 10,000 leaning trees and hanging limbs. Our trained monitors also provided oversight monitoring at two debris management sites and performed data management and reporting services. Federal Reimbursements:Total debris removal and monitoring costs on this project amounted to over $800,000. Witt O'Brien's was instrumental in assisting the City in filing these claims, all of which were reimbursed by federal grant programs. Lafourche Parish, Louisiana - 11 : Flooding Witt O'Brien's was contracted by Lafourche Dates Parish after Hurricane Gustav ravaged the area 'ember 2008-February 2009 Approximate Cubes Yards:272,550 and left large amounts of hazardous storm No.of Leaner/Hanger Trees:6,670 debris strewn throughout it. Our monitoring No.of Debris Removal Contractors: 1 team responded rapidly to assist and was oBrien's Project Staff:135 instrumental in expediting the removal of over Load Tickets:7.871/Trucks:71/DMS:5 250,000 cubic yards of debris, including over 6,000 leaning trees,stumps and hanging branches. We hired and trained 130 local residents and deployed them to monitor collection crews and debris management site operations. Our firm again came to the assistance of Lafourche Parish and provided debris monitoring services following a severe flooding event that occurred in March 2009. Federal Reimbursements: Total debris removal and monitoring costs amounted to almost $5 Million. Witt O'Brien's assisted the Parish the formulation and documentation of its FEMA and FHWA claims and was able to secure reimbursements of all eligible expenditures. February 1,2013 Page 152 City o Parkland WITT I O'BRIEN'S RFP No..Z012-24A Post-Disaster Debris Monitoring Services GeorgiaBibb County, 1 : Witt O'Brien's was awarded a contract in Bibb ft"ect Dates:luee2W9-Omber 2= County, Georgia to monitor and oversee the Appicown* m*m of Yards I",= debris removal efforts stemming from the paw coubackmw 1 Mother's Day 2008 Tornados.Within two days Reject SWE 35 j 7-Kkew 2,124 of receiving the notice to proceed,our monitors No.of Trucks:15f No.of DN5:1 were in the field monitoring debris collection crews and assessing loads at the County's Debris Management Site. In order to ensure that the County's recovery from the tornadoes was not delayed, Witt O'Brien's measured and certified trucks,trained staff and opened an Operations Center prior to receiving a written contract or letter of intent Witt O'Brien's hired and trained local Bibb County residents in debris monitoring techniques and deployed them to oversee all debris removal operations. Federal Reimbursements: Total project costs amounted to around $1 Million, which our team assisted the County in submitting to FEMA and FHWA.All eligible costs were reimbursed. City of Tulsa, Oklahoma - 2007 - Ice Storms Witt O'Brien's successfully completed a major Jam ll my2W-152009 debris monitoring project for the City of Tulsa, Appr0dNNgeCA*&,g 2 Oklahoma, where over 2.6 million cubic yards po,ofDebrk 2 of debris were removed following a severe ice No.of Projeastme=1toombew 64AU storm in December 2007. Witt O'Brien's mobilized a Disaster Debris Management Team and deployed within 3 hours after notification, arriving on site within 24 hours fully prepared to assist the City of Tulsa. At the height of operations, 181 debris monitors, field supervisors and management staff were deployed. As the debris hauling phase and the debris reduction phase were undertaken by separate contractors,two load ticket databases (removal and final disposal)were reconciled daily.With 328 pieces of hauling equipment clearing the public right-of-way at full ramp-up,over 70,000 cubic yards of debris were being removed from the City public right-of-ways daily. Federal Reimbursements: The City incurred debris removal and monitoring costs of over$15.5 Million on this project and utilized Witt O'Brien's to formulate, document and submit its claims to FEMA and FHWA.Witt O'Brien's was able to identify and file and recover$5 Million in project costs with FWHA under the Emergency Relief project which the City had been unaware of. Collier County, Florida - 2005 - Hurricane Wilma In response to the devastation caused by Hurricane Wilma in 2005, our firm monitored the contracted debris removal of over one million cubic yards of disaster debris in Collier County,the largest county by area in the State of Florida.At the height of operations,approximately 600 debris clearance personnel and 271 pieces of equipment were involved in the project Over 1 million cubic yards of debris were removed and our company trained, managed and supervised over 170 February 1,2013 Page 153 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services monitors to oversee and document the Project Dates:October 2005-Mardi 2006 project. We also monitored and assisted in the Approximate Cubic Yards:1,100,000 FEMA authorization of debris removal from No.of Contractors: 1/DMS:4 private gates communities and private roads. O'Brien's Staff:202/Load Tickets:42,000 The FEMA Office of the Inspector General (OIG) conducted an audit of the over $37 million dollar debris removal and monitoring project undertaken by Collier County. In a report to the Director of the Florida Long Term Recovery Office in April 2006 (attached to this proposal),the Acting Audit Director for FEMA Region IV stated that "the county had an effective system for accounting for disaster-related costs.......and had adequate monitoring procedures for reviewing and approving debris removal activities and billings of the contractor." This project has been deemed a 'model' debris management project by FEMA and FDEM. We had the opportunity to provide debris monitoring services again to Collier County in 2008 after Tropical Storm Fay,a project which entailed the removal of around 100,000 CYs of vegetative and C&D debris. Federal Reimbursements: Hurricane Wilma debris removal claims for this project amounted to around $37 Million dollars and Witt O'Brien's professional and comprehensive monitoring and project management services were instrumental in ensuring that the County received maximum reimbursements of all of these costs which were eligible for FEMA and FHWA funding. Tropical Storm Fay costs were around$1.3 Million,with similar positive reimbursement results due to Witt O'Brien's project oversight. • County, Florida - 2004 and 2005 Witt O'Brien's (then operating as Solid _ Resources Inc.) provided comprehensive NE06watcolikY Spp�ppp debris monitoring services to Lee County NmofOebdsiwe caa Contraeftm1 immediately following Hurricane Charley, r4m of tr'Bn ws Projedstat6o which left enormous quantities of debris in its Load Tidoees 15,=J No_afTrudx IM wake. Our management team was on the ground within hours to assist the County's Solid Waste Department with the coordination of debris clearance and removal operations and to measure and certify hundreds of debris removal trucks. We provided expert oversight of all debris removal operations, documented project costs, entered and managed all project data,reported on contractor damages to private property and advised the County on FEMA technical issues. Witt O'Brien's was called upon to provide these services to Lee County again in 2005 when Hurricane Wilma struck the area. In 2007,we developed the County's comprehensive debris management plan and consulted with FEMA to win its approval for the Public Assistance Pilot Program. Federal Reimbursements: Total debris removal and monitoring costs were just over $11 Million on this project.Witt O'Brien's assisted the County with the final formulation and filing of its eligible February 1,2013 Page 154 City o Parkland WITT I O'BRIEN'S UP No..2012-24A Post-Disaster Debris Monitoring Services FEMA and FHWA claims,all of which were reimbursed up to cost-share levels. Hillsborough County, Florida - 114 - Hurricanes Frances and Jeanne In early 2004, Witt O'Brien's (then SRI) in partnership with Malcolm Pirnie, Inc. was ���August�-June�Approidmate Cubic Yards: awarded apre-event contract by Hillsborough Debris Remwjral C nbatbrs 3 County to provide comprehensive debris 0.9rien.s Project SWE 1W management services. Shortly thereafter, the toad Tckets:45 W1 Trucks:1,UG contract was activated when Hurricane Frances DW: AeskkmWS 22 struck the Tampa Bay area. Our project manager mobilized to the County EOC hours before the storm made landfall and remained, prepared to stay through the storm with County staff and provide real-time assistance. Other key staff and a core team of debris monitors were prepared to join them immediately following the storm. Witt O'Brien's provided all field and tower monitors, residential drop off site monitors, field supervisors, operations manager and data entry personnel to assist the County in the recovery process. We also assisted with compiling the load ticket data, managing site restoration, reconciling contractor invoices and assembling the necessary information for FEMA Project Worksheet formulation. Over one million cubic yards of storm debris were ultimately removed from the County, all of which was monitored by our firm. We also provided Hillsborough County with technical assistance for final closeout,cost reimbursement,grants management as well as the County's appeals strategy. Federal Reimbursements: Total project costs were over$33 Million on this large project,most of which were ultimately reimbursed by FEMA and FHWA with Witt O'Brien's assistance to the County. Many of the claims were also processed by Malcolm Pirnie Inc. Charlotte County, Florida - 114 - Hurricane Charley Witt O'Brien's was responsible for monitoring p,Dabes:August 2W4_June 20M the debris removal of approximately two Apprnodnuw Cubic yards:1,90gA p million cubic yards of storm debris from Lee mm of Debris Demova c=*aftrs:i County after Hurricane Charley devastated NmofO'Brien's Project 5�f.38 Charlotte County. Our core management team load Tickets:51,0W/Trucks:700 arrived on the scene within three hours of the passing of the storm's eye to oversee the clearance and removal of the debris left behind. This included vegetative debris, C&D,hazardous trees, tree stumps,white goods,household hazardous waste, mobile home wreckage, demolition debris, asbestos and marine debris. Our Field Supervisors met daily with County managers, FEMA personnel and contractors to provide them with progress reports and to coordinate debris removal activities.Our debris monitoring team was on this major project for over nine months and was instrumental in the success of the difficult February 1,2013 Page 155 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services recovery effort Federal Reimbursements: The County had debris removal and monitoring expenditures of over $57 Million dollars, some of which were denied due to the County's decision not to utilize one to one monitoring of each truck until three months into the recovery project (despite Witt O'Brien's recommendation that it due so.The County also directed its debris removal contractors to collect debris on private roads and communities without FEMA permission,and some of these costs were denied,at no fault of Witt O'Brien's.Ultimately,after several appeals and lengthy negotiations with FEMA, most of the County's debris removal costs were reimbursed, and all of the costs for our services were deemed eligible. Palin Beach County, Florida - 2004 - Hurricanes Frances and leanne Witt O'Brien's (then operating as Solid _ Resources Inc.) subcontracted under Malcolm ml dws cwhicv, N 15=00 Pirnie, Inc. and worked together to provide his S Post-Disaster Debris Management and O08tWspigject Me Monitoring services to Palm Beach County's LmdTldheft AiMM/T ,SiIB Solid Waste Authority (SWA) after the County was severely impacted by two catastrophic hurricanes (Frances and Jeanne) in 2004. Witt O'Brien's staff worked with the SWA and the contractors to expeditiously facilitate the collection, removal and reduction of the first 1 million cubic yards of debris within the four weeks following the passage of the first storm (Frances). An additional 2,500,000 cubic yards of debris were removed in the aftermath of Hurricane Jeanne.Our management personnel effectively managed the daily staffing,scheduling and zone assignments for more than 140 field and disposal monitors. We also provided the County SWA managers with technical training on FEMA programs and eligible recovery costs to maximize their reimbursement funding and assisted them with reviewing eligibility criteria for debris removal and emergency protective measures (Categories A and B), writing more than 45 FEMA Project Worksheets for large and small projects in both categories for both storms. Federal Reimbursements: The County incurred debris removal and monitoring costs totaling more than$64 Million.As Witt O'Brien's acted as a sub-contractor on this project,we are unaware of the final disposition of its federal claims but are certain that all costs associated with our services were reimbursed up to the maximize cost share amount February 1,2013 Page 156 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services =SaintBernard Parish,Louisiana Hurricane Isaac 25,660 45 FEMA-4080-DR Livingston Parish, Louisiana Hurricane Isaac 15,155 22 FEMA-4080-DR Lafourche Parish, Louisiana Hurricane Isaac 107,278 31 FEMA-4080-DR City of Slidell, Louisiana Hurricane Isaac 22,449 36 FEMA-4080-DR City of Mandeville,Louisiana Hurricane Isaac 11,000 10 FEMA-4080-DR City of Central, Louisiana Hurricane Isaac 26,508 17 FEMA-4080-DR City of Thibodaux, Louisiana Hurricane Isaac 22,026 19 FEMA-4080-DR City of Springfield, Massachusetts Severe Storm 516,024 225 FEMA DR-4051 City of Longmeadow,Massachusetts Severe Storm 287,746 103 FEMA DR-4051 Town of Monson, Massachusetts Severe Storm 34,227 36 FEMA DR-4051 Town of West Springfield, Massachusetts Severe Storm 97,104 56 FEMA DR-4051 Town of Sturbridge, Massachusetts Severe Storm 19,178 12 FEMA DR-4051 Town of Wales, Massachusetts Severe Storm 3,013 6 FEMA DR-4051 Town of Holland, Massachusetts Severe Storm 14,823 10 FEMA DR-4051 Town of Ludlow, Massachusetts Severe Storm 84,733 37 FEMA DR-4051 Town of Palmer, Massachusetts Severe Storm 52,931 21 FEMA DR-4051 Town of Wilbraham, Massachusetts Severe Storm 107,283 46 FEMA DR-4051 February 1,2013 Page 157 City o Parkland WITT I O'BRIEN'S 1tFP No..2012-24A Post-Disaster Debris Monitoring Services City of Chicopee, Massachusetts Severe Storm 155,879 52 FEMA DR-4051 City of Holyoke, Massachusetts Severe Storm 81,508 46 FEMA DR-4051 Town of Southwick, Massachusetts Severe Storm 42,304 30 FEMA DR-4051 Town of Agawam,Massachusetts Severe Storm 160,994 67 FEMA DR-4051 Town of Lancaster, Massachusetts Severe Storm 16,924 19 FEMA DR-4051 Town of North Borough, Massachusetts Severe Storm 2,498 6 FEMA DR-4051 Town of Lunenburg, Massachusetts Severe Storm 19,382 9 FEMA DR-4051 Town of Ware, Massachusetts Severe Storm 26,983 19 FEMA DR-4051 Town of Warren, Massachusetts Severe Storm 2,886 5 FEMA DR-4051 Town of Townsend, Massachusetts Severe Storm 1,100 4 FEMA DR-4051 City of Springfield, Massachusetts Tornadoes 161,614 40 FEMA DR-1994 Town of Wilbraham, Massachusetts Tornadoes 99,750 33 FEMA DR-1994 Town of Monson, Massachusetts Tornadoes 112,289 42 FEMA DR-1994 Town of West Springfield,Massachusetts Tornadoes 1,200 5 FEMA DR-1994 City of Fayetteville,North Carolina Tornadoes 150,080 63 FEMA DR-1994 Severe Storms rKentuckyransportation Cabinet FEMA DR-1818 14,394,854 258 FEMA DR-1994 2,892 CYs Severe Storms 14,049 Arkansas Wildlife Management Areas Trees 59 FEMA DR-1819 15,225 Limbs February 1,2013 Page 58 City of Parkland RFP No.2012-24A WITT I O'BRIENS Post-Disaster Debris Monitoring Services Hurricane Gustav Louisiana Department of Transportation FEMA DR-1786 and Development Hurricane Ike 3,020,392 1,715 FEMA DR-1792 Fill Severe Winter City of Fayetteville,Arkansas Storm 519,818 75 FEMA DR-1819 Severe Winter City of Rogers,Arkansas Storm 158,894 23 FEMA DR-1819 Severe Winter City of Rector,Arkansas Storm 20,911 9 FEMA DR-1819 Severe Winter Mississippi County,Arkansas Storm 17,400 8 FEMA DR-1819 Severe Winter City of Tulsa,Oklahoma Storms 2,670,030 181 FEMA DR-1735 Hurricane Gustav Lafourche,Parish,Louisiana FEMA DR-1786 272,550 135 Hurricane Ike FEMA DR-1792 City of Conroe,Texas Hurricane Ike 158,894 23 FEMA DR-1791 Bibb County,GeorgiaTornado FEMA DR-1761 179,102 35 Lee County,Florida Hurricane Wilma 500,000 60 FEMA DR-1609 Collier County,Florida Hurricane Wilma 1,100,000 202 FEMA DR-1609 February 1,2013 Page 159 City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Witt Associates Debris Management Experience State of Louisiana Debris Management Program Management In September of 2005, Witt Associates was tasked by the State of Louisiana to establish a debris management program to oversee what was to become the largest debris removal and disposal operation in United States history.The mission, issued in the aftermath of Hurricanes Katrina and Rita devastated the State,involved ensuring that debris operations were handled efficiently and in conformance with program requirements so that problems could be avoided and debris-related reimbursement from FEMA could be maximized.A team of qualified professionals was assembled in a matter of days to initiate operations,and locally hired personnel were utilized to the maximum extent possible to augment debris program monitoring teams. To effectively manage and monitor the debris collection efforts to ensure program compliance and eventual reimbursement,Witt Associates first worked with the State (the Louisiana Department of Transportation and Development,and the Governor's Office of Homeland Security and Emergency Preparedness) to prepare a debris management plan,divide the State into sectors for management and monitoring purposes,and identify both collection and disposal sites that met all regulatory and environmental requirements. Witt Associates also activated a team of Quality Assurance/Quality Control (QA/QC) Monitors who were sent into the field to work with Federal,State,and local contractors and Departments of Public Works. These personnel worked with debris firms, contractors, and monitors, and provided both training and guidance on best practices and documentation requirements, and providing spot- checks on debris handling, separation, and recycling, and monitored environmental rule and regulation compliance. Witt Associates also established protocols to monitor debris vehicles and their loads from pick-up location to final disposal. Throughout the operation, Witt Associates Quality Assurance /Quality Control Monitors quickly identified problems and worked with debris contractors to resolve them as quickly as possible.As many as 50 debris monitors were involved in overseeing activities at hundreds of collection points and more than a dozen disposal locations. Witt Associates also oversaw and managed the demolition and disposal program related to unsafe structures on private property, monitoring the compliance and activity of contractors and others involved in that activity.Witt Associates personnel negotiated a process with FEMA related to the documentation needed to obtain reimbursement for private property demolitions, including how homeowner agreement and/or community condemnation needed to occur to justify demolition activities.Witt Associates also communicated guidelines and protocols for the handling of historic properties or environmental issues in the demolition and disposal effort. As of September 2011, more than 17,000 structures have been successfully removed and disposed of through this process. Despite the magnitude of the disaster, the amounts of debris involved, and the large number of players in the debris removal effort,Witt Associates'efforts have proven to be highly successful and an important element in community recovery. Over a two year period, Witt Associates' program February 1,2013 Page 160 City o.Parkland WITT O'BRIEN'S RFP No.2012-24A I Post-Disaster Debris Monitoring Services monitors oversaw the collection and proper disposal of approximately 50 million cubic yards of storm-related debris - many times more than in any other disaster event in U.S. history. These efforts are widely credited by both the State and FEMA with protecting against abuses and reducing costs,with no identified instances of fraud or mismanagement noted since debris operations were initiated. City of Galveston, Texas Recovery,Public Assistance,and Debris Monitoring Services On September 14, 2008,Hurricane Ike washed over the city of Galveston with a fury that surprised many of the 20,000 people who decided to stay despite the voluntary and mandatory evacuation orders issued throughout the region. Damages were estimated in the tens of billions of dollars. In January of 2009, Witt Associates was contracted to provide support with a broad spectrum of emergency management and recovery needs, including the Federal Emergency Management Agency(FEMA's) Public Assistance program grant process and the debris oversight process,which included ensuring that debris operations were handled efficiently and in conformance with program requirements so that problems could be avoided and debris-related reimbursement from FEMA could be maximized. To effectively manage and oversee the debris collection efforts to ensure program compliance and eventual reimbursement, Witt Associates worked with the City and the City's debris removal contractors to prepare a debris management plan,dividing the city into quadrants for management and monitoring purposes, and identifying both collection and disposal sites that met all regulatory and environmental requirements. A common load-ticketing process and protocols to monitor debris vehicles and their loads from pick-up location to final disposal were put into place. Witt Associates also activated a team of Quality Assurance/Quality Control (QA/QC)specialists who were sent into the field to work with contractors at the federal, state and local levels. Our personnel worked with debris firms, contractors, and monitors, and provided oversight for both training and guidance on best practices and documentation requirements. They provided spot- checks on debris handling, separation and recycling, and checked environmental rule and regulation compliance. Throughout the operation, Witt Associates QA/QC specialists quickly identified problems and worked with debris contractors to resolve them as quickly as possible. Witt Associates oversaw the implementation and management of the demolition and disposal program related to unsafe structures on private property,validated the compliance and activity of contractors and others involved in that activity,and communicated guidelines and protocols for the handling of historic properties or environmental issues in the demolition and disposal effort Witt Associates is currently assisting the City of Galveston with services designed to maximize FEMA funding for eligible work and expedite the process of recovery, so that the city can retain funds during projects closeout and audit. Some of the critical ways in which Witt Associates is assisting the City of Galveston include: February 1,2013 Page 161 RFP o.2012- 4A WITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services ■ Providing general grant management advice and assistance in development of a disaster recovery team,and development of a comprehensive recovery strategy ■ Providing eligibility guidance, working with the City of Galveston to develop justifications for presentation to FEMA and the state,working with the city to resolve disputes that may arise • Assisting in the preparation of project worksheets ■ Inspecting damage sites ■ Assisting affected applicants with completing debris removal documents ■ Advocating for maximum benefits for the city with both the state and FEMA ■ Assisting with requests for time extensions to FEMA ■ Advising the City of Galveston on requests for improved or alternate projects ■ Advising the City of Galveston on processing appeals within federally mandated deadlines ■ Suggesting and identifying hazard mitigation projects for damaged facilities,working with city departments to develop HMGP project applications for submission and consideration by state mitigation personnel A short time after the Galveston efforts began,the city was already crediting Witt Associates with securing for them substantial amounts of additional funding and advancing complex and politically sensitive recovery projects that had languished since the hurricane devastated Galveston Island. Specifically, Witt Associates personnel were able to change the cleaning of the City's Storm Drainage System category from the permanent category"C'to the debris removal category"A,"and increase the City's reimbursement of debris removal expenses by millions of dollars. Debris Management Planning Experience Witt O'Brien's has prepared comprehensive,FEMA-approved,all-hazards debris management plans for many clients,including the following: Florida Department of Transportation Witt O'Brien's debris specialists developed the first state-wide debris management plan approved by FEMA in Florida for the Department of Transportation and subsequently coordinated with all seven FDOT District-level emergency management offices to develop customized operational debris management plans for each. Our debris plans are currently in use by the FDOT throughout the State. Broward County Public Schools,Florida Witt O'Brien's worked closely with Broward County Schools (the sixth largest school district in the nation) to prepare a comprehensive debris management plan which was immediately approved by FEMA and allowed the District to benefit from the Public Assistance Pilot Program's increased federal cost share for its Tropical Storm Fay recovery effort February 1,2013 Page 162 City of Parkland WITTRFP No.2012-24A I O'BRIEN'S Post-Disaster Debris Monitoring Services City of Miami,Florida Witt O'Brien's staff coordinated with the City of Miami's Solid Waste Division and its Recovery Specialist to prepare a broad-ranging and comprehensive debris management plan for the City which was approved by FEMA upon first review. Witt O'Brien's also provides the City with debris monitoring services and meets regularly with the City's debris management staff and debris removal contractors to plan response and recovery strategies in the event of a major disaster. Lee County,Florida Witt O'Brien's has had a long relationship with Lee County, having provided the County with debris monitoring and management services for their disaster recovery efforts for Hurricanes Charley and Wilma. We incorporated many the "lessons learned" during the debris operation into a solid,functional debris management plan for the County. Village of Virginia Gardens,Florida Although the Village is relatively small, it learned many hard lessons during the Wilma and Jeanne recovery efforts and asked Witt O'Brien's to assist by developing a debris management plan to better prepare them to tackle their future debris challenges and maximize federal reimbursement opportunities. City of Sunny Isles Beach,Florida The City asked Witt O'Brien's to prepare a detailed debris management plan for them which would comply with FEMA PA Pilot Program criteria. Witt O'Brien's developed and delivered a sound, FEMA-compliant plan to the City which is now the basis for their debris operations procedures. Collier County,Florida Witt O'Brien's provided Collier County (the largest county by area in Florida) with debris monitoring services for its Hurricane Wilma recovery effort and subsequently was instrumental in the development of the County's debris management plan. Town of Davie,Florida As the Town of Davie's debris monitoring and disaster recovery consultant, Witt O'Brien's was recently tasked with preparing an all-hazards debris management plan for the Town,which will serve as an annex to their Comprehensive Emergency Management Plan. Sumter County,Florida Witt O'Brien's developed an operational debris management plan for Sumter County which complied fully with FEMA guidelines and qualified the County for the PA Pilot Program. Broward Health District, Florida The Broward Health District is one of the ten largest public healthcare systems in the nation, encompassing more than 30 healthcare facilities throughout Broward County. Witt O'Brien's is currently finalizing a comprehensive debris management plan for the District. February 1,2013 Page 163 CityoParkland RFP No..2012-24A WITT I O'BlUEN'S Post-Disaster Debris Monitoring Services City of Alexandria,Louisiana Witt O'Brien's recently completed a debris management plan for the City which will serve as an annex to its Comprehensive Emergency Management plan and guide response and recovery personnel through all phases of debris management and removal operations. Cooper City,Florida Witt O'Brien's assists Cooper City with many disaster related tasks,including debris monitoring, FEMA Public Assistance program guidance and emergency management training. We recently completed their comprehensive debris management plan. City of Coral Gables, Florida We are currently working with the City of Coral Gables to develop its first comprehensive debris management plan. A Witt O'Brien's monitored Debris Management Site in Fayetteville, North Carolina, 2011 u February 1,2013 Page 64 City o Parkland WITT I O'UdENS RFP No..2012-24A Post-Disaster Debris Monitoring Services Section D: References Below is a list of references for clients Witt O'Brien's has performed disaster debris monitoring services for which were similar in scope to those requested. Please recall when contacting any of these references that all of our debris monitoring work prior to 2010 was performed under the name of Solid Resources Incorporated, which was acquired by, and then merged with, O'Brien's Response Management,which performed all projects from 2010 through 2012. ReferencesDisaster Debris Monitoring Client City of Springfield, Massachusetts Severe Storm and Snowstorm,2011-12 FEMA DR-4051 Christopher M.Cignoli,P.E. City Engineer Monitoring Costs:$2,353,162 (to date) 70 Tapley Street Springfield,MA 01104 Severe Storms and Tornadoes,2011 ccignoli@springfieldcityhall.com FEMA DR-1994 413-750-2808 Phone Monitoring Costs:$858,477 Town of Wilbraham, Massachusetts Ed Miga P.E. Severe Storm and Snowstorm,2011-12 FEMA DR-4051 Public Works Director 240 Springfield Street Monitoring Costs:$306,184 (to date) Wilbraham,MA 01095 Phone: (413) 596-2800 ext 208 Severe Storms and Tornadoes,2011 Fax: (413) 596-9256 FEMA DR-1994 emiga@wilbraham-ma.gov Monitoring Costs: $383,775 413-519-5958 direct phone Brian P.Mims City of Fayetteville,North Carolina Battalion Commander Severe Storms and Tornadoes,2011 433 Hay Street FEMA DR-1994 Fayetteville,N.C.28301 Monitoring Costs:$471,222 910-433-1729 BMims@ci.fay.nc.us February 1,2013 Page 65 City of Parkland RFP No.2012-24A WITT I O' Post-Disaster Debris Monitoring Services Frank Castle Kentucky Transportation Cabinet Roadway Preservation Branch Severe Winter Storm and Flooding,2009-10 200 Metro Street 4th Floor Frankfort, FEMA-1818-DR-KY,FEMA DR-1994 KY 40622 Monitoring Costs:$3,244,000 (502) 564-4556 ext 3934 Frank.Castle@ky.gov Paul Strizek City of Tulsa,Oklahoma Planning and Contracts Coordinator Severe Winter Storms,2008 707 South Houston Avenue, FEMA-1735-DR-OK Tulsa,Oklahoma 74127 Monitoring Costs:$3,256,581 (918) 596-9716 PSTRIZEK@ci.tulsa.okus Jerome Danos Lafourche,Parish,Louisiana Solid Waste Manager Hurricane Gustav,2008-9 402 Greene Street FEMA-1786-DR-LA and Thibodeaux,Louisiana 70302 Hurricane Ike FEMA-1792-DR-LA (985) 637-5199 Monitoring Costs:$1,458,707 danosjp@lafourchegov.org Collier County,Florida Hurricane Wilma,2005-6 Dan Rodriguez FEMA 1609-DR-FL Director of Solid Waste Monitoring Costs:$8,000,000 3301 Tamiami Trail East,Bldg.H Naples,Florida 34112 Tropical Storm Fay,2008 (239) 732-2508 FEMA-1785-DR-FL DanRodriguez@colliergov.net Monitoring Costs:$200,000 MORE REFERENCES ARE AVAILABLE UPON REQUEST. February 1,2013 Page 66 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Section E: Services to be Provided Management Philosophy The Witt O'Brien's Debris Services management team has carefully read the scope of work in the City's Request for Proposals and warrants that Witt O'Brien's is fully qualified, capable and prepared to provide the City with disaster debris monitoring and federal programs consulting services commensurate with its requirements and expectations. As one of the nation's premier debris monitoring firms,we are confident in our ability to respond expeditiously to any natural or man-made debris generating event that the City might encounter and provide the highest level of professional debris monitoring services available, utilizing our innovative and proven approaches to achieve project success. As the result of having successfully completed many complex and challenging debris monitoring projects, we have developed a sound project management approach which allows us to mobilize rapidly, adapt to fluid circumstances and challenges, implement our tested operating procedures seamlessly and provide our clients with the finest debris monitoring and federal grants management services available. We see our team as an extension and partner of the client's debris management and Public Works staff which serves to augment and strengthen its capabilities. Our management model is designed to allow us to coordinate and integrate rapidly and effectively with all participants in a major debris removal operation while maintaining the highest level of customer service and accountability,yet remaining flexible and scalable to allow us to adapt to ever changing project requirements. Pre-Event Consultation and Planning Table Top Planning and Preparation Exercises Prior to any storm event,Witt O'Brien's debris management and planning specialists will meet with the City's Debris Management Team to strategize a response to a major debris generating event. Witt O'Brien's will develop debris forecasts based on various storm and disaster scenarios utilizing the Army Corps of Engineers' debris forecasting model,historical data and other methodologies,in order to identify requirements for staffing levels,equipment,contracted services,temporary debris sites and final disposal.Witt O'Brien's will also participate in an annual debris operations table-top exercise with the contract holder's debris removal contractor and relevant departmental personnel in order to plan and strategize for various disaster scenarios. We will also review carefully any existing Debris Management Plans and make recommendations for updating or revising them. Debris Management Site Selection Witt O'Brien's will assist with pre-event selection of temporary Debris Management Sites suitable to handle the quantities and types of debris forecast during the planning session and will advise the City on obtaining all necessary environmental or other permits,in Coordination with local and state environmental agencies. Our team will review potential sites,consult on site selection criteria and issues,assist with the acquisition of all necessary environmental and other State, Federal or Local February 1,2013 Page 167 City o Parkland WITT I O'BRIEN'S i2FP No..2012-24A Post-Disaster Debris Monitoring Services permits, make sight visits to photograph and inspect potential properties and produce a summary report with recommendations. Training Witt O'Brien's can provide training in debris management and monitoring to the City's debris management personnel and other stake-holders. Our debris management training seminar offers a comprehensive overview of FEMA and FHWA program requirements for reimbursement of debris clearance and removal costs, monitoring techniques, documentation requirements, safety considerations,contracting guidelines and other vital debris operations issues. Summary of Pre-Event Assistance Witt O'Brien's will assist with the following tasks prior to any storm event: ■ Coordination of a Table Top Exercise with debris removal contractors the City's debris management staff; ■ Training in debris management and monitoring; • Training in FEMA and FHWA disaster recovery funding program requirements; ■ Review and update of Debris Management Plans; ■ Review and analysis of potential Debris Management Sites(DMS); ■ Coordination of selection and authorizations and environmental permits for DMS; ■ Review of storm debris recycling opportunities and options. Rapid Response and Project Ramp-up Our extensive disaster response experience allows us to rapidly and efficiently mobilize our teams, roll out our proven project management procedures, coordinate with the Contractors, state and local agencies and our client and initiate project oversight. Immediately following a storm event(or prior to,with notification) a Witt O'Brien's'Debris Monitoring Project Manager will coordinate with City Debris Manager, report to the EOC, assist in the establishment of the Debris Management Center and initiate inspection by our monitors of the activities of the debris clearance and removal contractors to ensure that all work is properly documented for federal reimbursements. Priority debris clearance plans will be reviewed, after which our crews will mobilize into the field to perform preliminary damage assessments and debris estimations, identify hazardous debris situations for rapid clearance and monitor and coordinate the documentation and scheduling of "first push" crew activities for the first seventy hours of contracted debris clearance work. Specially trained monitors and field supervisors can also assist with the documentation, inventorying and pre-validation of leaning trees,hanging limbs,tree stumps and other debris which may require eligibility validation by FEMA. Our team will then develop a"Debris Operations Action Plan" based on damage assessments and anticipated needs and consult on its implementation. Trained Witt O'Brien's debris monitors will then be paired up with contracted collection crews to begin monitoring and documenting debris removal activities. Summary of Immediate Response Assistance • Mobilize Project Management team within 24 hours of notification; ■ Coordinate with the City Debris Manager; February 1,2013 Page 168 i City of WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services ■ Coordinate with FEMA and the debris clearance contractors; ■ Attend FEMA"kick off meetings;" ■ Perform damage assessments and debris estimations,via"windshield,"aerial or other methods; ■ Inventory special debris needs-hazardous waste,leaning trees,hanging limbs,etc.; ■ Coordinate with contractors and force account staff to monitor"first push"debris clearance to ensure proper documentation of equipment,labor and contracted costs; ■ Identify areas,facilities,roads and properties which require immediate debris clearance in order to protect the health,safety and lives of the public,or to facilitate access to critical facilities and infrastructure. Monitor Hiring Plan Witt O'Brien's responsibility to its disaster-affected clients goes beyond the debris monitoring project We also understand the economic toll that disaster events take on communities. For that reason,we are dedicated to always hiring as many local residents to fill debris monitoring positions as possible. When potential disasters loom, our management team activates Witt O'Brien's' standard procedures for broadcasting job announcements in a storm's path - via radio, newspapers,unemployment offices, college job boards, churches and the internet We also consult with our clients to determine if any recently retired or laid-off government employees - from the Solid Waste,Public Works,Parks and Recreation,Police or Fire Departments -might be available to assist with the recovery effort. We have found that not only are they up to the task, their local knowledge proves invaluable. Background Screening of Temporary Field Staff E-Verify. Of primary concern to Witt O'Brien's is the professionalism and personal integrity of our field personnel; we understand that our monitoring staff will represent not only our firm but our client as well.For that reason,we carefully screen our monitoring staff with background checks to ensure that those with felony convictions or questionable moral character are excluded from our team. Witt O'Brien's also regularly uses E-Verify to screen potential employees,which is an internet based system for determining eligibility for employment in the United States.We will also impose a strict "zero tolerance"policy for drug usage,safety violations,foul language,disrespectful behavior or any confrontational approach towards debris removal contractors or our client's personnel,or any hint of impropriety or misconduct which may reflect negatively on the our client or our firm. The City will always have the ability to dismiss any of our field staff from the project at any time for any reason. Monitor Training Plan Witt O'Brien's has developed a comprehensive training program for its newly hired debris monitors consisting of class room instruction and exercises, a Power Point presentation on FEMA debris operations,eligibility guidelines and monitoring techniques and a review of our field manual,which each monitor receives a copy of. We also have an internet-based training capability called the Learning Management System, through which monitors and supervisors can access our training materials and test their knowledge on a graded quiz after each session. Each new hire undergoes February 1,2013 Page 169 CityoParkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services an intensive four-hour training and orientation session conducted by our Operations Coordinator or Lead Supervisor,which emphasizes safety considerations, FEMA eligibility guidelines,job duties and responsibilities,load ticket management,dress codes and our standard procedures for debris monitoring and project management A special training session is held for monitors chosen to serve as truck measurement certification crew.New monitors are also trained in the use of our GPS units and digital cameras, and supplied with reference materials and maps of their work zones. Once trained,monitors are then closely supervised on the job,debriefed at the beginning and end of each day and held to our high standards of performance and conduct Public Information Development and "Hot Line" Call Center We understand the vital importance of keeping the public informed throughout the duration of a major debris removal project and we will coordinate with the clients Debris Manager to implement a Public Information Plan, which can be devised prior to storm y season. Our Project and Operations Managers will work with the " - City's staff to develop timely and informative public announcements about the debris project, safety considerations, hazardous waste handling collection schedules, methods of sorting and separating debris to increase collection and disposal efficiencies and other issues. We will also make staff available to the City to distribute and disperse public information on the debris project and may deploy our field monitoring staff to disseminate fliers to residents.Our staff can also set up debris information "hot line" phone center for the public or construct an informational website where the public can track debris removal progress,review collection schedules and have e-mail questions answered. Truck Measurement and Certification Program As the debris removal contractor's trucks and equipment begin to arrive at the disaster scene,Witt O'Brien's will initiate the truck measurement and certification program in coordination with the debris removal contractor,to accurately measure the volumetric capacity of each truck. We follow the latest FEMA 327 standards and methodologies for measuring and calculating the capacity of debris removal trucks.We will also provide FEMA compliant truck placards and truck certification forms. Original truck certification forms signed by our Truck Certification Manger, with photographs of each truck showing its placard and any modifications,will be provided to the City in a binder along with electronic "PDF" copies and a summary spreadsheet Our Quality Control/Roving monitors will also periodically spot check and re-certify trucks during the project in order to deter and detect fraudulent alteration of truck capacities or placards. P Field Supervisors Witt O'Brien's provides experienced Field Supervisors at staffing levels commensurate with operational requirements to oversee and coordinate the activities of all Witt O'Brien's field and site monitors. At least one Supervisor will be responsible for monitoring activities in each debris zone and/or a group of 10-12 field monitors(as recommended by FEMA). February 1,2013 Page 170 City of MTT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Field Supervisors will provide the following services: ■ Oversee the work of all Witt O'Brien's collection and site monitors; ■ Implement the Quality Assurance and Quality Control program in the field; ■ Ensure that project safety policies and guidelines are adhered to; ■ Verify that only FEMA-eligible debris is being removed from designated public rights-of-way and public property within assigned debris pickup zones; ■ Verify proper photographic documentation of hazardous trees Cleaners and hangers); ■ Coordinate monitors'schedules and assignments and ensure job performance standards are met; ■ Track,report and manage contractor damages; ■ Maintain positive public relations regarding any complaints or concerns; ■ Coordinate daily with the Debris Haulers in their zones and resolve disputes or problems; ■ Ensure that first pass debris collection from FHWA-ER eligible roads is documented accurately; ■ Confer with FEMA debris specialists in the field to resolve eligibility issues; ■ Maintain daily field reports. Roving Monitors / Quality Control Inspectors Witt O'Brien's frequently deploys trained roving debris _ monitors to assist in the identification and documentation of t ineligible debris (such as land-clearing or construction waste), consult with FEMA debris specialist about eligibility issues, assist with mapping of debris clearance progress, inspect debris zones for"hot spots" and zone closure status, distribute fliers or door hangers to residents and perform other functions as requested. Their primary roles will be to ensure that only FEMA-eligible debris is collected and hauled and that removal contractors do not enter onto private property. Roving monitors will work with FEMA and the City's field staff to "pre-validate" certain types of debris, such as stumps and hanging tree limbs. Designated personnel will also provide Quality Control/Quality Assurance oversight of all project activities, report safety concerns, inspect trucks for alterations to capacity or placards, halt any work deemed unsafe or ineligible under FEMA guidelines, assure load tickets are completed correctly and report to the Project Manager daily. Loading Site Monitors Witt O'Brien's loading site monitors will inspect and monitor all debris collection work performed by the removal contractors and record data for each load either on standard load tickets or the ADMS handheld unit. Witt O'Brien's will provide an adequate number of monitors to inspect and monitor all debris removal activities and document each load utilizing load tickets, field logs and other documentation as required. Collection site debris monitor responsibilities include: February 1,2013 Page 171 i CityoParkland MTT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services ■ Monitor the daily debris removal activity of trucks and contracted crews; ■ Issue load tickets or capture data electronically at collection sites for each load; • Complete and sign each load ticket,certifying that the truck is fully loaded with eligible storm debris,before allowing truck to proceed to a DMS or final disposal site; ■ Survey and record the'special needs'areas in which larger items such as tree stumps and root balls,hazardous leaning trees and hanging limbs,hazardous materials,construction and demolition debris that require specialized removal equipment and documentation; ■ Verify all debris collected is storm related and eligible for FEMA funding; ■ Ensure hazardous waste materials are not mixed in with debris loads; ■ Ensure debris removal contractors do not remove debris from private property with proper authority and without a Right of Entry/Hold Harmless Agreement signed by the property owner(s); ■ Identify,document,and report any damages to private property caused by the debris removal contractor or monitoring firm;and ■ Ensure mixed types of debris are not loaded into debris removal trucks unnecessarily. Debris Management Site Selection and Monitoring Witt O'Brien's will assist the City with selection, evaluation, baseline environmental data and soil sample collection and State and local authorization of temporary Debris Management Sites, either prior or subsequent to an event We will also coordinate State and local authorizations of temporary sites or burn permits and address any other environmental issues that may arise. At least two trained Witt O'Brien's Debris Management Site monitors will be deployed to each site to perform these tasks: ■ Inspect all inbound trucks and make a quantitative volumetric assessment of the debris loads; ■ Verify each truck that delivers debris to the DMS matches its manifest load ticket including truck number,type of debris and truck volume; ■ Accurately complete and sign each load ticket before permitting a truck to proceed from the check-in/inspection area to the tipping area; ■ Ensure that each truck bed has been fully emptied prior to departure from the DMS or final disposal site; ■ Maintain accurate daily logs of all load tickets inventoried and/or voided; ■ Perform quality control and assurance checks on all load tickets; ■ Immediately contact monitors and Field Supervisors when load ticket errors are detected at the DMS,in order to promptly remedy any errors and maintain satisfactory field monitor performance; ■ Photograph truckloads of debris or other items at the DMS as needed; ■ Ensure the site is clear at the end of each day when trucks stop operating and that it is properly secured overnight, February 1,2013 Page 172 City ofPark WITT I O'BRIEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services ■ Report and review daily safety issues;and ■ Coordinate,document and oversee site restoration at conclusion of the project Special Debris - Stumps, Limbs, Trees and Other Issues Certain types of hazardous debris (such as hanging tree limbs, leaning trees, canal and marine debris, white goods and tree stumps) require special pre-removal validation and documentation in order to be eligible for removal cost reimbursement from FEMA or FHWA. `r Witt O'Brien's has extensive experience with all debris types and will provide expert consulting services to the City regarding unique debris challenges, including the removal trees, stumps and limbs, appliances and hazardous waste, and water-borne and canal debris, derelict vessels and beach sand or sea weed. Our experience in Florida,both on debris monitoring projects and as State of Florida DEM Public Assistance Coordinators and Debris Specialists allows us to assure our clients that all debris removed from the City's ROW's,facilities,waterways,canals, beaches, marinas, parks or other areas will be done in strict compliance with FEMA, NRCS and FHWA eligibility guidelines for reimbursement Our priority is to protect the client's interests and federal funding by ensuring that all work to remove hazardous debris from public rights-of-way and properties (or if necessary from private gated communities or private roads)is done in accordance with FEMA and FHWA funding eligibility guidelines, or that prior permission is granted to perform work outside of general federal guidelines. As such,Witt O'Brien's will coordinate closely with FEMA debris specialists in the field to pre-validate these types of debris before removal takes place, and will document- with digital photographs, GPS coordinates, logs and reports - the locations and eligibility of these types of storm debris.Types of debris requiring special monitoring techniques include: ■ Tree Stumps ■ Hanging Tree Limbs ■ Leaning Trees ■ White Goods ■ Home Electronics ■ Cars and Boats ■ Hazardous Waste ■ Water-borne ■ Private Property ■ Demolition and debris removal programs ■ Parks,marinas,golf courses,airports,utilities ■ Federal Aid System roadway debris ■ Utility poles,transformers,lines ■ Beach debris,sand and seaweed February 1,2013 Page 73 i City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Mapping and GIS Applications Witt O'Brien's monitors and Field Supervisors will map out where debris remains,locate'hot spots' for immediate collection, mark ineligible debris piles and track progress for pass completions and debris removal zone closures. This information can be used by the government's debris management staff to track progress and provide updates to the media, elected officials and the public,or to approach FEMA about eligibility issues. Our mapping services incorporate state of the art technology and can be tailored to any specifications requested, including GIS applications. Debris collection data can be used to update neighborhood or zonal maps daily,and Witt O'Brien's can assist with the development of a web-based mapping system to upload to an internet site. FHWA / FEMA Cost Segregation As FEMA will not reimburse expenditures for the removal of debris which are eligible for funding under any other federal or state disaster recovery grant programs, it is imperative from the beginning of the debris project to track and document costs accurately and separately - in particular for the FHWA Emergency Relief(ER) Program. During pre-event planning meetings, Witt O'Brien's will work with the City to review FHWA debris removal guidelines and identify roadway sections within the affected jurisdiction that are designated as part of the Federal Aid System. Our monitors will be supplied with maps which clearly delineate Federal Aid System roads and will track first pass debris clearance and removal costs from these roads carefully. Witt O'Brien's will provide a summary and backup documentation of FHWA- eligible costs,sufficient to support ER Program debris removal claims. Residential Debris Drop-off Site Management and Monitoring If the City decides to implement such a program, Witt O'Brien's will set up, manage and monitor debris drop-off sites where local residents may bring storm debris themselves.We will work with the Parks or Public Works Departments to identify suitable sites, set up segregated disposal areas for different types of debris and provide staff to: • Develop public announcements about site locations,hours and disposal criteria; ■ Verify residency for each visitor and maintain a log; ■ Verify that only storm debris is disposed of at the site; ■ Track and record volumes and types of debris; ■ Ensure that recyclables are segregated; ■ Ensure that any Household Hazardous Waste is handled and stored properly;and ■ Monitor the hauling of debris to final disposal and issue load tickets. February 1,2013 Page 174 i City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Damage Tracking and Reporting Witt O'Brien's often implements a Contractor Damage Reporting and Remediation Program, to track damages caused to private and public property by the debris removal contractors. Each incident will be documented with photographs,logged on damage/incident reports and called into Field Supervisors. The Debris Manager or his designated representative will be informed of the incident and a report of each damaged facility will be given to the City and the debris removal contractor. Field Supervisors will follow up to verify that remedial action was taken by the debris removal contractor in an appropriate timeframe. If electric, water, phone or cable TV utilities are damaged, Witt O'Brien's will contact the proper utility authority and report the damages immediately to the City. If the damages result in immediate or grave safety concerns,we will also alert the Police,Fire or Public Works departments,as the situation warrants. Daily Meetings and Status Reports Our Project Manager and/or Deputy Project Manager will attend daily meetings with the City's Debris Manager and the debris removal contractors' management and operational staff to coordinate scheduling, resolve problematic issues and make any adjustments required to debris removal, reduction and disposal operations in order to enhance safety, control costs, increase efficiencies or better comply with FEMA guidelines. Daily detailed summaries of the previous day's debris removal activities and data will be provided to the Debris Manager by 10 A.M. which will contain,at a minimum,the following information: ■ Daily and running summaries of the quantities and types of debris collected; ■ Operation times of all debris loading trucks and debris management sites; ■ The number of trucks operating daily; ■ The number of Witt O'Brien's debris monitors working daily; ■ Progress by area or zone and estimates of remaining debris;and ■ Amounts of reduced debris removed from temporary sites and hauled to final disposal. Ineligible Debris Notification Witt O'Brien's will also implement a program to identify and document debris which is not eligible for removal funding from FEMA or FHWA. Monitors and Field Supervisors - trained in FEMA eligibility guidelines - will document, photograph, map and mark ineligible debris, providing detailed reasoning for its ineligibility and may place 'door hanger' notification at residences to explain why the debris was not collected by the removal contractors and what they can do. Roving monitors will also be deployed to support this program and will consult with FEMA field staff regularly on matters of debris eligibility on behalf of our client. Private Property and Demolition Program Support Entering on to private property for the purposes of collecting storm debris is generally not allowable,either by local ordinance or federal reimbursement programs. However,when February 1,2013 Page 175 RFP o.2012-Parkland WITT I O'BlUEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services destruction is widespread and FEMA renders permission,the City may take the initiative to enter private property after signed Right of Entry(ROE)agreements have been executed.Witt O'Brien's has extensive experience in implementing managing and monitoring ROE programs and we will assist the City in identifying private properties which may be eligible for debris removal,work with FEMA to ensure that local ordinances and proper procedures are followed and secure ROE agreements from local residents.If demolition of private or public structures is warranted,Witt O'Brien's will also guide the City in the proper implementation,documentation and monitoring of that program. Automated Debris Management System (ADMS) Witt O'Brien's has developed a state-of-the-art electronic, paperless load ticketing system which automates the tracking documentation and quantification of disaster debris. Our electronic, "ticketless" system collects data in the field through the use of Hand Held Units (HHU) which monitors use to capture data on each debris load. The system allows automatic integration of GPS/GIS our HHu's are Motorola MC75 3.5G Worldwide information and streamlines the documentation and Enterprise Digital Assistant data collection process. Rather than handling paper (EDA)Cell phones with tickets, collection truck drivers carry encrypted push-to-talk(PTT), smartcards which are scanned by the HHU at debris integrated GPS,superior collection sites and again at the tower,where a receipt is sensitivity and tracking printed out for each load. capabilities,1D and 2D bar code scanning,a high Truck certification and measurement information is resolution color camera, easily verified via this system. Data from HHU's can be 3.5G wireless WAN (WWAN),wireless LAN wirelessly transmitted to our secure central server, (WLAN),wireless PAN downloaded into our data base and made readily (WPAN)and IrDA accessible to our Project Manager or the client in the form of real-time situational and status reports, or raw DEBRISPR'O' data. All of the standard information collected on traditional paper load tickets is captured electronically and integrated into our proprietary data base seamlessly,and is readily available for review,report generation or access via a website.Paperless electronic ticketing may provide added benefits in the form of increased data management and reporting efficiencies, integrated GPS/GIS capabilities and reduced opportunities for fraud or errors to occur. Regardless of the type of ticketing system the City chooses to use, Witt O'Brien's can warrant that our database of debris volumes, types, locations and removal costs will be sound, secure, and accurate and will allow the City and FEMA to easily review,validate and audit the project. OUR 1 OR 1REQUIREMENTS February 1,2013 Page 176 City of Parkland RFP No.2012-24A WITT I O'BRIEN S Post-Disaster Debris Monitoring Services Benefits of ADMS Technology TRADITIONAL AUTOMATED DEBRIS PAPER TICIKETS MANAGEMENT SYSTEM Lost or damaged tickets Information and data collected as source Illegible,incomplete or inaccurate tickets Fewer data entry errors or missing information Manual data entry slower and more costly More efficient with data entry labor costs eliminated Quicker data reconciliation with invoices and Delayed access to information and data real time summary reports and running projections Difficult to reconcile discrepancies between Reconciliation of invoices and backup data faster monitoring contractor,debris removal and more accurate contract and subcontractors data Data entry and security problems and issues Better internal controls,secure data transfer and permanent data storage on redundant servers Fraud and graft difficult to stem Opportunities for fraud reduced or eliminated Mapping of debris collection cumbersome GPS locating of each truck load and automated and slow GIS data integration and mapping Automatic link of GPS and GIS data,and photos, Validation and documentation of special to each load,tree stump,hanging limb,leaning debris types cumbersome and slow tree,vessel or other type of debris requiring validation for FEMA reimbursement Ticket Pk ber 6e61b78e9BBeeBO® Load Ticket_. _.___.T_d fmtroct PB 4Lris Aaava... M<[dwrt: ft—ic Blyth Cmlractor:Pal BwnYee V~ I I m yH �Vehicle Mp.:P8-87Q6 Oriver:Pal]mes icle Sub Cmractor:P-1&-w- Leedind lh<enertian Bpte T—:eRe/115:55 AM Lead ui : Pwk BP 1 Zane Z—2 GP5 load Lo ion/Addms:SS5555 `. Ald—St.A11-Perk Rd 1.� CatW'Y: Beyris Type: pkdchmlelBur.xbl/Voo �� � 1 --.Npnitor SIBMtuR February 1,2013 Page 177 City of Parkland WITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services Load Tickets If the City prefers to use traditional paper load tickets, these will serve as the basis for payment to VO`BRIEN'S the removal contractors and will be handled and P • Ticket NO. managed by Witt O'Brien's carefully. Load tickets will document and certify the loading location of the CHem/PmectN me: debris, its eligibility under FEMA guidelines and its ` coaaaCW. type and quantity. Our Field Supervisors will Tr=LNo. cauCxdCwwkyI manage quality control over the proper completion Suh%uier Driver of the load tickets with all required information and DEC! Titae: ensure that tickets are organized, secured, sorted, Din;aUzo„e itatPaasFeaeralAidRced: ❑ recorded, compiled and distributed each day. Each Load LacatiaNAddresv: ticket will contain the following information: GPS:Lac Long. ■ Prime,sub-contractors'and client's names Load Momwr SVwxe: ■ Truck driver's name Print Name&Number: ■ Truck number on the certification placard ❑ Vegetative i Burt■ble ❑Wh6e Gaoda/9aadous ■ Time and date of both the loading and disposal of ❑ c 3D/xo„-Burnable ❑meta the debris ❑Mbed(Woody xc&D) Cl ou,cr ■ Loading location(street name,nearest intersection and debris zone) Time! Dumpsite: ('/.} ■ Type of debris(i.e.,vegetative,C&D,mixed,stump, Load Est xldmc Capacity Ca Yd&Site Ma totS,goabae: hangers,leaners,white good,etc.) Pd aName&Number: ■ Diameter of tree stump com m„o ■ Certified volumetric capacity of the truck in cubic yards WC Choi GT=:01EWeG1s Ydlow:Coauoarr PWLHwkr terra• ■ Estimated percentage of capacity for the load ■ Disposal site name or location ■ Monitors'names and signatures for loading and disposal ■ Ticket number(preprinted sequentially) ■ Disaster number or name ■ Federal Aid Roadway or other ■ Pass number if on Federal Aid Roadway Load Tickets will be in five carbonless copy parts: Part 1—Disposal Site Monitor (Client Copy) Part 2—Driver or Contractor's on-site representative(Contractor Copy) Part 3—Driver or Contractor's on-site representative(Contractor Copy) Part 4—Driver or Contractor's on-site representative(Contactor Copy) Part 5—Load Site Monitor(Witt O'Brien's Copy) February 1,2013 Page 78 City o Parkland WITT I O'BRIEN'S UP No..2012-24A Post-Disaster Debris Monitoring Services Witt O'Brien's will organize tickets by date and number and at the completion of the project will provide a full set of original (Part 1) tickets as well as scanned copies of each. All voided or lost tickets will also be logged for auditing purposes. Data Management and Reporting Managing the large quantity of data generated by the debris project is perhaps our most vital role. On a daily basis,Witt O'Brien's will produce,manage and organize all project documents and enter data from the load tickets into our proprietary DebrisProTM data management system, which is allows secure, automated, wireless data entry from our Hand Held Units, is self-reconciling, provides quality assurance/quality control and: ■ Ensures proper storage and organization of debris collection data; ■ Links and sorts data to any parameter—contractor,truck,DMS,date range,type of debris; ■ Associates photos of debris with load tickets; ■ Streamlines record reconciliation of each load of eligible debris;and ■ Provides customized daily,weekly,monthly or total project summary reports,showing running totals and daily metrics. Witt O'Brien's makes it a priority to manage load tickets correctly and produce accurate electronic data-base files of all pertinent information on the load ticket,which are then used to reconcile our records against those of the debris removal contractor and to certify approval of the removal contractor's invoices. We take our data collection and management responsibilities seriously and can assure our clients that our proven system will provide accurate and timely results. Witt O'Brien's has developed its own "Debris Tracker" data management software program, into which all load ticket and truck certification data is entered by our staff daily. Scanned copies of the load tickets,as well as photos of unique debris (such as leaning trees,stumps,hanging limbs,boats, etc.)are entered,and final data reports are generated to show project status and running totals for any set of parameters. Secure Web-Based Data Management System r r.r 0 Debrts Management System ®EBRISPRO7 J _ I (7 r I . LIN February 1,2013 Page 79 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A � Post-Disaster Debris Monitoring Services Sample Daily Monitoring Report Demo Client OO'BRIEN'S t nMwnoc40vr ORM DEMO Site I Test Declaration I ORM DEMO Project cost Daily Debris Collection(By Volume) 1111111 Mmftrlre Cost(s 5112.0000) 250 ti•HauWg Cost($39046.0260) 200 150 C a 100 50 a 3 e 9 12 15 1e 21 24 27 30 33 35 39 42 45 Wax Days Site Name # Volume NN Unih SRO Name 0 Volume Sai0tit Unb (CY) (Tons) M (CY) (Tans) (#) Total: 0 0.00 0.00 0A0 ROW 112 1008.91 0.00 3011.00 Total: 112 1005.91 0.00 3011.00 Debris SatenOac Debris Tvoe # Volurns 1 Mnda Cad Dabns GailigM Debris Tito # Volume Might Slats Cgd (CY) (Tons) (0) (5) (CY) (Tams) (#) (S) Total: 0 0.00 0.00 0.00 0.00 GeW Learrars 1 0.00 0.00 3.00 10.00 Conxnunity Right of Way Hangers 64 0.00 0.00 2379.0 5440.0 0 0 toners 14 0.00 0.00 629.00 5850.0 0 Vag 33 1008.91 0.00 0.00 27745. 03 Total: 112 1000.91 0.00 3011.0 $3904 0 5.03 Total Issues a Total Cumulative Cdlectad' 1008.91 0.00 3011.0 0 Closed Issues Days Collected: 11 Damage Type # Monday,AprY 30,2012 1 of 2 February 1,2013 Page 80 City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Sample Load Ticket Exception Report Demo Client 10 O'BRIEN'S ORM DEMO Site I Test Dedaration I ORM DEMO 4EWr Exception Summary tltl•Missing Rate List !w iiiMissing Rate Missing Ram List: 0 iF Needs Reconciliation 111111111 Marked As Void Missing Rea: 13 r' Marked As Ineligible Marked As Exception Needs Reconciliation: 0 Incomplete .;y Narked As Void: 7 Marked As Ineligible: 0 Marked As Exception: 0 Incomplete: 1 Load Ticket Number Debris Cateaory Debris Type- PIckuo Site Drop Site 6461265650000000 Test Debris Hauler Right of Way Vag ROW 6461262780000000 Test Debris Hauler Right of Way Vag ROW 64612604300000M Tact Debris Hauler Right of Way Vag ROW 6461259630000000 Teat Debris Hauler Right of Way Vag ROW 6461260930000000-1 Test Debris Hauler Right of Way Vag ROW 6461254760000000 Test Debris Hauler Right of Way Vag ROW 6461252160000000 Test Debris Hauler Right of Way Vag ROW 6461126710000000 Test Debris Hauler Right of Way Vag ROW 6461260790000000 Test Debris Hauler Right of Way Loaners ROW 6461250040000000 Test Debris Hauler Right of Way Loaners ROW 6461245110000000 Test Debris Hauler Right of Way Loaners ROW U61222140000000 Test Debra Hauler Right of Way Loaners ROW Central DMS 6461426360000000 Tog Debris Hauler Right of Way Vag ROW Load Ticket Number Contract Debris Cabwrj Debris Tvoe Pickup Site Drop s� 6461222140000000-1 Debris Monitoring Gated Community C 6 D ROW Central DMS 6461239270000000-1 Debris Monitoring Gated Community C&D ROW Central DMS 6461023430000000-1 Test Debris Hauler Right of Way Hangers ROW 64612SB93000000D-1 Test Debris Hauler Right of Way Vag ROW 6461717130000000.1 Test Debris Hauler Right of Way Hangers ROW 64616500600000OD-1 Test Debris Hauler Right of Way Hangers ROW 646165M000000OD-2 Test Debris Hauler Right of Way Hangers ROW Central DMS 1 of 2 February 1,2013 Page 81 City of UP No.2012-24Ad WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Sample Detailed Debris Summary Report Demo Client C1'BRIEN'S ORM DEMO Site I Teat Declaration I ORM DEMO srAWr Ticket Number Debris Tyce s,=By Qua Qw 5w1 Leeners Per piece by size 3.00 Inches 10.00 6461006100000000 Hangers Per piece 0 85.00 6461010930000000 Hangers Per piece 0 85.00 64610127D000000O Hangers Per piece 0 85.00 6461015810000000 Loaners Per place by size 14.00 Inches 585-00 6461018940D00000 Leaners Per piece by size 15.00 Inches 585.00 6461019430000000 Lesners Per piece by size 16.00 Inches 585.0D 8481020020000000 Hangers Per piece 0 85.00 6461020860000000 Hangers Per piece 0 85.00 64610218700000M Hangers Per piece 0 85.00 6461045850000000 Hangers Per piece 0 85.00 6461064740000000 Hangers Per piece 0 85.00 646106849D000000 Hangers Per piece 0 85.00 6461069740000000 Hangers Per piece 0 85.00 6461091870000000 Leaners Per piece by size 27.00 Inches 585.00 6461090500000000 Leaners Per pow by sme 26.00 Inches 585.00 6461089690000000 Leaners Per piece by sae 25.00 Indies 585.00 6461174920D00000 Leaders Per piece by size 28.D0 Inches 685.00 6461224510000000 Hangers Per piece 0 85.00 6461290790000000 Veg Volume 48.02 Cubic Yards 1320.5500 64612668700000M Veg Volume 36.76 Cubic Yards 1010.6250 6461265650000000 Veg Volume 0 cubic Yards 0 6461264980D000DO Hangers Per piece 0 85.00 64612837600000DO Hangers Per piece 0 85.00 6461262780000000 Vag Volume 0 Cubic Yards 0 6461260430000000 Veg Volume 0 Cubic Yards 0 6461259630000000 Veg Volume 0 Cubic Yards 0 6461257680000000 Hangers Per PAM 0 85.00 64612556500000M Hangers Per piece 0 85.00 6461254760000000 Veg Volume 0 Cubic Yards 0 6461252160000000 Vag Volume 0 Cubic Yards 0 6461011720000000 Hangers Per piece 0 85.00 6461011320000000 Hangers Per piece 0 85.D0 1 of 4 February 1,2013 Page 82 City of WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Web-based Data Management System-Screen Shots 9F nm://w+w.dtnmrn�m•.emtsFWroa.rksrrkknUtQ...v-6 x _ D b&M—g.••r-R Fik Fdt Vies F—• Took Hdp sa g]kpm•k�5o.gl. 2`)wff•sdsyn E . = Debris +.- Btdaent-DwOdwwd Tidce[Summary ORM OBAO ry Summary a COWWd.d Mti&- ( D—..t L1ro a InunpYh 1 t[keb — T tlu Sur h T.Wt c•md•r•d.(ut) a".d d a.v(d 7 Q,k- aY Q.na..k.,mmind,(a) 0.e.orb N•nna•nmMll•ti-..(Q) a PhAnd a Fo.a.at. 0M_ Recvnd6.fion Regu•W x•.. •(>I x•.4ed wn indt9:61y(Q) a M.r••da®.1M• 0 Qdxb xadud ra eoxonen.M) u o&— a pt•p�FPtao.M d Ofidxd. 3 vdm.. IT �r t•Q • S �KY-nadBa 3 m. • ® Q u u v �a 3s A600t U. Q 6 9 13 >e 2 36 i2 43 1 .Q Wrkarys ®GOINatt U5. R. Fdk T— F.wr. Took Hdp �]wdy k 1'lGoogk J]w6su�r�um- ].Fmdff•sdsync aDebris Management System s m. ®w 7a9d.0 aadd..Wd IncWmt Dashboard ORM DEW � - — Hmk9 W MmdwYq Cod F DOPuo troruy Dian.v: ORHD OS tleekr.Mv a: T•G Oetluaban - M•n.win9 U•45.t la cbm 0.mo Cl;.. SMs Opo. _ Snrdr Ytlrt H•r[WIa: 03/05/7032 E.d D•.c ''i R•uYn.Cmt 39,W3:O2 Re.Qrn Rxoo ifthm Ppu O 33O e:dx mllutal from ' Fkkak Md JOSS)�•rcr m k��> °w �wy_emrzamw-<m,mu,• I R.P-t. I E i About U• 1. v z. zs w..t o•r• ®Cootaci ifa February 1,2013 Page 83 City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Invoice Reconciliation and Final Payment Approval Witt O'Brien's will reconcile each of the debris removal contractor's invoices and backup documentation with our independently maintained data base of debris quantities and project costs. First, we will ensure that all costs presented on the invoices conform to the removal contract's scope of work, unit prices, performance parameters and timelines. We will then inspect and audit the invoice backup documentation to assure that it reconciles with our own data base for the specified time frame and work. Any discrepancies will be brought to the attention of the City immediately,in the form of an Invoice Discrepancy Report Witt O'Brien's will coordinate with the contractor to resolve any discrepancies or disputes and, upon resolution, provide the client with a final reconciliation and payment approval report/letter,highlighting the target date for payment and any retainer or other fees that may be outstanding. Included with ExcWdon Smnmary this payment approval report is a M Missing Ride List complete load ticket summary from ` EED hftsingRab M Needs ReconcHWbn our data base to support the invoice MerkedAsVoid Melted As;neNyiMe amount, as well as details of any M:'MwkedAsExce"on adjustments or corrections which — k"°`p`eb had to be made. At the completion of f the project, Witt O'Brien's will produce a final debris removal invoice summary report Final Disposal Confirmation and Documentation Witt O'Brien's will assist in confirming that all eligible storm debris is disposed of in a manner and at a site which conforms to State,Federal and Local regulatory guidelines.Our monitors will inspect loads of reduced debris leaving the temporary Debris Management Sites,issue a load ticket to each truck and maintain a log of ticket numbers and volumes. If requested, we will also position monitors at the final disposal landfill or other designated sites to record tare weights and document disposal costs. If final disposal sites other than established landfills are to be used,we will confirm that all of the required documentation and environmental permits are in place and that State, Federal and local authorizations are secured. We will also coordinate with FEMA, State and local environmental agencies to ensure the integrity and regulatory compliance of all final disposal activity. Federal Program Compliance and Technical Support Our extensive experience with all federal disaster recovery funding programs enables us to ensure that the debris removal project is performed in compliance with FEMA and FHWA reporting requirements, as well as federal, State or local environmental and safety regulations. Our FEMA Program Specialist will monitor FEMA and FHWA policy developments or modifications throughout the project and notify the Debris Manager if important changes occur or if pertinent Disaster February 1,2013 Page 184 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Specific Guidance is issued. Permission to deviate from FEMA guidelines shall be sought in writing from the on- scene FEMA debris specialist before Witt O'Brien's will provide load tickets to the removal contractors for such work. Our Project Managers and FEMA Grants Specialists are highly familiar with the guidance found in these FEMA and FHWA publications and will ensure that all work and documentation complies with them: ■ FEMA 321 -Public Assistance Policy Digest ■ FEMA 322 -Public Assistance Guide ■ FEMA 323 -Applicant Handbook ■ FEMA 325 -Debris Management Guide ■ FEMA 327-Debris Monitoring Guide ■ FEMA 329-Debris Estimating Guide ■ FEMA 9580.203 -Debris Monitoring • FEMA 9523.13 -Debris Removal From Private Property ■ FEMA 9580.201 -Debris Contracting Guidance ■ FEMA 9523.5 -Debris Removal from Waterways ■ FEMA 9580.204-Documenting and Validating Hazardous Trees,Limbs and Stumps ■ FHWA Emergency Relief Manual Documentation of project costs maintained by Witt O'Brien's will meet or exceed Federal and State agency requirements, to ensure that all FEMA, FHWA and other disaster response and recovery claims are properly documented and able to withstand close scrutiny during the final inspection and closeout process. Our consultants are also qualified to prepare Category A(debris removal and monitoring), debris-related Category B (debris clearance) FEMA Project Worksheets and FHWA Detailed Damage Inspection Reports. If appeals to FEMA decisions are necessary,we will assist in the drafting of those as well. FEMA / FHWA Program Reimbursement Guidance Our FEMA / FHWA Program Consultant will serve as a cost recovery specialist who will work to maximize federal funding opportunities through compliance with FEMA and FHWA guidelines and the identification of all eligible response and recovery expenses. Our consultant will be most valuable at the beginning of the project (to estimate project costs, assist with Immediate Needs Funding requests, validate debris eligibility, ensure proper documentation of clearance and removal costs, consult with FEMA and FHWA to facilitate eligibility determinations, prepare estimated Project Worksheets and Detailed Damage Inspection Reports, etc.),and at the tail end (to finalize debris removal and disposal costs,prepare Project Worksheets and FHWA DDIR's, work with FEMA to resolve any extant issues, prepare any necessary appeals, etc.). Our priority is always to protect the client's federal funding and we are prepared to offer expert financial recovery and programmatic guidance towards that end, for the debris project or any of the City's disaster response,mitigation or repair and recovery projects. February 1,2013 Page 185 CityoParkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Quality Assurance / Quality Control Program Witt O'Brien's is committed to customer service and project success. At the core of our debris monitoring project management approach is a tested system for ensuring that our staff are performing at optimal levels and meeting our high standards. The accurate completion of load tickets is perhaps the most important element of our quality control program. Our supervisory personnel are trained to focus sharply on ticket completeness and accuracy from the first day of the program, by spot checking tickets in the field, reviewing them at the inspection towers and debriefing monitors at the end of the day to assess their performance and identify any issues. Our tower monitors and data entry staff also remains vigilant to load ticket errors or omissions and quickly report them to field supervisors, who in turn contact monitors and take corrective measures. We also diligently monitor other performance parameters throughout the project to assure quality, such as the work of our data entry staff, field monitors and supervisors. Periodically, a Witt O'Brien's project analyst will also perform internal project inspections on our documentation and data management functions to ensure full compliance with company standards, the local's requirements and federal reimbursement guidelines-in order to intercept and swiftly correct any potential deficiencies. Our Project and Operation Managers focus on the quality and integrity of these project elements to ensure that performance and customer service goals are met: ■ Load ticket accuracy,completeness and management, ■ Monitor training, ■ Contractor scope of work compliance, ■ Monitor performance, ■ Management of our field personnel, ■ Truck measurement accuracy, ■ Accuracy of load calls at the towers, ■ Debris eligibility assurance, ■ Ineligible debris tracking, ■ Mapping and tracking of debris removal progress, ■ Safety training and assurance, ■ Contractor invoice reconciliation, ■ Data entry and management, ■ Witt O'Brien's monitoring cost documentation and invoicing ■ Documentation of debris removal costs, ■ FEMA and FHWA compliance, ■ Damage reporting and remediation tracking ■ Internal auditing and project inspection, ■ Cost controls and waste avoidance,and ■ Accuracy and timeliness of daily reports February 1,2013 Page (86 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Health and Safety Program One of our primary responsibilities to our clients,our own staff and the public is to remain vigilant for ways to avoid accidents and enhance safety. We take safety seriously and work with our clients and the removal contractors on ways to make sure that all debris removal and monitoring operations are conducted in the safest manner possible. Our supervisory and monitoring staff will be trained in our internal safety guidelines for monitoring projects,which includes: ■ Daily safety inspections at temporary debris sites to ensure that fire suppression equipment, first aid kits,eye flush materials and other safety equipment is on hand,that the contractors are operating in safe manner and that OHSA safety guidelines posters are prominently displayed; ■ Supervisors car first aid kits in the field and stress safe issues; carry t3' ■ Monitors are required to call Supervisors in the event of safety program violations; ■ All monitoring personnel are required to wear hard hats,steel toed boots,safety vests and eye protection(at DMS) and to remain a safe distance from loading equipment and activities; ■ Trucks are inspected before leaving the loading sites to ensure that debris is properly loaded and is not protruding or hanging out of the truck in a dangerous manner; ■ Witt O'Brien's will document and report any serious unsafe activities or conditions witnessed in the field and halt debris operations until corrective measures are taken. Project Cost Control Measures Throughout the debris project our Project Manager will work closely with the client's debris management team to make sure that debris removal is expedited and that monitoring costs are managed and contained to a level generally consistent with FEMA"reasonable cost" guidelines and criteria for reimbursement,through such means as: ■ Coordinating closely with the removal contractors to minimize idle time and expedite debris collection; ■ Mapping of debris to increase collection efficiencies and streamline scheduling; ■ Reporting inefficiencies and making recommendations for improvement; ■ Implementing a communication system to coordinate monitor-contractor field operations; ■ Planning project deadlines,target dates,goals and closure procedures to streamline operations; ■ Consulting regularly with FEMA debris specialist to resolve contentious issues and avoid costly project delays; ■ Devising and assisting in the dissemination of public information about debris collection schedules,routes and preferred debris curbside set-out and separation methods;and, ■ Ensuring that daily staffing levels do not exceed operational requirements. Documentation of Disaster Debris Removal Costs The proper documentation of debris removal work and costs is critical to maximizing federal reimbursements and Witt O'Brien's is better prepared than any other debris monitoring firm to provide expert, FEMA compliant documentation services. All data collected from the field — February 1,2013 Page 187 City of Parkland RFP No.2012-24A WITT I O'BRIENS I Post-Disaster Debris Monitoring Services including debris load tickets, monitor logs, debris management site tower logs, supervisor logs, photographs,damage claim forms and any other documentation -will be digitally scanned by Witt O'Brien's. At the completion of the project, or upon request at any stage of the project, Witt O'Brien's will provide a complete set of hard-copy as well as electronic documents to support all project costs and debris eligibility claims. Costs for our monitoring services will also be clearly and thoroughly documented with our invoices, time sheets and summary work reports. Our deep familiarity with FEMA, HUD, FHWA, MRCS and other disaster recovery funding programs, stemming from years as serving as the State of Florida's primary disaster management consulting and training firm, allows us to ensure that all project costs will be documented correctly. Final Deliverables At the conclusion of the debris project, Witt O'Brien's will provide all documentation of debris clearance, removal, management, reduction, disposal and monitoring costs, sufficient to fully and accurately support federal grant program claims,including but not limited to: ■ Original load tickets,sorted and bound by date(if ADMS not used) ■ Electronic data base of all tickets-online via our DebrisPro system and in Excel format ■ Load ticket summary-printed and electronic versions, ■ Daily Debris Management Site tower monitor logs, ■ Lists of all Witt O'Brien's monitoring staff with signatures,initials and ID number, ■ Binders with damage reports,repairs made and any releases, ■ Binders with incident reports and final resolution, ■ Map books boxed by pass with daily logs, ■ List of any lost or voided load tickets, ■ List of ineligible debris with addresses and locations, ■ Final"After Action"project report and recommendations, ■ Draft FEMA Category A Project Worksheets(if requested), ■ Draft FHWA DDIR's(if requested), ■ Copies of all contractor invoices and payment approval letters, ■ All photographs of contractor-damaged property and unique debris which was removed,such as tree stumps,leaning trees,hanging tree limbs or hazardous materials, ■ Electronic"PDF"scans of all documentation supporting debris removal and monitoring expenditures. After Action Report We will produce a final"After Action Report"within thirty days of the completion of debris removal operations (including closure and remediation of the temporary debris management sites). This report will be a comprehensive "lessons learned" overview of the debris project from start-up to site closures, and will detail major elements of the project, highlight successes and issues encountered, quantify the final amount of debris by type, assess response and recovery February 1,2013 Page 188 City of Parkland WITTN'C RFP No.2012-24A I O'BRIE ICJ Post-Disaster Debris Monitoring Services performance and make recommendations for future events and debris management planning efforts.This report will serve as the basis for subsequent coordination and planning meetings. Hurricane Debris Forecast and Staffing Plan While the City is vulnerable to several types of debris generating events,hurricanes represent the most likely scenario. Using US Army Corps modeling methodologies designed to forecast hurricane debris based on storm size and the City's demographic and geographic profile,we can roughly (+/- 30%) estimate the number of cubic yards of debris anticipated for each category of hurricane and the level of staffing we might expect to deploy on each size project for a sixty-day completion schedule. Hurricane Debris Forecast Model (USACE) ir Truicim f l Debris Sloe llUr ieaue 1 040CYs ft S"ervlsors Monitors Category 1 29,552 739 1 1' 0 2 Category 2 118,208 2,955 4 4 1 2 Category 3 384,176 9,604 12 14 1 2 Category 4 738,8W 18,470 23 28 3 3-4 Category 5 1,182,081 29,552 37 44 4 4-6 Notes and Assumptions 1)Based on estimate of 85,061 households in 2010(US Census Bureau). 2)10 Loads per day/seven days a week 3)Based on 1.2 monitors per collection crew to account for trucks loaded by bobcats and front-end loaders and 2 monitors for each bucket truck removing hanging limbs.Also assumes 60 day time frame,though this would be extended for larger events,reducing the number of trucks and monitors needed. 4)FEMA recommended 1:10 ratio of Supervisors to monitors. Debris Forecast by Type/Debris Management Site Acres I Forecasti Cat. Vegetative Metal White C&D Total 1 Cycle 2 Cycles 3 Cycles 1 26,597 296 296 2,364 29,552 3 2 1 2 94,566 5,910 5,910 11,821 118,208 12 6 4 3 249,715 26,892 26,892 76,835 384,176 40 20 13 4 369,400 73,880 73,880 221,640 738,800 76 38 25 5 472,832 118,208 118,208 472,832 1,182,081 122 61 41 *Based on USACE and FEMA guidelines and recommendations for debris segregation requirements,buffer zones,roadways,fire safety,towers,etc. February 1,2013 Page 189 City o Parkland WITT I O'BRIEN'S 12FP No..2012-24A Post-Disaster Debris Monitoring Services Project Plan Timeline Project Management Plan Summary and Timeline Task Time Frame Scope of Work Pre4b ent Coardimatim Priacio Sb wm Trai cbmes deI isstaft mviewfrevse deb ris Pl and TISra6 ft Season or an managemmaphmreview undmmoesa0d codes. Py�ett 24-48 Hours hmm Coac�o0e with�debrisreammem- re�oral a Piotiae to Proceed ao■lradoEs►FE3M Stag Devise Attiau Pbm Coosdisalew➢drFEU&StaieamdChm"smut La■atHeaoiBeiEis aiecfedasmai�doo�art�rr�eresiiuuye 24-4B'-n in deb sgwmddesadIeIMWI 00swidamw ha:anh isadd briredlame ne�oAi. =rids► Debaistieararioe CourAmadw Fkst7i}' of dekdsdearasoe;drs�eac'lalt dt t Mdmwiiari6 dears wort aadimeaamot TVIKkambi r FederalAdroaft Ij hIWdMd wid ie 9• df%,Jw&phwftWWh 'I�r Kk IMeas>o+emdrtad irsttwo dairsand cxriectiou tr�rs as the anirce ow seen Celifficadolk a as Prtridic*y'`spotcheWrmmi*sAW coucpbamoe needed and-rim tmro€vaimme sexed and deter ts■I I g hdfiAI a Heaith and Saietjr i es l a■d mutI as c psagan;easwed a' samamd fealdradsaf"/ 48-72 iows pa=mmdwe wi&Pw'smWwm' Q■aiitpAsmoraoe P kmpkmmtQmaw8 Wranetaawrne conI ra I cor■pianoe and aaintak paioraanee and WAL Establish Debris Hothme phone oeaierto Geld FM"C First tsra wedc 1qwsdm hvm tesideds and record aoucpiai mm devise anldesseamabe n"mutian about debm reowvw pc+ogiameqmpnwmt and ties. ix and Tmn local Debris 48 horns in and as Reams and train baGy bred Itedtors needed for monkoting derkA and doratim of project pa-sound Inspect sites,doamust conditions.settee Debris Mamaymea Ske 48-72 hoots per.IxePm safeW coacAnaft set-up FstabUslumeat and Rallog with wntradws;Staff each DNS with at kart 2 experienced and trained motes W assess bad February 1,2013 Page 190 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Project Management Plan Summary and Timeline Task Time Frame Scope of Work Viand inspeddebris. Pair nmxukws to coiecb=cmgvs anti Leh too Deb ft Callectimi ghelwi *1 48—72 hours debris removal sues as needed to 11i and issue bad tickets. Drepiop experienced FwM Sous to oversee lets 48-72 hours monitorftactivilksmd quality pnigramata ratioof L-10. Depbprov 0 tob eft daaomentand s 48-72hotm map special Admic(huardoas► leaning ttzes,vrhiiegnods;.eo��neportoa lie debris and aetr-acior cas9ed damcigm bnitialetiewiedicmnfdebris#u mFe I 'Aid i1edt3 System ma� 4racirId separadyforiffiVAERprognm Duepby trainedande 1 iced ID(v*hp oosaedGPS)the proper h}echdDeicis 2-3 ev eeks in lefspecialdelistypes{ g trees►har .waste White »odketc.) �r and dady Da�a■i�t 481 in and fiat Data coMection @t�Uppertang of scannhogandsiwuage ftVje+r r r, I -t#ov mlin�r F t and database for Caehattec)bv�0ics 3 daps of a�tueooecie vAh Witt{?'Bt kWs dbaqmmc7 reports and payment Publish plc ofbstpass Lastweeks of �,Depky uor+lt nKmkm to fi[m Pid)hs3 CANIMpledIM debris affection d�earance of al a oaduuraps and asap any operations rem Provide written confirmation of debris removal coffin NW&and Pi Debats Monitor and document the removal of reduced Last two weeks and processed debris frost DNS;Confirm final disposition of debris and doaament After DMS cleared Doaunent and conti m removal of all debris, DebrbManooment9te tlaesure of debris equipment;towers and materials;doamient site restaraton work and costs;confirm comp anee February 1,2013 Page 191 i City of Parkland WITT I O'BFJEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services Project Management Plan Stimmary and Timeline Task Time Fraine Scol)e of Work Witiehhv=ouisaMal n�hhtioes. Witt&VrI e'smeodcswftbdttCBeKtieState aed FEKA imm tie iiitialioa oftie project to F09A Gaines Soppio t Far Dorados of ensare tbat ai elig;blc iocdehi I rensoval Project aedoameesedadsobanittedfar zti■tbeEseaee�md�nr■�forlssedia6t�iea#s FWwdiogesdouses Mie30 days of PIqpWwarepoitdeDi jectgMclk:5. A bwArtbm lI,V et itg r da4.hssaeslear e land t+orrtehte�t Summary of Monitoring Services and Capabilities ♦DeveiaparnpdafedreDeirisNahrrgadaerMtPaws desiewaidepdaitnartlC •l�eeWj Ddmk--a■a it'. es •Deiftflniea aid ne"ft •TAbTapEaet+eI=dGneniwati=u t a4em ♦C000 atewritfiead sa dpai ties *CI , it 4 gin *', 'I UndF�deea[Pugas s Review t 20111 poifaesad di es ♦BOCSiggmtmd s D n W A I — Debris saes ♦AneedFHil Klelk-aifNeedogs Uespaus CowdIaMw •Pr11 efrooftfiNcefts,peopesrl sardeavow •Develop Debris IIao@eheaitActistit Platt ♦Tract asd doat■eest 78 how Fly Posi costs ♦Establish Debris Management Ceeter •Develop,desm eumW aed bapiaeaita pobiic ioiormatim caimpaige aboaAe debris ph+aject Pnitie I Iorneatiea •Establish and mmuge a I I is'iotioe"call eenser •DWrgx&e gars and notices W the pabicaboa the protect ♦Develop and numpe a debris:fOrsatioe web site ♦Mee voiumetr k apadty of delhrts removal- Trow*C oe ♦Issne oertiicatioa>iocross for each trwec ♦Pboa graph each track and aft placard ♦Identify S able Debris Management Sees Debris Nastagement gibes ♦Coohdktase enviro ----—1 1 , "—as ♦Base-Ime data collection and so* ♦Manage site set-up,secahcity and safety e February 1,2013 Page 192 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Debris Monitoring Services Synopsis Services and Capabilities ♦Oversee site closure and restoration ♦LmadTiclietcompleomandmanagment ♦1 tian and cartification ofdebris eNgRAW Debrft CoBectiaa N smil ♦Safety assurance and monitoring ♦If p®g of debris coEection pn)gress ♦kkutification of ioefigilie debris *! vvkametric quantities in trades Deals Site Monitoring ♦Complete and a load tickets ♦Monitorico tractor activOw andegiporentage Private Property Deals *Coordinate with FEMA for arthorh atim liemnwai •Manage rA*ofFi tryaad Bold fit I Agreements RMA Eli Prvrgr a■r 1-9 pI I ♦Tradrdebcis neeaaro[costs on Fed Aid rva E separaWy Nlaap daily debris removot progress Old Vebaile 3lnpprrt •lifaraage{IS enabied websa-e m display eo8ec ion pr ogress and sidhimbdes Pie-valMdamedebciSwirdtFOU ♦Coor:lbule with if USM rotheragandes ateritoraeDebris *idookj► debrisanddac eatiocatians ♦Monit+orand debris 1em ♦Nowit rawtdocamestsandsiffiftaed dremorani * twft"dtediSDewWandtag gofboats *- ,bae�iaagiim6sairdrmoiggar�ees Yalidatiw of%wwlh t E draft *Docomma l ocations wrrittb piaoiogapbs and GK •11Mww goods nemoRalManagement 8 Waste # -ifiamdemwel-w-bndbogmdsqpqption Docs�rea�disposall DebrisN, *1 yr moodri, la, F badtideetdatadaily Data Elotry and N @ I * andgSidataandia dalyrepoi� *Upload data daily to wehsile DMy Reports aid 01 P P *Pruadree duly paro ect stataas r+epor on debays project *Meet with c henes des.FENA,oo Iractor4 Damage. raddog ♦Docomenf4,reportandtrade wed byc itrachn *Follow nap to ensure r+emediaticra ♦Analyze contractors i and reconcile with Ofthrs independent hnvict Approve payments on irvoices ♦Work with Contractor to resolve discrepancies ♦ Ensnare that contractors are operating within.scope or work *Approve only FEhIA-eligible debris removal work * Monitor and document debris final disposal Final Disposal Cofafirmatiaa ♦ Ensue that fowl destinations;are properly permitted ♦Traci:and document final disposal costs After Action Report •Final report on all project details,issues,metrics wilh"lessons learned"and reco February 1,2013 Page 93 City ofParklandRFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services L)ebris Monitoring Services Synopsis 'Task Services and Capabilities i 0 " llaad , ._. vqm% bogs, + . r r .,,t + :r _,r.E m , +� + ` �I'd ILI City o Parkland WITT I O'BRJEN'S RFP No..Z012-24A Post-Disaster Debris Monitoring Services Resources and Equipment Witt O'Brien's is dedicated to preparing for a rapid response to all of our clients' disaster response and recovery needs and we maintain all of the supplies and equipment necessary to initiate a debris monitoring project in pre-packaged bundles at our office facilitates and warehouses -ready for for rapid deployment to any disaster area in the United States. We have everything we need for a major debris monitor project ready to mobilize on short notice,including: ■ Offices and Support Staff-We have several offices throughout the Country from which we can draw project support staff,equipment and supplies or utilize for off-site tasks such as GIS analysis,data entry,payroll management,logistics,printing,etc. ■ Mobile Command Posts(4)-Witt O'Brien's maintains four modified RV-style vehicles equipped with a generator,computers,printers,communication equipment and sleeping quarters,which allows our management team to deploy rapidly and to be self-sufficient for several days until base utility services have been restored to the disaster area. ■ ADMS Hand Held Units and Printers(120+)-For paperless load ticketing and automated data management We can acquire additional units as required on short notice. ■ Laptop and Desktop Computers(60) -and Portable Servers and Printers ready to deploy. ■ Generators(5)-to power computers and printers and recharge handheld devices. ■ Cell Phones-All of Witt O'Brien's project management team members are issued company Blackberries with internet,email,voice and texting communication capabilities. ■ Handheld GPS Units(300)-for precise recording of debris collection locations. ■ Digital Cameras(250) -with large capacity memory cards and GPS tagging capability. ■ Safety Equipment-hard hats,safety vests,traffic flags and cones,medical kits. ■ Office Supplies-folding chairs and tables,file cabinets,staplers,folders,etc. ■ Field Supplies-measuring tapes,spray paints,ladders,plastic boxes,batteries,etc. ■ Forms and Documents-Load tickets,truck certification forms,truck placards,time sheets, tower monitor logs,incident reports,load ticket summary forms,etc. ■ Pre-identified Vendors Lists-Prior to an event,Witt O'Brien's identifies local vendors of other equipment,supplies,services or facilities that may be needed,such as office or warehouse rental,tents,boats,hotel rooms,photocopier rental,ice and water suppliers,staffing agencies, automobile rental,etc. We have 4 Mobile Command Units,Pre- loaded with debris monitoring supplies and equipment and ready for rapid (985)781-0894_ <- INr'pGH deployment to disasters anywhere in - t - - - _ the Nation. February 1,2013 Page 95 City o Parkland WITT I O'BRIENS RFP No..2012-24A Post-Disaster Debris Monitoring Services Rapid Response Assurance and Plan Witt O'Brien's specializes in rapid response to incidents, emergencies and disasters. We preposition assets at our various offices, maintain pre-packaged mobilization packages in trailers and our Mobile Command Posts, keep core management staff on standby, maintain a national emergency call center 24 hours a day and coordinate with our debris monitoring clients closely during storm season to ensure that lines of communication are always open. We have responded to hundreds of incidents on behalf of clients,always within hours of the event,or,if we are requested to be on site prior to an anticipated event,we do that as well. Witt O'Brien's response and mobilization to any disaster event is initiated by the clients "Notice to Upon notification, we will activate Proceed," and we have never failed to respond to any of our many clients, no matter how many initial response and project contracts are activated simultaneously. our management personnel from our organizational approach to any disaster event Fort Lauderdale which can be on follows Incident Command System (ICS) protocols site within 12 hours. Additional for communications, documentation, span of command and control, asset allocation and support staff will arrive as needed personnel mobilization and engagement We within 24 to 48 hours and local standardize our response and project start-up hiring and training of debris procedures to ensure consistent and dependable results and regularly exercise response monitors will commence shortly procedures to identify and rectify any deficiencies thereafter. in the system prior to an actual activation. Upon activation an Incident Management Team composed of a senior principal and regional managers oversees the call-up, mobilization, assignment and management of core project personnel and coordinates the logistics of equipment needs assessment, mobilization, transportation and set up.An internal Action Plan is developed for each team while communication protocols are initiated which require daily conference calls with core team members and senior management Daily Situational Reports are prepared by each Project Manager, detailing staffing levels, client concerns, debris estimates and management issues and sent to our Vice President of Debris Services, who in turn consults with our Executive Vice President of Government Services regularly to ensure that each project is adequately staffed, equipped and operating up to our high standards of quality. <24 Hoerr Rapid ReWnse Team-Project MatuCer,()operations 1►+l211ager,trance Monftm <48 EWom Truck Certification Crew,Lead Supervisors,FEMA Program Consd aut <72 Hoerr Field and Site Iris,Data Managw,Environs Spedalist <96 Roam GIS Analyst,Data Entry 0erls,Billing/Invoice Analyst February 1,2013 Page 196 i City of Parkland 'S RFP No.2012 24A WITT I O'BRIEN Post-Disaster Debris Monitoring Services Ability to Manage Multiple Projects Witt O'Brien's has consistently demonstrated its ability to manage multiple debris monitoring projects on a large scale and is adequately staffed with personnel with enough depth of experience, qualifications and management ability to allow us to simultaneously execute several large projects. After Hurricane Gustav, for example, we activated five separate contracts with Louisiana Department of Transportation and Development Districts, trained, deployed and managed over 1,600 monitoring and supervisory personnel and were able to take on additional projects in Texas and Arkansas as well.In Florida,after Hurricanes Charley,Frances and Jeanne,our firm successfully managed multiple, simultaneous projects in Hardee, Charlotte, Hillsborough, Palm Beach, Lee and other counties. In Kentucky,O'Brien's successfully monitored the removal of millions of cubic yards of debris spread out over three large DOT districts. Recently in Massachusetts,our team managed simultaneous debris monitoring projects involving over 650 personnel for twenty cities and towns. Successfully monitoring and documenting a major debris removal project also requires simultaneously managing multiple tasks-such as training staff,scheduling assignments,producing reports and maps, managing a large number of load tickets and documents, supervising staff dispersed over a large geographic area,resolving problems,coordinating with FEMA and the client, etc. We fully understand the challenge and make it our priority to ensure that we staff our projects with management and supervisory professionals that have been "field tested" and shown to be capable of performing under pressure and fluid circumstances. We also have a network of over 1,000 former staff in the Southern United States which we can call upon on short notice. Given O'Brien's track record of consistently delivering high levels of services to its clients, despite being faced with sometimes daunting challenges, we are confident in our ability to handle any debris management and monitoring scenario. O'Brien's has been providing debris monitoring services for many years and is a dedicated disaster response firm with a proven track record of always responding to our clients when they need us most We regularly mobilize hundreds of personnel on short notice. Our Government and Debris Services teams meet regularly to plan for major storm events. The basis of our confidence in our ability to respond to all of our many clients is in our attention to planning,which involves multiple strategies and factors: ■ Coordination with Clients: Regular consultation and coordination meetings with our debris monitoring clients and their debris removal contractors to ensure readiness. ■ Debris Forecasting. Debris forecast models are run for each of our clients and we design our staffing and mobilization plans around the"worst case scenario"of a Category 5 hurricane. ■ Activation and Mobilization Planning. Based on the debris forecast models we run for each of our clients, we customize a project management plan and assign a regional manager for each client ■ Pre-Event Recruiting Prior to hurricane season in South Florida, O'Brien's advertises (in newspapers, radio, internet sites) for stand-by debris monitors and supervisors and maintains lists of potential employees to add to our call-down roster. February 1,2013 Page 197 City of Parkland WITT I O'BRIENS RFP No.2012-24A Post-Disaster Debris Monitoring Services ■ Network Maintenance: O'Brien's has hired, screened, trained and deployed thousands of debris monitors and supervisors throughout the Southeastern United States and we maintain contact with the best of them to assess their availability to serve on future projects. Prior to each Hurricane season,we call hundreds of ex-project personnel to determine their status and put those who are likely available on our call-down roster. ■ Contract Employees: Project Managers, Data Analysts, Supervisors and other personnel who have proven themselves on past project to be highly dependable and competent are often retained by O'Brien's as part or full-time contracted staff to ensure we have access to the best personnel we have had on our past teams. These personnel are ready to mobilize on short notice to any projects in the Unites States. ■ Full Time Staff: To ensure that O'Brien's always has the managerial capacity to provide our clients with the level of services they expect and deserve, we retain a full-time staff of permanent;trained and experienced management and consulting personnel.O'Brien's currently has a staff over 160 full time employees operating in seven offices,upon which we can draw for experienced disaster response and recovery professionals. ■ Cross Training of Staff. O'Brien's is fully dedicated to incident, emergency and disaster response and recovery.We have an aggressive internal training program which aims to ensure that our personnel are cross trained in FEMA Public Assistance, debris monitoring, Incident Command System,hazardous materials, oil spill response and other areas - to ensure that we can mobilize qualified teams on short notice. ■ Mobile Command Posts: To ensure that our teams are operational in even the most severely damaged post-disaster areas, we have four Mobile Command Posts ready to deploy on short notice, which serve as temporary headquarters and offices until facilities and utilities become available. ■ Temporary Staffing Agencies: Though we have rarely had to resort to using them, O'Brien's does enter into agreements with staffing agencies in some areas to ensure that, in the unlikely event that we are not able to mobilize enough staff, we have a contingency plan to quickly screen,process,hire and train hundreds of extra employees if needed. ■ Refined Hiring and Training Program:Through our extensive experience,we have gained the ability to rapidly identify, screen, hire,train and deploy large numbers of personnel. Our many off site resources also ensures that our Project Management teams have the support they needs to process new hires quickly and efficiently. P q Y Y OUR FORT LAUDERDALE OFFICE IS ONLY THIRTY MILES FROM THE CITY OF PARKLAND,ALLOWING US TO ASSURE THE CITY THAT OUR INITIAL RESPONSE TEAM WILL BE ON SITE AND OPERATIONAL WITHIN HOURS OF NOTIFICATION. February 1,2013 Page 198 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Related Disaster Recovery Services Comprehensive FEMA Public Assistance Program Support As a full-service disaster management and recovery firm with extensive experience in providing government clients with comprehensive consulting services,Witt O'Brien's is fully prepared to offer expert technical assistance with FEMA and other federal grant program claims, beyond those associated with the debris project We can provide the experienced FEMA and FHWA Program consultants to assist with the management and administration of the all disaster mitigation, planning, response and recovery needs. Our professional FEMA Program consultants work with clients from the beginning of the response and recovery processes to properly capture and scope all eligible costs and work, through final inspection, closeout and financial audit We have prepared hundreds of FEMA Project Worksheets and worked with hundreds of PA applicants to maximize their federal reimbursements and are well prepared to assist with all FEMA Public Assistance and other federal program challenges. Our comprehensive scope of services includes: ■ FEMA Program Public Assistance and FHWA Emergency Relief Program guidance ■ Preliminary Damage Assessments • Scope of damage formulation and documentation ■ Immediate Needs Funding Requests ■ Project identification and scope of work development ■ Contract procurement assistance and bid review ■ Kick-off Meeting attendance and support ■ Project Worksheet development—small and large ■ Project cost documentation management ■ Project Management for permanent work , ■ Small project netting reviews ■ Mitigation project identification and support ■ Appeals research and writing ■ Project deadline time extension requests ■ Alternate and Improved Project identification and requests ■ Insurance reviews and benefits tracking ■ Request for Reimbursement and Summary of Documentation ■ Quarterly Reports to the State ■ Comprehensive FEMA Grants management and compliance monitoring ■ Case/Project Management and files maintenance ■ Final Inspection and Project Closeout support ■ FEMA OIG audit support February 1,2013 Page 99 City of WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services 1, •Review and Revise FAmergency Iota t Places ♦Coordbsafe Table Top B ♦Trash in FEKA PA and FHWA Ot Programs ♦Trams i Debris Masagessent •Fspione Hazard •Review past issues and concerns with FEKA ♦iilobdme Witt OSriea's PA staffas dir+eciBed by the beta •CoordimtewithStateandFE APIhficAssist ootCooclimamm •Proaide trio suppontire BBC •A i I with the priait*,-I'm it ofamporase d ilies ' •MGM inspeedoaaeddowm atationswppat •DisasterDeclaraOSOaassistamice �etsnredts •DebrisEstimmatIm c mpg n t •Ahead State Hrielir on beba foftbe sliest lsdstw;ttllegoests hr PWbOc Asd boo *AuemdFBMXkk--offmeedWmbehaVot6ealm •Asdsttbefbest widrfoc> I dnSand pp m d isitialdaa mamas PtrfonaSite btspecdmsto idare7gaoddoommentdamm;Ws Sropen pairworta■d estimaleaats •.AppbyGost JR I s ftipair Pt+ajertWerimbeetswdth ♦Provide adImmicalassistasaeamdwssom tryialorycommgAlawoe •ik iiesrFemjeri Via (PWS) bYIIheCI"*mr in •blai■iain states and for the Clieat •Pr+e m eFI WADDIft ♦Artasibe themes advocate in FEM meetim •Tca&m deadIees and prooess;em em ieq�e s ♦B pnoperdoa■natadorrofFbaxeA onrmta■doomb2aoosts • hnpessted and Alteseate Projedsaad asset Applies •Revie+vspecialcot:si 1 t* witbApplicamits •ft fix insmance review eel I repair projects •Prepare and makdainall docts seeded too support federal isedlatelieeisiP�■tiirs • klemW projects •Assattbe C ientwith III requestprocess •For nadaseand s I i-Requests for ' ♦Come Summary of D- -, 1 shoo for RFR •submit Quarterly Reports •Review piojecm wdffi the CIS and umaktain files ♦Prepam Vershm Project Worksheets for add ioeW iced ♦IdenW 4%and 404 opportuoides •Apply Cost Benefit Anatyses February 1,2013 Page 1 100 UP o.2012- 4A WITT I O'BRIEN'S UP No.2012-24A Post-Disaster Debris Monitoring Services SLI1111miry of Disaster Grant Management Services Services •Review I I li li for ♦Assistthe C with m t ptian j j, 1-mamagemmemitmadamounft ♦Assist wft vuhmmabiW assessmusaft and dsh I M' •Coordinate acme debris numagemeet with State and FEMA ♦Asdstwith debris Qaami4 and, o m caste •Ensue prgW MooftNing of an debris reniawi p njects ♦Assist the Ciieft with debris remmorot and nradkwmg coa acting DdKft Nammagememt •AssistwRh enviromneetai 1 1 ill amd aatiarizatioin ♦Assistwitbthe miemblicabomi ofsoitMedebrissfes •A -vn-dk and traclfteffMA costs •C, 6 wM FEMA on the Cb mCs bdaif s e debris issaes •PkmraCaNgeryAPrnjeetlMm Is fitrstihoit alsoFEMA •Pompame Ca6epry A PWs amd I !`,form inspection •Reviewopen FEMA PI focaddMimm l apQammombcs •fiepass+cil4ea3aon nftla a000matorraddiEellat aostc3anes • ar ceder-fuaeicd P •kb mffy FEM decisionssuscepMeloappeds A A NNO mdAffm& •N pgodatewltb FEMA toiesnlsei um •Assistin I lip andwrjtii�g�f •Review smA FEMA far Si■a:� •Amistwith S�Ptnjett meth ♦A�istwrith prepaatian ofP#dortoneaEatian •Pnfm Smog ProjectvalidaUcnswithPam •'trade FEMJ!I jet s far doseami staff •Ptowltie oemeAFE"1,1 potiessfwo& •Prtfar®tShe htWecdms tDdoc mmm*amdcan8, vepas ♦Assistie docomentadon g for 11"lion ♦Ass w#h Rem for iarW Ptm je tCiasae-mt Maka! l ♦If: e documentation Fing tnspectbs Process •klenfify additional ehgd*costs •FirW reconcilmom of FEM&RMA,fiancee,IlM ♦Wcrh with FEMA to vmidare project costs •Prepare Fnai Qoseom Version Projea Warksimm S ♦Assist Applicants with DM M or State ads •Ensure grope-domment rebmdon and storage Andy S*M t •Support during OIG and OMB nadirs February 1,2013 Page 101 City o.2012- WITT I O'BRIEN'S ltFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Debris Management Planning Witt O'Brien's has extensive experience in the development and drafting of comprehensive all hazards Debris Management Plans which conform to FEMA standards and serve to better prepare local governments to efficiently and effectively undertake a major debris removal operation while maximizing federal reimbursements. We can prepare or revise a debris management plan which will address capabilities to respond to a disaster event based on current readiness status and which will be consistent with the Comprehensive Emergency Management Plan. The DMP will elaborate on the management and operational processes and procedures required to prepare for,respond to and recover from either a natural or man-made debris-generating disaster event for a 'cradle-to- grave' disaster debris removal and disposal operation. The debris plan will cover these issues and more: • Roles and Responsibilities • Emergency Response and Debris Clearance Prioritization and Procedures ■ Damage Assessments and Debris Quantification • Coordination with State and Federal Agencies ■ Contracting for Federally Funded Projects • Debris Removal Operations ■ Temporary Debris Management Site Selection and Management ■ Debris Monitoring and Documentation • Debris Final Disposal • Hazardous Waste Collection and Disposal ■ Private Property Debris Removal • Water-borne Debris Removal ■ Environmental Compliance • Eligibility Validation for Special Debris Types ■ Building Condemnation and Demolition ■ Federal Grants Management and Cost Documentation • Maximizing Federal Reimbursements Comprehensive Planning and Web-Based Applications In addition to the Debris Management plan,Witt O'Brien's can assist in the development or revision of all other types of emergency response and recovery plans. We will perform a comprehensive review of existing internal policies, guidelines, regulations and recovery plans in order to discern our client's level of preparedness for an emergency or disaster, identify gaps in capabilities and assess compliance with federal and state guidelines.Witt O'Brien's has extensive experience in the development of all types of emergency and disaster plans and will provide professional planning services upon request.Types of plans we are well qualified to prepare include: ■ Comprehensive Emergency Management Plan ■ Continuity of Government Plan February 1,2013 Page 1 102 City of. .2012- 4A WITT O'BRN'SUPNo T�i.2012-24A I1L Post-Disaster Debris Monitoring Services ■ Continuity of Operations Plan ■ Hazard Mitigation Plan ■ Emergency Operations Plan ■ Integrated Contingency Plans ■ Facility Response Plans • Emergency Response Plans ■ Spill Prevention,Control and Countermeasure Plans ■ Storm-water Pollution Prevention Plans ■ Hazardous Waste Contingency Plans ■ Facility Security Plans ■ Crisis Management Plans ePlanPrOTM Witt O'Brien's also provides an _ Electronic Planning Solution called - ePlanProTM'. This is a securely hosted, web-based planning management system that uses best-of-breed - _— technology to provide customers a central database driven application " - -2=0 that helps manage an unlimited number of plans and associated documents enterprise-wide throughout numerous facilities and terminals. Built by planning professionals and responders,not programmers,this software combines decades of response and contingency planning experience using the latest technology and strategy to meet industry processes and documentation requirements. ePlanProl can be customized and implemented for each client to manage a multitude of facility plans and locations world-wide. (Extra fees are associated with the use of our ePlanPro system.) Training in Disaster Management As the only firm which has developed and delivered comprehensive debris management, disaster recovery,FEMA, FHWA and emergency management training seminars and materials to all Florida local governments as well as the Florida Department of Transportation, and which was instrumental in assisting FEMA in the development of its first debris management training seminars,Witt O'Brien's is well prepared to provide training to our clients. Training sessions may consist of table-top exercises, drills, classroom instruction or web-based seminars given through our own Learning Management System, whereby students access training materials and take knowledge tests via the internet. Our training seminars can be customized to suite a client's particular requirements, and we offer these core sessions: February 1,2013 Page 1 103 i City of Parkland WITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services ■ FEMA Public Assistance Grant Program Overview ■ Cost Documentation and Reimbursement for FEMA Projects ■ Debris Operations and Management ■ Debris Management Plan Development ■ Debris Contract Monitoring Training Workshop ■ FHWA Emergency Relief Program ■ Hazard Mitigation Grant Programs and Planning ■ Debris Operations Table Top Exercise ■ Emergency Protective Measures-FEMA Category B ?• ■ Emergency Debris Removal-FEMA Category A ■ Permanent Work-FEMA Categories C-G ■ Emergency Response Table Top Exercise ■ National Incident Management System (NIMS) and Incident Command System(ICS) Public Information and Web-Based Solutions Witt O'Brien's can provide a Public Information Officer to represent ••, state or local government agencies during the debris project,to provide •: = • immediate and integrated Public Relations coverage from the beginning of an incident through to the entire response and recovery process. We can develop, through our PIER (Public Information Emergency ':: SYS1 Response) System, a website and internet-based communications • system which will allow the agency to instantly and efficiently disperse information on the emergency situation to any target audience-the media,elected officials,police and fire personnel, field staff, contractors, federal authorities, etc. Our automated public information system is compliant with the National Incident Management System and offers unparalleled options and abilities to broadcast and receive information in most efficient manner possible. With our PIER System,you can communicate instantly, using current or pre-scripted information,via e-mail,text message,Twitter, Blackberry,and any other social networking system. (Extra fees are associated with the use of our PIER system.) The PIER System is an all-in-one,web-based solution for communications management,emergency response, public relations, business continuity and more. PIER's robust features provide the technology needed to communicate during routine events,minor incidents and major catastrophes affecting employees, the public, investors, the media, and other key stakeholders. Capabilities include: ■ Manage all areas of crisis communications within a single,integrated stem g � �' sY ■ Crisis Centers are set-up and ready to go with pre-made document templates,forms,surveys and folders ■ Two way SMS text based inquiry system allows people to submit inquires via text message;SMS responses can then be sent from within the system back to inquirers February 1,2013 Page 1 104 City of Parkland WITT I O'BRIEN'S RFP No.2012-24A Post-Disaster Debris Monitoring Services ■ Mass notification methods include email,SMS text,fax,text-to-voice,RSS feeds and social media integration ■ Real-time reporting of document distributions and notification campaigns to monitor statuses del['S NASA, US Army Corps of)Engineers, Georgia Emergency I�+Iaria, Agency,Washington State Emergency Management, U5 Department of Health and Human Service, US Department of Interior him Management Service,Los Angeles�of Water& Power and marry others, indnding over 50 agencies using PIER in the Houston, Texas, �a Automated Incident Command Systems Tools Witt O'Brien's has also developed a set of valuable software programs called CommandPro® which delivers the tools needed to automate the Incident Command System and facilitate proactive transfer of information rapidly and efficiently across the whole command structure for any incident This technology is used by some of the world's most experienced and knowledgeable emergency preparedness team. The software is most noted for its universal access and complete integration. This enables first responders, government agencies and private industries the ability to respond faster and have greater control over resources. (Extra fees are associated with the use of our CommandPro system.) Key Features of CommandPro®: ■ Incident summary dashboard ■ Resource tracking ■ Incident tracking-new and historical ■ Virtual status board ■ Planning P interface ■ Incident wall ■ ICS 201 ■ Document management tools ■ Incident Action Plan ■ Roles and responsibilities CommandPro®integrates command strategy and tactics with ICS process and documentation.The resulting system combines decades of field experience with the latest software technology to provide: ■ Streamlined command ■ Accelerated planning ■ Integrated documentation - ���® ■ Facilitated resource tracking t = -'T �'`_UN �.1U,: ■ Enhanced accuracy ■ Cost control ■ Improved compliance February 1,2013 Page 105 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services February 1,2013 Page 1 106 City of Parkland WITT I 'BRIE 'RFP No.2012-24A 0 N Post-Disaster Debris Monitoring Services Section F: Positions & Price Proposal Witt O'Brien's will provide all or some of personnel listed in the tables below, on an as needed or requested basis, at the direction of the City of Parkland and at the rates offered here (or those subsequently settled upon after contract negotiations). O'Brien's can also provide hazardous materials specialists, environmental and structural engineers, building inspectors, building demolition supervisors, insurance specialists, water-borne debris removal specialists, debris site security guards and other disaster recovery personnel upon request. PROJECT PERSONNEL/SCHEDULE OF HOURLY RATES Di M Pit HO[Iwx RATE PROJECT MANAGER $70.00 OPERATIONS MANAGER $60.00 FEMA COORDINATOR $89.00 SCHEDULER/EXPEDITER $39.00 GIS ANALYST $54.00 FIELD SUPERVISOR $49.00 DEBRIS SITE/TOWER MONITOR $34.00 ENVIRONMENTAL SPECIALIST $ 54.00 BILLING AND INVOICE ANALYST $39.00 ADMINISTRATIVE ASSISTANT $29.00 FIELD COORDINATORS(CREW MONITORS) $34.00 PROJECT INSPECTORS(CITIZEN SITE MONITORS) $34.00 PROJECT INSPECTORS(LOAD TICKET DATA ENTRY CLERKS) $29.00 DATAIREPORTS MANAGER(SUGGESTED OPTIONAL POSITION) $50.00 AxD Aa®rrKwAL SEns= 1E .Y RATE PROJECT MANAGER $ 125.00 SENIOR PROJECT ENGINEER/SCIENTIST/PROFESSIONAL $ 125.00 PROJECT ENGINEER/SCIENTIST/PROFESSIONAL $ 115.00 ENGINEER/SCIENTIST/PROFESSIONAL $98.00 February 1,2013 Page 107 F ofPark RP WITT I O'BRIEN'S F No.2012-24A 24A Post-Disaster Debris Monitoring Services Notes on Rates ■ If necessary and with the City's approval, travel expenses (lodging, per diem and rental car) for O'Brien's Project Management team will be direct billed without markup and documented in a fashion acceptable to FEMA for reimbursement Travel costs will be minimized through local hiring and will not exceed State travel policy rates. ■ Rates include equipment (hand held units for ADMS, cell phones, computers, printers, cameras and GPS units), supplies, labor, overhead, overtime pay, profits, freight,taxes and insurance. ■ Special costs,such as soil sampling,arborist services,boat rental and other required services not directly related to debris monitoring labor costs will be contracted at local rates and direct billed without markup. ■ Aerial Photography prices will vary according to the City's specific requirements.We have provided pricing below for reference but will seek out the best local rates available at time of service and direct bill the City without markup. Pre-Event Services Witt O'Brien's provides a set of no-cost pre-event services designed to orientate ourselves with the client's current level of readiness for a debris generating event and to enhance our combined capabilities through coordination and planning. O'Brien's will (after contract award, negotiations and execution) provide,at no cost,the following services: ■ Review current Debris Management Plan, ■ Annual coordination and planning meeting, ■ Review current debris-related public information content, ■ Review of potential problem areas—golf courses,marinas,parks,mobile home parks,etc. ■ Review local ordinances and codes for emergency or disaster debris removal, ■ Review and analysis of debris removal contracts and RFP's, ■ Assist in review of debris removal and other emergency services proposals, ■ Temporary debris management site review and selection consultation, ■ Regular updates on current FEMA policy and industry trends. February 1,2013 Page 108 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services Aerial Photography Rates Monthly Progress To be shot on a scheduled -3 views $65.00 flight on or around the Aerials 'One(1)Copy 8.5"xi 1"color 10�or 25�of the month, glossy prints for at least 3 consecutive months -One (1) Digital 300ppi CD-Rom -Images Emailed @ 72ppi Call-First Progress To be shot on a scheduled -3 views $95.00 Aerials flight on or around the 10th or 25th of the month 'One(1)Copy 8.5"x11"color w glossy prints when notified. -One (1)Digital 300ppi (minimum 3 8v over's) CD-Rom -Images Emailed @ 72ppi One-Time To be shot on a scheduled -4 views $350.00 Flight on or around the Aerial 10m or 25�of the month 'One(1)Copy 8.5"x11"color glossy prints on a One-Time basis -One(1)Digital 300ppi CD-Rom -Images Emailed @ 72ppi One-Time Custom To be shot ASAP within -4 views $525.00 48 hours notice if at all possible. -One(1)Copy 8.5"xii"color glossy prints -One(1)Digital 300ppi CD-Rom -Images Emailed @ 72ppi Shipping/Handling $7.00per Optional Extras: -Additional set of color prints $10.00per -Additional 300ppi CD-Rom $10.00per Rates are valid for one year,after which we will seek out the best local rates available. Local and State taxes will apply. February 1,2013 Page 1 109 City of WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitorir4g Services Staff Positions and Responsibilities O'Brien's is prepared to mobilize an experienced project management and debris contract monitoring team on short notice to any disaster-affected area in the Country.On a large project,our general project management and operational team consists of some or all of the positions in the table below, though we strive to satisfy the client's every need and are flexible and adaptable to operational requirements. Below are the general job descriptions for our project management and field operations team members: Monitoring Positions and Responsibilities General Responsibilities t>•t • RewponsfAeifacv P stgkofftea06 a�abbe Moser 4kim ao■-�ctco�iiaeat • CA6nR raWPM-eV=tVhWMdIg &WTl sw" gUaw ones . !i®6iibet�hwParboow •i3a lr eilR sir siewsand IIIarI a of the projiect tbe pn*Kt . DtNomeaodeosorrPeeior cearpers000d . IR 0, Pa" — Lp ran ea`peramewdissum • Pnp= 1 ,1 -,=d=eKvd& eatre+siaiy Dqu"ft cEn■Wr Asmaw • Miowice 3 forlitPlt nip ra I gp + Ad=Umb=v dtiocd i�ai�i . GoaEdioatedae�a�es • lRa�eaw�o���adealtii�aporalioas . CAW%% WU CIMtaod ior 111 -s I W ad=aiddearacePosh EiPesatiws Gslar Oar ortwo , ioondfinie.11Att>sts�e • hoplem"WQ Mi canws}stca • O ersee ttaieinR ofaR hired am01ors • liaison wrr'tb deicis recto-b c . r In rs • AUMd d iRy meetings with Chieot and aaotradws • ftepare,>eviraaadnevbeDebds Plans • Confer Wft =FE"mdF WApah y . &HUM ooI IMoe writ6 FIM FA Pteg des Ddmft Mmagewknd • Asistwtb debaris removrd oaotraclor cassukMARIMOMW One • Coordinate debris and • Coordinate Ri&of Entry,DeuKdkian and Private Pruperty Debris Remand Provams •-Ensu a tbat aR ,perms a� audxwmatms are obtained and numanied FMA/MWA One . Cons&vfth Client on FEMA rem February 1,2013 Page 1 110 City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Monitoring 1 1 1 Responsibilities ResponsibilitiesGeneral CeocANOW/Specialist + Prepare Project Watsheets and DDWs + Represent at FEMA or FHWA mead gs + Assist with my se wsswy appeals of FEKA dec�s + Assist with efigilmlitydelerwisalioasand requests + Ensure couqWance with Federal g®de�es ©mmages ar + Track dunames caused bycomumciocs One'as + Report dannges daily to UW:S,cracaor,Debris Manager needed + Folio w up bD ensure reme"actions taken + Wison with residents to persistent issues + wi!t>3 flue CfsesCshibBcbaian■atios Ufioer Nr>rilt tiimeas . Assist intbed tarmim"W otiasafpdar: Srrppa tMasager Mae" the A I i p nip rt + Establisbasdsaasageacee-P sorwehimes ./ • CooresebeddesasdarreeEswiirdebrisreemorarl Owe Contractors + Monitor and regime sag' + Direct and plan I I ' r+esosai srbebies flue,= « Mappingddlrisbdioss,r+eaarai andernweal seeded poopess • Developingweb4mmedmappingawd trarid■g sySterns sapaImdiFi msuperdo rr addCoordinate"itkafim + Manage daffy amdassigmemitsoirsupawim. hupow QsalAjr Casbni an Ome per. . Supervise O'Sriea's Mors a the Acid to • l3terface with FEMA deb<' monitors vm"Smipervisors + Provide Quality Controlaioadibgsites hors + Coor+dh=e Add opesaiionswitlr removal Coors . Resolve personnel issscs Debris Site/Tower Two or ♦ Assess and w, -'y ddx k foods Monitors rs dwee per • Monitor site for safety and efficiency ske ♦ Fie load ticireLs ♦ Maintain Tower bogs ♦ Assist in securing debris site per One,as ♦ Perform debris site base line analysis and doaane on needed ♦ Monitor project and sites for comi)iiance and iss;res February 1,2013 Page 1 111 City o Parkland WITT I O'BRIEN'S i2FP No..2012-24A Post-Disaster Debris Monitoring Services Monitoring 1 1 Responsibilities General . . j I ♦ lnspectdebrisooileCmnaofnontsacsors an pr,,t ♦ Certify that debris is sonu rehAed aad eWit for FEU CQNelC =31*Nkm tsr demon&- reMlller'sesare it up to It1tIQ ♦ tE orrt load tkhets with loadit site and coatiaceor > 0[adon or UK" ♦ Record GPSloadoasofaI I ♦ Neasus and record loations of tree stomps ♦ Document b%mft tree and kallgiag bralch rzsoral ;#obitml a and oaPFI*# • '1 8 bad vase eenlorat ♦Asristwit6debrismappftaudmone rk i F ♦ "P li@raudremdireNoledelais ♦Set-W ani araaWsides SittM■N= Asseeded •Verii mdl+e0 lKiOnitlDr`o�Otidb]f�a��10�1�"L'S ♦ image and sups vise daft entry staff ♦ Sapd w(ser Quit r- tid orrlrtidletmooageneatimoddats vala v-, '60 aw entry • Pl 60YINetoalepnres ♦ mein g tj, am"ac rllta 3 efda" des ♦ Assistwithhwoke ReouskOWdom Geaeraiy • each laad6b etforerrots arewisdowi ad report Dtirta<lbrta;t�lelrlrs Onlotem, issllestau 1wrenedladw • Transfer inomloaddebettadatalow on some • Scas each ticlilettil gua6e Ap re n■icmplr • Ordaolhz�sortamdbMd Whets is daft packages • St�affdAds'ia lme"andresptindfapuMc oe�ns GadEC�ecnre Asneeded Or Staff • Respond to emdS!ram t6e public . Issped and audit counselor's invoices • Reconcile hnmices wd load tidoet susrlu�y Mang and bloke • Verify accuracy of ices Analyst and Manager one . Coordinate with o ctor 1 to redly errors . ApprvRe kn oices and authorize payment . Produce summy reports for each invoice' back up data and doaments Ad istrativ a Clerk One rb : all and agonize pr O neededv�at doaml Scan project documents February 1,2013 Page 1 112 EXHIBIT"B" PRICE PROPOSAL-SCHEDULE OF FEES POST-DISASTER DEBRIS MONITORING SERVICES POSITION DESCRIPTION HOURLY RATE Act as company liaison to City Project Manager Manager all aspects of project and ensure $ 70.00 quality of services is maintained Oversee and manage day to day field operations Operations Train locally hired monitors $ 60.00 Manager Manage Truck Certification Program Manage and implement safety program Attend FEMA meetings FEMA Coordinator Resolve eligibility issues Prepare FEMA, FHWA and other federal claims $ 89. 00 Provide grants management services Scheduler/ Coordinate scheduling and assignments with the $ Expediter debris removal contractors daily, ensure 39.00 staffing efficiencies are maintained GIS Analyst Integrate data and information on debris $ removal progress, remaining debris or 54 .00 ineligible debris and integrate into maps Coordinate, supervise and manage activities Field Supervisor of field monitors, report to Operations $ 49. 00 Manager, implement Quality Assurance Program Assess and quantify load volumes at temporary Debris Site/ debris management sites, complete load tickets $ 34 .00 Monitor and tower logs Environmental Perform environmental review of temporary $ 54 .00 Specialist debris management sites, document and resolve issues, ensure proper permits are in place Reconcile debris removal contractor's invoices Billing & Invoice with data base, resolve discrepancies, report $39.00 Analyst issues, approve payment on invoices Assist with daily administrative functions; Administrative Maintain, organize, copy, scan, manage all $29 . 00 Assistant project documents; Manage time sheets and weekly employee work summaries;etc. Rnsure only eligible storm debris is collected Field Coordinators initiate load tickets; monitor all debris $34 .00 (Crew Monitors) loading activity; report issues to supervisors Project Inspector Staff residential debris drop-off sites;check, $ (Citizen Site confirm and document residential status 34 .00 Monitors) and eligibility of debris; maintain logs Input data from load tickets into data base; Project Inspectors identify and rectify errors on load tickets; $29 • 00 (Load Ticket Data Entry Clerks) sort, scan and organize load tickets and 1photographs Prices vary according to level of service Monthly Aerial required. Please see detailed price list $ vary Photographs attached. PRE-DISASTER PLANNING AND ADDMONAL SERVICES POSITION DESCRIPTION HOURLY RATE Meet with City to assess needs; design Project Manager $ 125.00 services and programs; manage planning, training and PA consulting staff. Senior Project Advise the City on technical issues, $125. 00 Engineer/Scientist/ design programs, make recommendations, Professional prepare reports, inspect buildings and sites; provide training and planning Inspect sites and prepare damage reports Project and repair cost estimates; coordinate with $ 115 . 00 Engineer/Scientist/ FEMA on recovery claims; prepare appeals; Professional provide training and planning. Engineer/Scientist/ Provide FEMA grants management and $ 98 . 00 Professional financial recovery services; prepare recovery claims, manage documentation. City of Parkland RFP No.2012-24A WITT O'BRIENIS Post-Disaster Debris Monitoring Services February 1,2013 Page 1 116 i City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services Section G: Current Contracts Current Pre-Event Debris Monitoring Clients Witt O'Brien's is privileged to be under contract to provide disaster debris monitoring, management,planning and consulting services to the government entities listed below: ■ Alachua County,FL ■ City of Riviera Beach,FL ■ Ashe County,NC ■ City of Sanford,FL ■ Association of Alabama County ■ City of Sanibel,FL Commissions(Regions 1,2,4 and 5) ■ City of Slidell,LA ■ Bell County,TX ■ City of Stuart,FL ■ Brunswick County,NC ■ City of Sunny Isles Beach,FL ■ Catawba County,NC ■ City of Tallahassee,FL ■ Chambers County,TX ■ City of Thibodaux,LA ■ Charleston County,SC ■ City of Webster,TX ■ Citrus County,FL ■ City of West Palm Beach,FL ■ City of Alvin,TX ■ Collier County,FL ■ City of Central,I.A. ■ Columbia County,GA ■ City of Cooper City,FL ■ Cumberland County,NC ■ City of Coral Gables,FL ■ Dare County,NC ■ City of Edgewater,FL ■ Desoto County,FL ■ City of Fairfax,VA ■ Hardee County,FL ■ City of Fayetteville,NC ■ Highlands County,FL ■ City of Fernandina Beach,FL ■ Iberia Parish,LA ■ City of Fort Pierce,FL ■ Jackson County,FL ■ City of Hitchcock,TX ■ Lafourche Parish,LA ■ City of Lauderdale by the Sea,FL ■ Lake County,FL ■ City of Lighthouse Point,FL ■ Livingston Parish,LA ■ City of Longview,TX ■ Lee County School District,FL ■ City of Lynn Haven,FL ■ Leon County,FL ■ City of Mandeville,LA ■ Louisiana Department of ■ City of Marathon,FL Transportation ■ City of Margate,FL ■ Marion County,FL ■ City of Miami Beach,FL ■ Massachusetts-Statewide ■ City of Miami Gardens,FL ■ Miami-Dade County,FL ■ City of Miami,FL ■ Miami-Dade School District,FL ■ City of Milton,FL ■ Mobile County,AL ■ City of Nags Head,NC ■ New Hampshire-Statewide ■ City of Nassau Bay,TX ■ New Hanover County,NC ■ City of New Smyrna,FL ■ New Jersey-Statewide ■ City of Ocala,FL ■ Oklahoma DEM-Statewide ■ City of Palmetto,FL ■ Orange County,FL ■ City of Port Arthur,TX ■ South Broward Drainage District,FL ■ City of Richwood,TX ■ South Florida Water Management February 1,2013 Page 1 117 City of Parkland �QTT I O'BRIEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services District ■ Town of Surfside,FL ■ Saint Bernard Parish,LA ■ Town of Thunderbolt,GA ■ Saint Lucie County,FL ■ Village of Jones Creek,TX ■ Taylor County,FL ■ Village of Jones Creek,TX ■ Town of Carolina Shores,NC ■ Village of Key Biscayne,FL ■ Town of Davie,FL ■ Village of Virginia Gardens,FL ■ Town of Loxahatchee Groves,FL ■ Virginia-Statewide ■ Town of Patin Beach,FL ■ Volusia County,FL ■ Town of Southwest Ranches,FL Active Debris Monitoring Projects New Jersey Hurricane(Super Storm)Sandy-October2012-Present Witt O'Brien's is currently providing or just completing debris monitoring and FEMA Public Assistance program consulting services to several local governments in New Jersey affected by Hurricane Sandy (FEMA 4086-DR), based on our statewide disaster recovery contract with the New Jersey Office of Emergency Management, under which we are also providing the State with FEMA Public Assistance consultants and technical specialists. We anticipate that several more debris monitoring projects will begin in the next few weeks. These debris monitoring projects are currently underway or wrapping up in New Jersey, with approximate cubic yard(CY) or tonnage totals: Borough of Union Beach-13.5 tons Borough of Neptune City-55,000 CYs Borough of Lavallette-120,000 CYs Ventnor City-Over 3,000 tons }E Borough of Sea Bright-33,000 CYs Town of Holmdel-69,500 CYs f Borough of Keansburg- 17,000 CYs Borough of Deal-300 tons February 1,2013 Page 118 City o Parkland RFP No.. WITT 2012-24A I O'BRIEN'S Post-Disaster Debris Monitoring Services Section H: Litigation Statement of Litigation History and Cases Witt O'Brien's has never been a party to any lawsuit or arbitration in regard to the services requested in the RFP specifications for this project, O'Brien's Response Management was named as a defendant in cases relating to the BP Deepwater Horizon incident,for issues entirely unrelated to the services in consideration here.O'Brien's fully anticipates that these claims will be dismissed or adjudicated in favor of O'Brien's.Pursuant to its contractual arrangements,O'Brien's is indemnified against such claims.O'Brien's also maintains insurance for these types of liabilities February 1,2013 Page 1 119 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services February 1,2013 Page 1 120 City of Parkland RFP No.2012-24A WITT IO'BRIEN'S Post-Disaster Debris Monitoring Services Section I: RFP Forms February 1,2013 Page 1 121 City o Parkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services February 1,2013 Page 1 122 i City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services Section j: Insurance Certificates & Licenses February 1,2013 Page 1 123 City of Parkland WTT I O'BRIN'SRFP F{No.2012-24A 1J Post-Disaster Debris Monitoring Services February 1,2013 Page 1 124 aco v® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDONYYY) 12/31/2013 1/15/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: N the Certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. N SUBROGATION IS WANED,subject to the terms and conditions of the policy,Certain policies may require an endorsement. A statement on this certMcate does not confer rights to the crertificate holder in lieu of such end s PRODUCER Lockton Companies,LLC CONTACT NAME 3280 Peachtree Road NE,Suite 800 PHONE Atlanta GA 30305 E-MAIL AIC No (404)460-3600 ADDRESS: INSURERS AFFORDING COVERAGE NAIL INSURER A:Commerce and hdUStrV Insurance ConrDanV 19410 INSURED 1 1645 Witt O'Brien's LLC INSURER B: 1501 M Street N.W. INSURER C: Washington DC 20005 INSURER D: rINSURER E: INS ER F COVERAGES CERTIFICATE 14UII SER: 12142184 REVISION NUMBER: 3CK3Cx3= THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.IIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADIX SUER POLICY 1PF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER MMID LIMITS GENERAL LIABILITY NOT APPLICABLE EACH OCCURRENCE s XXXX73= MMERCIAL GENERAL L1�481LITY DAMAGE TO RENTED PREMISES(Ea occurrence) $ X �XX CLAIMSMADE OCCUR MED EXP tAnyoneperson) s PERSONAL 6 ADV INJURY $ XXXCL-)= GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG S POLICY JECT LOC $ AUTOMOBILE LIABILITY NOT APPLICABLE COMBINED SINGLE LIMIT (Ea ac cidenq $ 11OCK)Om ANY AUTO BODILY INJURY(Per person) $ AUTOWN� SCHEDULED BODILY INJURY(Per accident) S HIRED AUTOS AUTOS NON-OWNED PROPERTY DAMAGE TOS $ Nxxx-xxx UMBRELLA LIAR OCCUR NOT APPLICABLE EACH OCCURRENCE s X)Dcx-xO EXCESS LIAR HCLAIMS-MADEAGGREGATE $ DIED Ll RETENTIONS $ WORKERS COMPENSATION - A AND EMPLOYERS'LIABILITY N 51754713 AOS) 12/31/2012 12/31/2013 X TORY LIMIT ER `a ANY PROPRIEfORIPARTNER/EXECUTIVE YIN. NIA 51754714(CA) 12/31/2012 12/31/2a13 E.L EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatary in NH) E.L DISEASE-EA EMPLOYEE S 1.000.000 If yes.describe under DESCRIPTION OF OPERATIONS below E.L DISEASE-POLICY LIMIT S 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS VEHICLES(Attach ACORD 101,Additional Remarks Schedule,N more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 12142184 AUTHORIZED REPRESENTATIVE Witt OBrien's LLC 1501 M Street N.W. Washington DC 20005 —I ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 019884010 ACORD CORPeRATION.All rights reserved ACORO® CERTIFICATE OF LIABILITY INSURANCE °� 0 "�°"Y"'' 1/11/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer ruts to the certificate holder in lieu of such en s. PRODUCER NAB:UT Tim CrovAey Frank Crystal&Co., Inc. P AMwi.2lZ504-5989 dba Crystal&Company E � Financial Square,32 Old Slip -M's .t!mPJhMQMey@cwbdco.09m -- -- New York NY 10005 INSURER( AFFORDING COVERAGE NAIC 0 INSURER A ACE American Insurance Co 22567 INSURED WrFTGR �4WRER—a:liw — _ Witt O'Brien, LLC IN,wRERC: 1501 M Street,NW 5th Floor IN"ER D: Washington DC 20005 INSURER E: INSURER F COVERAGES CERTIFICATE NUMBEW 1801016447 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT'WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LT R ADDLTYPE Of INSURANCE ISUB POLICY NUMBER POLICY YT POLICY EXP I LIMITS i GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY occur e S CLAIMS-MADE OCCUR MED EXP(Any am S PERSONAL&ADV INJURY $ GENERALAGGREGATE S GENL AGGREGATE LIMIT APPLIES PER. PRODUCTS-COMP/OP AGG $ POLICY PRO- LOC S AUTOMOBILE LIABILITY aodde $ ANY AUTO BODILY INJURY For person) $ ALL OWNED OS SCHOESD BODILY ULEO INJURY Per sock" S NON-OYJNED PROPERTY AGE S HIRED AUTOS AUTOS eocirb $ UMBRELLA LIAR OCCUR EACH OCCURRENCE s EXCESS UAB CLAIM&MADE AGGREGATE s DED I I RETENTIONS i is WORKERS CONDENSATION WC STATiI OTH- AND EN PLOYERS LIABILITY Y f N EEL- ANY PROPRIETORIPARTNER/EXECUTIVE❑ N/A E.L.EACH ACCIDENT S OFFICER/MEM8ER EXCLUDED? (Mandatory in NMI E.L.DISEASE-EA EMPLOYEE.S If yes describe under DESCRIPTION OF OPERATIONS below EL DISEASE-POLICY LIMIT $ A Primary E&O ONG25539503003 /16/2012 F11WM13 To4a1 Limit B ExcessE&O 04NAAQCI3001 712012 [/16/2013 orLiatirdy: $5,000,000 Retention: $25,000 DESCRIPTION OF OPERATIONS/LOCATIONS f VEHICLES(Attach ACORD 101,Additional Remarks Schedule,iF more space 16 required) Evidence of Insurance Only, CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Evidence of Insurance Only ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE IL (( Q 1988 2010 ACORD CORPORATION. All tights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD l ,4C40RU® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDJYYYY) 1/11/2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WANED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in Neu of such endorseme s. PRODUCER NAME: Frank Crystal&Co., Inc. PHONE _ FAXAIC No: - -5 989 Financial a Crystal a Company %Mis dana.cam �rystalro�r_om Financial.Square,32 Old Slip - �res9 c New York NY 10005 INSURER( AFFORDING COVERAGE NAIC e INSURERA;Massachusetts Bay Insurance Company 22306 INSIJRED WITTGR i surW B:ValleyEorgeJnsurance-Co par _ Q Witt O'Brien, LLC INSURER C. 1501 M Street,NW 5th Floor INSURER D: Washington DC 20005 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER:1326627711 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLISUSK, POLICY EFF TR TYPEOF INSURANCE SR POLICY NUMBER POLICY EXP LIMITS GENERAL LIABILITY 53081 12/312012 1213112013 EACH OCCURRENCE $1.000,000 X COMMERCIALGENERALLIABILITY P Ea accu $1 000,000 CLAIMS-MADE n OCCUR MED EXP(Any one n 810,000 PERSONAL&ADV INJURY SExclUded GENERAL AGGREGATE S2 000,000 owl-AGGREGATELIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $Included POLICY PRO LOC S A AUTOMOBILE LIABILITY 636379 12/312012 2/312013 Ea acciderrt $1 OD0,000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED X SCHEDULED BODILY INJURY(Per acadent) S AUTOS AUTOS HIRED AUTOS X NON-OWNED PROPERTY DAMAGE S AUTOS Par accide X Hired Autos X Dad:$1,000 $ B X UMBRELLA LIAR IOCCUR 636374 12/312012 2/312013 'EACH OCCURRENCE s25,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE 525,000,000 DED RETENTIONS is I WORKERS COMPENSATION I a5LrATU- OTH- AND EMPLOYERS LIABILITY YIN ANY PROPRIETORIPARTNER/EXECU nVE F N/A E.L.EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE S if yyeess describe under DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS!VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If more space is required) NOTE TO CERTIFCATE HOLDER: GENERAL LIABILITY SHOWN ABOVE EXCLUDES ANY AND ALL MARINE OPERATIONS. UMBRELLA LIABIUTY SITS EXCESS OVER NON-MARINE GL, MARINE GL, FOREIGN GL,AUTOMOBILE, EMPLOYERS LIABILITY,AND MARINE EMPLOYERS LIABILITY POLICY WILL FOLLOW FORM SUBJECT TO TERMS AND CONDITIONS. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Evidence of Insurance Only ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD Entity Name Foreign Limited Liability Company WITT O'BRIEN'S LLC Filing Information Document Number M10000003124 FEI/EIN Number 272783923 Date Filed 07/14/2010 State DE Status ACTIVE Last Event LC NAME CHANGE Event Date Filed 01/08/2013 Event Effective Date NONE Principal Address 1501 M STREET NW, 5TH FLOOR WASHINGTON DC 20005 Registered Agent Name & Address C T CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION FL 33324 US Manager/Member Detail Name&Address Title MGRM WASHINGTON DC 20005 WITT, JAMES L Title MGRM 1501 M STREET NW, 5TH FLOOR WASHINGTON DC 20005 MERRITT, MARK 1501 M STREET NW, 5TH FLOOR Title MGRM WASHINGTON DC 20005 SCANLON, BARRY W Title MGR 1501 M STREET NW, 5TH FLOOR BURRIS, KENNETH WASHINGTON DC 20005 1501 M STREET NW, 5TH FLOOR Title MGRM WASHINGTON DC 20005 FELTS, PATE 1501 M STREET NW, 5TH FLOOR City of Parkland WITT RFPNo.2012-24A I O'BRIEN'S Post-Disaster Debris Monitoring Services Attachments Client Testimonials February 1,2013 Page 1 129 City ofParklandRFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Post-Disaster Debris i - Witt O'Brien's Qualifications This Project ■ Monitored and documented the removal of over 33 million cubic yards of all - types of disaster debris, including ROW, ROE, Private Property, demolition, hazardous, marine, beach, and ���aterborne debris and derelict vessels; ■ Record of successfully completing many large and ccn;pl�r,state and county- - wide disaster debris monitoring; projects; ■ Fuli time staff of professionals with extensive debris monitoring and FEIv1A and FHWA Program experience, with a comm end of Federal disaster recovery - funding program guidelines and compliance factors; ■ Hundreds of trained and experienced monitoring personnel on-call throughout the Southeastern; United Stites; ■ Advanced data management and reporting capabilities to streamline invoice reconciliation and comply with FEMA docume+station requirements; ■ Demonstrated ability to rapidly mobilize experienced project management teams to any disaster in the United States; ■ FEMA Public Assistance program consultant to New Jersey, Florida, Louisiana, Vermont, Arkansas,Alaska,Arkansas ar,d many local governments: ■ Developed debris management and enrergency management plans for r��any local governments and state agencies; ■ Developed and delivered debris management and FEMA Public Assistance program training to hundreds of local governments and State agencies; ■ Well established and financially-sound global company with eight office locations around the nation; • _, r' 1^^n!l_ �;-.�,-, ar,,.1 P^-C; '"��<u. � ,�enlr. �r.- dlSaSt_. SCe'12S On Sl?!,r• City of Parkland RFP No.2012-24A WITT I O'BRIEN'S , Post-Disaster Debris Monitoring Services Client Testimonials Florida Department of Transportation CHARLIL CIUSY 605 Suwannee Street STEPHANIE C.KeaF.LOUSos GOV FR.NOR Tallahassee,FL 32399-0450 SF.CRFTARA' August 19.2007 To Whom It May Concern: The Florida Department of Transportation Emergency Management Program Office entered into a contractual relationship with Solid Resources Inc.(SRI)in the fall of 2005. Since that time.the SRI Team has provided FEMA Public Assistance and FHWA Emergency Relief program technical assistance consulting services to the State of Florida.including all local governments impacted by disasters since 2004. These services have included: • Preparation of Appeals for funding under FEMA's Public Assistance Program • Development and presentation of emergency recovery training to Florida State Agencies and local governments throughout the State • Development and execution of an audit of FHWA Emergency Relief Program expenditures totaling more than S;500 million • Detailed Damage Inspection Report/Project Worksheet Comparison I'or Closeouts with a value of more than $2 billion • Assisted 39 local governments with preparation of Detailed Damage Inspection Reports valued at more than $50 million • Development of Project Worksheets totaling more than$152 million In addition,FDOT has utilized our contract with SRI to provide disaster recovery and emergency services to Florida Division of Emergency Management(FDEM). Under this contract SRI has assisted the State in the recovery of more than$4 billion. The SRI Team has fulfilled each request to provide skilled and program specific expertise to ensure the State of Florida recovered all eligible funding. Team members are competent.subject matter experts able to guide sub- grantees through the reimbursement process. Solid Resources Inc.staff members communicate clearly and effectively with all involved in the recovery process. The services provided by Solid Resources Inc.continue to enhance the State of Florida's capacity to recover from devastating events. It is with confidence that I recommend the professional emergency management services provided by Solid Resources Inc. S' cerely, t dr,,,.1 /5 ason E.Wheeler ( mergency Coordinating Officer Florida Department of Transportation February 1,2013 Page 131 i City o.2012- WITT I O'BRIEN'S RFP No.2012-24A 4A Post-Disaster Debris Monitoring Services py LOU��, ✓Ule STATE OF LOUISIANA * DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT District 08/Gang 208 12 Calvert Drive Alexanch ,La.71303 DAL Phone(318)487-5717 Fax(318)561-5214 GO�VERINNORR www.dotd.la.gov wluwS D.ANKNER,Ph.D. SECRETARY December 15,2008 FEMA PROJECT NO. 737-98-0032 AND FHWA PROJECT NO.737-98-0033 DISTRICT 08 EMERGENCY CONTRACT DEBRIS,REDUCTION AND DISPOSAL FROM HURICANE GUSTAV Mr.Gary Stankovich President Solid Resources,Inc. 2201 Cantu Court,Suite 119 Sarasota,FL 34232 Subject: LADOTD District 08 Hurricane Gustav Debris Removal Dear Mr.Stankovich: I would like to take this opportunity to express my appreciation for the services your company provided during the recent hurricane debris removal in Avoyelles and Rapides Parishes. I could not have asked for a more professional or knowledgeable group to assist us in monitoring our contractor's removal and reduction operations. My office primarily handles oversight of highway constructionprojects. We have never been directly involved in a project of this nature. From Day One SRI provided the assistance we needed to ensure our contract was administered within the proper guidelines,optimizing our chances for 100%reimbursement from FEMA and FHWA. From the outstanding communication and work ethic demonstrated by your on-site project manager,to the technology that allowed us to rapidly address concerns from local municipalities,SRI never failed to provide service that was above and beyond what was expected. No request was too large or too small,and all were addressed in a timely and professional manner. Again,thanks for a job well done! Sincerely, roy Roussell,P.E. Project Engineer LA DOTD District 08 Alexandria AN EOUAL OPPORTUNITY EMPLOYER _ A DRUG-FREE WORKPLACE 02 53 2010 February 1,2013 Page 132 City oParkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services co ,er c01.Hty Public Utilities Division Solid&Hazardous Waste Management January 28,2013 O'Brien's Response Management 1882 Capitol Circle N.E. Suite 205 Tallahassee,FI.32308 To Whom It May Concern: It is with great pleasure that I write this letter of recommendation for O'Brien's Response Management,whom we have had the opportunity to work with after several storms,the biggest being in 2005,Hurricane Wilma. O'Brien's provided professional and excellent staff while monitoring and working during Hurricane Wiilma's debris removal and final audit. Under O'Brien's monitoring, Collier County collected and disposed of eligible debris in full compliance with FEMA rules and regulations to qualify the County for maximum reimbursement of Federal and State Emergency Funds. The equipment and debris generated were measured, monitored, and documented as required by FEMA and the State.O'Brien's staff provided excellent FEMA liaison and worked effectively with FEMA representatives, operating within FEMA guidelines to optimize eligibility for reimbursement. The collection and monitoring of debris(1 million cubic yards)was completed in 45 days and the staging sites were cleared shortly thereafter. FEMA was quite pleased and Collier County received full reimbursement ($24 million) with only $1,000.00 disallowed for math errors (rounding)which O'Brien happily refunded.This debris mission has had its"final audit". The Collier County Board of County Commissioners recently approved O'Brien's Response Management, Inc. as the initial monitoring company for the Collier County 2012-13 hurricane season.O'Brien has been under contract with Collier County for seven years. If you have any questions please feel free to contact me. Sincerely, Alf ) �a/K— Beth Ryan,Operations Manager Collier County Solid&Hazardous Waste Management Department Rcduca:..Rcux_.Ra�ale Sold&Hasid Waste Management Depatnent-3339 Tamiami Trail East,Suite 302•Naples,Florida 34112-5361.239-252.308•FAX 239-774-9M February 1,2013 Page( 133 City o.2012- WITT I O'BRIEN'S UP No.2012-24A 4A Post-Disaster Debris Monitoring Services COLLIER COUNTY SOLID WASTE MANAGEMENT DEPARTMENT 3301 Fast Tamiami Trail •Building H •Naples,Florida 34112•(239)732-2508•Fax(239)774-9222 August 29,2006 Mr.Richard Harvey Vice President Solid Resources,Incorporated 4456 Friar Tuck Lane Sarasota,FL 34232 Dear Mr.Harvey: We would like to express our gratitude for the excellent service that your company provided during Hurricane Wilma last year. We are very pleased with the quality of service and sincerely appreciate your responsiveness and the way you conduct business. The professionalism and efforts that you provided in removing the hurricane-related debris was exemplary. The resources used including reliable contractors, highly trained personnel, equipment and technologies were exceptional- We received a positive feedback from the community including the State of Florida and FEMA,and OM Due in part to your organization's professionalism and accounting of debris collected and "correct"invoicing;Collier County has received all reimbursement,allowed trom F>✓MA and the State of Florida. Again,thank you for the opportunity to be associated with such an excellent company and we look forward to working with you on future projects. S' , i Daniel R.Rodriguez,M.B .,CFM Solid Waste Managemegt ent Director February 1,2013 Page 134 City o Parkland ' RFP No.. WITT 2012-24A I O'BRIEN S Post-Disaster Debris Monitoring Services FEMA Review of an O'Brien's Monitored Debris Project Office of(nspaotor Carter-! U.s.mputamt at Hemetaad security R+asbfiWan,DC 20528 Homeland A�'MIA SF� Security April 28,2006 MEMORAND17M FOR: Scott Morris Director FEMA's Florida Long Term Recovery Office Orlando,Florida FROM: C.David Kimble Acting Audit Director Atlanta Field Office SUBJECT: Review of Hurricane Wilma Activities Collier County,Florida FEMA Disaster No.1609 DR FG Report Number GC-FL-06-39 We performed an interim review of costs associated with Hurricane Wilma debris removal activities for Collier County,FIorida.. The objectives of the review were to determinewhether the county(1) was properly accounting for disaster-related costs and whether such costs were Eligible for funding under FE&W s public assistance program,and(2)let contracts according to federal procurement standards and FEMA guidelines,and had adequate procedures for monitoring the activities of the contractors. The county received an award of$37.6 million from the Florida Department of Community Affairs, a FEMA grantee,for debris removal activities. The award provided funding for five projects under which the county let four contracts,as follows: Project Amount Number of Number-. Approved$ of Work Awarded Contracts 7 Debris Collection,Hauling,and $29,621,050 1 Disposal 52 Contrac>or Monitoring—Collection, 7,187,335 1 Hautinz and Diqmg 761 Emorgency Road Clan up 548,302 1 765 Emergency Road Clean up 44,080 t496 Contractor Monitorin -Road Cleanup 162,511 1 Total 1 537,563,278 4 As of March 16,2006,the cut-off date of our review,the county had recorded expenditures of$13.3 million under the projects and had received$9,512,751 of FEMA funds, February 1,2013 Page 1 135 City of Parkland RFP No.2012-24A WITT I O'BRJEN'S Post-Disaster Debris Monitoring Services We analyzed the county's accounting system and reviewed the county's contracting practices, contract documents,and monitoring procedures. We also interviewed FEMA,county,and contractor officials. We concluded that the county had an effective system for accounting for disaster-related costs. A separate cost account had been established to record project expenditures and accounting entries could be systematically traced to supporting source documents. Moreover,the county procured debris removal contracts competitively,maintained detailed contract files,and had adequate monitoring procedures for reviewing and approving debris removal activities and billings of the contractors. Because this report contains no recommendations,no actions are required The review was conducted in conjunction with the President's Council on Integrity and Efficiency (PCIE)as part of its examination of relief efforts provided by the Federal government in the aftermath of Hurricanes Katrina and Rita As such,a copy of the report has been forwarded to the PCIE Homeland Security Working Group,which is coordinating the Inspectors General review of this important subject. The nature and brevity of this assignment precluded the use of our normal audit protocols;therefore, this review was not conducted according to generally accepted government auditing standards. Had we followed such standards,other matters might have come to our attention. Auditors Oscar Andino and Vilmane Serrano performed this review. Should you have any questions concerning this report,please contact me at(770)220-5240. cc: Under Secretary for Management Acting Under Secretary for Emergency Preparedness and Response Acting Chef Financial Officer,DHS Chief Procurement Officer,DHS Audit Liaison,DHS Audit Liaisons,FEMA Chief Financial Officer,FEMA Senior Procurement Officer,FEMA Deputy Director,Gulf Coast Recovery Florida State Coordinating Officer FEMA Regional Director,Region IV February 1,2013 Page 136 City of RFP No.2012-24A WITT I O'BRIENS Post-Disaster Debris Monitoring Services STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Dedicated to making Florida a better place to call home" JEB BUSH THADDEUS L.COHEN.AIA Feovenlul SCC my April 3,2006 To Whom It May Concern: The Florida Department of Transportation(FDOT)has historically provided force account personnel to support the Florida Division of Emergency Management (FDEM), working in conjunction with the Federal Emergency Management Agency(FEMA), to assist with Florida's hurricane recovery efforts. During the 2005 hurricane season, the FDOT implemented an alternative approach with regard to providing emergency response personnel by the use of contract personnel. The awarded contractor, Solid Resources, inc. (SRI), has been instrumental in the successful launch of this effort.The personnel provided by SRI have been professional and knowledgeable in FEMA's Public Assistance program. I was assigned to my current Area of Responsibility (AOR)just days before Hurricane Wilma made landfall. The AOR that I am responsible for covers 17 Counties in South Florida; 16 counties were affected in my AOR.During this time,there were a handful of SRI employees already assigned to assist with the recovery efforts from Hurricane Katrina in Southeast Florida,however,there was not enough personnel to support an effective response to Hurricane Wilma Key petsormel of SRI were immediately available to assist with the identification and placement of the required personnel. As a Florida-based company, the institutional knowledge that SRI possessed regarding the affected areas was invaluable and greatly assisted with providing an expeditious and efficient response to the impacted counties. Throughout the past five months.SRI has continued to provide proficient and specialized support to meet South Florida's growing recovery needs. I have found the SRI staff to be dependable and capable of sustaining the delicate balance of maintaining interagency relations while simultaneously protecting the interests of the People of Florida. As a manager and an emergency responder,it has been a pleasure to work with a company that displays a high level of commitment by providing quality customer service to the people that we serve and I would not hesitate to work with Solid Resources,Inc.in the future. Sincerely, Robin T.White Deputy Public Assistance Officer—Operations South Florida Division of Emergency Management 2555 SHUMARD OAK BOULEVARD, TALLAHASSEE, FLORIDA 32399-2100 Phone: 850.488.8466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781 Internet address: http://www.dca.state.Il.us CRITICAL STATE CONCERN FIELD OFFICE CONIMUNFFY MANNING EMERGENCY MANAGEMENT FLORIDA LONG TERM RECOVERY OFFICE 2105 H.9hwny.5,"m 212 2555 Sh-1—O.k B,wlcvmtl 2555 Shumnra Onk 8--- 100 S,u,P 1.unc Mm',—FI 3305G2221 T,mmh—FI.32399,2100 T.lheh—FI.323992100 0..l,Ih Ft 32999 1'Mhl MQ>n0v 145/ll nBR.�155 14451 nl'I.OQFQ I.N.\M.,0.nQAF February 1,2013 Page 137 CityoParkland WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services rtin CITY OF RECTOR -------------------- May 21,2009 Mr.Stankovich President Solid Resources 555 Windcdcy Place Suite 220 Maitland FL 32751 Dear Mr.Stankovieh, We would like to express our gratitude for the excellent service that your compwy provided the City of Rector during the ice storm that devastates ow community herlier this year.W46 are very pleased with the quality of service and sincerely appreciate your responsiveness and the way you conduct business. The professionalism and efforts that you provided in removing the storm-related debris was outstanding. We-appreciated the way that the city officids were provide with dailyprogresss reports so that the community's residence could be kept irdormed.We would like to especkI ly commend Project Manager Arced ltayem for his professionalism in overseeing this projeeL His hands on approach was much appreciated. Again.thank you for the opportunity to be associated with such an excellent company. Sincere , Todd Watson,City Superintendent City of Rector,Arkansas February 1,2013 Page 138 City of Parkland RFP No.2012-24A WITT I O'BFJEN'S ' Post-Disaster Debris Monitorigg Services LAQ4�aCHE : .P11 Kfl, - - PA.Drawer 5548 a Thibodaux.LA 70302 . Telephone 985.446.8427 bodaux 800.834.8832 Fax 985.446.8459 . Raceland 900.794.3160 Fax 985.537.7707 GOVERNMENT January 6'h, 2009 Mr. Gary Stankovich President- Solid Resources, Inc. 2201 Cantu Court, Suite 119 Sarasota, FL 34232 Subject: Hurricane Gustav FEMA DR-1786 Hurricane Ike FEMA DR-1792 On behalf of Lafourche Parish Government, we hereby recognize the outstanding efforts of the Solid Resources, Inc. response team for its performance following 1 the subject events which affected Lafourche Parish, Louisiana during the 2008 Hurricane season. Through a review of proposals, your firm was selected as the first position monitoring contractor based on your qualifications and experience to provide management and monitoring services associated with disaster generated debris removal, in this case, totaling approximately half a million cubic yards of debris. In a timely and efficient manner following these disasters, Solid Resources, Inc. had a team of professionals on site to help us establish temporary debris sites, certify trucks, and train the monitoring personnel and begin the efforts to provide services to our residents and restore our community. Critical services also included contract management, collection and disposal monitoring, invoice validation and reconciliation, and FEMA compliance and reimbursement support. We specifically recognize your willingness, cooperation, and diligence in ensuring that the needs of our local govemments and citizens were met in every way possible. The projects are currently being closed out and we fully expect that Lafourche Parish will receive complete reimbursement for our eligible costs within the next couple of months. We would not hesitate to recommend Solid Resources, Inc, on any disaster recovery effort. Sincerely, urche Parish Council 09 ?me Da nos olid Waste Manager Charlotte A.Randolph Parish President Matt Matheme Dietricl.i February 1,2013 Page 1 139 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services L. Alf i wg•' 1t.r,, chi er P.O.Draw 5545 . Thbodam.LA 70302• Tslpho ra a55.445.NV . . . .... Th bodamc a00.531.5832 Fax M.44&8459 • Ra alard 300.741.3150 Fax 095.S37.7707 F. January 2e,2013 O'Brien's Response Management Inc. 2200 Eller Drive Fort Lauderdale,FI. 33316 Subjects Hurricane Gustav FEMA DR-1786 Hurricane Ike FEMA DR-1792 Hurricane Isaac FEMA DR-4080 On behalf of Lafourche Parish Government, we hereby recognize the outstanding efforts of the O'Brien's Response Management Inc. for its performance following the subject events which affected Lafourche Parish, Louisiana during the 2008/2012 Hurricane seasons. Through a review of proposals, your firm was selected as the first position debris monitoring contractor based on your qualifications and experience to provide monitoring services associated with disaster generated debris removal, in this case, totaling up to approximately 500,000 cubictyards of debris. We specifically recognize your willingness, cooperation, and diligence in ensuring that the needs of our local governments and citizens were met in every way possible. Sincerely, Lafourche Parish Council Qy" A,11�— Jerome Dancs 'Solid Waste Manager Charlotte A.Randolph Parish President Matt Matheme District 5 Jerry Jones District 1 Linde]Toups Distrkt b Michael Delatte District 2 Phillip Gouanz District 7 Louis Richard District 3 Rodney Doacet District 8 Joseph Fertitta District 4 Daniel Lorraine District 9 February 1,2013 Page 140 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services COUNTY OF CHARLOTTE PUBLIC WORKS DIVISION 7 F Street 000 londa S eet Punta Gorda.Florida 33950 Phone:(941)575-3600 Fax:(941)637-9265 critic c•harlortecounn l.cont November 7.2005 Richard Harvey Solid Resources, Inc. 4456 Friar Tuck Lane Sarasota,FL 34232 Subject:Hurricane Charley Dear Mr. Harvey: As we wrap up debris issues from the hurricanes of 2004, 1 want to express my thanks for the outstanding job done by Solid Resources Inc.(SRI)in the provision of debris monitoring services following Hurricane Charley. SRI was a vital part of the team that helped restore county operations in a timely and cost effective manner. We quickly learned that we could rely on SRI to navigate the minefield of rules and regulations associated with post-storm debris collection. Your knowledge and experience from prior events helped Charlotte County avoid costly mistakes that could have prolonged the recovery process. As the County s debris manager for Charley. I can unequivocally recommend your services to kocal governments in need of debris monitoring expertise. Sincerely, R.Alan Holbach, FPEM Maintenance&Operations Manager RAH/cs copy: File 27050000—051101 ah OUR AUSSlON To Erceerl Erpectation.c in the Oeliren,of Public.Services February 1,2013 Page 141 UP ofPark WITT I O'BRIEN'S UP No.2012-24A 24A Post-Disaster Debris Monitoring Services l r-c January 28,2013 To Whom It May Concern: Following Hurricane Charley in 2004,Charlotte County selected Witt/O'briens(formerly Solid Resources) as our debris management firm. We were extremely happy with their services,especially the timeliness of their response to the storm. Their sound knowledge of FEMA procedures enabled management of our debris removal process in a way that resulted in full reimbursement for all costs from FEMA. In all, Witt/O'briens successfully managed the removal of over 1.8 million cubic yards of debris. I highly recommend the services of Witt/Obriens. Please feel free to contact me if you would like additional feedback. Regards, Jason Stoltzfus Program Liaison—Administration Charlotte County,FL (941)743-1582 ADMINISTRATION 18500 Murdock Circle,Suite 538 Port Charlotte,FL 33948-1068 Phone: 941.743.1944 Fax: 941.743.1554 February 1,2013 Page 142 City ofParklandWITT I O'BPJEN'S RFP No.2012-24A 24A Post-Disaster Debris Monitoring Services THE SCHOOL BOARD OF BROWARD COUNTY,FLORIDA 4MOAN.W.Ir AVE NVE-OAKI AND PARE,FWIUDA UM-TEL 754,3214M•FAR 754-3214287 SAFETY DY,PAi rML+nl SM- OOL BOARD ARRRV C.RAZIOM D1 IXTOR MAUREEN S.OMNEN e bJmwrdRcbRMs.eoR, I',rrCMJr JENWFER LEONARD W fUER ROMN RARTLEMM RtV ERLY A.OALLAOHCA .MWANIL ARMA KKAf T,trQ PHVLusr HO►!•= AWN MURKAY RORFRfO PARTS UPWA►INJ WU.UAM% JAMVSV NOft�R Ay,.nAMrwMtl�I.4'JaN, August 13,2009 To Whom It May Concern, Solid Resources, Inc. (SRI) has provided professional services to the School Board of Broward County, Florida since 2008- The scope of services includes providing technical support for over 500 FEMA Public Assistance (PA) Project Worksheets for several Federally-declared disasters in Bmward County. These services include reviewing and reconciling documentation, preparing JCTs, and representing S138C in final inspection and close-outs. Solid Resources, Inc. (SRI) also developed a Debris Management Plan for the School Board which was reviewed and approved by FEMA. The staff at Solid Resources, Inc. (SRI) is professional and Imowledgeable of the FEMA Public Assistance Program. The Solid Resource Inc. Team (SRI) working with the school Board of Broward County, Florida has demonstrated a solid understanding of the FEMA Public Assistance Program,and we are pleased with their services. Solid Resources Inc. (SRI )is an excellent fermi to assist with providing FEMA Public Assistance Program services, and I highly recommend them Should any further information be needed,or if I may be of any assistance,please call my office at(754) 321- 4200. S' , J ,o Director ent G/cac February 1,2013 Page 143 i City of WITT I O'BRIEN'S RFP No..2012-24A Post-Disaster Debris Monitoring Services OffICF Of THE MAJOR I ' 1 April 2.2009 Mr.Gary Stankovich President Solid Resources.Inc. 2201 Cantu Court,Suite 119 Sarasota.FL 34232 Dear Mr.Stankovich: On behalf ofthe citizens of Rogers.Arkansas.I am pleased to offer my deepest thanks and appreciation for the terrific work performed by Solid Resources,Inc.in the aftermath of the devastating ice storm that hit our area in late January. Specifically.I commend Mr. Richard Busse),of your staff,who served as the project manager during the recovery operation. 1 truly enjoyed working with Richard and his team.whom I found to he both competent and committed to a professional job. SRI did not disappoint us. This was my first experience with a disaster of this magnitude.-While I had a steep learning curve.I certainly henefitted from having the very best help along the way. For that.1 am eternally grateful. Please accept the enclosed medallion as a token of the appreciation of the City of Rogers. If I can ever be of assistance.do not hesitate to give me a call. Si cerely. Steve Womack Mayor CC: Richard Bussev j�l! We:.. .e,inu �tice� RuU�'i� A16�1nSd5%2756 Phone 479 6:'_1 111, Fa:A79 G S1 February 1,2013 Page 144 City of Parkland WITT I 'BRIE�T'CRFP No.2012-24A 0 1 � ICJ Post-Disaster Debris Monitoring Services Cft#ia of iarati OJ.,/ September 30,2009 ;oQ PEDR(3 G.HERNANDEZ P.E. e nr. < City Manager Mr.Gilberto Gonzalez Vice President Solid Resources,Inc. 6505 Blue Lagoon Drive,Ste 435 Miami,Florida 33021 i Dear Mr.Gonzalez, I As a representative of the City of Miami,I would like to express the City's gratitude to Solid Resources,Inc.for their support with disaster planning and recovery efforts for the City. The knowledge and experience of the team members in the areas of the FEMA Public Assistance and FHWA Emergency Relief programs has proven to be and continues to be invaluable to the City. As the City's emergency management and debris monitoring consultant,Solid Resources has proven to be a valuable partner in the pre-disaster planning and preparation process through coordination activities with all of the City's debris removal vendors to ensure that the City is prepared to respond in the event of a disaster. This effort includes the professional and expedient manner in which the Solid Resources team developed a comprehensive and thorough Debris Management Plan(DMP)for the City. The plan was successfully approved by FEMA Region IV on the first submittal so that the City might take advantage of both the ibenefits of the FEMA Pilot Program that was previously in place and to have a working document so that the City can putforth a coordinated effort in disaster response. The City of Miami would recommend the services of Solid Resources to any potential client with emergency management needs and we look forward to working on current and future projects together. E yne City of Miami Hazard Mitigation and Recovery Specialist FEMA/FHWA Grants Coordinator DEPARTMENT OF FIRE-RESCUE/Suppon Services Divislon 1151 N.W.71h Street/Miami,FL 33136/(305)575-5216/Mailing Address:P.O.Box 330708 Miami,FL 3 3 23 3-0708 February 1,2013 Page 145 City of Parkland RFP No.2012-24A WITT I O'BRIEN'S Post-Disaster Debris Monitoring Services ARCt [DIOCESE CIF MIAMI ry, PAST04;AL CENTER �iAl 6:SCAYWE FiSULE1'ARD MIAIMIShores Fcuda271M?Vill (-VAI-St-F 41 f3:��j/59.5:'bl II jai K/I I1N..fXaAlAr:i►r♦l ohl9r� January 21,2009 Mr. Gilberto Gonzalez Solid Resources Inc. 2201 Cantu Court,Suite 119 Sarasota,Rortda 34232 Mr Gonzalez.: On behalf of the Archdiocese of Miami I would like to thank Solid Resources Inc., you, and your staff for you professional as well as the personal interest you have taken as we worked thru our FEW disaster project for both Katrina and Wilma_ Wittwut your guidance and expertise this would have been a daunting task. While we hope never to face this problem again we are comforted in the knowledge that we can relay on people like you to see is thru this difficulty. Sincerely yours. C4� Bob Brown Building Commission Director February 1,2013 Page 146