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Budget Workshop - September 8, 2014
MINUTES OF MEETING DANIA BEACH CITY COMMISSION BUDGET WORKSHOP MONDAY, SEPTEMBER 8, 2014 — 5:00 P.M. 1. Call to Order/Roll Call Mayor Duke called the meeting to order at 5:00 p.m. Present: Mayor: Walter B. Duke, III Vice-Mayor: Chickie Brandimarte Commissioners: Bobbie H. Grace Albert C. Jones City Manager: Robert Baldwin City Attorney: Thomas J. Ansbro City Clerk: Louise Stilson 2. Presentations 2.1 Opening Remarks—City Manager Baldwin City Manager Baldwin gave a brief synopsis, and noted two public hearings would be held in September affording the public an opportunity to speak. 2.2 Financial Overview—Mark Bates, Finance Director Mark Bates, Director of Finance, presented a PowerPoint of the proposed budget, a copy of which is attached to these minutes. Director Bates discussed the legacy costs of benefit levels, and noted Finance recommends the Commission step up the contribution amount to the City pension plans. Discussion ensued about the marina. Mayor Duke commented he does not think the marina will be a problem at all; what is of concern is the parking garage which has zero revenue at this time. City Manager Baldwin spoke of upcoming funding, projects, and issues that will require decisions by the Commission. 3. Commission Discussion Commissioner Grace thanked the Finance Director for his presentation. Commissioner Jones noted he was the Commissioner who pushed for the parking garage to be opened up for free. He said he still thinks this is the best thing we could have done at the time, and feels this parking garage will be a savior for the City in the future. He believes we are on the cusp of something great. Mayor Duke questioned the parking meter situation at the beach, the taxable value increase of 4.6% as opposed to the 3.1% noted by the property appraiser, and whether there are any line items that allow for the parking garage debt. Director Bates responded the programming for credit cards on the new meters takes approximately two weeks, and they are all presently programmed. He explained the taxable value is the actual raw number of taxable values times your rate, and the TRIM value is actually lower because we get credit for new construction that the Property Appraiser does not have to count towards the TRIM. He noted there are contingencies in various funds, including the parking fund, for unforeseen costs for the parking garage. Leslie Kevles, 3011 W. Marina Drive, questioned if the budget included funds that will be coming in from Jai Alai. Director Bates responded property taxes are included, but not revenue from slot machines because they will be closed during construction. He added the City receives money from the Seminole Hardrock, and it is budgeted. Lawrence Youngens, 3055 Lakeshore Drive, Estates of Ft. Lauderdale, questioned if we get the maximum revenues on rental car companies' property. Mayor Duke responded we would rather see an enclosed building with tax base; however, until the economy improves,this is the highest and best use. Vice-Mayor Brandimarte left the meeting at 6:00 p.m. James Ridgely, 880 SE 2nd Avenue, distributed copies of pages of the budget, and questioned various items in relation to infrastructure, performance, and planning measures. Commissioner Jones noted he had other matters pending tonight, and could not stay for a long time. Mayor Duke told Mr. Ridgely he could take all the time he needed to ask all his questions. Commissioner Jones asked Mr. Ridgely if he believed the buck stops with the Commission, noting he feels performance measures have to start with the leaders on the dais. Mr. Ridgely responded it starts at all levels and it takes years to develop this type of culture. Minutes of Budget Workshop 2 Dania Beach City Commission Monday,September 8,2014—5:00 p.m. Commissioner Jones said he understands culture change, but it starts with the Commission, and then goes to the departments and City Manager. Mr. Ridgely emphasized that the three key words are infrastructure, performance and planning, and said it would be value added for the strategy of the City to look at the 5-year plan. Commissioner Jones left at 6:14 p.m. Charles Camacho, 121 NE 3rd Street, questioned the SAFER grant and the nine additional fire fighters. City Manager Baldwin confirmed the grant was approved and available for a two-year period. 4. Adjournment Mayor Duke adjourned the meeting at 6:23 p.m. ATTEST: CITY OF A BEACH Ci` 1 o r�P�°Is F�RFr LOUISE STILSON, CMC _ `' W TER B. 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(D � C 2 a co � f § 0 7 @ 2 8 cm ® k 0 a \ LO � \ / f cc cco 0) 0 \ kCL cc k m & o Cc2 ° £ ° 3 e k )co cc k 9 0 0 E / m k � % $ a o § 2 t to © 2 , § � § § cm 0) (D k a) © k 0) cc ƒ g / k k k « ƒ E 0) / k f § 2 ± w w 2 � # m v � 04 2 / \ \ O ƒ 04 06 f f 2 co q I,- V E } / S 2 ( o £ O Q U- M LOoI- WM0 2 � 2f2f0o Nn � no wco — CNn � LOo � CO0) CD � � m k ( E \ m mCDk \ cn a Cl. = m I / 2 2 E 2 2 Q \ § v t 2 § / o 2 CL 2 U) 1 � ` C k m ccR 2 E 2 _� / e m ( k c c \ E % § $ « § G \ a cme LO m 2 ° § £ k k m 7 7 m % @ $ E k k / e § 0 a. m 2 « m LO � k \ 2 a) m 2 p & O 3 a 2 c I SD / f f 2 w S ^ J ccR £ m $ E m m a) $ 2 $ 0 2 E 2 3 2 Fu c , 2 ■ m c 3 \ 0 $ / m \ a- cL 2 f R a) 3 C5 co _ 2 CD k \ $ 2 G 2 2 k 2 G S \ \ / tm _ Ae q \ d « CL c CL m (D o o 2 2 2 2 2 \ ( ) E e g = _ L c m LLL m E % k § E \ m \ /a- w k d 3 $ $ v $ $ SGg2LO2SLO2 $ SGG27 $ $ ESSr- � ppt- pr- r- t- � 2cog2 $ $ $ City-wide All Funds Summary 10/1/14-9/30/15 W 2015 2012 2013 \ 2014 Manager Actual Actual Budget Recommended Revenues/Resources General Fund 40,638,886 43,878,490 43,878,212 43,003,499 Water Fund 5,344,406 5,479,489 6,088,343 6,250,658 Sewer Fund 6,293,726 6,779,156 8,137,884 7,878,500 Stonmwater Fund 2,087,449 1 1,954,553 10,646,746 1,955,987 Marina Fund 0 188,964 547,550 682,205 Building Fund 1,545,470 2,746,750 1,816,090 2,088,820 Parking Fund 701,497 1,052,362 960,220 1,250,000 Pier Fund 373,536 362,849 376,000 290,936 Debt Service Fund ----------------- funded by transfers from other City funds -------------- 1 Revenue 56,984,969 62,442,613 72,451,045 63,400,605 �6 I Expenses/Expenditures S�yl,OA.31 1 yV;0 V i 113 General Fund 40,638,886 43,878,490 43,878,212 43,003,499 \ Water Fund 5,344,406 5,479,489 6,088,343 6,250,658 Sewer Fund 6,293,726 6,779,156 8,137,884 7,878,500 Stonmwater Fund 2,087,449 1,954,553 10,646,746 1,955,987 Marina Fund - 188,964 547,550 682,205 \ Building Fund 1,545,470 2,746,750 1,816,090 2,088,820 Parking Fund 701,497 1,052,362 960,220 1,250,000 Pier Fund 373,536 362,849 376,000 290,936 Total Expenses 56,984,969 62,442,613 72,451,045 63,400,605 �� of /7o General Fund 2012 Actual 2013 Actual 2014 2015 Manager Amount Amount Budget Recommended Fund: 001 General Fund Revenue Sources 31 -Taxes 21,641,587 21,791,836 21,782,536 22,487,919 32-Permits, Fees and Special 6,642,878 6,873,981 7,141,859 7,939,030 33- Intergovernmental Revenue 2,471,431 2,628,370 2,528,768 2,824,719 34-Charges for Services 3,250,280 3,424,154 3,331,239 3,440,674 35-Judgments, Fines, and Forfeits 711,168 355,032 346,986 572,333 36-Miscellaneous Revenues 1,788,703 2,500,265 1,480,103 1,499,348 38-Other Sources 4,132,839 6,304,852 7,266,721 4,239,476 Revenue Totals 40,638,886 43,878,490 43,878,212 43,003,499 Expenditures Mayor and Commission 354,944 327,534 357,146 352,777 City Manager 435,726 452,040 780,519 699,335 Human Resources/Risk Mgmt 233,521 270,213 307,037 304,703 Legal 1,441,577 1,467,291 1,009,562 922,955 Community Devel-Admin/Zoning 607,964 612,809 718,902 542,018 Community Devel-Code Compliance 636,898 609,703 682,515 625,746 City Clerk 288,078 255,686 272,948 290,999 Finance& I,T, 1,268,767 1,337,712 1,498,452 1,557,303 General Services 681,862 310,587 1,231,246 444,322 General Insurance 748,868 679,183 676,859 700,000 Contingency& Legal Settlements 135,526 - 36,201 250,000 Capital Project Transfers 2,906,300 2,461,603 1,600,000 310,000 CRA Contributions 2,135,628 830,229 2,239,463 1,111,320 Debt Service Transfer Payments 1,887,558 1,650,886 1,568,251 1,414,020 Other Fund Transfers- Incl Retiree Health 237,079 297,628 - 1,056,045 Police Services 10,712,570 11,254,041 11,963,232 11,804,892 Fire Rescue 9,837,353 10,456,196 10,825,220 12,056,624 Public Services-Solid Waste 1,888,908 1,953,077 1,999,960 2,027,667 " -Admin 235,255 225,235 250,520 244,593 " -Building Maint. 373,958 330,522 368,254 389,211 " -Fleet Maint. 218,684 230,325 206,282 203,261 Parks&Grounds Maint. 593,398 612,969 687,384 848,417 -Cemetery 110,195 118,303 136,097 133,563 Streets Maint. 1,259,159 1,099,131 1,929,015 2,021,243 Recreation -Admin. 732,325 682,355 817,782 848,429 " -Beach 612,337 608,655 665,463 653,411 -C.W. Thomas Park 198,765 149,763 246,904 327,906 " -I.T. Parker 53,900 48,562 67,255 77,802 " -Frost Park 205,381 242,445 218,673 228,424 " -P.J. Meli Aquatics 316,228 336,653 345,096 367,620 -P.J. Meli Park 103,615 118,227 122,238 140,345 -Summer Progam 39,991 44,499 49,734 48,548 Expenditure Totals 41,492,316 40,074,113 43,878,212 43,003,499 Net Surplus(Deficit) (853,430) 3,804,377 - - 19 of 170 . 1 FY 2015-2019 Capital Projects Plan FY 2012 FY 2013 FY 2014 Department Projects A proved A proved Approved F 0 FY 201fi FY 2017 FY 2018 FY 2019 Total Fundin Cd Mana Ge, I'v,unDOrhODdftTVrOV4fdIaI%% I 3000001 L 200000 U I I I 50000D General Furd Public S.— West Dania Beach Blvd Bridge 1,500.0001 Z5XOCOl 1 4,000,000 100 is Strtrrfee Funea-No Matra Ira anon-Water Reuse System from Hollywood treatment-Phase FY14 594 000 351,OCO 561.7501 240 750 1.747 500 Generel atch Cemete Maintenance Budtlin 117,500 117,500 Pe —1 Care Funds Downtown Street Race elo ment 585 000 555.0001 550.0001 5500001 2.240 000 Dum er Encbsures 185,00011 General Fund ;.ndalal, borhoodl rovement needs Commisslon action in FY'12a on CDBG award 410000 OCDBGFurtls— Recreationh Maintenance Nounsh—lit-Possible C Cost Share 250.000 790,000 790,00 790.0001 2.620,000 of homaS-S nthehc Football Turf 725.0401 725.0401 General Fund Fund Balance "Re ^e^'n rest 525 940OK Pa - Ftl1.1125K Gen F S[ormwateruca Gardens Drains a Im rovements/Roadwork wo.000 680 000 StommemrF svaterI rovemen 4 825 0 4 625 000 Nsetl FYMY Sourcer Lane Dreme aand Roatlwa Im rovements 615 000 615 000 StomrvntrrF ormwater Drainage Im rovements 7.212.0001 Loen Stormwat-1 Im rovements-SW ZBM Tar SW 31 st St SW 32nd St and Area to South 722 i 5D%8anmsW Fvbs50M FDO Water Fund Water Main Lodging-Next Phase 899.200 Lean 250 000 W91er NM Assets Automatetl Meters ReadingSystem 8 Meter Replace 250 250 000 250.000 250 000 1 000,000 Sewer Fund t✓ft Stanans Renabllnalion Phase II 1 400 DDO loan t.iR Statlon ReneGMetion Phase III 1,295 000 1,015,0001 155,000 155,000 155 000 2 775 000 Sewer Net Forcemaln Re Iacement-C ide East of An Iera/Ravenswood Rd 902.500 902 50 rlinipecrF Sande Sewer ln6ftreoon/lnit-Pro rem fCrtv S em 400.DDOI AM Mal Sewer Net Total 2A55.00 10,514,040 5,078, Z306.75V 1.985.750 23,5W,540 Funding lRee as tax-Com Plan Reserve und eratin Bud ei 510. euntl-Funtl Balancervect Fees I Care Fund dil- Revenues Sewer UtilR Revenues Stormwater Uhl, Rev enues Pane FundI 00,000 ., Water Funtl Im act Fees Sewer Funtl Im ct Fees Water Fund Net Assets Sewer Fund Net Assets 1 21115 Stormwater Net Assets Water Debt Financin Sewer Debt Finanan Stormvater Debt Financing Total 2,455,000 Cf� f 170 `v FY 2015-2019 Capital ` Purchases Plan Department Purchases FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Total Funding Community Develo me -Code Two 2 Super Dut F-150 Replace Units#103l 42.000 42,000 General Fund Finance Citywide Replacement of Desktop PC's with Terminals 6.000 6,000 General Fund SANS Central Data Storage Replacement 26.000 26,000 General Fund Physical Server Update&Replacement 19,000 19,000 General Fund Pier Camera&Wireless Bride Replacement 4,500 4,5CD Pier Fund Recreation Beach-Awning for Beach Equipment 7.375 7,375 General Fund Beach-Rescue Surfboat 10.600 10 600 General Fund Beach-Adler Park-Playground Cover 29,468 29,468 General Fundil Frost Park-Cardio Bikes 4 300 4,300 General Fund Linear Park- Exercise Equipment 30,000 30,000 General Fundl Melaleuca Park-Plavground Cover 23,941 23 941 General Fundl Public Services-General 430 1001 295,000 310,9001 327,754 345,619, 1,709,273 General Fund 3 Cents Gas Tax New Lighting Installation Program 40,000 100,000 100,000 100,000 100,000M2440,000 General Fun 100,000 110,000 121,000 133,100, 146,410 General Fund 3 Cents Gas Tax Traffic Calming100,000 132,500 132,500 132,500 132,500 General Fund All Wheel Drive Explorer 30,500 General Fund Clam Truck 130,000 General Fund Sharrow Bike Lanes 60.000 60,000 60,000 60,OD0 General Fund Gator-Parks Maintenance 20,000 20,000 General Fun Ford F250-Ground Division 35,0001 35000 General Fun Water Fund Ford F250-Water Distribution 35,000 35,000 Water Fund Sewer Fund Ground Penetrating Radar 18,000 18.000 Sewer=und Trader Mounted Sewer InLme CameraNideo System 100,000 100,000 Sewer Fund Vacoc Truck.50% 187,500 187,500 Sewer Fund Stormwater Fund Hato tic Camera 16.000 16,000 Stormwater Trekker Backhoe 90,000 90.000 Stormwate Uacon Truck 50% 187.50C 187 500 Stormwater I if Total 1,559,116 821 0001 764 4681 753,3541 784 5291 4.682.467 Funding 224,151 160.972 Capital Projects Fund Fire Reserve Fire Impact Fees Recreation Impact Fees General und 639,993 Parking Fund Pier Fund Loan Water Utility 35,000 Sewer Utility 205,50C Stormwater Utility 293,500 Total 1,559,116 of? 0 General Fund - Revenues 2015 Manager Description 2012 Actual 2013 Actual 2014 Budget Recommended Ad Valorem Taxes Current Taxes $ 14,727,012 $ 14,740,215 $ 15,320,800 $ 15,912,353 Ad Valorem Taxes Current Debt Service 644,282 681,070 678,858 688,275 Ad Valorem Taxes Discount Current (524,983) (511,897) (1) - Ad Valorem Taxes Discount Debt Service (21,893) (22,874) (1) Ad Valorem Taxes Delinquent Taxes 776,582 578,737 100,000 Ad Valorem Taxes Delinquent Debt Service 3,005 2,630 3,000 - First Local Option Tax Fuel (t 295,500 293,945 290,698 300,071 Second Local Option Tax Add'I.3 Cents F el Tax � 213,823 212,640 209,843 224,151 Second Local Option Tax 5th Cent Fuel ax 80,870 80,236 79,200 79,150 Insurance Prem Tax Firefighter Pensio 241,482 257,245 - - Casualty Insurance Prem Tax Police ice r Re ir�n nt 190,922 197,350 - - Utility Tax Electricity Utility i� 2,284,368 2,497,523 2,334,437 2,609,079 Utility Tax Water Utility 733,567 769,283 772,982 761,010 Utility Tax Gas(Natural)Utility 18,270 20,820 19,920 19,494 Utility Tax Propane Utility 31,035 10,211 9,000 10,336 Communications Services Tax CST 1,233,008 1,319,433 1,263,600 1,224,000 Local Business Tax General 714,737 665,270 700,200 660,000 Total Taxes 21,641,587 21,791,836 21,782,536 22,487,919 Franchise Fees Electricity Franchise 1,950,481 1,949.911 1,920,000 1,999,094 Franchise Fees Gas Franchise 22,728 22,609 20,256 21,267 ise"es 6olia waste Franchise 265,112 319,928 277,200 369,450 impact e s 1-unlic balety Police 39,090 75,631 - 44,000 Impact Fees Public Safety Fire Rescue 82,643 159,333 94,000 Impact Fees Parks Recreation - - - Impact Fees Other Administrative 34,650 66,355 - 48,000 Special Assessments Service Charges Fire Rescue 4,082,820 4,065,279 4,771,923 5,035,619 �\ Building Other - - - - 3 Building Variance&Appeals Building Plan Review - - - - Building Zoning Review 25,187 29,085 36,000 36,000 Building Cen.of Use 9,690 7,920 8,400 11,400 Licenses&Permits Utility - - - - AIIOtherYardSale 1,250 995 580 700 All Other Waste Registration Fee - 1,290 37,500 27,000 Review Standard 80,874 81,003 60,000 160,000 Q,Application pplication Review Exceptional/Large Projects45,234 86,803 10,000 85,OD0 �pplication Review Additional Fees/Rebills 3,120 7,839 7,500 �( >1 Total Permits,Fees and Assessments 6,642,878 6,873,981 7,141,859 7,939,030 Federal Grants General Government FEMA - - - l�\ State Grants General Government FEMA - - - - State Revenue Sharing 650,195 692,612 661,465 749,217 Mobile Home License Tax 3,757 3,255 3,500 3,300 Alcoholic Beverage License Tax 18,485 18,039 20,000 16,000 Half-Cent Sales Tax 1,628,961 1,731,664 1,657,953 1,803,002 Firefighter Suppl.Compensation - - - - Motor Fuel Tax 5,171 3,916 4,850 4,200 Seminole Gaming Compact 134,216 157,082 157,000 225,000 County Local Business Tax 30,645 21,801 24,000 24,000 Total Intergovernmental Revenue 2,471,431 2,628,370 2,528,768 2,824,719 Lien Inquiry Fee 54,725 57,775 50,400 88,800 Fire Protection False Alarm Response 2,525 1,250 1,500 1,200 Fire Protection Special Fire Detail Services - - - - Fire Protection Hazardous Material Permit Fee 30,300 32,000 30,300 30,300 Fire Protection Airport Response - - - - Protective Inspection Fees Fire Inspection Fees 340,433 362,840 342,470 375,540 Ambulance Fees EMS Transport Fees 673,338 809,502 764,800 767,000 Special Magistrate Costs 11,750 11,230 9,900 10,450 Abandoned/Foreclosure Registry 22,900 15,200 12,000 13,100 Garbage/Solid Waste Garbage Collection Assessment 1,885,084 1,902,811 1,885,034 1,908,894 Garbage/Solid Waste Recycling 16,372 16,195 16,800 16,320 Garbage/Solid Waste Trash Pick-Up Fee 3,150 12,695 5,990 11,820 Cemetery Grave Open&Close 36,140 41,350 31,200 33,400 Cemetery Installation of Cemetery Markers 5,400 5,000 2,400 4,200 Lot Clearing/Mowing 2,192 1,487 900 21,000 50/50 Sidewalk Repair Program 26,973 26,185 47,700 25,500 Recreation Fees 35,166 28,373 36,000 36,000 26 of 170 General Fund - Revenues 2015 Manager Description 2012 Actual 2013 Actual 2014 Budget Recommended After School Program - - - - Summer Program ( 18,220 19,020 19,000 19,000 IT Parker Center Rentals 41,820 32,061 26,855 35,000 PJ Meli Aquatic Center Fees 19,302 27,056 22,490 20,000 CS Thomas Pool Fee ^© - - - 7,500 SW Community Center Rental , ` , - - 2,250 Beach Contract Rental Service \� 16,848 15,000 18,000 5,000 Precious Paws Dog Park Fees 405 400 - 500 Special Events 7,236 6,725 7,500 6,900 Total Charges for Services 3,260,280 3,424,154 3,331,239 3,440,674 Judgments,Fines,and Forfeits 84,415 71,862 71,986 95,333 -- 275,000 339,500 Amnesty Code Fines 2.100 _760 -�� - - Civil Code Citations - 100 - Property Held For Resale - - - 137,500 Total Judgments,Fines,and Forfeits 711,168 355,032 346,986 572,333 Operating Interest 102.276 74,034 95,000 61,000 Fire Reserve Interest - - - - Cemetery Interest Gain/Loss on Sale of Investments Other Earnings - - - - RentalHarbourTowneMarina 275.753 290,173 286,862 296,462 Rental Fishing Pier/Restaurant 0 72,500 264,000 317,027 Rental Dania Beach Grill 32,292 32,292 32,425 32,292 Rental Seatech - - - - Rental Income Bus Shelters 20 191 17,292 19,980 16,000 Rental Income Cellular Tower(Fire Station 1) 90,853 24,678 53,407 20,400 Rental Income BSO Ladder Truck Rents - 22,049 230,694 224,767 Fixed Assets Proceeds from Disposal 330,444 - - - Cemetery Eastside Burial Plot 22,846 20,629 18,000 Cemetery Westside Burial Plot 10,800 18,700 11,000 Cemetery Mausoleum Space 2,800 7,500 8,000 Sale of Surplus Materials Sale Land - - - Sale of Surplus Materials Sale Property - - - - Retiree Health Insurance Premium 406,478 437,644 345,207 462,000 Pick-a-Seat Program - - - - Gain/Loss on Investment 80,655 16,839 Misc.Settlements - - Slot Machine Proceeds Dania Jai Alai - - - - Miscellaneous Revenues 412,453 1,040,129 148,528 14,400 Reimbursement Insurance 635 425,807 4,000 18,000 Reimbursements BSO Pension - - - - Reimbursements BSO Facilities/Utilities 227 - - - Total Miscellaneous Revenues 1,788,703 2,500,265 1,480,103 1,499,348 Transfer from Donation Fund - - - - Transfer from Tree Preservation Fund 23,000 Transfer from Grant Fund 9,225 Transfer from Law Enforcement Trust Fund - - - - Transfer from Marina Fund 54,168 54,168 57,480 57,480 Transfer from Community Redevelopment Agency 250,208 - - - Transfer from Building Operations Fund - 265,000 150,000 Transfer from Transfer from Marina Enterprise 2,364,500 - Transfer from LETF Equitable Sharing - - - - Transfer from Perpetual Care Fund 41,145 43,915 60,274 55,000 Transfer from IT Parker Center Fund - - - - Transfer from OPEB Trust Fund Transfer from Debt Service Fund - - - Transfer from Capital Projects Fund 300,511 118,708 1,165,841 - Transfer from Water Utility Fund 940,696 940,696 978,705 978,705 Transfer from Sewer Utility Fund 432,942 432,942 579,649 579,649 Transfer from Stormwater Management Fund 307,685 377,214 322,429 322,429 Transfer from Parking Enterprise Fund - - - 1 Transfer from Pier Fund 27,836 27,836 Transfer from Self-Insurance Fund - - - - Transfer from CRA 261,867 261,867 279,170 279,170 Transfer from Building Fund 471,547 471,547 383,492 383,492 Transfer from Parking Fund 192,070 192,070 154,741 154,741 PILOT Marina Fund 50,000 50,000 50,000 50,000 PILOT Water Fund 300,000 300,000 360,000 360,000 PILOT Sewer Fund 200,000 200,000 220,000 220,000 27 of 170 General Fund - Revenues 2015 Manager Description 2012 Actual 2013 Actual 2014 Budget Recommended PILOT Stormwater Fund 100,000 100,000 100,000 100,000 PILOT Parking Fund 100,000 100,000 100,000 100,000 PILOT Pier Fund 130,000 - 30,000 30,000 Debt Proceeds Proceeds - - Re-Appropriations Appropriated Fund Balance - 1,788,105 Re-Appropriations Recreation Impact Fees - 36980 1 Re-Appropriations 3 Cents Gas Tax - 293:4301 160,972 Re-Appropriations Fire Reserve - - - Re-Appropriations Police Impact Fees - - 175,000 60,000 Re-Appropriations Fire Impact Fees - 60,704 120,000 Re-Appropriations Adminstrative Impact Fees - 42,88 50,000 Re-Appropriations Airport Reserve - - - Total Other Sources 4,132,839 6,304,852 7,266,721 4,239,476 Fund Total:General Fund $ 40,638,886 $ 43,878,490 $ ^43,878,212 $ 43,003,499 l V r� V- 28 of 170 City Clerk Mission The City Clerk's Office strives to provide quality services to the citizens of Dania Beach, the City Commission, City Manager, and all other City departments. We are committed to accurately record all City documents, making them available as quickly as possible in a courteous and professional manner. Responsibilities • Maintain City records, including but not limited to: ordinances, resolutions, minutes, bids, contracts, and agreements • Implement and coordinate records management program for all city documents • Respond to all public records requests • Prepare and distribute City Commission and Community Redevelopment Agency (CRA) agenda packets • Attend all City Commission and CRA meetings • Transcribe minutes of all City Commission and CRA meetings • Post City Commission, CRA, Planning and Zoning Board, and all City Advisory Board Agendas and Minutes to the City Website • Act as a liaison between the City's 15 advisory boards and the City Commission • Advertise vacancies, accept applications, and prepare all required paperwork for appointments to the City's advisory boards • Provide training to all board members on the requirements of the Sunshine Law • Act as Supervisor of Elections for the City General Election, coordinating all functions through the Broward County Supervisor of Elections Office to ensure compliance with State Laws • Advertise administrative public hearings, special assessments, bid announcements and other required public notices • Post Requests for Proposals/Requests for Qualifications (RFP/RFQ) and Bid Announcements to the City Website and DemandStar • Attend all Bid openings, tabulate bids, and distribute bid packets to the Bid Review Committee • Update the Dania Beach Code of Ordinances on a quarterly basis, and provide code supplements to City staff and other governmental agencies Issues • Timely submission and approval of Agenda Items • City-owned property records have not been scanned Key Objectives FY 2015 • Begin process of scanning property files of City owne�parcels. 37 of 170 Finance(cunt.) Finance eliminated the Administrative Coordinator position in 2011 in favor of using a computer consulting firm for strategic technical oversight and operational support of the single, in-house I.T. staff. Due to the expanding number of City automated computer systems, cameras securitylocks, remote cashier areas, and web broadcasting, the ' Administration supports a reduction in contract I.T. consulting services with the ad dition a second I.T. staff position. In continuing the Administration's plan for enhance customer service, the Community Development Department is continuing its consideration for implementing online permit access to City users. Corrections to their existing "land-file" data will need to be embraced before this can move forward and considerations are also being made to re- organizing their Department's building permit process, allowing staff to more easily access permit and inspection information. These basic steps (land file correction and condensing the automated permit process) may be accomplished as an initial part of the City-wide GIS system development being pursued by Community Development and Public Services. Key Objectives FY 2015 • Implement GASB technical reporting changes and maintain CAFR award from GFOA • Produce&distribute quarterly budget financial reports within 45 days of quarter-end • Expand use of City's procurement card and vendor EFT payments • Expanded customer credit card/online pay options for City service payments • Ensure all city Payrolls are made accurately and timely • Implement and monitor City's water&sewer internal control improvements Performance Measures FY 2014 FY 2015 Projected Goal Certificate of Achievement for Excellence in Financial Yes Yes Reporting Number of purchase orders issued within 24 hours of 90% 95% department request ` Quarterly Financial Reports to Mgmt. with 45 days 100% 100% r #of repeat Management comments from external auditor 1 0 #of lien research requests processed Win 5 working days 95% 100% #of calendar days work-related training is provided to 45 55 Finance staff ERP System availability during City working hours 98% 98% 42 of 170 • Participated in PEPIE 2013 compensation and classification study of 45 municipal and government entities. • Negotiated-new labor contract with General Employee Labor Union. • The City's Safety Program was highlighted in the Preferred Governmental Insurance Trusts state newsletter. Pam Stone, PGIT Senior Control Consultant when interviewed indicated that the priority placed on safety within Dania Beach has resulted in not only reduction in WC claims, but also the reduction in premiums for the last three years. Issues • HR remains cognizant of the timeline for initiatives required by the Affordable Care Act and monitored by the Department of Health and Human Services. One primary goal was to address the change of fulltime FTE from 40 hours to include employees that work 30 hours or more. The annual test period that will be recognized by the HHS is from August 1 to July 31. An audit of actual hours worked for part-time personnel from August 1, 2012 to July 31, 2013 revealed that 15 part-timers would be classified as fulltime FTE. The regulation remains effective fiscal year 2014-2015, however no penalties will be assessed 2014-15 providing a grace period to address and resolve the staffing issue. Administration recognizes the magnitude of the initiative and will be addressing this fiscal year. • The City's health claims experience for 2013-14 is running higher than expected based on the previous year. An increase in premium for the City's health plan cost of about 15% is anticipated. The City's annual Healthcare Committee, will be presented with options by the City's health insurance broker and provide recommendations for annual health/dental/vision coverage to the City Manager. • Human Resources is a small department with a significant role to play for the City. It is crucial that HR remain cognizant of legislative and industry changes. Recent events have confirmed that HR staff should continue to make it a priority to attend conferences that address municipal employee issues, as well as maintain HR related certifications. Attending South Florida Chapter IPMA quarterly meetings and Florida Public Human Resources Associations' regional trainings affords an opportunity to interconnect with other municipal HR Professionals to address common interests. Lastly, the ratio of FRS members as opposed to the City Pension plan, it will be important that the HR Manager/FRS Retirement Coordinator continue to attend annual workshops. Key Objectives FY 2015 • Complete a Policy Manual to replace the Civil Service Code is a top priority for t 2015 fiscal year. Updating current policies and initiating new policies to address such areas as social media. • Continue expanding City Wide training. • Reorganize Risk/Claim files in OptiView to ensure completeness of records and ease of accessibility. 49 of 170 Performance Measures FY 2014 FY 2015 Projected Goal Newly hired employees receive comprehensive orientation to include: Policy & Procedures, Safety 85% 100% Orientation, Briefing on Administration & Elected Officials, Overview of City.Departments&Tour Optimum utilization of New World by department ensuring all personnel data entered from benefit profiles to include dependents. Personnel training and license & 60% 100% certification expiration dates. Producing reports from Business Analytics data writing application generated by pivot tables. 50 of 170 • Green Oaks—2980 SW 23 Terrace Community Development(coot.) • Intermarine—4550 Ravenwood Road (approved on 12-11-12) • Stirling Marina & Boat Sales— 150 Bryan Road (s.p. under review) • Ravenswood Road Bus Maintenance Facility — 5440 Ravenswood Road (under construction) • Residents Inn by Marriot—4801 Ravenswood Road (under construction) • DJP Airport west AKA Bridge Point Marina Mile—SW 26 Terr. between SW 32 Street & SW 33 Street(under construction) • Airport Corporate Park—2301 Griffin Road (approved 11-26-13) • Mile Marker 55—801 E. Dania Beach Boulevard (approved on 10-22-13 • Dania Place— 180 E Dania Beach Boulevard (approved on 3-25-14) • Aqua Bella—443 SW 32 Avenue(s.p. under review) • Mile Marker 56—61 E. Dania Beach Boulevard (s.p. under review) • Family Dollar—SW 29 Terrace/Griffin Road (s.p. under review) Summary of FY 2015 Key Obiectives • Implementation of the Waterfront Revitalization Plan • Continue to work with the CRA on implementation of CRA projects and initiatives • Modify procedures to streamline the development review process • Implementation of higher standards in regards to the Community Rating Service Activities resulting in better discounts on Flood Insurance Policies for Dania Beach Residents • Software tracking system for Planning and Zoning Site Development Plan implementation • Continue to work with Broward County to obtain additional funding through Community Development Block Grants • Provide adequate zoning review support for the Building Department. Performance Measures FY 2014 FY 2 5 (Projected) Goal Pre-Application Site Plan Review (20 working days or less) 100% 95% Initial Site Plan Review 100% 95% (25 working days or less) 54 of 170 Code Compliance (cont) • Successfully organized and installed all new and uniform parking and traffic control signage in the beach parking area. • Expand the Parking Enforcement operations to add part time positions to reduce the workload on the Code Inspectors, in order for them to handle additional code work throughout the City, while also increasing patrol and enforcement on the weekends, evenings, and holidays in the beach parking area to capture lost revenue. • Currently replacing 5 parking meters in the beach parking area to handle additional increased demand and improve parking operations. Summary of FY 2014 Key Objectives • Increase enforcement activities through new procedures and methodology, including proactive patrol projects, in order to increase efficiency and effectiveness of Code Compliance citywide. • Declare additional properties received this past year as surplus and sell them off to recover costs and generate revenue for the City's General Fund. • Replace beach parking meters on a priority use basis, with new, more user friendly meters with greater expansion and growth capabilities. Performance Measures FY 2014 FY 15 Projected Go I Percentage of proactive cases (cases not the result of a 28% 35% third party complaint) Percentage of reactive cases/complaints (cases opened as 72% 65% a result of third party complaint) Code Unit to produce an average of 20 code related 90% 95% activities per day per inspector Response times for public safety/health complaints are 80% 90% within 1 to 2 hours Response times for non-public safety/health complaints are 60% 75% within 1 to 2 days 56 of 170 Proposed Budget FY2014/2015 Department of Law Enforcement Contract Services City of Dania Beach 02-3230 ACTUAL BUDGET BUDGET CLASSIFICATION 2012/2013 2013/2014 2014/2015 PERSONNEL SERVICES $8,850,701 $9,580,282 $9,275,260 OPERATING EXPENSES 932,056 866,306 928,645 CAPITAL OUTLAY 251,593 335,741 411,219 TRANSFERS/RESERVES 522,597 493,051 438,268 TOTAL $10 556 947 $11,275,380 $11,053,392 POSITIONS(FTE) e^— MISSION: The Broward Sheriffs Office is a contract service provider responsible for handling all of the law enforcement needs for the City of Dania Beach.The City of Dania Beach first contracted with the Broward Sheriffs Office in 1988 for police services. The Broward Sheriffs Office provides road patrol, criminal investigators, community service aides, and an administrative staff in Dania Beach. The District is responsible for all of the City of Dania Beach's law enforcement services, including the staffing of the Dania Beach District Office,patrolling the city, investigating crimes, maintaining records,and handling all other police related functions. There are a fixed minimum number of deputies on patrol at a given time as established through the contractual agreement. The District operates as the Dania Beach Police Department. The District answers to the City Manager and the City Commissioners, as well as the Broward Sheriffs Office. All law enforcement activity is coordinated through the District Chief. The District personnel work with civic groups throughout the City to improve the quality of life for the residents of Dania Beach. The District merges traditional policing along with the community policing philosophy in our successful law enforcement service to Dania Beach. GOALS&OBJECTIVES: �y GOAL 9: • irteIy impact quality of lifticoncerns pertaining to homeless*m and,#anh�apoling is Darkir,2' OBJECTIVES: • The command will monitor intersections throughout the city where panhandling, roadside panhandling,and solicitation traditionally occurs. • The command will monitor stores throughout the city where homeless individuals purchase alcohol. • The command will monitor structures, parks, and open areas where homeless individuals sleep, bath,and congregate. 61 of 170 Proposed Budget FY2014/2015 Department of Law Enforcement Contract Services City of Dania Beach 02-3230 PERFORMANCE MEASURES: ACTUAL BUDGET BUDGET DESCRIPTION CY 2013 CY 2014 CY 2015 Number of crimes reported 1,578 1,766 1,684 Crimes reported,percentage difference from previous year(+/-) -7.60A +11.90A -4.6% Calls for Service 28,754 28,252 28,340 Calls for Service,percentage difference from previous year(+/-) +2.6% -1.TA +0.3% CY-Calendar Year. 63 of 170 Public Services Mission To support Dania Beach by providing quality maintenance, upkeep and appearance of all Cityfaciliti customer-focused infrastructure and Ian� landscaping through the use of custom r f p g g e ocused services to both internal City and external resident/business customers. Divisions and Responsibilities General Services • Address Citywide ADA sidewalk requirements • Maintain street signs • City-owned parking facilities and storm drainage structures Street Maintenance • Overlay and maintenance of City streets using an average schedule of 10-15 years • Repair and minor reconstruction of City owned streets including curbs and sidewalks • Maintain, repair or replace storm drainage structures within streets • Provide street sweeping and debris removal including FDOT, County and City owned streets Parks and Facility Grounds Maintenance • Provide service for the care of all public grounds and trees, including State and County right of way trees • New tree planting, tree spraying, tree trimming, weed spraying, brush removal, and arterial landscaping restoration • Parking lot and public building grounds maintenance including cemeteries, beach and County Library • Beach dune and beach parking lot maintenance and trash removal, including coordination with Marina and Pier Operator/Maintenance Contractor • Ensure all parks meet ADA requirements Building Maintenance / • Provide monitoring and maintenance of all municipal buildings and City-owned rents property including: appearance, safety, heating and air conditioning systems, ventilation, plumbing, minor structural and roofing systems, minor electrical requirements, all repairs and replacements. Respond to miscellaneous building maintenance concerns and requests made from City Departments Utilities/Equipment Maintenance • Canal cleaning • Operate the City's central Vehicle Maintenance Garage in an environmentally safe manner; monitor, schedule and maintain all City-owned mechanical equipment used by Parks, Public Services, or other City Departments including vehicles. 68 of 170 Disaster Recovery/Storm Cleanup Management • Provide oversight of disaster recovery contracts and works in the field to assure roadway clearance and continued utilities operation Development Review and Engineering Services • Ensure that development within the City meets current City Codes and development standards • Plan review, permitting, inspection, final approval and acceptance of all municipal projects related to water and sewer infrastructure, paving, and drainage systems. Maintains engineering reports, as-built and design information through various platforms such as Autodesk Infrastructure, ArcGIS and other public and proprietary software • Provide professional engineering 9 g support services to various City Departments including the Community Redevelopment Authority • Supports Citywide effort of formulating strategic initiatives or objectives for coordinating and integrating elements of geographic information and technology into a central system for asset, work order, pavement, and fleet management, field data collection, and data sharing Accomplishments FY 2014 • Continued with the 50/50 sidewalk repair program Citywide • Continued with installation of traffic calming devices, trees and solar powered lighting in certain areas of City • Continued with improving the appearance of the City including the Beach • Completed replacement of landscaping along Lakeshore Drive • Continued with replacement of trash cans Citywide • Maintained vacant lots and abandoned properties throughout the City • Monitored solid waste pickup throughout the City • Continued with safety training program for employees • Fleet maintenance and preventative maintenance of all City vehicles • Completed construction of West Dania Beach Blvd. Road Extension • Completed 3 additional Oasis Projects; SW 28t'Terrace, SW 24'"Avenue and SE 2nd Street. Identified and started Oasis 5, 6, 7 &8 • Completed Contract Project Management of the Dania Beach Municipal Marina Project Issues • Continued improvement to the appearance of the City, Parks and Beach / • Addressing street lighting reporting to FPL and coordinating timely repair of both electrical powered and solar powered street lighting ��\ • Addressing issues caused as a result of Airport South Runway Expansion • Traffic on major roads anticipated to pass through the City will need to be addressed • Traffic on neighborhood streets anticipated from cut-through vehicles will need to be addressed • Additional traffic once the Dania Jai Alai Casino is constructed will need to be addressed.Also, additional truck traffic during construction of casinos 69 of 170 • Traffic issues as a result of development and re-development • Addressing resident requests for traffic control/calming devices, stop signs at various intersections and coordination with Broward County, City's Traffic Consultant uL�S Key Objectives FY 2015 • Continue with improving the appearance of the City, Parks and Beach with the addition of two new staff positions • Continue to coordinate traffic issues with both FDOT and Broward County • Coordinate with Community Development Department for proper planning to abate traffic impacts in our Community • Continue addressing issues caused as a result of Airport South Runway Expansion • Continue 50/50 sidewalk program to promote pedestrian safety and ADA compliance • Continue Solar Street Lighting designs and installation per City policy • Begin development of a City-wide GIS system in conjunction with Community Development and Finance while continuing to update the Department's internal GIS Atlas for Sidewalks, Traffic Calming and Street Lighting, and other vital City infrastructure water, sewer, storm drainage) • Continue to support appearance improvements and development efforts at the Beach 70 of 170 Recreation(cont.) • In conjunction with City dministration and the Dania Beach Chamber of Commerce J coordinate the St Hurricane xpo • S.W. Comm ity Cre eived new double sided sign, exterior painting, and window treatments 1. �u; Issues , ya eod for-Forth side of fishing pier to adcfre, s alcohol. 5 gulling,truants S. Improve Beach appearance through the addition of two full time beach custodians. Supervision and responsibility for beach facility and Parking appearance is addressed by Public Services. The C.W. Thomas Football field, replaced in 2012, is severely worn due continued over-use and the 2014/15 budget again plans for grading and sod replacement at this field. Key Obiectives FY 2015 � '� • Continue improvements to Recreational/Park facilities for residents and visitors • Market recreational programs and promote our City's major assets: i.e. Park Facilities, Beaches, Recreation Programs and Special Events • Completion of Capital Improvement Projects such as: purchase new upright and recumbent exercise bikes for Frost Park Fitness Facility, install Outdoor Fitness Trail at Linear Park, replace Turf Football Field at C.W. Thomas Park, install new Playground Shade System/Cover at Melalecuca Park • Install computers at S.W. Community Center so computers lab can be set up for after school homework club nwed�fbe4 dry the-Parks and Recreation Master Phan;ofconi gtruetirtg i Gs; ,reitoveting eYdA, 83 of 170 Water Fund 2015 Manager Fund.401 Water Fund 2012 Actual 2013 Actual 2014 Budget Recommended Revenue Department:00 Revenues 32 Permits, Fees and Special Assessments 111,990 21,445 - 33 Intergovernmental Revenue _ _ 34 Charges for Services 5,112,351 5,361,791 5,527,480 5,442,540 36 Miscellaneous Revenues 120,065 96,252 43,000 40,500 38 Other Sources - - 517,863 767,618 Revenue Totals 5,344,406 5,479,489 6,088,343 6,250,658 Expenditures Department: 17 Finance Division:02 Accountinq 10 Personal Services 206,264 186,663 185,866 199,980 30 Operating Expenditures 22,665 21;666 36,546 30,380 60 Capital Outlay _ _ _ _ 90 Other Uses Division Total:Accounting 228,928 208,329 222,412 230,360 Division:05 Distribution 10 Personal Services - - 330,489 295,945 30 Operating Expenditures - 2,808 248,700 247,950 Division Total:Distribution - 2,808 579,189 543,895 Department:33 Water Utility Division:01 Admin 10 Personal Services 165,015 160,907 182,386 184,077 30 Operating Expenditures 230,557 137,347 123,148 140,454 60 Capital Outlay 2,414 6,956 177,390 5,000 70 Debt Service _ 90 Other Uses 1,702,442 1,240,696 1,339,544 1,562,625 Division Total:Admin 2,100,428 1,545,907 1,822,468 1,892,156 Division:02 Distribution 10 Personal Services 654,573 656,806 381,116 565,275 30 Operating Expenditures 351,174 350,323 152,008 345,100 60 Capital Outlay (66,283) - - 35,000 70 Debt Service 66,619 62,368 220,954 220,955 90 Other Uses - _ _ _ Division Total:Distribution 1,006,082 1,069,497 754,078 1,166,330 Division:03 Water Plant 10 Personal Services 451,677 478,780 468,345 506,254 30 Operating Expenditures 1,179,206 1,587,011 755,868 768,950 60 Capital Outlay (9,382,944) - 128,140 - 70 Debt Service 367,159 233,361 847,712 892,712 90 Other Uses _ - - _ Division Total:Water Plant (7,384,902) 2,299,152 2,200,065 2,167,916 Division:21 Nanofil ration Plant Division Total:Nanofiltration Plant 9,376,934 Division Total:Water Main Looping - - - 1 Division Total:Subaqueous Crossing - - 19,869 \ ` Division Total:Water Main-SE 2 Ave Division:31 US1/Melaleuca Gardens v 60 Capital Outlay - - - 250 000 Division Total:US1/Melaleuca Gardens - - 250,000 Division:40 Water Plant Rehab 30 Operating Expenditures - - 487,055 - Division Total:Water Plant Rehab - - 487,055 - Expenditure Totals 5,327,470 5,125,693 6,085,135 6,250,658 Net Surplus(Deficit) 16,936 353,796 3,208 - 96 of 170 City of DaniaZt'Foirm:i:�� cfi Capital Re( u Vacon Truck Capital Request Type I- Capital Project r Capital Purcha Priority Standard Project Jose Urtecho Manager: Department: Public Services Div 402-35-02-535-64-30 50% 403-38-01-538-64-30 50% Item Location: Fiscal Year FY 15 FY 16 FY 17 FY 18 FY"Ik Total Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Permits,Plan Reviews& $0 $0 $0 $0 $0 $0 Impact Fees Construction: $0 $0 $0 $0 $0 $0 Equipment/ $375,000 $0 $0 $0 $0 $375,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $375,000 $0 $0 $0 $0 $375,000 50%Sewer/ Revenue Source: 50% Stormwater The City owns a"blue"Vac-Con Combination truck, a piece of equipment used to clean/maintain sanitary sewer and storm sewer pipes. Public Services purchased the Vac-Con Combination machine about 12-15 years ago.The truck needs to be replaced with a new equipment. Existing truck (#515)constantly requires extensive maintenance and operating cost which is no longer economically viable. Personnel: Descriptive: Operating: Replacement Year: Cost: Revenue/Other: Total $0 107 of 170 City of Dania Beach Capital Request Form Vacon Truck Capital Request Type r Capital Project W Capital Purchase Project Jose Urtecho Priority Standard Mana er: 402-35-02-535-64-30 50% Department: Public Services Division: 403-38-01-538-64-30 50% Item Location: Fiscal Year FY 15 FY 16 FY 17 FY 18 FY 1 Total Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $ Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Permits,Plan Reviews& $0 $0 $0 $0 $0 $0 Impact Fees Construction: $0 $0 $0 $0 $0 $0 Equipmentl $375,000 $0 $0 $0 $0 $375,000 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $375,000 $0 $0 $0 $0 $375,000 50%Sewer/ Revenue Source: 50% Stormwater The City owns a"blue"Vac-Con Combination truck,a piece of equipment used to clean/maintain sanitary sewer and storm sewer pipes. Public Services purchased the Vac-Con Combination machine about 12-15 years ago.The truck needs to be replaced with a new equipment. Existing truck(#515)constantly requires extensive maintenance and operating cost which is no longer economically viable. Descriptive: Personnel: Operating: Replacement Year: Cost: Revenue/Other: z [Total 108 of 170 City of Dania Beach _ Capital Re ue orm Vacon Truck Capital Request Type r Capital Project r Capital Purchase Priority Standard Project Jose Urtecho Mana er• 402-35-02-535-64-30 50% Department: Public Services 403-38-01-538-64-30 50% Item Location: Fiscal Year FY 15 FY 16 FY 17 FY 18 FY 19 Total Plan and Studies $0 $0 $0 $0 $0 $0 Engineering/ $0 $0 $0 $0 $0 $0 Architecture Land Acquisition/ $0 $0 $0 $0 $0 $0 Site Preparation: Permits, Plan Reviews& $0 $0 $0 $0 $0 $0 Impact Fees Construction: $0 $0 $0 $0 $0 $ Equipment/ $375,000 $0 $0 $0 $0 $375,0 Furnishings Other(Specify): $0 $0 $0 $0 $0 $0 TOTAL COST: $375,000 $0 $0 $0 $0 $375,000 50%Sewer/ Revenue Source: 50% Stormwater The City owns a"blue"Vac-Con Combination truck,a piece of equipment used to clean/maintain sanitary sewer and storm sewer pipes. Public Services purchased the Vac-Con Combination machine about 12-15 years ago.The truck needs to be replaced with a new equipment. Existing truck(#515)constantly requires extensive maintenance and operating cost which is no longer economically viable. Descriptive: Personnel: Operating: Replacement Year: Cost Revenue/Other: Total $0 118 of 170 Sewer Fund 2015 Manager Fund:402 Sewer Fund 2012 Actual 2013 Actual 2014 Budget Recommended Revenue Department:00 Revenues 31 Taxes _ 32 Permits,Fees and Special Assessments 29,363 40,438 - 33 Intergovernmental Revenue _ _ 34 Charges for Services 6,137,993 6,604,587 6,593,976 6,583,500 36 Miscellaneous Revenues 126,370 134,132 6,600 - 38 Other Sources - - 1,537 308 1,295,000 Revenue Totals 6,293,726 6,779,156 8137 884 7,878,500 Expenditures Department:17 Finance Division:03 Accountinq 10 Personal Services 57,490 38,264 43,243 43,823 30 Operating Expenditures 19,374 21,214 24,931 18,650 60 Capital Outlay - - 8,025 1,600 Division Total:Accounting 76,864 59,478 76,199 64,073 Division:05 Distribution 10 Personal Services 30 Operating Expenditures - 2,441 - 21,990 Division Total:Distribution - 2,441 - 21,990 Department:35 Sewer Utility Division:01 Admin 10 Personal Services 101,566 97,801 108,035 109,996 30 Operating Expenditures 117,858 135,265 87,095 16,354 60 Capital Outlay - 535 - - 70 Debt Service 90 Other Uses 632,942 632,942 799,649 799,649 Division Total:Admin 852,366 866,544 994,779 925,999 Division:02 Collection 10 Personal Services 365,755 465,137 490,489 361,371 30 Operating Expenditures 4,363,199 4,489,292 4,363,170 4,180,950 60 Capital Outlay 36,279 18,476 1,400,596 233,000 70 Debt Service 58,671 76,858 236,608 225,516 90 Other Uses - 369,834 570,601 Division Total:Collection 4,823,904 5,049,762 6,860,697 5,571,438 Division:20 Sewer I&I Improvement Program 30 Operating Expenditures - 148,605 - Division Total:Sewer I&I Improvement Program _ _ 148,6 _ Division:21 Lift Station Improv.-Phase 2 30 Operating Expenditures _ _ _ _ 60 Capital Outlay _ _ _ 1,295 000 Division Total:Lift Station Improv:Phase 2 - _ 1,295,000 Division:24 Subaqueous Crossing 30 Operating Expenditures _ 60 Capital Outlay - - 57,604 - Division Total:Subaqueous Crossing - 57,604 - Expenditure Totals 5,753,134 5,978,224 8,137,884 7,878,500 Net Surplus(Deficit) 540,592 800,932 - - 104 of 170 Marina Fund 2015 Manager 2013 Actual 2014 Budget Recommended Fund:406 Marina Enterprise Fund Revenue 162,115 296,630 682,205 36 Miscellaneous Revenues 26,850 250,920 - 38 Other Sources 547,550 682,205 Revenue Totals 188,964 Expenditures _ _ - 10 Personal Services 281,516 327,488 30 Operating Expenditures 121,420 _ 60 Capital Outlay 7 p 155 562 202,23 70 Debt Service 25,265 2,425 265 110,4 72 152,480 90 Other Uses 547,550 682,205 Ex 2 594 879 Expenditure Totals ' p , Net Surplus(Deficit) (2,405,916) - 123 of 170 Performance Measures FY 2014 FY 2015 (Projected) Goal Number of permit requests completed within 30 days as 96% 100% required by FS 553 Number of building, electrical, mechanical, plumbing 100% 100% building inspections completed Number of building, electrical, mechanical, plumbing 100% 100% building inspection requests completed on schedule 0 0 Respond to inspection requests within 24 hours 100% 100/o (zoning and fire excluded) Records research performed within 10 business days 97% 100% Community Rating Service Insurance Flood Determination Information provided same day 100% 100% 135 of 170