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Home My WebLink About2014-09-15 First Budget Public City Commission Hearing Meeting Minutes MINUTES OF FIRST BUDGET PUBLIC HEARING DANIA BEACH CITY COMMISSION MONDAY, SEPTEMBER 15, 2014 —6:00 P.M. 1. Call to Order/Roll Call Mayor Duke called the meeting to order at 6:00 p.m. Present: Mayor: Walter B. Duke, III Vice-Mayor: Chickie Brandimarte Commissioners: Bobbie H. Grace Albert C. Jones City Manager: Robert Baldwin City Attorney: Thomas J. Ansbro City Clerk: Louise Stilson 2. Presentation City Manager Baldwin spoke of the process to date and of several items that are not included in the budget, but should not have a budgetary impact. Mark Bates, Director of Finance, presented an overview of the recommended budget, which is attached to these minutes. 3. Public Hearings 3.1 RESOLUTION#2014-081 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2014-2015 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED;PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-081. City Attorney Ansbro announced: The OPERATING MUNICIPAL MILLAGE will be 5.9998 MILLS 1 The proposed millage rate is a 4.11% increase over the rolled back rate as computed in accordance with the provisions of Section 200.065(1), Florida Statutes. The voter-approved debt service millage rate is 0.2595 mills in accordance with the provisions of law pursuant to Chapter 200, Florida Statutes. The City's aggregate millage rate is 6.2593 Mills (5.9998 Mills for operating and 0.2595 Mills for debt service). The City Commission of the City of Dania Beach will meet in the City Commission Chamber in City Hall, 100 West Dania Beach Boulevard, Dania Beach, Florida, on Wednesday September 24, 2014 at 5:01 p.m. for the purpose of final adoption of the above stated millage rates and for the purpose of answering any related questions. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Grace motioned to adopt Resolution #2014-081 setting the aggregate millage rate at 6.2593• seconded - b Commissioner Jones. The motion carried on the following 4 0 Y g Roll Call vote: Commissioner Grace Yes Vice-Mayor Brandimarte Yes Commissioner Jones Yes Mayor Duke Yes 3.2 RESOLUTION#2014-082 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; RE-IMPOSING FIRE RESCUE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-082. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Grace motioned to adopt Resolution #2014-082, adopting the Fire Rescue Assessments; seconded by Commissioner Jones. Mayor Duke felt we have an obligation to collect the unpaid fire inspection fees. The motion carried on the following 4-0 Roll Call vote: Commissioner Grace Yes Vice-Mayor Brandimarte Yes Commissioner Jones Yes Mayor Duke Yes Minutes of First Budget Public Hearing 2 Dania Beach City Commission Monday, September 15,2014—6:00 p.m. 3.3 RESOLUTION#2014-083 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER MANAGEMENT SERVICES IN THE CITY OF DANIA BEACH, FLORIDA; IMPOSING AND RE-IMPOSING STORMWATER ASSESSMENTS AGAINST PROPERTY LOCATED WITHIN THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-083. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Grace motioned to adopt Resolution #2014-083, adopting the Stormwater Assessment; seconded by Commissioner Jones. The motion carried on the following 4-0 Roll Call vote: Commissioner Grace Yes Vice-Mayor Brandimarte Yes Commissioner Jones Yes Mayor Duke Yes 3.4 RESOLUTION#2014-084 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF SOLID WASTE SERVICE ASSESSMENTS IN THE CITY OF DANIA BEACH, FLORIDA; RE-IMPOSING SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE BOUNDARIES OF THE CITY OF DANIA BEACH FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2014; APPROVING THE RATE OF ASSESSMENT; APPROVING THE ASSESSMENT ROLL;PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-084. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition,he closed the Public Hearing. Commissioner Grace motioned to adopt Resolution #2014-084 adopting the Solid Waste Assessment; seconded by Commissioner Jones. Commissioner Grace confirmed the contract expires next year and the new rate would continue until September 30, 2015. The motion carried on the following 3-1 Roll Call vote: Commissioner Grace Yes Vice-Mayor Brandimarte Yes Commissioner Jones Yes Mayor Duke No 3.5 RESOLUTION#2014-085 Minutes of First Budget Public Hearing 3 Dania Beach City Commission Monday,September 15,2014—6:00 p.m. i' A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING A TENTATIVE ANNUAL BUDGET FOR THE CITY FOR THE FISCAL YEAR 2014-2015; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS WILL BE HEARD AND QUESTIONS CONCERNING THE BUDGET WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2014-085. Mayor Duke opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Jones motioned to adopt Resolution #2014-085 adopting the tentative annual budget for FY 2014-2015; seconded by Commissioner Grace. Mayor Duke questioned the two additional positions for landscaping; if the lifeguard rowboat had been replaced; and whether staff has any ideas on how to offset the parking garage operating cost. He asked that ideas be brought back to the Commission. City Manager Baldwin responded the landscaping positions are in the upcoming budget and have not been posted yet. Mark Felicetty, Director of Parks & Recreation, noted the rowboat has been purchased and we are waiting for delivery. Marc LaFerrier, Director of Community Development, stated we went out to RFP for a business such as a car dealership to utilize the parking garage. He said operators of park and ride type businesses would be willing to come in and take the upper floors,but this would increase the cost of maintenance and other operating costs. Commissioner Jones commented while we want to see something happen with the garage, City Center is going forward and we should ensure we do not interfere with it. Mayor Duke noted for the record he has been asking about the revenue for three years; secondly, his firm appraises parking garages, and he sees what we are losing. Mayor Duke referenced the $105 million of estimated construction value of projects in the Community Development budget and asked if we can plan for an increase in assessed values. Director LaFerrier responded in the affirmative. Mayor Duke confirmed there would be no new road patrol in police services. Mayor Duke questioned the decrease in capital outlay, and confirmed that the undesignated fund balance would not be used and we are in conformance with the reserve policy. Minutes of First Budget Public Hearing 4 Dania Beach City Commission Monday,September 15,2014—6:00 p.m. Mayor Duke addressed commercial franchise fees, noting that not one hauler has submitted audit reports. Director Bates responded we have not received one in the four years he has been with the City, although it is a requirement of the franchise agreement. City Attorney Ansbro noted that all of the waste haulers have been notified in the past month or two that we will revoke their permits if they do not comply with this and pay fees they owe. Mayor Duke questioned what the plan is for the City to get paid and to have our haulers come into compliance. City Manager Baldwin said a plan has been undertaken, and noted he had recommended a sole source commercial vendor, which would have resolved the problem, but the Commission did not want to do that. Mayor Duke questioned if the dumpster enclosures listed in the budget are for the City, and Director Bates responded in the affirmative. Mayor Duke commented on the line items in the City Attorney's budget and Public Services' organizational chart. Mayor Duke addressed the budget for the roadway re-paving program, and requested the Commission be provided a copy of the paving plan. City Manager Baldwin noted it had been sent, but will be sent again. Mayor Duke asked what is being done regarding the issue of enforcement north of the pier to address alcohol use, barbeque grilling,truants, and dogs. Director Felicetty said the lifeguards are primarily doing the enforcement, and they call in BSO if necessary. Mayor Duke noted Parks & Recreation's key objective of installing computers at the Southwest Community Center, and asked if they are funded. Additionally, he questioned if the center would be staffed after school. Director Felicetty responded the computers are funded and would be purchased within the next several weeks;the facility will be staffed Tuesday through Friday, from 2:30 p.m.to 5:00 p.m. Mayor Duke confirmed the allocation of beach parking revenues listed under "Other" would be used for Phase II of the waterfront revitalization, and noted the pier fund shows a profit this month. The motion carried on the following 4-0 Roll Call vote: Minutes of First Budget Public Hearing 5 Dania Beach City Commission Monday, September 15,2014—6:00 p.m. Commissioner Grace Yes Vice-Mayor Brandimarte Yes Commissioner Jones Yes Mayor Duke Yes Terry Hale Hicks, 331 SW 2nd Avenue, questioned the $30,000.00 allocated for donations. She noted she represents the Aging and Disability Resource Center, and said the City does not pay its fair share of$18,126.00; the Commission needs to increase the amount in their donation fund in order to boost their current$10,000.00 donation. City Manager Baldwin noted not all cities donate their fair share, and the Areawide Agency on Aging receives the most funds from the donations committee. Mayor Duke said he was willing to find more money for this agency and others. Terry Hale Hicks recommended increasing the fund to $50,000.00 in order to give a fair share to the many agencies that provide assistance. Commissioner Jones commented that the Commission had a workshop and that is when we should have discussed some of these items. 4. Adjournment Mayor Duke adjourned the meeting at 7:24 p.m. ATTEST: CIT O DANIA BEACH JARDIC '�>q - — — LOUISE STILSON, CMC l ALTER B. DUKE, III CITY CLERK MAYOR Approved: September 23, 2014 arEo Minutes of First Budget Public Hearing 6 Dania Beach City Commission Monday, September 15,2014—6:00 p.m. City of Dania Beach FY 2014/ 15 Ist Commission Budget Hearing September 15, 2014 Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills • 4.11% above "rolled back" millage rate of 5.7632 mills • Voter Approved Debt millage - .2595 mills • Set 24th Final Sept. Budget Public Hearing Wed. 9/24/2014 @ 5:01 p.m. at Dania Beach City Hall • Final Public Hearing — Annual Assessment Rates : • Fire-Rescue Assessment (nochange) $ 160.00 yr. • Stormwater Assessment (no change) $ 40.00 yr. • Residential Solid Waste (adjustment = $3.36 yr.) $ 277.92 yr. 2 PropertyCityValues Rebound • City Property Pro ert Values City revenues providing increasing for the second funds for community consecutive time in service improves... . six years... . Property Taxes • 2008 tax values$3,309,466,820 • 2008 receipts $17,452,748 0 2009 3,142,559,344 0 2009 $16,798,253 0 2010 211939,189,103 9 2010 $16,750,836 0 2011 2,688,806,173 9 2011 $15,872,847 0 2012 2,5501120,331 0 2012 $15,604,005 0 2013 21671,694,774 2013 $16,102,658 • 2014/15.... $2o791,734,052 2014/15... $16J49,846 3 I Administration "s Budget Focus • Infrastructure - completion of planned and funded Capital Projects • Stormwater runoff infrastructure starting in S.E. area • Roadway repaving and expanded lighting planned • Water & Sewer system repairs & replacement continuing (w/o new loans) • Marina Renovation complete • Beach Area improvements — Phase I... already funded — Phase II... funding to accumulate from Parking & increased Beach rents incoming years • Appearance / Redevelopment-. • Neighborhood "Oasis" projects continue ($200k) • US-1 Landscaping complete; increased annual maintenance costs/staff • Improved / Increased maintenance of Parks and Roadway landscaping • Public Safety — • Continues BSO contractual services (Police & Fire/Rescue) • Solar Lighting maintenance (light s/ equipment / battery replacements) • Sheriff's service proposals — total cost increase $400k or —3% • City Pension cost increase ~$1m+ — a Commission funding choice 4 Financial Status • Economic growth at State and Local levels has arrived - and continues to build momentum. • Second consecutive Property Value increase in 6 years • 2008 total Tax Value (top) $3.309 b • 2013 $2,599b decline of 21.5% over 5 years • 2014 $21781b +4.4% • Personnel costs - focus on sustainability; rising cost of retirement funding 8 Cl d health care. • Investment earnings - expected to remain low. • City Tax base - continued recovery projected - aided by investments in City neighborhoods, gateway appearance, infrastructure and economic development. • User Fees / Assessments- Solid Waste Franchise, Parking Fees, Fire Assessment, Stormwater Assessment 5 General Fund • Maintain present operating property tax rate • Avoid use of Undesignated Fund Balance • Retirement & Health — contain retirement costs and expand employee sharing • City Appearance — contractor, staff & equipment • Public Safety = $24m ... (55% of Budget) — Police $11.1m, $12.2m_F>$11.8m City Pension= $375k/$517k/$650k — Fire $10.1m, $11.8ms'$12.1m _ $1.3m/$1.9m/ 2.9m • Commission contingency: $250k — May be used for: — Increase funding requested to CRA - $57,850 — total = $1,169,170 — unforeseen costs and grant matching funds 6 City Retirement Plans • 85% of employees covered by FIRS • Legacy General and Police/Fire City Plans — Three Basic Guidelines — Retirement Costs should • Be recognized during work years; • Total Pension Liability will vary annually — impacted by actuarial & mgmt. estimates as well as earnings; • Elective bodies choose how & when to provide funding Commission may wish to develop a funding Policy. Establish future annual funding level via annual budget... • City also has post-retirement healthcare OPEB liability • This needs separate, annual funding in City Budget Pension Funding Policy For Future Budget Years • Establish 2014/15 budget $ funding as the baseline minimum • Refer to actuarial report of net Plan liability at 9/30/2014 when report becomes available — Estimate average remaining working years of active Plan members — Annually, develop estimate of annual contributions needed to fully fund Plan liability during remaining working years — This becomes the annual "target" for annual pension funding • Policy may be to increase 2014/15 funding in future years — by greater of: • 15% annually —or- * 15% of annual change in City ad valorem operating property tax revenue and Fire Assessment revenue s Enterprise Funds • Water - Debt cost from capital loans — No rate chg. Working to complete approved Capital projects • Sewer - Debt cost from capital loans — No rate chg - Annual cost of contract treatment has stabilized • Stormwater — SRF capital loans — No rate chg. — Working to begin construction of SE improvements approved 2010/11 — Added new SW area improvements • Parking -Beach parking (surplus to support Beach Improvements) • Restaurant — (surplus to support Beach Improvements) • Pier - New Operator — surplus used for Pier L/T maintenance Beach Phase I renovation funded; • Phase II funding from Quarterdeck & Parking Fund = $5501k • Marina - completed Major renovation June `14 rates used to repay bank loans 9 Conclusion • Budget development presents a fair, reasoned & balanced approach to the financial & operational plans of Dania Beach in the coming year. • The Administration seeks Commission discussion, input and direction regarding its budget focus, service priorities, and resource allocation. We seek direction, agreement, and support to provide funding for planned services in the coming year. • We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan. 10 I Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills • 4.11% above "rolled back" millage rate of 5.7632 mills • Voter Approved Debt millage - .2595 mills • Set 24th Final Sept. Budget Public Hearing Wed. 9/24/20A @ 5:01 p.m. at Dania Beach City Hall • Final Public Hearing — Annual Assessment Rates : • Fire-Rescue Assessment (nochange) $ 160.00 yr. • Stormwater Assessment (no change) $ 40.00 yr. • Residential Solid Waste (adjustment = $3.36yr.) $ 277.92 yr. 11