HomeMy WebLinkAboutR-2014-099 Authorizes Agreement with P.C. Controls, Inc. - Repair & Calibration of Water Treatment Plant & Sewer Facilities Flow Meters & Related Devices using Pompano Beach Contract Renewal w/ P.C. RESOLUTION NO. 2014-099
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH P.C. CONTROLS, INC. FOR REPAIR
AND CALIBRATION OF FLOW METERS AND RELATED DEVICES FOR
WATER TREATMENT PLANT AND SEWER FACILITIES USING
AVAILABLE PRICING FROM THE CITY OF POMPANO BEACH
CONTRACT RENEWAL WITH P.C. CONTROLS FOR FISCAL YEAR 2014-
2015, WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS, IN AN AMOUNT NOT TO EXCEED
$90,000.00; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City Government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission, and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies such as the Federal Government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS, the City of Pompano Beach and one of its vendors have given permission
to the City of Dania Beach to utilize available pricing from a contract Request for Proposal
(RFP) award with P.C. Controls, Inc. via Pompano Beach Resolution No. 2012-352, which was
approved on September 11, 2012; and
WHEREAS, the City of Pompano Beach has renewed the contract with P.C. Controls,
Inc. for Repairs and Calibration of Flow Meters and Related Devices (from September 11, 2014
to September 11, 2015)pursuant to Bid T-38-12; and
WHEREAS, the Dania Beach Public Services Director has determined that it is
necessary to purchase certain water treatment plant parts and technical services for the smooth
i
operation of the water plant until all of the upgrades, including the upgrades of filters, are
completed; and
WHEREAS, the Public Services Director has determined that such water treatment plant
parts and technical services can be purchased at the least cost to the City without competitive
bidding and without advertisements for bids, from P.C. Controls, Inc. in an amount not to exceed
$40,000.00, using available pricing from the City of Pompano Beach RFP award with P.C.
Controls, Inc.; and
WHEREAS, the Public Services Director has also determined that it is necessary to
purchase certain sanitary sewer lift station parts and technical services for the smooth operation
of the lift stations until all phases of the upgrades, including Phases 2 and 3, are completed; and
WHEREAS, the Public Services Director has determined that such sanitary sewer lift
station parts and technical services can be purchased at the least cost to the City from P.C.
Controls, Inc. in an amount not to exceed $50,000.00, using available pricing from the City of
Pompano Beach RFP award with P.C. Controls, Inc.;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified, made a part of and
incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement with
P.C. Controls, Inc. for the purchase of certain parts and technical services, and such parts and
services shall not exceed an amount of Ninety Thousand Dollars ($90,000.00).
Section 3. The funding for this purchase shall be provided from Water Fund, Water
Plant Division, Contractual Services Account No. 401-3303-533-34-10 in the amount not to
exceed $40,000.00 and Sewer Fund, Sewer Operating Division, Repair & Maintenance Services
Account No. 402-3502-535-46-70 in the amount not to exceed$50,000.00.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement which are deemed necessary and proper and in the best interests of
the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
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Section 6. That this Resolution shall become effective retroactive to October 1, 2014,
immediately upon its passage and adoption.
PASSED AND ADOPTED on October 28, 2014.
ATTEST: Is
LOUISE STILSON, CMC WALTER B. DUKE, III
CITY CLERK MAYOR
APPROVED AS TO F CORRECTNESS:
THO S J. 7w?
R
CITY ATTO
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