HomeMy WebLinkAboutR-2014-119 Authorized purchase of 2 Ford F-150 vehicles for Community Development Department from Don Reid Fleet Sales using Florida Sheriff's Contract not to exceed $42,089.00 RESOLUTION NO. 2014-119
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
TWO (2) FORD F-150 VEHICLES FOR THE COMMUNITY DEVELOPMENT
DEPARTMENT FROM DON REID FLEET SALES, USING THE PRICING
UNDER THE FLORIDA SHERIFF'S OFFICE CONTRACT, WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS;
IN AN AMOUNT NOT TO EXCEED FORTY-TWO THOUSAND AND
EIGHTY-NINE DOLLARS ($42,089.00), AND FURTHER DECLARING
CERTAIN VEHICLES TO BE OBSOLETE, SURPLUS, AND OF NO
FURTHER USE TO THE CITY; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies such as the Federal Government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS,the Community Development Department currently has two (2) Ford Ranger
trucks with high mileages (No. 108 has 76,731 miles and No. 103 has 68,007 miles), which are
incurring a high cost of maintenance; and
WHEREAS, the Dania Beach Public Services Department recommends replacement of
vehicle number 103 1998 Ford Ranger Serial #1 FTYR14U5 WPB 12434, and vehicle number 108
2000 Ford Ranger Serial #1FTYR14XOYPA88380, and a declaration that such vehicles are
obsolete, surplus, and of no further use to the City; and
WHEREAS, the City Commission approved in the FY 2015 budget for the purchase of
two (2)Ford F-150 vehicles in the amount of Forty-Two Thousand Dollars ($42,000.00); and
WHEREAS, the Director of the Public Services Department has determined that such
vehicles can be purchased at the least cost to the City from Don Reid Fleet Sales, without
competitive bidding and without advertisements for bids, by using the current available pricing
and terms obtained under the Florida Sheriff's Office Bid No. 14-22-0904, a copy of which is
attached, made a part of and is incorporated into this Resolution by this reference;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct and they are made a specific part of and incorporated into this Resolution by this
reference.
Section 2. That the proper City officials are authorized to execute a purchase order
with Don Reid Fleet Sales and purchases as stated above in an amount not to exceed Forty-Two
Thousand and Eighty Nine Dollars ($42,089.00).
Section 3. That the funding was planned and is available from appropriations in the
General Fund, Community Development Code Compliance Account# 00 1-15-03-529-64-20.
Section 4. That the City Manager is authorized by the City Commission to dispose of
the obsolete and surplus vehicles identified above in a manner or method which he determines
will generate the most revenue to the City.
Section 5. That the City Manager and City Attorney are authorized to make minor
revisions to the related transaction documents, if any, that are deemed necessary and proper and
in the best interests of the City.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on December 9, 2014.
2 RESOLUTION#2014-119
ATTEST:
�P�°5 FIRST C�Ty
a
LOUISE STILSON, CMC A. SALVINO, SR.
CITY CLERK MAYOR
APPROVED AS FO AND C
� P
THOMAS J. A S R
CITY ATTORNEY
3 RESOLUTION#2014-119
T
PROPOSAL
NAME: CITY OF DANIA BEACH DATE:NOVEMBER 12, 2014
EMAIL: EWALTON@CI.DANIA-BEACH.FL.US
ATTN: ERIC WALTON
2015 FORD F 150 4X2 R/C 122"WB (F 1 C) $17995.00
3.5L V6 TIVCT FFV ENGINE
ELECTRIC 6 SPEED AUTOMATIC TRANSMISSION
3.55 REGULAR AXLE
(85A) POWER WINDOWS&LOCKS $969.00
942 DAYTIME RUNNING LIGHTS $44.00
EXTERIOR—OXFORD WHITE
TOTAL $19008.00
PER FSA CONTRACT 14-22-0904
SPEC#43
DELIVERY 90-120 DAYS ARO
We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this
proposal will not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid
Ford,Inc. Return of one copy of this proposal and your purchase order number constitutes your official
acceptance.
Respectfully submitted,
Please return this form via Fax:(407)647-4779 or ERIC JOKE
email-EJore_.aol.com FLEET MANAGER
ACCEPTED: DON REID FORD, INC.
PO#
PROPOSAL
NAME: CITY OF DANIA BEACH DATE: NOVEMBER 12,2014
EMAIL: EWALTON@CI.DANIA-BEACH.FL.US
ATTN: ERIC WALTON
2015 FORD F150 4X2 CREW CAB 145"WB(WIC) $21,299.00
3.5L V6 TIVCT FFV ENGINE
ELECTRIC 6 SPEED AUTOMATIC TRANSMISSION
VINYL 40/20/40
(XL6)3.73 ELECTRIC LOCK $569.00
(85A)POWER WINDOWS& LOCKS $1169.00
942 DAYTIME RUNNING LIGHTS $44.00
EXTERIOR-OXFORD WHITE
TOTAL $23081.00
PER FSA CONTRACT 14-22-0904
SPEC#47
DELIVERY 90-120 DAYS ARO
We thank you for the opportunity to make this proposal and will appreciate your acceptance. Acceptance of this
proposal will not be binding upon us until this proposal is approved hereonin writing by an official of Don Reid
Ford,Inc. Return of one copy of this proposal and your purchase order number constitutes your official
acceptance.
Respectfully submitted,
Please return this form via Fax:(407)647-4779 or ERIC JORE
email-EJore(&aol.com FLEET MANAGER
ACCEPTED: DON REID FORD,INC.
PO#