HomeMy WebLinkAboutR-2015-001 Authorized purchase of 2 Ford F-250 vehicles for Public Services Dept. not to exceed $69,180.00 from Alan Jay Fleet Sales using Florida Sheriff's Office Contract Nos. 14-12-0904 & 14-22-0904 RESOLUTION NO. 2015-001
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
TWO (2) FORD F-250 VEHICLES FOR THE PUBLIC SERVICES
DEPARTMENT IN AN AMOUNT NOT TO EXCEED SIXTY NINE
THOUSAND ONE HUNDRED EIGHTY DOLLARS ($69,180.00) FROM
ALAN JAY FLEET SALES, USING CURRENT PRICING UNDER THE
FLORIDA SHERIFF'S OFFICE CONTRACT NOS. 14-12-0904 AND 14-22-
0904, WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS; DECLARING CERTAIN VEHICLES TO BE
OBSOLETE, SURPLUS AND NO FURTHER USE TO THE CITY;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies such as the Federal Government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at$25,000.00; and
WHEREAS, the Dania Beach Public Services Department currently has one (1) 2002
Ford Ranger with 90,674 miles and one (1) 1986 Ford Van with 208,241 miles, which vehicles
require a high degree of maintenance and associated costs; and
WHEREAS,the Director of the Public Services Department recommends replacement of
vehicle no. 301, a 2002 Ford Ranger with VIN - 1FTYR44U82PB10821 and vehicle no. 6000, a
1986 Ford Van with VIN - 1FDKE30LKOGHB19485, and the Director is requesting that the
City Commission declare such vehicles to be obsolete, surplus and of no further use to the City;
and
WHEREAS, the City Commission approved in the FY 2015 budget the purchase of two
(2) Ford F-250 vehicles in the amount of Sixty Nine Thousand One Hundred Eighty Dollars
($69,180.00); and
WHEREAS, the Director of the Public Services Department has determined that such
vehicles can be purchased at the least cost to the City from Alan Jay Fleet Sales without
competitive bidding and without advertisements for bids, using current available pricing and
terms obtained under the Florida Sheriff's Association Bid Nos. 14-22-0904 and 14-12-0904,
which are made a part of and incorporated into this Resolution by this reference;
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct and they are made a specific part of and incorporated into this Resolution by this
reference.
Section 2. That the proper City officials are authorized to execute a purchase order
with Alan Jay Fleet Sales for the referenced vehicles, and that such purchases shall not exceed
the total amount of Sixty Nine Thousand One Hundred Eighty Dollars ($69,180.00).
Section 3. That funding appropriations were planned and are available from in the
City General Fund, Public Services Park Maintenance Division Account No. 001-39-04-539-64-
20 in the amount of$34,590.00 and the City's Water Fund, Water Utility Distribution Division
Account No. 401-33-02-533-64-20 in the amount of$34,590.00 for a total appropriation of Sixty
Nine Thousand One Hundred Eighty Dollars ($69,180.00).
Section 4. That the City Manager is authorized by the City Commission to dispose of
the obsolete, surplus vehicles in a manner or method that he determines will generate the most
revenue to the City.
Section 5. That the City Manager and City Attorney are authorized to make minor
revisions to the related purchase documents that are deemed necessary and proper and in the best
interests of the City.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
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Section 7. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on January 13, 2015.
ATTEST: Is
LOUISE STILSON, CMC RCO A. SALVINO, SR.
CITY CLERK MAYOR
APPROVED AS TO F RM D CORRECTNESS:
THOMA J. SBR
CITY ATTORNEY
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