HomeMy WebLinkAboutR-2015-066 - Authorized Change Order No. 1 to Metro Equipment Service, Inc. for the City Southeast Stormwater Drainage Project Phase I RESOLUTION NO. 2015-066
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA AUTHORIZING CHANGE ORDER NO. 1 IN THE
CREDIT AMOUNT OF FORTY TWO THOUSAND THREE HUNDRED
FORTY SIX DOLLARS AND FIFTY-NINE CENTS ($42,346.59) AND
FURTHER APPROVING THE FINAL PAY APPLICATION IN THE
AMOUNT OF FIFTY THOUSAND NINE HUNDRED THRITY SEVEN
DOLLARS AND EIGHTY EIGHT CENTS ($50,937.88) PAYABLE TO
METRO EQUIPMENT SERVICE, INC. FOR THE CITY SOUTHEAST
STORMWATER DRAINAGE PROJECT PHASE I; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Dania Beach, Florida, previously
adopted Resolution 2002-120 approving the Water, Wastewater and Stormwater Facilities Plan;
the Plan defines future capital infrastructure needs for the water, sewer and stormwater systems
in the City and recommends improvements to each system based upon current deficiencies,
anticipated growth demands and compliance with federal and state environmental mandates; and
WHEREAS, the rehabilitation of the existing stormwater facilities and system in the
southeast area of the City was identified as one of the approved FY 2013 Stormwater Fund
Capital projects; and
WHEREAS, approved loan financing in the amount of$7,376,382.00 was approved by
the State Department of Environmental Protection, State Revolving Fund (SRF) #SW 061200
awarded on October 6, 2011 for use in providing funds for the entire Southeast Stormwater
Improvement Capital Project—including the initial Phase I; and
WHEREAS, the initial Phase I project funding appropriation totals $2,008,296.00 of
which $222,571.00 has previously been utilized, leaving a balance of$1,785,725.00 available for
Phase I contracting award and leaving a remaining balance of $5,496,775.00 available for the
remainder of the project's Phase II costs of Southeast Stormwater Improvements, as reflected on
the City Finance Department's monthly Enterprise Capital Project report; and
WHEREAS, on February 28, 2014, the City received five bids for Phase I of the
Southeast Stormwater Drainage Project which involves the Meadowbrook Pumping Station
Rehabilitation, force main modifications, replacement of culverts, outlet structures and other
related works; and
WHEREAS,the bids reflected costs as follows:
Metro Equipment Services, Inc. $1,299,000.00
David Mancini and Sons, Inc. $1,336,519.89
Close Construction $1,350,493.00
Gianetti Contracting Corporation $1,474,000.00
Lanzo Construction Company $1,497,000.00; and
WHEREAS, the City bid review committee, including its design and project
management consultants, reviewed the bids and recommended that the low bidder, Metro
Equipment Services, Inc. was the most responsive and responsible bidder and that this firm be
selected for the award of this bid in an amount not to exceed of$1,299,000.00, including project
allowances totaling $110,000.00; and
WHEREAS, the bid was awarded to Metro Equipment Services, Inc. in March 2014, in
the amount of$1,259,000.00, since State Revolving Funds (SRF) are being used for this Project
the total Project allowance of $110,000.00 could not be awarded. Only $70,000.00 of the
$110,000.00 allowances was approved by the FDEP at the time of bid award; and
WHEREAS, during construction several modifications were made to address unforseen
conditions, point repair of existing drain pipes, tree and stump removal and various contract
credits; and
WHEREAS,the net cost to implement the modifications resulted in a net credit of Forty
Two Thousand Three Hundred Forty Six Dollars and Fifty Nine Cents ($42,346.59) to the
project award amount of$1,259,000.00;
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are incorporated and made a part of
this Resolution by this reference.
Section 2. That the City Commission approves the Credit Change Order in the
amount of Forty Two Thousand Three Hundred Forty Six Dollars and Fifty Nine Cents
($42,346.59) and further approves the final pay application in the amount of Fifty Thousand
Nine Hundred Thirty Seven Dollars and Eighty Eight Cents ($50,937.88) payable to Metro
Equipment Services, Inc. This will allow close-out of Southeast Stormwater Drainage Project
Phase 1.
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Section 3. That the City Manager is authorized to refine and execute final contract
closeout documents with Metro Equipment Services, Inc. consistent with Change Order No. 1
and Final Pay Application if in the best interests of the City and the project.
Section 4. That the costs of the contract are charged to the Stormwater Fund,
Southeast Stormwater Improvement Project — Phase I using funding appropriations from the
City's executed SRF (State Revolving Fund) loan document previously approved by the City
Commission.
Section 5. That a temporary "bridge" loan in the amount of up to $2 million is
acknowledged and approved by the City Commision allowing funds from the City General Fund
to be used to provide the Southeast Stormwater Project- Phase I with working capital since SRF
loan proceeds are collected only after actual cost payments by the City, and submission of
expense documents to the State(loan is funded on a reimbursement basis).
Section 6. That costs are to be funded from the Stormwater Fund, Account No. 403-
38-12-538-63-10.
Section 7. That the City Commission further authorizes any remaining unused loan
funding be transferred and allocated towards the Southeast Stormwater Phase II Project.
Section 8. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 9. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED and ADOPTED on June 23, 2015.
ATTEST:
LOUISE STILSON, CMC 1 CO A SALVINO, SR.
CITY CLERK MAYOR
APPROVED AS TO FORM: ND CO S:
l
THOMA J. A SB O
CITY ATTORf,4EY
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