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Home My WebLink AboutR-2015-070 - Executed credit change order No. 3 for $135,369.92 to closeout the marina construction agreement with Shoreline Foundation, Inc. RESOLUTION NO. 2015-070 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO APPROVE AND EXECUTE CREDIT CHANGE ORDER NO. 3 IN THE AMOUNT OF ONE HUNDRED THIRTY-FIVE THOUSAND THREE HUNDRED SIXTY NINE DOLLARS AND NINETY TWO CENTS ($135,369.92), TO CLOSEOUT THE MARINA CONSTRUCTION AGREEMENT WITH SHORELINE FOUNDATION, INC.; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City approved a project appropriation in a total amount of $7,500,000.00 for the Marina Improvement-Phase II Construction Project that was assembled through a combination of City General Fund cash advances, County Broward Boating Improvement Program (`BBIP") grant awards, and Florida Inland Navigation District ("FIND") grant awards; and WHEREAS, a construction bid award and an execution of an Agreement were approved in an amount of $6,186,787.00 with Shoreline Foundation, Inc., for the Marina Construction- Phase II Project, and a separate project oversight appropriation for a consulting engineering oversight was provided in the amount of$544,810.00 with Craven Thompson& Associates, Inc., resulting in a remaining available Project appropriation of$768,403.00; and WHEREAS, through August 16, 2013, the Administration has expended a total amount of$160,510.73 to separately pay for Project construction insurance, Project permits, and other Project consulting costs, using available funding appropriations, which resulted in a current available appropriation balance of$607,892.27; and WHEREAS, on September 10, 2013, the City Commission approved Resolution No. 2013-093 pertaining to Change Order No. 1, which consisted of change order requests 1-13 in a total amount of$156,789.99; and WHEREAS, on May 13, 2014, the City Commission approved Resolution No. 2014-037 pertaining to Change Order No. 2, which consisted of change order requests 14-34 in a total amount of$87,337.13; and WHEREAS, at various stages of the Project, several unforeseen site conditions and related changes have been encountered that have resulted in forty-five (45) change order requests to the City received from the Project construction contractor, Shoreline Foundation, Inc.; and WHEREAS,these change orders have been reviewed by the City's Project Consulting Engineer at Craven Thompson & Associates, Inc., as well as the City Public Services Department Director and City Engineer; and WHEREAS, upon the review and recommendation of the Project Consulting Engineer at Craven Thompson & Associates, Inc., as well as the Public Services Department Director and City Engineer, the Administration recommends City Commission approval to close out the Marina Construction Project, and to approve Credit Change Order No. 3 in the amount of ($135,369.92), thereby adjusting the original Shoreline Foundation, Inc. Marina Construction- Phase II Project Agreement to $6,295,544.20; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the foregoing "Whereas" clauses are true and correct, and they are made a part of and incorporated into this Resolution by this reference. Section 2. That the Marina Construction Project Credit Change Order No. 3 summary, a copy of which is attached as Exhibit "A" is made a part of and is incorporated into this Resolution by reference, is approved. Section 3. That the City Manager and City Attorney are authorized to make minor revisions to such Credit Change Order No. 3, as are deemed necessary and proper for the best interests of the City. Section 4. That funding was previously approved for the Marina Construction-Phase II Project in the amount of $6,430,914.12 and the revised contract amount of $6,295,544.20, which resulted in a total credit amount of($135,369.92) to process Credit Change Order No. 3, to close out this Project with Shoreline Foundation, Inc., bringing the total approved construction change order amount over the original bid award to $108,757.20. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be in force and take effect immediately upon its passage and adoption. 2 RESOLUTION#2015-070 PASSED AND ADOPTED on July 28, 2015. ATTEST: oy�A�t°Fs FIRST err LOUISE STILSON, CMC O A. SALVINO, SR. CITY CLERK YOR APPROVED AS TO FO AND CORRECTNESS: THOMAS J. SBRO CITY ATTORNEY 3 RESOLUTION#2015-070 Exhibit A City of Dania Beach Municipal Marina Project Summary of Change Order Requests CHANGE ORDER NO. 3 The purpose of change order 3 is to zero out the contract amount in order to close out the above mentioned project accounting for additional costs/credits since the most recently approved City CO 2 for the project CONTRACT ADJUSTMENT SUMMARY i • Previously Approved Contract Amount n$c3nor�9,923Tc $6,430,914.12 44ncluding City Approved CO 1&2 Amounts) • Previously Approved Changer Order Amount For Reference Approved 156,789.99Negotiated City CO 1(includes$25,000 Allowance) $ «�99 $126,494.08 City CO 2(includes$25,000 Allowance) $87,337.13 $79,429.13 I Total Previously City approved $244,13642 $205,923.21 $244,127.12 • (Deduct)Negotiated reduction from approved CO's t'8�r $ 38,203 .91 • (Deduct)Allowance Amounts Remaining a Signage Allowance Remaining $10,062.22 FPL Allowance Remaining $17,103.79 Security Features Allowance Remaining $50,000.00 Furniture Allowance Remaining $20,000.00 I Total of unused protect allowances(deduct) S97.166.01 9Peuiousl' A toved '� �£€ ,a $135, 369.92 CO3 Final Contract Amount Based Upon Final Proposed Adjustments $6,295,544.20 9 0 2 SUMMARY EXHIBIT OF CURRENT REQUEST FOR CHANGE ORDER LIST AND HOW PAYMENT APPLIED 35. CHANGE ORDER Date Submitted: 04/17/14 Purpose: Install needed mooring pile at south leg of T shape portion of dock V. Justification: Install needed mooring pile at south leg of T shape portion of dock V. Amount: Negotiated not to exceed$1,848.24 Status: Scope approved to be paid $1,848.24 from$25,000.00 allowance from City Approved change order 2. Amount: 0 36. CHANGE ORDER Date Submitted: 05/12/14 Purpose: Sewer Pump Out Relocation Justification: Relocate sewer pump out for enhanced service performance Amount: Status: Rejected to be reviewed by Marina and City separately to determine if wanted. Amount: 0 37. CHANGE ORDER Date Submitted: 04/17/14 Purpose: Asphalt paving improvement upgrade Justification: Additional pavement enhancement near marina for aesthetics Amount: $1,848.00 Status: Rejected to be done as part of future project Amount: 0 38. CHANGE ORDER Date Submitted: 5/05/14 Purpose: Adjust cabinetry per building department for ADA requirements Justification: Adjust cabinetry per building department for ADA requirements Amount: Negotiated not to exceed$4,650.61 Status: Scope of work approved to be paid $4,650.61 from$25,000.00 allowance from City approved change order 2. Amount: 0 39. CHANGE ORDER Date Submitted: 05/24/14 Purpose: Adjust mechanical duct work for make up air due to commercial dryer use Justification: Design was for residential dryer and need is for commercial dryer additional costs are not valid. Status: Scope of work approved to be paid 1,662.36 from$25,000.00 allowance from City approved change order 2 Amount: 0 40. CHANGE ORDER Date Submitted: 05/27/2014(RFI#117) f Purpose: Install bike pad due to existing asphalt unacceptable for pad use Justification: Contractor removed existing asphalt unworkable for pad Status: Rejected work unnecessary due to CO 41 modifications i Amount: 0 41. CHANGE ORDER Date Submitted: 06/17/2014(RFI#118) Purpose: Adjust front walk area at north side of building and install Justification: Plans revised to add additional walk path to allow benches to remain on level route. Status: Scope of work approved to be paid $4,992.38 from $25,000.00 allowance from City approved change order 2 Amount: 0 42. CHANGE ORDER Date Submitted: N/A Purpose: Construct additional pump line for pump out system due to concerns with pump out system. Justification: Testing has confirmed constructed pump system operates. Amount: 0 43. CHANGE ORDER Date Submitted: 06/27/14 Purpose: Add breakers for time clock and dryer Justification: Add breakers for time clock and dryer Status: Scope of work approved to be paid $397.08 from $25,000.00 allowance from City approved change order 2 Amount: 0 44. CHANGE ORDER Date Submitted: 1/16/25 Purpose:Adjust pavers, concrete,and pavement at north kiosk to achieve ADA slope requirements along route Justification: Survey elevations of existing grade in field were different than shown on original survey Status: Rejected to be performed as part of separate project that includes parking lot redesign in nearby area. ADA space may potentially be relocated as part of future project. I Amount: 0 45. CHANGE ORDER Date Submitted: 1/16/25 Purpose: Increase due to math error in change order 21 Justification: OH&P were left out of CO21 initially by error Status:Scope of Work Approved to be paid from$25,000.00 allowance from remainder of City approved change order 1 Amount: $1,543.14 The sub total of the currently requested change orders above is$15,093.81 Additionally we would like to close out the following allowance amounts remaining Signage Allowance Remaining $10,062.22 FPL Allowance Remaining $17 103.79 Security Features Allowance Remaining $50,000.00 Furniture Allowance Remaining $20,000.00 City CO1 Allowance Remainder $901.94 City CO2 Allowance Remainder $6,722.55 Total Release of unused project Allowances $104,790.50 Total of all negotiated change orders from project beginning to end Previously approved/negotiated Change Orders and Amounts CO2 $2,695.71 CO1 CO4 $2,793.65 CO1 CO5 $23,892.52 CO1 CO6 $5,877.12 CO1 CO9 $18,820.76 CO1 CO10 $34,717.50 CO1 CO12 $10,000.00 CO1 CO8R1 $3,598.76 CO1 CO14111 $3,169.89 Paid by CO1 Allowance CO15 $5,778.38 Paid by C01 Allowance CO16R1 $1,391.22 Paid by CO1 Allowance CO20 $1,696.32 Paid by CO1 Allowance CO 19 Was previously approved in CO2 and negotiated to remove afterwards CO21111 $22,661.16 CO2 CO22R1 $5,032.63 Paid by COI Allowance CO25R1 $10,506.38 CO2 CO27R1 $12,668.44 CO2 CO30 $5,486.48 Paid by CO1 Allowance CO32 $4,726.78 Paid by CO2 Allowance(to install electrical outlets at kiosk including additional electrical run associated) CO34 $15,315.70 CO2 i i Current Change Orders Amounts negotiated CO35 $1,848.24 To be paid by CO2 Allowance CO38 $4,650.61 To be paid by CO2 Allowance CO39 $1,662.36 To be paid by CO2 Allowance CO41 $4,992.38 To be paid by CO2 Allowance CO43 $397.08 To be paid by CO2 Allowance CO45 $1,543.14 To be paid by CO1 allowance Total of all negotiated change orders listed above for project start to finish is$205,923.21 After all change orders have been added and all allowances of all kinds used to pay against change orders the following is the net change to the contract amount for the project from the original s amount is as follows. 3 f s h f]I 8