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HomeMy WebLinkAboutMinutes of Meeting - Special Budget Meeting MINUTES OF MEETING DANIA BEACH CITY COMMISSION SPECIAL BUDGET MEETING TUESDAY, JULY 28, 2015 — 6:00 P.M. 1. Call to Order/Roll Call Mayor Salvino called the meeting to order at 6:00 p.m. Present: Mayor: Marco A. Salvino, Sr. Vice-Mayor: Bobbie H. Grace Commissioners: Chickie Brandimarte Walter B. Duke, III Albert C. Jones City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Presentations City Manager Baldwin noted the budget workshop would be held in September. He asked that the Commission not reduce the millage rate any lower than what is proposed. The current funding does not include funding for the third person on the rescue vehicles after May 2016 when the SAFER Grant expires. Nicki Satterfield, Director of Finance, presented a PowerPoint of the proposed budget, which is attached to and incorporated in these minutes. Vice-Mayor Grace asked for the comparison between the number of calls with the SAFER Grant for the past two years and the number for the two years prior to the grant. Director of Finance Satterfield said those figures would have to come from BSO, and some of the calls would have been prior to our contract with them. Vice-Mayor Grace questioned the staffing level of other cities' rescue vehicles, and City Manager Baldwin noted the information from 2013 was provided to the Commission and he is not sure if there have been any changes. Vice-Mayor Grace said she is concerned with the safety of the residents when we go back to two-person staffing, and questioned if funding for a third person could be programmed in this budget. City Manager Baldwin responded the Commission could raise the inillage rate and increase tax revenue to support the additional person, or go back to the Sheriff and try to negotiate a lower rate. He noted the City also has to pay for an additional vehicle for the Fire Department. Commissioner Duke felt that if we make good financial decisions, we can have great programs and services, and can afford three persons on a truck. He said he told the City Manager to let the City Commission make the decision on the SAFER Grant issue. It comes down to a discussion of whether we can afford it and where we are getting the money from; this is a discussion for another night as we are here to set the millage rate. Commissioner Brandimarte asked if we can go back and negotiate with the Sheriff. City Manager Baldwin said we could, as neither contract has been signed. He noted the SAFER Grant is independent of the contract; however, if we could save $300,000.00 on the contracts, that could be applied to the rescue units. Commissioner Jones felt we should look at how many cities have SAFER Grants to operate with three responders. We also need to look at a beach reserve fund and parking fund in order to take care of beach and parking maintenance and upkeep, as well as to take care of needed improvements and repairs for the restaurant, pier, grill and parking. Director of Finance Satterfield explained the parking fund, and associated surplus funds and residual amounts. 3. Resolutions 3.1 RESOLUTION#2015-078 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2015-2016 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2015-078. Commissioner Jones motioned to approve Resolution #2015-078; seconded by Commissioner Duke. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Grace Yes Commissioner Duke Yes Mayor Salvino Yes Commissioner Jones Yes 3.2 RESOLUTION#2015-079 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF FIRE RESCUE SERVICES, FACILITIES AND PROGRAMS IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE "NOT TO EXCEED" ASSESSMENT RATE FOR FIRE Minutes of Special Budget Meeting 2 Dania Beach City Commission Tuesday,July 28,2015—6:00 p.m. RESCUE ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2015-079. Commissioner Jones motioned to approve Resolution #2015-079; seconded by Commissioner Brandimarte. The motion carried on the following 4-1 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Grace No Commissioner Duke Yes Mayor Salvino Yes Commissioner Jones Yes 3.3 RESOLUTION#2015-080 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER SERVICES, FACILITIES AND PROGRAMS WITHIN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR STORMWATER ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2015-080. Commissioner Jones motioned to approve Resolution #2015-080; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Grace Yes Commissioner Duke Yes Mayor Salvino Yes Commissioner Jones Yes 3.4 RESOLUTION#2015-081 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN BOUNDARIES OF THE CITY OF DANIA BEACH, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2015; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2015-081. Commissioner Jones motioned to approve Resolution #2015-081; seconded by Commissioner Brandimarte. The motion carried on the following 4-1 Roll Call vote: Minutes of Special Budget Meeting 3 Dania Beach City Commission Tuesday,July 28,2015—6:00 p.m. Commissioner Brandimarte Yes Vice-Mayor Grace No Commissioner Duke Yes Mayor Salvino Yes Commissioner Jones Yes 4. Adjournment Mayor Salvino adjourned the meeting at 6:45 p.m. ATTEST: CITY OF, D NIA BEACH CA LOUISE STILSON, CMC MAR O A. SALVINO, SR. CITY CLERK _ chi MAYOR Approved: August 25, 2015 , 7 Minutes of Special Budget Meeting 4 Dania Beach City Commission Tuesday,July 28,2015—6:00 p.m. City of Dania Beach FY 2015/ 16 Recommended Budget July za, zo1s CityProperty Values Rebound Continues • City Property Values City revenues providing increasing for the third funds for community consecutive time in service improves... . six years... . Property Taxes • 2009 values $3,142,559,344 (-6.8%0) 2009 receipts $16,798,253 • 2010 2,939,189,103 (-s.1i) 2010 $16,750,836 • 2011 2,688,806,173 (-1.9%) 2011 $15,872,847 • 2012 2,550,120,331 ( .18%) 2012 $15,604,005 • 2013 2,671,694,774 (s.40%) 0 2013 $16,102,658 • 2014 2,791,734,052 (4.49%) 0 2014 $16,749,846 • 2015 2,968,068,927 (7.49%) 0 2015 $17,807,820 —175m to reach values = to 2009 Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills • "rolled back" millage rate — 5.6511 mills • Voter Approved Debt millage - . 2434 mills • Set 1st Sept. Budget Public Hearing Mon. 9/14/2015 @ 5:01 p.m. at Dania Beach City Hall • Fire-Rescue Assessment (adj. of $30.00) $ 190.00 yr. • Stormwater Assessment ono change) $ 40.00 yr. • Residential Solid Waste (adjustment = $142.08 yr.) $ 420.00 yr. Financial Status • Economic growth at State and Local levels continues to build momentum. • Third consecutive Property Value Increase in 6 years 2008 total Tax Value (top) $3.309 b • 2013 " it $2.672 b decline of 21.5% over 5 years • 2014 " Aff $2.791 b +4.49% • 2015 " Aft $2.968 0 +7.49% • Personnel costs - focus on sustainability; rising cost of retirement funding and health care. • Investment ea rn i nos - expected to remain low. • City Tax base - continued recovery projected — aided by investments in City neighborhoods, beach & gateway appearance, infrastructure and economic development. • User Fees / Assessments- $30 increase in Fire assessment, No increase Stormwater assessment. Solid Waste hauler's fee (currently in bid process) Budget Focus • Sustainability — staffing levels, benefits, debt service, contract costs • Infrastructure - completion and maintenance of planned & funded Capital Projects • Stormwater runoff infrastructure • Water & Sewer system repairs & replacements • Beach Area improvements • Phase I ... already funded and underdevelopment • Phase II ... annual funding —$1,050,000 being accumulated from Parking and Beach Pier restaurant • Roadway repaving , sidewalk improvement, and bus shelters • Appearance- • Annual addition of neighborhood Oasis projects • Purchase of loader to assist in localized debris removal needs • Parks & Roadway landscape maintenance — support from 2 added staff • Development of Recreation Master Plan to address ongoing & future needs • PublicSafety — • Working to establish sustainable BSO contract Police and Fire service costs • Expanded neighborhood solar lighting systems through grant funding • Increase annual City funding to legacy General and Police & Fire Pension Plans • Customer Service — • Expanding on-line access to information using City's web site (Code Red, Online BTR, Recreation Programs) • Work to enable on-line monitoring of City building permits City Pension Plans • 85% -of employees covered by FRS (not city Plans) • LegacVCitvPension Plans General & Police Fire c / ) — Three Basic Guidelines 1. Retirement Cost should be recognized during working years 2. Total Pension Liability — this is an estimate Impacted by both actuarial & management estimates 3. Elective bodies now choose how & when to provide funding — Commission may wish to develop a funding Policy. — Establish 2015/16 annual Pension funding level in this budget... • OPEB ( Post-retirement) Health Care Liability — Separate cost and separate annual funding General Fund • No increase to operating property tax rate • No use of U ndesignated Fund Balance • Public Safety = Current $23.4m tO 26. 2m (11/0) t — Police services $11.0m to 11.6m <5% Pension= $565k t $63k — Fire services $9.1m to $9.5m <5i Pension = $4.47m t $1.7m — Safer Grant expires May 2016. No addt'I funding proposed. • City Manager: Neighborhood Oasis Projects: $200k • Commission Contingency $350k • Recreation : Citywide Master Plan: $ 60k • Streets Division : • Road repaving / sidewalks $415k + • City Bus Shelters $100k + • Holiday Lighting $ 75K + • Building Maintenance Plan $300K + Enterprise Funds • --Water- Debt cost from capital loans — No rate chg. ➢ Working to complete approved Capital projects • Sewer Debt cost from capital loans — No rate chg. ➢ Annual cost of contract treatment has decreased • Stormwater - SRF capital loans — No rate chg. ➢ Working to begin SE improvements Phase II ➢ Work to begin SW area & Taylor Lane paid from Fund cash • Pa rki ng Beach pa rki ng ($400k surplus to support Beach Improvements) • Pier Restaurant - ($120k surplus to support Beach Improvements) • Pier - New Operator- surplus to be used for Pier L/Term maintenance (revenue up 3%) • Beach -Phase I renovation already funded; -Phase II funding from Quarterdeck & Parking Fund = $1.05m • Marina -Major renovation completed June 2014 ➢ Self supporting marina operation — including annual loan repayment ➢ Occupancy and slip rental revenues continue to steadily increase Conclusion • Recommended Budget presents a fair ,, reasoned -- balanced financial plan for Dania Beach in the coming year. • We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan . Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5.9998 mills • "rolled back" millage rate — 5.6511 mills • Voter Approved Debt millage - . 2434 mills • Set 15t Sept. Budget Public Hearing Mon. 9/14/2015 @ 5:01 p.m. at Dania Beach City Hall • Fire-Rescue Assessment (ad;. of s30.00) $ 190.00 yr. • Stormwater Assessment ono change) $ 40.00 yr. • Residential Solid Waste (adjustment = $142.08 yr.) $ 420.00 yr.