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Home My WebLink AboutMinutes of Meeting - Second Budget Public Hearing - September 21, 2015 MINUTES OF MEETING DANIA BEACH CITY COMMISSION SECOND BUDGET PUBLIC HEARING MONDAY, SEPTEMBER 21, 2015 — 6:00 P.M. 1. Call to Order/Roll Call Mayor Salvino called the meeting to order at 6:00 p.m. Present: Mayor: Marco A. Salvino, Sr. Vice-Mayor: Bobbie H. Grace Commissioners: Chickie Brandimarte Walter B. Duke, III Albert C. Jones City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Presentation Nicki Satterfield, Director of Finance, presented an overview of the final budget, which is attached to and incorporated into these minutes. Mayor Salvino confirmed we would only repave streets where there are no plans to do underground work, and that funds for Taylor Lane would not be expended until the County resolves the flooding problem. Commissioner Jones questioned the recreation master plan. Finance Director Satterfield noted funds would be budgeted pending Commission approval of an actual study to be performed. Commissioner Jones asked if there is a plan to reimburse the taxpayers for the seed money for the marina. Finance Director Satterfield explained there may be an option to do this in the future, but we do not have the availability of funds at this point. Commissioner Duke noted, for the record, that he will not support paying $60,000.00 for a park study. Commissioner Duke addressed Taylor Lane, noting it has been an ongoing process. The businesses along the street want to clean up the whole area to make it more of a retail location. He felt we have an opportunity to create a super-yacht district to augment our recreational boating, diving, and fishing. A brief discussion ensued regarding the flooding problem and the lack of cooperation from the County and FAA. Commissioner Duke spoke of the marina, noting it is no different than any other capital project in the City, and there is no seed money due to the taxpayers. It is an investment for the taxpayers. Commissioner Jones suggested that the Parks & Recreation Advisory Board be put in the mix in a park study in order to make their recommendations, and take the $60,000.00 to perhaps hire someone. He spoke of Taylor Lane, and said he supports making it a priority, and addressed Commissioner Duke's comments about seed money for the marina. Vice-Mayor Grace felt we should not spend $60,000.00 for a park study. She said the major project on Taylor Lane benefits not only Dania Beach, but also Broward County, and suggested we try to figure out how to make it a collaboration of the County and the City. She noted we need to do more than a band-aid fix on Taylor Lane. 3. Public Hearings 3.1 RESOLUTION#2015-104 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2015-2016 FOR OPERATING PURPOSES;ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE;PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2015-104. City Attorney Ansbro announced: The OPERATING MUNICIPAL MILLAGE will be 5.9998 MILLS The proposed millage rate is a 6.17% increase over the rolled back rate as computed in accordance with the provisions of Section 200.065(1), Florida Statutes. The voter-approved debt service millage rate is 0.2434 mills in accordance with the provisions of law pursuant to Chapter 200, Florida Statutes. The City's aggregate millage rate is 6.2432 Mills (5.9998 Mills for operating and 0.2434 Mills for debt service). Mayor Salvino opened the Public Hearing. Terry Hale-Hicks, 331 SW 2nd Avenue, commented the City donation committee has done a good job; she asked them to explain why they thought the Commission should do it. Minutes of Second Budget Public Hearing 2 Dania Beach City Commission Monday,September 21,2015—6:00 p.m. Mayor Salvino responded that there was discussion and some agreement at the budget workshop to allocate a pool of money to be divided among the five Commissioners. After further discussion at the first budget hearing, the decision was to go back to the original way it was done, and $35,000.00 was budgeted. City Manager Baldwin clarified that five years ago, the Commission decided donations would be determined by a staff committee, which he opposes because it becomes politicized and difficult. Staff has been lobbied for funding and criticized for who the money was given to. He felt it is better if this is a Commission decision; however,the Commission feels differently, and he is fine with that. Staff will do their very best to enforce the policy. Commissioner Duke noted the City did not have a charitable donation policy in the past. People used to ask for donations all year long and at meetings, which became overwhelming, so the Commission decided to take it out of their hands. He summarized the discussion at the budget workshop, and noted he suggested splitting the funds between the Commissioners to donate at their discretion, which seemed agreeable to the Commission. This changed at the first budget hearing, but his suggestion was just an effort to simplify the process because it has been so politically charged. We are back to the way we were with the donation committee and the budgeted line items. Seeing as there was no one else to speak in favor or opposition, Mayor Salvino closed the Public Hearing. Commissioner Duke motioned to adopt Resolution #2015-104; seconded by Commissioner Jones. The motion carried unanimously. 3.2 RESOLUTION#2015-105 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING ITS FINAL ANNUAL BUDGET FOR THE FISCAL YEAR 2015-2016;PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2015-105. Mayor Salvino opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Finance Director Satterfield asked for a motion to adjust the budget as outlined in the presentation. Commissioner Duke motioned to adjust the recommended budget to include the four amendments presented; seconded by Commissioner Jones. The motion carried unanimously. Minutes of Second Budget Public Hearing 3 Dania Beach City Commission Monday,September 21,2015—6:00 p.m. Commissioner Jones motioned to adopt Resolution #2015-105; seconded by Commissioner Duke. The motion carried unanimously. 4. Adi ournment Mayor Salvino adjourned the meeting at 6:40 p.m. ATTEST: CITY OF DA BEACH ✓rVi .-fir LOUISE STILSO , CMC O A. SALVINO, SR. CITY CLERK pM's Fr�rc�� AYOR Approved: October 13, 2015 1 1 Minutes of Second Budget Public Hearing 4 Dania Beach City Commission Monday,September 21,2015—6:00 p.m. City of Dania Beach FY 2015/16 Final Commission Budget Hearing September 21, 2015 Final Budget Actions Tonight • Taxes • maintain existing millage 5.9998 mills — 6.17% above "rolled back" millage rate of 5.6511 mills • Voter Approved Debt millage - .2434 mills ------------------------------------------------------------------------ - Consider adjustments to Managers Recommended Budget — Using funds from General Fund Contingency • Approve annual City Budget — as adjusted CityProperty Values Rebound Continues • City Property Values • City revenues providing increasing for the third funds for community consecutive time since service improves... . 2012... . Property Taxes • 2009 values $3,142,559,344 (-6.8%) 2009 receipts $16,798,253 0 2010 2,9391189,103 (-8.1%) 2010 $16,750,836 0 2011 2,688,806,173 (-1.9%) 2011 $15,872,847 0 2012 2,550,120,331 ( .18%) 2012 $15,604,005 0 2013 21 671,694,774 (5.40%) 0 2013 $16,102,658 0 2014 21791,734,052 (4.49%) 0 2014 $16,749,846 0 2015 21968,0681927 (7.49%) 2015 $17,807,820 —175m to reach values = to 2009 Financial Status • Economic growth at State and Local levels continues to build momentum. • City's Tax Base - Third consecutive property value increase - Continued recovery projected — aided by investments in City neighborhoods, beach & gateway appearance, infrastructure and economic development • Continued increase in Sales Tax and State Revenue Sharing "10% • Increased development and building permit activity • Investment earnings - expected to remain low • User Fees / Assessments- $30 increase in Fire assessment, No increase Stormwater assessment. $62 increase in Solid Waste assessment set at September 14, 2015 meeting. Budget Focus • Sustainability — • Personnel costs— including staffing levels, rising cost of retirement funding and health care benefits, • Debt service, • Contract costs • Infrastructure - completion and maintenance of planned & funded Capital Projects • Stormwater runoff infrastructure • Water & Sewer system repairs & replacements • Beach Area improvements • Phase I ... already funded and underdevelopment • Phase II ... annual funding-$1,050,000 being accumulated from Parking and Beach Pier restaurant • Roadway repaving , sidewalk improvement, and bus shelters • Appearance- • Annual addition of neighborhood Oasis projects • Purchase of loader to assist in localized debris removal needs • Parks & Roadway landscape maintenance— support from 2 added staff • Development of Recreation Master Plan to address ongoing & future needs • Public Safety — • Working to establish sustainable BSO contract Police and Fire service costs • Expanded neighborhood solar lighting systems through grant funding • Increase annual City funding to legacy General and Police & Fire Pension Plans • Customer Service — • Expanding on-line access to information using City's web site (Code Red, Online BTR, Recreation Programs) • Work to enable on-line monitoring of City building permits General Fund • No increase to operating property tax rate • No use of Undesignated Fund Balance • Public Safety Contract Cost — Police services $11.Om to 11.6m <5% — Fire services $9.1m to $9.5m <s% — Safer Grant expires May 2016. No addt'I funding proposed and funding only expected to be available through February 2016. Est. Addt'I funding req $525K • City Manager: Neighborhood Oasis Projects: $200k • Commission Contingency $231k • Recreation: Citywide Master Plan: $ 60k • Streets Division : • Road repaving / sidewalks $415k + • City Bus Shelters $100k + • Holiday Lighting $ 75k + • Building Maintenance Plan $300k + Pension Plans • Police Pension-City Plan $565k (increase of$63k) • Fire Pension-City Legacy Plan $4.47m (increase of$1. 7m) • General Pension-City Legacy Plan $1.35m (remains level) — Legacy City Pension Plans — Three Basic Guidelines 1. Retirement Cost should be recognized during working years 2. Total Pension Liability — this is an estimate Impacted by both actuarial & management estimates 3. Elective bodies now choose how & when to provide funding — Commission may wish to develop a funding Policy. — Establish 2015/16 annual Pension funding level in this budget... • Florida Retirement System (remains level) — 85% of employees covered by FRS (not city Plans) • OPEB (Post-retirement) Health Care Liability — Separate cost and separate annual funding Enterprise Funds • Water Debt cost from capital loans — No rate chg. ➢ Working to complete approved Capital projects • Sewer Debt cost from capital loans — No rate chg. ➢ Annual cost of contract treatment has decreased • Stormwater - SRF capital loans — No rate chg. ➢ Working to begin SE improvements Phase II ➢ Work to begin SW area & Taylor Lane paid from Fund cash • Pa rki ng Beach pa r k i ng ($400k surplus to support Beach Improvements) • Pier Restaurant - ($125k surplus to support Beach Improvements) • Pier - New Operator- surplus to be used for Pier L/Term maintenance (revenue up 3%) • Beach -Phase I renovation already funded; -Phase II funding from Quarterdeck & Parking Fund = $1.05m Marina -Major renovation completed June 2014 ➢ Self supporting marina operation — including annual loan repayment ➢ Occupancy and slip rental revenues continue to steadily increase Amendments to City Manager Proposed Budget • Beach Raker Contract - funded from contingency $ 15,500 • Solidwaste Contract - cost neutral $458,F264 • Recreation Manager — funded from contingency $ 71,611 • Donation Budget - funded from contingency $ 35.,000 Conclusion • Recommended Budget presents a fair, reasoned & balanced financial plan for Dania Beach in the coming year. • We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan . Final Budget Actions Tonight • Approval of annual City Taxes • Maintain existing millage 5.9998 mills • 6.17% above "rolled back" millage rate of 5.6511 mills • Voter Approved Debt millage - .2434 mills — Motion to adjust Manager's Recommended Budget • Beach Raker Contract $15,500 — use of contingency • Program Manager $71,611 — use of contingency • Solidwaste Contract $458,264 — cost neutral • Donation Budget $35,000 — use of contingency • Approval of annual City Budget - as adjusted. 11 REQUEST TO ADDRESS CITY COAEVUSSION AT REGULAR OR SPECIAL MEETINGS The City is requited by state law to keep minutes of City Commission meetings. To properly identify persons who address the City Commission in those minutes,the City requests that this form be completed and provided 10 the City Clerk,before the meeting begins- DATE OF COMMISSION MEETING: 20 PRINT NAME: ADDRESS- PHONE NO.(optional): PLEASE CHOCK ONE OR BOTH OF THE BOXES BELOW: 1) CITIZEN COMMENTS: comments by Dania Beach citizens or interested parties that are not part of the r*dw printed agar&may be made during each Con m anon meeting during the period set aside for"Citizen Comments." A thirty(30)mimrte"CitiM Comments"Period sbaU be domed on the agenda for citizens and interested persons to speak on matters not scheduled on that days agenda Each speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the City Clerk rely prior to the beginning of the meeting of their intention to speak if more than 10 speakers express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)OdOnd the*w allotted for citizen gents to accommodate all speakers,or(b)whether to limit the number of speakers or amomrt of time Per speaker. A speaker's time shall not be transferable to another speaker. PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT: C � 2) PUBLIC HEARINGS—ITEM# (AS PRINTED ON AGENDA) PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A SITE PLAN,VARIANCE,SPECIAL EXCEPTION OR SSMAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER,YOU ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING,AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR!TO ENGAGING IN ANY LOBBYING ACIIVITIBS, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACITVIITBS,EACH LOBBYIST SHALL FILE wffH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($1o0.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS AR:E AVAILABLE IN THE CITY CLERK'S OFFICE,OR ON THE CITY WEBSITE:www.DANIABEACHFL.GOV. (ORDINANCE#2012-019) G-\Agenda\PUBLIC SPEAKING FORMdoc