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Home My WebLink AboutR-2015-139 Authorizing purchase of shade shelters for the S.E. Linear Park Fitness Zone & Chester Byrd Park playground not to exceed $90,821.80 from Shade Systems Inc. - Palm Beach County SD contract RESOLUTION NO. 2015-139 A RESOLUTION OF THE CITY COMMISSION OF DANIA BEACH, FLORIDA AUTHORIZING THE CITY ADMINISTRATION TO PURCHASE SHADE SHELTERS FOR THE S.E. LINEAR PARK FITNESS ZONE AND CHESTER BYRD PARK PLAYGROUND, IN AN AMOUNT NOT TO EXCEED NINETY THOUSAND EIGHT HUNDRED TWENTY ONE DOLLARS AND EIGHTY CENTS ($90,821.80) FROM SHADE SYSTEMS INC., USING AVAILABLE PRICING PROVIDED BY SCHOOL DISTRICT OF PALM BEACH COUNTY CONTRACT BID NO. #15C-32B, DATED MAY 27, 2015; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the city government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained within the last twelve (18) months or as extended by other governmental agencies such as the federal government, State of Florida or a Florida county or municipality; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection(a), sets the monetary threshold or limitation at$25,000.00; and WHEREAS, the City Parks and Recreation Director has determined that it is appropriate to purchase shade shelters for improvements of the existing playground at Chester Byrd Park and the S.E. Linear Park Fitness Zone; and WHEREAS, the City Parks and Recreation Director has determined that such purchases can be made at the least cost to the City by purchasing such items from Shade Systems Inc., using available pricing from School District of Palm Beach County Contract Bid No. 15C-32B, a copy of which is attached to this Resolution and made a part of it as Exhibit"A"; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above whereas clauses are approved and incorporated into this Resolution by reference. Section 2. That the City Manager is authorized to pay Shade Systems Inc. an amount not to exceed $90,821.80 for delivery, installation and warranty of shade shelters for the Chester Byrd Park playground and S.E. Linear Park Fitness Zone. Section 3. That the funding appropriations were planned for and are available in the City General Fund, Parks and Recreation Department, Administrative Division in the Infastructure Improvements Account, No. 001 7201 572 63 10. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution shall be repealed to the extent of such conflict. Section 5. That this Resolution shall be in force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on November 24, 2015. ATTEST: ` ��o�pttp'S FllgsrC'�y LOUISE STILSON, CMC O A. SALVINO SR. CITY CLERK YOR APPROVED AS TO FOM AND CORRECTNESS: THOMAS J. AN S CITY ATTORN 2 RESOLUTION#2015-139 BOARD APPROVED FMP06 8/19/15 AGENDA ITEM Invitation To Bid No.: 15C-32B—Term Contract For Playground Equipment, Outdoor Fitness Equipment, Surfacing, Fitness Trails and Fabric Shade Structures—REVISED 6/16/16 DATE: June 10, 2015 DATE OPENED: May 27, 2015 DATE SOLICITED: May 6, 2015 DATE POSTED: June 11, 2015 PRESENTED TO BOARD: August 19, 2015 CONTRACT PERIOD: August 20, 2015 through August 19, 2020 REQUESTING DEPARTMENT: Various Schools and Departments FINANCIAL IMPACT The annual financial impact to the District's budget is not to exceed $2,000,000. The source of funds is the various schools and departments. Items to be purchased include playground equipment, playground surfacing, fabric shade structures, outdoor fitness equipment and fitness trails, site prep and installations. The bid establishes a pool of pre-qualified vendors who are notified when there is a funded project and are given the opportunity to submit proposals. The equipment is bid at a firm percentage discount off list price plus freight and installation. Surfacing, surfacing installation and all site prep is bid at a firm rate. All equipment and surfacing are approved by Risk Management and must comply with ADA (Americans with Disabilities Act), ASTM (The American Society for Testing and Materials), CPSC (Consumer Product Safety Council) and IPEMA (International Playground Equipment Manufacturers Association and all District standards. Revised 6/20/13 ............. ............. .. . AWARD RECOMMENDATION/TABULATION VENDOR MINORITY ITEM 1 ITEM 2 ITEM 3 STATUS Playground&Outdoor Installation Poured In Place Fitness Equip% Disc. Surfacing Advanced Recreational Concepts, LLC 3&6 (3%) (36%) (Various) (Reject Items 1-3) Apollo Sunguard Systems, Inc. --- No Bid No Bid No Bid Bliss Products and Services -- (Park Structures_ -10%Sports (Priced Per Various (Reject Items 1 &2) Play-10% Job) Ultra Play-5% Ultra Site-5%) D.W. Recreation Services, Inc. -- (Landscape Structures-0% 22% No Bid (Reject Item 1) Gametime-0%) Lanier Plans Inc. DBA Korkat --- (10%) (30%) Various (Reject Items 1 &2) Leadex Corporation --- BCI Burke-7% 33% Various Greenfiled Outdoor Fitness Eguir).-0% (Miracle Recreation Equipment Co.) -- --- -- --- PlayCore Wisconsin DBA GameTime, --- $14,999&less-10% 27% Various Inc. $15,000 up-15% Playmore West, Inc. --- Playworld-10% 30% Various Fitix-5% (Playpower LT Farmington Inc. F/K/A --- --- --- --- Little Tikes Commercial) PlaySpace Services, Inc. 38,6 (3%) (35%) (Various) (Reject Items 1-3) Regal Contractors Inc. --- No Bid 40% Various Rep Services, Inc. -- Landscape Structures-3% No Bid Various Robertson Industries, Inc. -- No Bid No Bid Various Shade Systems, Inc. --- No Bid No Bid No Bid Sun Shade Inc. DBA Industrial --- No Bid No Bid No Bid Shade ports Superior Park Systems, Inc. --- Xccent -0% 75% Various Recreation Creations-5% Kidstuff Playsystems-5% Revised&20/13 VENDOR ITEM 4 ITEM 5 ITEM 6 ITEM 7 Artificial Turf Artificial Turf Engineered Dig-out per Sq Ft With Fall Without Fall Wood Fiber Protection Protection Advanced Recreational Concepts, LLC (Various) (Various) Yes (Various) (Reject Items 4,5&7) Apollo Sunguard Systems, Inc. No Bid No Bid No Bid No Bid Bliss Products and Services Various Various Yes $1.50 D.W. Recreation Services, Inc. No Bid No Bid Yes $1.50 Lanier Plans Inc. DBA Korkat Various Various Yes No Bid Leadex Corporation Various Various Yes $1.75 (Miracle Recreation Equipment Co.) --- --- --- --- PlayCore Wisconsin DBA GameTime, Various Various Yes 11.35 Inc. Playmore West, Inc. Various Various Yes $3.00 (Playpower LT Farmington Inc. F/K/A --- --- --- --- Little Tikes Commercial) PlaySpace Services, Inc. (Various) (Various) Yes (Various) (Reject Items 4 5&7 Regal Contractors Inc. Various Various Yes $2.75 Rep Services, Inc. Various Various Yes No Bid Robertson Industries, Inc. Various Various No Bid $3.60 Shade Systems, Inc. No Bid No Bid No Bid No Bid Sun Shade Inc. DBA Industrial No Bid No Bid No Bid No Bid Shade ports Superior Park Systems, Inc. Various Various Yes $2.50 neiscat N1as3 VENDOR ITEM 8 ITEM 9 ITEM 10 ITEM 11 Sand per Clean Fill per Concrete per Sq Recycled Playcurb Cubic Yd Sq Ft Ft 4"/6" Borders per Sq Ft Advanced Recreational Concepts, LLC (Various) (No Bid) (Various) $10.00 (Reject Items 8-10) Apollo Sunguard Systems, Inc. No Bid No Bid No Bid No Bid Bliss Products and Services $50.00 $1.50 4"deep $29.50/$32.50 (Priced per job) Reject item 11 D.W. Recreation Services, Inc. $38.00 $0.75 12/ 15 N/A Lanier Plans Inc. DBA Korkat No Bid No Bid No Bid 15.00 Leadex Corporation $60.00 $1.75 �6.90/$7.30 1� 5.00 (Miracle Recreation Equipment Co.) --- --- --- --- PlayCore Wisconsin DBA GameTime, $50.00 $45.00 12/ 15 1$ 5.00 Inc. Playmore West, Inc. $70.00 $2.00 20/ 25 $15.00 (Playpower LT Farmington Inc. F/K/A -- --- -- --- Little Tikes Commercial) PlaySpace Services, Inc. (Various) (No Bid) (Various) $10.00 (Reject Items 8,9&10) Regal Contractors Inc. $55,00 $2.00 45/ 30 $16.00 Rep Services, Inc. No Bid No Bid No Bid No Bid Robertson Industries, Inc. N/A $3.25 $17.75/$18.25 N/A Shade Systems, Inc. No Bid No Bid No Bid No Bid Sun Shade Inc. DBA Industrial No Bid No Bid No Bid No Bid Shade ports Superior Park Systems, Inc. $40.00 $28.60 94/ 72 law Revised&20/13 VENDOR ITEM 12 ITEM 1 3 ITEM 14 ITEM 15 Aluminum Utility Locates Engineered Repair, Recap ADA Handrails Drawings and/or Replace per Linear Ft Playground Surfacing Advanced Recreational Concepts, LLC N/A ($0.00) $750.00 (Yes) (Reject Items 13&15) Apollo Sunguard Systems, Inc. No Bid No Bid $700.00 No Bid Bliss Products and Services N/A N/A (Priced per Yes (Reject Item 14) job) D.W. Recreation Services, Inc. $75.00 $1,200.00 No Bid Yes Lanier Plans Inc. DBA Korkat No Bid No Bid $850.00 No Bid Leadex Corporation $95.00 $1,300.00 $1,500.00 Yes (Miracle Recreation Equipment Co.) --- --- --- -- PlayCore Wisconsin DBA GameTime, $100.00 $1,400.00 $850.00 Yes Inc. Playmore West, Inc. $100.00 $1,000.00 $750.00 Yes (Playpower LT Farmington Inc. F/K/A --- --- --- --- Little Tikes Commercial PlaySpace Services, Inc. N/A $0.00 $750.00 (Yes) (Reject item 15) Regal Contractors Inc. $95.00 $500.00 $1,200.00 Yes Rep Services, Inc. No Bid No Bid $1,000.00 Yes Robertson Industries, Inc. N/A N/A N/A Yes Shade Systems, Inc. No Bid No Bid No Bid No Bid Sun Shade Inc. DBA Industrial No Bid No Bid No Bid No Bid Shade ports Superior Park Systems, Inc. $39.00 5$ 50.00 $2,996.00 Yes Ravised&20113 VENDOR ITEM 16 ITEM 17 ITEM 18 ITEM 19 Fabric Shade Install Shade Fitness Trails Install Fitness Structures Structure Trails& Surfacing Advanced Recreational Concepts, LLC Yes (Yes) Yes (Yes) (Reject Items 17& 191 Apollo Sunguard Systems, Inc. Yes Yes No Bid No Bid Apollo Sunguard S sy terns Bliss Products and Services. Yes Yes Yes Yes Ultra Shade, Shade America& Shade Systems D.W. Recreation Services, Inc. (Yes) Yes-Shade (Yes) Yes (Reject Items 16& 18) Systems. Landscape Superior Shade Structures and and Playcore Gametime Lanier Plans Inc. DBA Korkat Yes-Superior Yes Yes-Xccent Yes Shade Systems Leadex Corporation Yes Yes-No Equal Yes-BCI Yes Design& Burke& Shade Systems Greenfields Outdoors (Miracle Recreation Equipment Co.) --- --- -- --- PlayCore Wisconsin DBA GameTime, Yes-GT Shade& Yes Yes-GT Fit Yes Inc. Ultrashade Playmore West, Inc. Yes-Shade Yes Yes- Yes Systems Playworld& Fitix (Playpower LT Farmington Inc. F/K/A --- --- --- --- Little Tikes Commercial) PlaySpace Services, Inc. (Yes) Yes (Yes) Yes (Reject Items 16& 18) Regal Contractors Inc. Yes-Apollo Yes No Yes-Greenfields Sunguard, Shade Outdoor Fitness Systems, Superior Equip., Playworld Shade, SRP. Systems, Industrial Shade Landscape Ports, Korkat and Structures. USA Shade Miracle, SRP Playland and Korkat Rep Services, Inc. Yes No Yes No Robertson Industries, Inc. No No No No Shade Systems, Inc. Yes Yes No No Sun Shade Inc. DBA Industrial Yes Yes-Self and No No Shadeports Rectal Contractors, Inc. Ravi-W 6120/13 Superior Park Systems, Inc. Yes—Shade Yes Yes-Xccent Yes Systems, Inc. Fitness Equip. Recreation Creations& Kidstuff Fitness VENDOR ITEM 20 ITEM 21 Replacement Parts Restore/recoat Playground E ui . decks Advanced Recreational Concepts, LLC Krauss Craft—3% No Bid BCI Burke—3% R3 Recreation—3% Acton Fit by Ultra Site—3% Apollo Sunguard Systems, Inc. No Bid No Bid Bliss Products and Services Yes-will quote No Bid D.W. Recreation Services, Inc. (Yes) Yes (Reject Item 20 Lanier Plans Inc. DBA Korkat Superior Plavarounds- 10% No Bid Xccent—10% Outdoor Safety Surfacing—10% Leadex Corporation Yes—Will quote Yes BCI Burke&Greenfields Outdoor Fitness (Miracle Recreation Equipment Co.) --- --- PlayCore Wisconsin DBA GameTime, 5%-Gametime and Yes Inc. Yes—Will quote other products Playmore West, Inc. 3%-Plavworld No Bid (Playpower LT Farmington Inc. F/K/A --- --- Little Tikes Commercial) PlaySpace Services, Inc. (3%) No Bid Reject Item 20 Regal Contractors Inc. No Bid Yes Rep Services, Inc. Yes—Will quote No Bid Robertson industries, Inc. No Bid No Bid Shade Systems, Inc. No Bid No Bid Sun Shade Inc. DBA Industrial No Bid No Bid Shadeports Superior Park Systems, Inc. Xccent Playground&Fitness Equip. —5% Yes Recreation Creations Playground & Fitness Equip.—5% Southeast Surfacing& Recreation—Sealer&all supplies associated with PIP rubber—5% Ae%isW 6120/13 LEGEND: =Award { ) = Reject MINORITY - (2-African American, 3-Hispanic American, 4-Native American, 5-Asian American, 6-American Woman, 7-Physically Impaired,8-Other) EXCEPTIONS: Advanced Recreational Concepts. LLC - Item 1 —Reject. Bidder's installer failed to successfully bid on installation of playground and outdoor fitness equipment as required by Bid Summary and Bid Special Conditions,G, Award. Items 2, 17& 19—Reject. These are for installation and bidder confirmed they do not provide installation. Items 3-5, 7-10, 13& 15-Reject. Bidder failed to complete bid summary document and provide firm prices as required. Bliss Products and Services— Items 1 &2—Reject. Bidder failed to bid a firm fixed percentage for the installation of playground and outdoor fitness equipment as required by Bid Summary and Bid Special Conditions, G, Award. Items 11 & 14—Reject. Bidder failed to give a firm price as required in the Bid Summary. D.W. Recreation Services. Inc.— Items 1, 16, 18&20-Reject. Bidder is not authorized to sell products; they are authorized to perform installation. Lanier Plans Inc. DBA Korkat— Items 1 &2—Reject. Bidder failed to bid on Site Preparations as required per Bid Special Conditions and Bid Summary, Site Preparation. Miracle Recreation Egulyment Co. and Plavpower LT Farmington Inc.F/K/A Little Tikes Commercial— Reject entire bids. Both bids were submitted by the same individual. Per the Anti-collusion paragraph, bidders may not divulge, discuss or compare their bids with any other bidder. PlavSpace Services, Inc. Items 1, 16, 18&20-Reject, bidder does not sell equipment, they confirmed they are the installer and bid to sell equipment in error. Item 2—reject, bidder did not successfully bid items for installation as required by Bid Summary and Bid Special Conditions, G,Award. Items 3-5, 7-10, & 15—Reject. Bidder failed to complete bid summary document and provide firm prices as required. RECOMMENDATION: It is recommended that the award be made to all responsive and responsible bidders in order to meet the needs of the School District. Note: Original Bid document is available upon request. BID PROTEST Failure to Me a protest within the time prescribed in§120.57(3),Florida Statutes, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes and applicable Board rules,regulations and policies. Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any,are hereby rejected as late. If a bidder wishes to protest a bid,they must do so in strict accordance with the procedures outlined in FS 120.57(3).Any person who files an action protesting a decision or intended decision pertaining to this bid pursuant to FS 120.57(3)(b), shall post with the Purchasing Department, at the time of filing the formal written protest, a bond secured by an acceptable surety company in Florida payable to the School District of Palm Beach County in an amount equal to 1 percent(1%)of the total estimated contract value, but not less than $500 nor more than $5,000. Bond shall be conditioned upon the payment of all costs that may be Revised 6/20113 adjudged against the protester in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, a cashiers check, certified bank check, bank certified company check or money order will be acceptable form of security. If, after completion of the administrative hearing process and any appellate court proceedings, the District prevails, it shall recover all costs and charges included in the final order of judgment,including charges by the Division of Administrative Hearings. Upon payment,of such costs and charges by the protester,the protest security shall be returned. If the protest prevails, he or she shall recover from the District all costs and charges, which shall be included in the final order of judgment. DISQUALIFYING CRIMES The bidder certifies by submission of this bid, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by the State of Florida or Federal Government. Further, bidder certifies that it has divulged, in its bid response, information regarding any of these actions or proposed actions with other governmental agencies. :KA Re%ised 6/20113