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HomeMy WebLinkAboutR-2015-150 Authorizing the expenditure of funds for purchase of water meter component parts & water supply components from various vendors under SFGPG contract pricing for FY-2015 RESOLUTION NO. 2015-150 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF VARIOUS WATER METER COMPONENT PARTS AND WATER SUPPLY COMPONENTS TO BE PURCHASED FROM VARIOUS SUPPLY VENDORS UNDER THE SOUTHEAST FLORIDA GOVERNMENT PURCHASING COOPERATIVE GROUP CONTRACT PRICING FOR FISCAL YEAR 2015-2016, WHICH MAY EXCEED AN ANNUAL SINGLE VENDOR TOTAL OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00), AND FURTHER PROVIDING THAT SUCH PURCHASES ARE TO BE MADE WITHIN THE WATER FUND APPROVED DEPARTMENT BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained in the last eighteen (18) months by other government agencies such as the federal government, State of Florida or a Florida municipality or county; and; WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal year; and WHEREAS, the Public Services Director has determined that it is necessary to purchase various water meter component parts and water supply components for City use; and WHEREAS, the Public Services Director has determined that not every water supply vendor provides all necessary supplies which may be required by the City, which requires multiple vendor agencies to be made available for use; and WHEREAS, the Public Services Director has determined that these supplies can be obtained at the least cost to the City without competitive bidding and without advertisement for bids from the following vendors under its existing Co-op Agreement with the Southeast Florida Government Purchasing Cooperative Group Contracts, a copy of which is attached as Exhibit A: • Ferguson Enterprises, Inc. • Fortiline Waterworks, Inc. • HD Supply Waterworks, LTD. • Lehman Pipe & Plumbing; and • Mariflow Industries, Inc.; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "Whereas" clauses are approved, made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission approves the purchase of water meter component parts and water supply components from various suppliers approved under the existing Co-Op Agreement with the Southeast Florida Government Purchasing Cooperative Group, a copy of which is attached as Exhibit A, in an amount that may exceed the annual vendor $25,000.00 purchase threshold from a single vendor. Section 3. That all Departments' purchases for water meter component parts and water supply components shall be subject to and made within the Water Department approved level of its annual budget appropriation. Section 4. That funding for these purchases are planned and appropriated in the FY 2015- 2016 approved budget in the Water Fund Distribution Division Account Number 401-33-01-533- 46-70 in the amount of$130,000.00. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION#2015-150 Section 6. That this Resolution shall become effective retroactive to October 1, 2015, upon its passage and adoption. PASSED and ADOPTED on December 8, 2015. ATTEST: ` 'S F/�TC'� LOUISE STILSON, CMC , RCO A. SALVINO, SR. CITY CLERK MAYOR APPROVED AS TO ND CORRE SS: THO A J. ANS O CITY ATTORN 3 RESOLUTION#2015-150 Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD Please complete each of the applicable gray boxes and submit with bid documents and applicable award notices and tabulations to 1piperA_mvboca.us for placement on the IVIGP SE FL Florida Website Coop Contract page. BIDIRFP NO.: #2 01 1-1 2122 DESCRIPTION/TITLE: Water Meter Fittings and Water Line Accessories CONTRACT TERM: Starts: November 1,2012 Ends:October 31,2015 OPTIONS OF CONTRACT: Three(3)-One(1)year periods (Number of renewals) SECTION#1 -VENDOR AWARD Vendor Name: Ferguson Enterprises,Inc. Vendor Address: 1950 NW 15th St.,Pompano Beach,FL 33069 Contact: Jason Mueller,Sales Manager Phone: 954-973-8100 Fax: 954-917-3134 Email Address: iason.mueller0ferauson.com Vendor Name: Fortiline Waterworks,Inc. Vendor Address: 8920 SW Glades Cut-Off Rd.,Port St.Lucie,FL 34986 Contact: Greg Panasuk,Municipal Sales Phone: 772-408-1960 Fax: 772-408-1963 Email Address: cirea.panasukOfortiline.com Vendor Name: HD Supply Waterworks,LTD. Vendor Address: 4310 NW 10th Avenue,Oakland Park, FL 33309 Contact: Susan Helms,Municipal Sales Coordinator Phone: 954-772-7343 Fax: 954-772-0443 Email Address: susan.helmsO-hdsuppiv.com Vendor Name: Lehman Pipe&Plumbing Vendor Address: 230 NW&h Street,Miami,FL 33127 Contact: Josh Aberman Phone: 305-576-3054 Fax: 306-576-3066 Email Address: ioshCaalehmanpipe.com 1 Vendor Name: Mariflow Industries,Inc. Vendor Address: 140 Commerce Road,Boynton Beach,FL 33426 Contact: Brandon Marino,President Phone: 561-582-7800 Fax: 561-431-4660 Email Address: salesb-mariflow.com SECTION#2—AWARD/BACKGROUND INFORMATION Award Date: October 16,2012 Resolution/Agenda Item No.: 2012/197 Insurance Required: No Performance Bond Required: No SECTION#3-LEAD AGENCY Agency Name: City of Deerfield Beach Agency Address: 401 SW 4"'Street,Deerfield Beach,FL 33441 Agency Contact: David Santucci,Purchasing Manager Telephone: 954-480-4380 Facsimile: 954-480-4388 Email: dsantucci@deerField-beach.com 2 a� RESOLUTION NO.2012/187 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA APPROVING CONTRACTS WITH FERGUSON ENTERPRISES, INC., FORTILINE WATERWORKS, INC., HD SUPPLY WATERWORKS, LTD, LEHMAN PIPE & PLUMBING SUPPLY CO., MARIFLOW INDUSTRIES, INC. WHEREAS, the City of Deerfield Beach served as the lead agency for Southeast Florida Governmental Cooperative Purchasing Group Bid #201 1-1 2122 for the purchase of water meter fittings and water line accessories; and WHEREAS, the City received eight(8) responsive bids; and WHERERAS, the bid submittals were reviewed by both the Purchasing Division and the Environmental Services.Department; and WHEREAS, the recommendation for award of each Catalog/Price List is made to the Bidders with the greatest overall percentage discount for the Catalogs/Price Lists or Manufacturers listed In the RFP; and WHEREAS, the Bidders being recommended for award, in accordance with the Award Summary, are: Ferguson Enterprises, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, Lehman Pipe& Plumbing Supply Co. and Mariflow Industries, Inc.; NOW, THEREFORE, BE IT RESOLVED BY.THE CITY COMMISSION OF THE CITY OF DEERFIELD BEACH, FLORIDA, AS FOLLOWS: Section 1. The above referenced "Whereas° clauses are true and correct and made a part hereof. ec i n 2. The City Commission does hereby approve the contracts with Ferguson Enterprises, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, Lehman Pipe & Plumbing Supply Co. and Mariflow Industries, Inc. The Mayor and/or the City Manager are hereby authorized to execute any appropriate documents. Section 3. This Resolution shall become effective immediately upon adoption. PASSED AND ADOPTED THIS le DAY OF OCTOBER, 2012. P GG AND, MA OR ATTEST- RAH - JCRNSON, M C CITY CLERK t Deerfield/Resolutions/PurchasingNbter Meter Fittings 2012 Item: City f IM E E R F I E L P B E A C H CITY OF DEERFIELD BEACH Request for City Commission Agenda Agenda Date Requested: October 16, 2012 Contact Person: David Santucci, Purchasing Manager Description: Award of Southeast Co-op Contract for the purchase of Water Meter Fittings and Water Line Accessories, ITB#2011/12-22 Fiscal Impact: Estimated Annual Expenditure is $190,000.00 Budget Line Item Number and Title: Account Number 401-5030-536-35-84, "Materials and Supplies- Meters and Pipes" Required Attachment: A Cover Memo from the Department Head to the City Manager further describing the request and providing back-up information and documents. ............................................................................................................................................................................ THIS SECTION RESERVED FOR PROCESSING OF THE REQUEST ❑Ordinance X❑Resolution ❑Consent Agenda Agenda Item Type ❑ Presentation ❑Written Request ❑ Public Hearing ❑ Public Hearing Second Reading ❑ Quasi-Judicial Public Hearing ®General Item Comments: ITEM APPROVED FOR THE AGENDA: krk 10/8/12 Signature Date ............................................................................................................................................................................... City of Memorandum 0 E E R F I E L 0 B E A C H TO: Burgess Hanson, City Manager FROM: Charles DaBrusco, Director of Environmental Services DATE: October 3, 2012 RE: Award of Southeast Co-op Contract for the purchase of Water Meter Fittings and Water Line Accessories, ITB#2011/12-22 The purpose of this agenda item is to request City Commission approval for award of contract to Ferguson Enterprises, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, Lehman Pipe & Plumbing Supply Co., and Mariflow Industries, Inc. for the purchase of water meter fittings and water line accessories for use in the water distribution system. The City of Deerfield Beach, acting as the lead agency on behalf of the Southeast Florida Governmental Purchasing Cooperative Group (Southeast Co-op), has competitively solicited bids for the purchase of water meter fittings and water line accessories. Staff of the Purchasing and Environmental Departments have evaluated the bids submitted and are recommending the award of contract to the vendors who provided the most competitive prices for the items in the various categories. The selected vendors are: Ferguson Enterprises, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, Lehman Pipe & Plumbing Supply Co., and Mariflow Industries, Inc. A memo from the Purchasing Manager is attached. The city of Deerfield Beach annual expenditure for the items is estimated at $190,000. Funds shall be expended from account number 401-5030-536-35-84, Materials and Supplies - Meters and Pipes. Staff recommends to the City Commission the approval of award of Southeast Co-op Contract for the purchase of water meter fittings and water line accessories to Ferguson Enterprises, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, Lehman Pipe & Plumbing Supply Co., and Mariflow Industries. Attachments cc: David Santucci, Purchasing Manager Hugh Dunkley, Director of Finance c ,r of D E E R F I E L D B E A C M MEMORANDUM TO: Burgess Hanson, City Manager FROM: David Santucci, Purchasing Manager FOR: Contract Award DATE: October 2, 2012 SUBJECT: Water Meter Fittings and Water Line Accessories (Co-op Contract) ITB#2011-12/22 The City of Deerfield Beach is the Lead Agency on behalf of the Southeast Florida Governmental Purchasing Cooperative Group for the Water Meter Fittings and Water Line Accessories Contract. Although there were two (2) additional one (1) year renewal options available on the previous contract, it was the general consensus of City staff and other participating Coop agencies that the Contract be re-bid. This determination was made because four of the eight Contractors on the previous contract opted not to renew the contract, and major changes are occurring in the brass fittings industry; namely the federal mandate for unleaded brass fittings. This contract is being awarded in a different manner than it was previously. In the past the Contract was awarded to all responsive and responsible bidders for all catalogs/price lists that were bid. The recommended award for this contract attempts to recognize the diversity in all participating agencies operations, product standards, and existing infrastructure while at the same time enhancing the competitive nature of the formal solicitation process by recognizing the low responsive and responsible bidder for each Catalog/Price List currently being used by the participating agencies. Furthermore, this structure will simplify contract management by making it more user friendly for end-users. Details of the competitive solicitation process are as follows: • On Friday, August 3, 2012 forty-eight (48) invitation letters were sent to the appropriate registered vendors with the City via e-mail, facsimile, or USPS. • The competitive solicitation was advertised in the legal notices section of the Sun- Sentinel on Friday, August 3, 2012. • Two (2) addenda were issued during the solicitation process to address vendor questions. • On Wednesday, September 29, 2012 at 11:00 a.m., the due date and time, the Purchasing Division opened the responses. Eight (8) responses were received by the due date and time required. • While tabulating the bid submittals it became apparent that a low Bidder for some Catalog/Price Lists could not be determined. The reason was there were inconsistencies in the way each Bidder responded to and provided pricing for a given Catalog/Price List. Specifically, Bidders did not provide pricing for the same groups contained within the Catalog/Price List. Page 2 October 2, 2012. • In the City's best interest letters were sent to the appropriate Bidders on September 17, 2012 affording them the opportunity to provide additional percentage discounts (not change) for Catalog/Price List groups neglected in the original bid submittal; rather than to conclude that the Catalog/Price Lists in question be removed from the Contract because an awardee could not be determined. • All responses were received prior to the end of the thirty (30) day sealed bid period, September 28, 2012. The additional percentage discounts allowed Staff to effectively evaluate all bid submittals and percentage discounts received with the ultimate goal of determining a low bidder. Additionally, the additional percentage discounts received were consistent with the each Bidder's Bid Schedule received at the time of bid opening. The bid submittals were reviewed by both the Purchasing Division and the Environmental Services Department. Our recommendation for award of each Catalog/Price List is made to the Bidders with the greatest overall percentage discount for the Catalogs/Price Lists or Manufacturers listed in the RFP. The Bidders being recommended for award are: Ferguson Enterprises, Inc., Fortiline Waterworks, Inc., HD Supply Waterworks, LTD, Lehman Pipe & Plumbing Supply Co., Mariflow Industries, Inc. Details of the award recommendation can be found in the first page of the attached Bid Tabulation. In some cases two Bidders have been recommended; either because a clear low bidder could not be determined or two bidders offered the same percentage discounts. Substitute Catalogs/Price Lists were offered, but not all were accepted. The determining factors for acceptance or rejection were; are the groups contained in the Substitute already offered in other Catalogs/Price List and does the Substitute provide a broad range of product groups. DS Aft.: Bid Tabulation cc: Charles DaBrusco, Director of Environmental Services Patrick Autley, Water Utility Supervisor City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Award Summary 0 Buy Wholesale Co. AY McDonald& DFW&Mueller James Jones &Ford Ford CDR Systems& Ford&Old Castle DFW&Mueller& Ford&Old Castle Enclosures Old Castle Brooks James Jones Carson&Pentek Solutions Ford&JCM Industries,lnc& Ford&Total Piping Mueller&Romac James Jones Smith Blair Solutions AY McDonald& Mueller James Jones Ford Ford AY McDonald& Buy Wholesale Co. Ford&Star Pipe& James Jones& &Ford&Smith Blair Lee Brass&Tyler Total Piping Mueller&Romac Merit Brass &Trumbull Union Solutions AY McDonald& Mueller James Jones Ford Ford Lee Brass&Tyler AY McDonald& Mueller Merit Brass Fond Union Ford&Star Pipe Buy Wholesale Co. AY McDonald& Mueller James Jones &Ford&Trumbull Ford American Valve& Mueller Hammond Valve Bu Wholesale AY McDonald& Mueller James Jones Ford Ford Buy Wholesale Co. AY McDonald& Mueller James Jones &Ford Ford AY McDonald& Mueller James Jones Ford Ford Mueller Merit Brass Lee Brass DLF AY McDonald& Mueller James Jones Ford Ford AY McDonald& Mueller Merit Brass Buy Wholesale Co. Lee Brass DLF Ford AY McDonald& Mueller James Jones Ford Ford Lee Brass&Tyler AY McDonald& Mueller Merit Brass Buy Wholesale Co. Union Ford&Star Pipe AY McDonald& Mueller James Jones Ford Ford Ford&JCM AY McDonald& Mueller&Romac James Jones Industries,lnc Ford Lee Brass&Tyler AY McDonald& Mueller Merit Brass Ford Union Ford&Star Pipe CMC Howell Metal &Curtis Marketing Charter Plastics& Endot &James Jones Endot Mueller Ford AY McDonald American Valve& American Flow James Jones& Clow Valve Co.& Control&AY Mueller Nibco Ford&Nibco McDonald&Ford AY McDonald& Mueller James Jones Ford Ford&Star Pipe AY McDonald& Mueller James Jones Ford Ford Ford EBAA Iron Ford&Star Pipe Romac Ford Ford US Pipe and Griffin Pipe American Cast Iron Foundry Products Pipe City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12122 Award by Catalog x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name:American Cast Iron Pipe Catalog/Price List Number: '60, -Group#29-Ductile Pipe V-6V List+10% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: American Flow Control Catalog/Price List Number: N/A Group#24-Valves Valves, Gate 40% 40% Value-Added Items-Bidder's interested in offering Value- Added Items shall do so in the spaces provided below. _ Additional sheets may be attached. lCatalog Items Not Listed 25% 25% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#201 1-1 2122 Tabulation Catalog/Price List Name:American Valve Catalog/Price List Number:PL111 milli so I moo YG Group#10-Hose Bibs 50% Group#24-Valves Valves,Ball Meter 50% Valves,Check 50% Valves,Gate 50% N/A 25% 25% _ e o 0 o e o o'o'o o'a e o o e o o a off'e e d' 0 0 0 0 0 0 o e o V- N N N N N N N N N N N N N N N N N N N N N N N N N N N I 0aa �0{0 0 - o"O 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N un N N N N N N N N N N N N N NN N N N N N N N N NN N N N N N N N NfV N cV NNNN n N N N.O N N N N N m N N N N N N N N N NNN N N N N N N e o 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 m N N N N N N N N N N N N N N N N N N N N N N N N N N N N cV N NN N N N N cV N N N N N N N N N N N N N N cV cV cV cV n Q N N N N N N N N N N N N N N N N N N N N N N N N N N N N L N C1 c m J N y C N d - o c H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' M M M M M M M M M M M M M M M(I(IM M M M M M M M M M M M M O - _ M M M M M M M M M M M M M co M M M M M co M M of M M M M M M m w U y N N N N N N N N N N N M N N N N N N N N N N N N I O N N N N N N w _ _ d _ S N _ - J cpi _ p .u = U W Li a ` m om a p o R � m U p 3 p c o Q d - c m d V t N m ££ rn o c a acipRc � � p ZZ W p OcO.) p N pr.4my Rm dy V Y E N m a y 7 m t o Y a 40 cc =0co0 1 C3ine� commadmooma+ma°�i SAE C. iQ �90 u u acne o o R >v cf'aaaa�w� 7> ( c cU R3 iL> a d "Q y U U ai ai of ai ai ai U W ii m _ upi 4 m U C C cc C C C C o O cV N n m a r M V¢ V<l 0) N m a) di w di R .2 CD O R R O 7 7 7 7 7 C C >2 > > >R 7 02e2o 700000» c� City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12122 Tabulation Catalog/Price List Name:Buy Wholesale Co. Catalog/Price List Number: Group#1-Adapters Adapters,Meter Net Plus 15% WA List+25°h List Group#6-Couplings Couplings,Brass Net Plus 15% N/A List+25% List+25% Couplings,Meter Net Plus 15% Net Plus 15°k List+25% List+25% Group#9-Flanges Flanges,Bronze,Meter Net Plus 15% Net Plus 15% List+25% List+25% Flanges,Oval Brass Net Plus 15% Net Plus 15% List+25% List+25% Group#10-Hose Bibs Net Plus 15% WA Group#12-Insert Stiffeners Net Plus 15% N/A Group#16-Plugs,Standard Brass Net Plus 15% WA List+25% List+25% Group#18-Reducer Bushings Net Plus 15% N/A List+25% List+25% Group#25-Washers Washers,Rubber Net Plus 15% N/A List+25% List+25% Washers,Fiber Net Plus 15% N/A List+25% List+25% Value-Added Items-Bidder's interested in offering Value- # Added Items shall do so In the spaces provided below. Additional sheets may be attached. s All Catalo Items not Listed List+25°fo List+25°h � «\ \ q ci 0 2 �\ : - co a 44 �V� ■ ^ \ \ � » \ ■ a \ !! f7 \ §$ , 00 \ $ City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: Charter Plastics Catalog/Price List Number: Net Sheet ,llr�d Tl�i�l�I��Jh Group#22-Tubing Tubing, Poly Net Plus10% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name:Clow Valve Co. Catalog/Price List Number: List Price Sheet Group#24-Valves Valves, Gate 50% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: CMC Howell Metal Catalog/Price List Number: Sheet 1 1 _ - Group#22-Tubing Tubing, Copper 52% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12122 Tabulation Catalog/Price List Name: Curtis Marketing Catalog/Price List Number: OA Amos ---------------------- - .. - r ► Grou #22-Tubing Tubing, Copper Net Plus 15% N m N M p m 'C pO p m Gt f! Q t m O C m J N N C a F � A 9 O1# ~ m U iI `m m `m m Q 0 n c w ci ca - a ua • Q am �8 E E a e o x zz o en mm J J Y Y C C Q� as �a as as a 0 u0 o 0 UU U' U' �\ \ �\\■ k \\\ k ± » yy - a ■; 3 � : k � \ k� 3 33 LA k \ \ 2 : ©!d § --- _ IE 2 - � |2 . AE \ . m a - ; � «- \ K � k� \ EE ■ „ < . . \\! 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QP2 Q � wvv- �o c� c�c� c�� c��c� �c�(3�c��c���� �c� c� ��c� >aaa City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: Griffin Pipe Products Catalog/Price List Number: Product Schedule will oil Group#29-Ductile Pipe 4"-64' 2% } City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: Hammond Valve Catalog/Price List Number: PHV0112 19rarf+sIrliwos li�i Im- Group#10-Hose Bibs 62% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: James Jones Catalog/Price List Number:James Jones Brass(Leaded and Low-Lead) 111 Grou #1 -Ada tens Adapters, Meter 37% 37% Group#2-Meter Boxes 18% Group#3-Clamps Clamps, Pipe, Stainless Steel 31% Clamps, Repair, Stainless Steel with Stainless Steel Bolts 31% Clamps, Repair, Stainless Steel with Cast Lugs 31% Group#5-Corporation Stops 37% 37% Group#6-Couplings Couplings, Compression 37% 37% Couplings, Meter 37% 37% Couplings, Pack Joint 37% 37% Couplings, Quick Connect 37% 37% Couplings, Straight 37% 37% Group#7 -Curb Stops 37% 37% Group#9-Flanges Ranges, Bronze, Meter 37% 37% Flanges, Oval Brass 37% 37% Group#11 -Idler Pipes 37% 37% Group#12-Insert Stiffeners 53% Group#13-Meter Stops 37% 37% Group#15-Pieces, Branch 37% 37% Group#17-Poly-Adapters x Compression Brass 37% 37% Group#19-Meter Resetters 37% 37% Group#20-Service Saddles 4%. Brass/54% Iron 37% Group#22-Tubing Group#23-U-Branches 37% 37% Group#24-Valves Valve Assemblies, KeyBranch 37% 37% Valves,An le Meter 37% 37% Valves, Ball Meter 37% 37% Valves, Check 37% 37% Valves, Gate 37% 37% Group#25-Washers Washers, Rubber 37% 37% Washers, Fiber 37% 37% Group#26-Yokes 37% Brass/44% Iron f 37% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB 92011-12122 Tabulation Catalog/Price List Name:JCM Industries,inc Catalog/Price List Number: log 771 Group#3-Clamps Clamps,Pipe,Stainless Steel 57% 53% Clamps,Re pair,Stainless Steel with Stainless Steel Bolts 57% 53% pair,Stainless Steel with Cast Lugs 57% 53%i�M R 44 jG -Service Saddles 57% 53% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB$2011-12/22 Tabulation Catalog/Price List Name:Lee Brass Catalog/Price List Number:Domestic Lead Free Price List(Mariflow) r rrsll(IMfi� Group#6-Couplings Couplings,Brass Net Plus 15% Net Plus 15% 84% Couplings,Straight Net Plus 15% Net Plus 15% 84% Group#8-Elbows Net Plus 15% Net Plus 15% 84% Group#14-Nipples,Brass Net Plus 15% Net Plus 15% 95% Group#16-Plugs,Standard Brass 84% Group#18-Reducer Bushings Net Plus 15% Net RUal5% 84% Group#21-Tees Net Plus 15% Net lus 15% 84% Value-Added Items-Bidder's interested in offering Value- Added Items shall do so in the spaces provided below. Additional sheets may be attached. _ Unions '840/6 Ca s 84% ` K�/( k 2 § sr \_ / uM41 � ■! mIn z k/ \ } f ■! § L ; |E f� ' a |5 s!! - «{aE0 1 -! ) .\\� |!! \?;«A |« \ ■).0«) !u <I.>ZZ ( \? SSSasa»d:h \� \ \ ! 2 m«2 !�§ § / 3 2N . \ �! . e@s■@s �G \\\ 00000 . a k # °� fd Itot{ ■; \ . | |� � as ! !� ; L \ \ �` |! 27 2!! � _§!■-| |§ E 80. { 277alI �- ! ■! 22■ •acc -- , ■2| 2�§ . UL) City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12122 Tabulation Catalog/Price List Name:Merit Brass-Import Catalog/Price List Number:IBRTF 712 u 1Mr R11r 111 itLAW z ta111�r.w�r' ' Group#6-Couplings Couplings,Brass 71% 59% 1.3% 63.3% Couplings,Straight 71% 59% 71.3% 63.3% Group its-Elbows 71% 59% 71.39/6 63.3% Group#16-Plugs,Standard Brass 71% 59% 71.3% 63.3% Group#18-Reducer Bushings 71% 59% 1.3°/n 63.3% Group#21-Tees 71% 1 59% 71.3% 63.3% 40 ee eeee eeeeeeee ee eeeeeeeeeeee eeg ge eee 00 0000 00000000 00 000000000000 00000 000 6 vi 1n W)KI m c6 c7 co m co m m 0 00 m 0 m of m m o m o m m co m m ci m aS m vi m M N N N M M M M M M M M co M M M N CO M co M M M M M M M M c M M M M M M co o_ e eee eo e 3° e e e ee e eee e e ee e e e e U� NNNNN lL1NN N iON NON NNNM N N N NNN N C C 0 0 0 0 0 0 0 0 0 0 0 cm..0 000,00 O C O G O C v v vvvvvvvv vvvvNv vvvvv vv vvvv m q c c a ee eeee eeeeaeee eNe eee eeeee °ee eeeee ee ° NNNM N N E N NON N N N N N..N N N N Y _ O di fV fV N 0 00000 000 00 O P 0 0000 0 e 0 0 0 0 000 00 Q NP MM7 .4 V v�V vV' V It vN-T 't IT vmv V •?vvvv IT tl C m L N m OC v m o a CD m o W�- vLL m L 3 O y #� m �11 a Cl m 7 m J C C �U a d m t �u�iu"�i my a g W� 4) o p �p aom'mv ` � e ' : C c° mOm�ugy om o mC m O illiy amnv mc � ea aE i m— m CL E OJ J m j - m U a Qcs'm Vv r z daawv•—O`2mm' am »rmvae—�aa"mYamEma;' —�rmm _�ai 7 aN r m3miL> a OC. Q Vd�Q'V V di a m u di MU WILLmO y l0 ai ai vi C C C C C C ui0 aMa NtDnaO OfO Ma< mU�N �10 �. m m r r of N N N m m W W E E E ____=10- bkataevtuvk '3" 0 0 a fO l6 N 7 7 7 7 7 C C > >2 > > N a 7 7 7--—M 7 0 0 0 0 0 7 7 7 W W J 7 7 7 7 3 7 7 7 7 3 7 7 7 0 0 R 0 7 0 0 7 oaooUUUoUUUUUoo�� gggoggogoggoog» �v �� � �� c�c�c�thc�c��c���c�� City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name:Nibco Catalog/Price List Number:LF-VLV-0812/BIDV-0312(Lehman Only) L,71Idlt�lr# ��s Group#24-Valves Valves,Baff Meter 600/0 Valves,Check 600R. 62% 62% Valves,Gate 60% 62% 62% x 0 J p tl 'C O m O tl Q L tl W C m J N �3� A LU v U LL m `m 3 x N fm cai 0 �m t^ L m E 2 Z O io e m J J O C C � N W W � W O aO C a m UU U' e m Z YI - Y t) a L GI t! C_ y J N •p�? CO = v 05� a V IL 0 ' YN 3 J N a U O Ez r o m J J V c°i cmi o CD aa_ N O O A W � \�\ « �% �\«a �\:K . 4 � \� \� � \ ) \ a 2 < \\ � � - - � 0gym - m — - u LL. 2< � . . ■ � .� k 2\ < - ■ § \ t ■ L§ �S o§ dL: ■ � . \§ a z z \\� o£ � < 2 0u _ o a 0 o d � - o a m V N Q t d _ O C J N m d N C -- � m C, cmd p a C) LL N - a+ d - o co Y � a V a J N N d .+fq c� a m zZ c as `m J J y V v d ILs a a 02 \ \ \ \ §§§ § � \\. §§§ §b ; 1 \ � aLO ��- 2 � � � �« #� — o � . ? � � _ - ( @ \� 2 ) C - - k\ a \ k% k I § coB$ ■i - $a | -- |W#}2 & a■ �� CL Ic o/�� £� LEEE■l A.M.S $� : &Qooe° ° e City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: Smith Blair Catalog/Price List Number: - Amdedl line Group#3-Clamps Clamps, Pipe, Stainless Steel 69% 4 Clamps, Repair, Stainless Steel with Stainless Steel Bolts 69% Clamps, Repair, Stainless Steel with Cast Lugs 69% Group#6-Couplings Couplings, Compression 69% Couplings, Meter 69% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Tabulation Catalog/Price List Name: Star Pipr Products Catalog/Price List Number: Import-UPL.12.01 :yam " P" Am 's - Y k Group#6-Couplings Couplings, Straight 50% Group#8-Elbows 50% Group#18-Reducer Bushings 50% Group#21 -Tees 50% Group#25-Washers Washers, Rubber 25% Group#27-Me alu s 65% Value-Added Items-Bidder's interested in offering Value- Added Items shall do so in the spaces provided below. - q Additional sheets may be attached. r `' All Catalog Items not Listed 25% 25% Ln inLnw) u)Lc) u) MM o P1M N M O = m e o a u rNiMM m J Ncm m N - dl opm F _ m - m w _ 3 = I oo tea = 1A toitl N - co M c�Z - N N 7 m c C a N o N O CO w c t N m p C - 47 CL Ct O N d N a) w c d - m o £E �cc 'in a � v l0 7 C co ro N N m 22 O N H N'W NN C �L �.p �.' J fp Ul Co -a E•N E W C JJ £ 'ff 0 .5 N L m cl S cNi - W a) N O •C'c UdK�'U H H'Q, m a te CCas ni N w c c 9 a�i 0 0 m m R C __ Q r o o— ,p p' 0'' a - pUUU pUU a a'DC U U � U' > Q Q City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12122 Tabulation Catalog/Price List Name: Trumbull Catalog/Price List Number: PL111 Group#6-Couplings Couplings, Meter Net Plus 15% Group#9-Flanges Flanges, Bronze, Meter Net Plus 15% Flanges, Oval Brass Net Plus 15% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB$2011-12122 Tabulation Catalog/Price List Name:Tyler Union Catalog/Price List Number:Import Fittings&Accessories I LP-2011N Group#6-Couplings Couplings,Straight 48.5% 45% Group#8-Elbows 48.5% 45% Group#18-Reducer Bushings 48.5% 45% Group#21-Tees 48.5% 45% Value-Added Items-Bidder's interested in offering Value- z Added items shall do so in the spaces provided below. la. Additional sheets may be attached. Plus 48.5% Caps 48.5% Cross 48.5% e's 48.5% Sleeves 48.5% Reducers 48.5% MJ Accessories 48.5% All Catalog Items not Listed 25% 25% City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12122 Tabulation Catalog/Price List Name: US Pipe and Foundry Catalog/Price List Number: P1S�S - Group#29-Ductile Pipe 4"-64" 45% w City of 0 E E R F I E L 0 B E A C H Invitation to Bid Water Meter Fittings and Water Line Accessories ITB #2011 -12/22 Purchasing Division 401 S.W. 41h Street, Deerfield Beach, FL 33441 Phone: 954-480-4381 Fax: 954-480-4388 ITB#2011-12122 Table of Contents City of Deerfield Beach Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Section Paae LEGALNOTICE...............................................................................................................1 NOTICE OF COOPERATIVE PROCUREMENT...............................................................2 SECTION 1 -INTRODUCTION AND INFORMATION......................................................3 1.1 Purpose.................................................................................................................3 1.2 Point of Contact.....................................................................................................3 1.3 Contract Term .......................................................................................................3 1.4 Participating Agencies...........................................................................................3 SECTION 2 -STANDARD TERMS AND GENERAL CONDITIONS.................................8 2.1 Other Governmental Agencies ..............................................................................8 2.2 Independent Contract............................................................................................8 2.3 Sub-Contractors....................................................................................................8 2.4 Addenda, Changes and Interpretations .................................................................8 2.5 Multiple Bids..........................................................................................................8 2.6 Variances..............................................................................................................8 2.7 Omission of Details ...............................................................................................9 2.8 Mistakes................................................................................................................9 2.9 Bidder's Cost.........................................................................................................9 2.10 Bid Acceptance.....................................................................................................9 2.11 Rejection of Bids...................................................................................................9 2.12 Bidder Qualifications .............................................................................................9 2.13 Bidder's Experience Records ................................................................................9 2.14 Licenses and Certifications....................................................................................9 2.15 Insurance..............................................................................................................9 2.16 Indemnification......................................................................................................9 2.17 Legal Requirements.............................................................................................. 10 2.18 Protest Procedures................................................................................................ 10 2.19 Cone of Silence..................................................................................................... 11 2.20 Small Disadvantages Business Entity.................................................................... 11 2.21 Ethics Code........................................................................................................... 12 2.22 Public Records/Confidential Information.............................................................. 12 2.23 Public Entity Crimes Information Statement........................................................... 12 2.24 Anti Collusion ........................................................................................................ 12 2.25 Conflict of Interest................................................................................................. 12 2.26 No Contingent Fee................................................................................................ 12 2.27 Special Conditions................................................................................................. 13 2.28 Entire Agreement.................................................................................................. 13 2.29 Nonexclusive Contract/Additional Services............................................................ 13 ITB#2011-12/22 2.30 Assignment........................................................................................................... 13 2.31 Waiver................................................................................................................... 13 2.32 Survivorship Rights ............................................................................................... 13 2.33 Severability............................................................................................................ 13 2.34 Default and Termination ........................................................................................ 13 2.35 Advertising ............................................................................................................ 13 2.36 Venue.................................................................................................................... 13 2.37 Safety Requirements............................................................................................. 14 SECTION 3 -SPECIAL TERMS AND CONDITIONS.......................................................15 3.1 ITB Schedule......................................................................................................... 15 3.2 Submission and Receipt of Bids............................................................................ 15 3.3 Contract Award...................................................................................................... 16 3.4 Warranty................................................................................................................ 16 3.5 Delivery................................................................................................................. 17 3.6 Inventory............................................................................................................... 17 3.7 Samples and Demonstrations................................................................................ 18 3.8 Quantities.............................................................................................................. 18 3.9 Price...................................................................................................................... 18 3.10 Cost Adjustments.................................................................................................. 18 3.11 Reporting Requirements........................................................................................ 18 3.12 Catalogs and Price Lists........................................................................................ 18 3.13 Value-Added Items................................................................................................ 19 3.14 Invoices and Payment........................................................................................... 19 3.15 Required Documents............................................................................................. 19 3.16 Insurance Requirements ....................................................................................... 19 SECTION 4 -SPECIFICATIONS......................................................................................22 4.1 Product Groups.....................................................................................................22 4.2 Catalogs and Price Lists........................................................................................22 4.3 Regulations and Standards ...................................................................................23 SECTION 5 -BID PACKAGE...........................................................................................BP-1 Bid Requirements Checklist..............................................................................................BP-2 BidCertification................................................................................................................. BP-3 BidSchedule.....................................................................................................................BP-6 Qualification Statement.....................................................................................................BP-10 Schedule"A....................................................................................................................... BP-14 SDBE Participation Affidavit.............................................................................................. BP-15 SDBE Unavailability Affidavit ............................................................................................ BP-16 IndemnificationClause...................................................................................................... BP-17 Non-Collusive Affidavit......................................................................................................BP-18 Drug-Free Workplace Form .............................................................................................. BP-19 References ....................................................................................................................... BP-20 Variances..........................................................................................................................BP-21 ITB#2011-12/22 City of D E E R F I E L D► B E A t H August 3, 2012 PUBLIC NOTICE FOR WATER METER FITTINGS AND WATER LINE ACCESSORIES ITB #2011-12/22 DUE DATE: WEDNESDAY, AUGUST 29, 2012 AT 11:00 A.M. EST The City of Deerfield Beach, as the lead agency for this contract and on behalf of the Southeast Florida Governmental Purchasing Cooperative Group is seeking bids from qualified vendors, herein referred to as the Bidder, to establish an open-ended as needed annual contract for water meter fittings and water line accessories in accordance with the terms, conditions, and specifications contained in this Invitation to Bid (ITB). Sealed Bids shall be delivered in a sealed envelope and addressed to the Purchasing Division, 2"d Floor, 401 S.W. 4"' Street, Deerfield Beach, FL 33441, until, Wednesday, August 29, 2012 at 11:00 a.m. EST, at which time and place the submittals will be publicly opened and the names of the Bidder's will be read. All Bidders or their representatives are invited to attend the bid opening. Bids shall be clearly labeled with the Bidder's legal name, address and telephone number, bid title and number, and due date. Bidders are responsible for making certain that their bid is received at the location specified by the due date and time. The City of Deerfield Beach is not responsible for delays caused by any mail, package or courier service, including the U.S. mail, or caused by any other occurrence or condition. No oral, telegraphic, electronic, facsimile, or telephonic bids or modifications will be considered unless specified. Bids received after the due date and time will be returned to the Bidder unopened. A cone of silence is in effect for this ITB. The cone of silence prohibits certain communications between potential respondents and the City. An ITB document can be obtained through the City of Deerfield Beach, Purchasing Division on August 3, 2012. An ITB document may be requested by emailing sfrancis(a)-deerfield-beach.com or picked up at the Purchasing Division, 2"d Floor, 401 S.W. 4t' Street, Deerfield Beach, FL 33441. Bids will only be accepted from registered Bidders who have obtained the ITB document from the Purchasing Division. For additional information, contact David, Santucci, (954)480-4380 or dsantucciCa-deerfield-beach.com. Burgess Hanson City Manager 1 ITB#2011-12/22 SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP TO OUR PROSPECTIVE CONTRACTORS: The attached Invitation for Bid or Request for Proposal represents a cooperative procurement for the Southeast Florida Governmental Purchasing Cooperative Group. For the past several years, approximately forty-five (45) government entities have participated in Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative Group was formed in an effort to provide cost savings and cost avoidances to all entities by utilizing the buying power of combined requirements for common, basic items. The Government Agencies participating in this particular procurement and their respective delivery locations are listed in the attached document. Southeast Florida Governmental Purchasing Cooperative Group Procurement Operational Procedures: • All questions concerning this procurement should be addressed to the issuing agency, hereinafter referred to as the "lead agency". All responses are to be returned in accordance with the instructions contained in the attached document. Any difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency. • Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders, and for order placement. Each entity will require separate billings, be responsible for payment to the Contractor(s) awarded this contract, and issue its own tax exemption certificates as required by the Contractor. • The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing instructions, delivery locations and insurance requirements will be in accordance with the respective agency requirements. • Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating entities referenced in the documents and cover letter unless specifically noted otherwise. • The awarded Contractor(s) shall be responsible for advising the lead agency of those participants who fail to place orders as a result of this award during the contract period. • The Contractor(s) shall furnish the Lead Agency a detailed Summary of Sales semi-annually during the contract period. Sales Summary shall include contract number(s), contractor's name, the total of each commodity sold during the reporting period and the total dollar amount of purchases by commodity. • Municipalities and other governmental entities which are not members of the Southeast Florida Governmental Purchasing Cooperative Group are strictly prohibited from utilizing any contract or purchase order resulting from this bid award. However, other Southeast Florida Governmental Purchasing Cooperative Group members may participate in this contract for new usage, during the contract term, or in any contract extension term, if approved by the lead agency. New Southeast Florida Governmental Purchasing Cooperative Group members may participate in any contract on acceptance and approval by the lead agency. • None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by and between any other governmental entity and the Contractor(s) as a result of this procurement action. "WORKING TOGETHER TO REDUCE COSTS" 2 ITB#2011-12/22 SECTION 1 -INTRODUCTION AND INFORMATION 1.1 Purpose The City of Deerfield Beach (the City) invites qualified and experienced vendors to submit bids to provide the City and participating members of the Southeast Governmental Cooperative Group with water meter fittings and water line accessories for use in water utility operations. Any further reference in the Invitation to Bid to the City shall apply to all participating agencies referenced in the ITB. Because of the cooperative nature of this contract involving several agencies, the City understands that it is necessary to establish a multiple award contract for the products and services pertaining to this ITB; as current operations, inventories, and, product standards differ from agency to agency. Therefore, it is the intention of the City to award this contract to at least one (1) but no more than two (2) bidders for each manufacturer's catalogs or published price list listed in the Technical Specifications. 1.2 Point of Contact All inquiries, questions, and requests for additional information concerning of this ITB shall be sent in writing via mail, e-mail, or facsimile to: City of Deerfield Beach, Purchasing Division Attn: David Santucci, Purchasing Manager 401 S.W. 4t' St. Deerfield Beach, FL 33441 Fax: (954)480-4388 E-mail: dsantucci@deerfield-beach.com All responses to questions pertaining to the technical specifications or bid requirements shall be issued through an official addendum. 1.3 Contract Term 1.3.1 Initial Term and Renewal Options The initial contract term shall be for three (3) years and shall commence upon final execution of the Contract by the City or as otherwise indicated in the final contract. The City reserves the right to extend the contract for three (3) additional one (1) year renewal terms providing all terms conditions and specifications remain the same, both parties agree to the extension, and such extension is approved by the City. 1.3.2 Contract Extension In the event services are scheduled to end because of the expiration of the contract, the Contractor shall continue the service upon the request of the City Manager or designee. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The Proposer shall be compensated for the service at the rate in effect when this extension clause is invoked by the City. 1.4 Participating Agencies The following agencies are active participants in the Southeast Florida Governmental Cooperative Group and have indicated their willingness to participate in this contract. Estimated annual expenditures, contact information, and delivery address are provided below. 3 ITB#2011-12/22 City of Boca Raton Delivery Address: Estimated annual expenditure: $185,000 City of Boca Raton Fernando Villalobos Mike Arthurs 201 W. Palmetto Park Road Utilities Services Boca Raton, FL 33432 1401 Glades Rd. Phone: 561-393-7875 Boca Raton, FL 33431 Fax: 561-393-7983 Phone: 561-338-7302 Fax: 561-338-7345 marthurs@myboca.us Broward County WWS/FOD Delivery Address: Estimated annual expenditure: $150,000 Broward County WWS/FOD 2555 W. Copans Rd. 2555 W. Copans Road Pompano Beach, FL 33069 Pompano Beach, FL 33069 Edward Diaz Edward Diaz Phone: 954-831-0813 Phone: 954-831-0813 Fax: 954-831-0849 Fax: 954-831-0849 eddiaz@broward.org eddiaz@broward.org City of Coconut Creek Delivery Address: Estimated annual expenditure: $50,000 City of Coconut Creek Christina Semeraro 4800 West Copans Rd. 4800 West Copans Rd. Coconut Creek, FL 33063 Coconut Creek, FL 33063 Jessie Scott Phone: 954-956-1584 Phone: 954-973-6782 Fax: 954-973-6754 Fax: 954-571-4146 csemeraro@coconutcreek.net jscoft@coconutcreek.net City of Coral Springs Delivery Address: Estimated annual expenditure: $140,000 City of Coral Springs Tony Cosenza Tony Cosenza 9551 W. Sample Road 4181 NW 121 Avenue Coral Springs, FL 33065 Coral Springs, FL 33065 Phone: 954-345-2237 Phone: 954-345-2237 Fax 954-345-2238 Fax: 954-345-2238 tcosenza@Coralsprings.org tcosenza@coralsprings.org Town Of Davie Delivery Addess: Estimated annual expenditure: $25,000 Town of Davie William Peele 3500 NW 76t�'Avenue 3500 NW 76th Avenue Hollywood, FL 33024 Hollywood, FL 33024 Phone: 954-327-3743 Phone: 954-327-3743 Fax: 954-327-3752 Fax: 954-327-3752 William Peele bill_peele@davie-fl.gov bill_peele@davie-fl.gov 4 ITB#2011-12122 City of Deerfield Beach Estimated annual expenditure: $190,000 Patrick Autley Department of Environmental Services/Utilities Maint. 200 Goolsby Blvd Deerfield Beach, FL Phone: 954-480-4400 Fax: 954-480-4345 PAutley@Deerfield-Beach.com City of Hallandale Beach Delivery Address: Estimated annual expenditure: $30,000 City of Hallandale Beach Louis Granda 630 NW 2"d Street 630 NW 2nd Street Hallandale Beach, FL 33009 Hallandale Beach, FL 33009 Louis Granda Phone: 954-457-1629 Phone: 954-457-1629 Fax: 954-457-1624 Fax: 954-457-1624 Igranda@cohb.org Igranda@hallandalebeachfl.gov City of Hollywood Delivery Address: Estimated annual expenditure: $75,000 Underground Utilities Ralph Dierks 1600 South Park Road 2600 Hollywood Blvd. Hollywood, FL 33021 Hollywood, FL Herb Norteman Phone: 954-921-3223 Phone: 954-924-2986 RDierks@HollywoodFL.org hnorteman@hollywoodfl.org And: Wastewater Treatment Plant whse#5 1621 N 14"'Avenue, Hollywood, FL 33019 Tim Whipple Phone: 954-921-3288 twhipple@hollywoodfl.org City of Margate Delivery Address: Estimated annual expenditure: $20,000 City of Margate Spencer Shambray Harry Whitford 5790 Margate Blvd 980 NW 66th Avenue Margate, FL 33063 Margate, Florida 33063 Phone: 954-935-5346 Phone: 954-972-0828 Fax: 954-935-5258 Fax: 954-978-7349 hwhiteford@margatefl.com 5 ITB#2011-12/22 City of North Miami Beach Estimated annual expenditure: $80,000 James Cotton 2101 NE 159th Street North Miami Beach, FL 33162 Phone: 305-948-2973 Fax: 305-919-1834 jimmycofton@citynmb.com City of Oakland Park Delivery Address: Estimated annual expenditure: $50,000 City of Oakland Park Maggie Turner Joe Teolis 3650 NE 12 Avenue Public Works Department Oakland Park, FL 33334 5100 NE 12 Terrace Phone: 954-630-4256 Oakland Park, FL 33334 Fax: 954-630-4265 Phone: 954-630-4441 josepht@oaklandparkfl.gov City of Plantation Delivery Address: Estimated annual expenditure: $50,000 City of Plantation Charles Spencer Charles Spencer 400 NW 73ro Avenue 700 NW 91s'Avenue Plantation, Fl. 33317 Plantation, FL 33324 Phone: 954-452-2544 Phone: 954-452-2544 Fax: 954-452-2546 Fax: 954-452-2546 ESpencer@plantation.org ESpencer@plantation.org City of Pompano Beach Delivery Address: Estimated annual expenditure: $134,000 City of Pompano Beach DeJenaba Wedemier Frankie Chevere 1190 NE 3rd Avenue, Bldg C 1190 NE 3rd Avenue, Bldg C (REAR) Pompano Beach, FL 33060 Pompano Beach, Florida 33060 Phone: 954-786-4098 Phone: 954-786-4110 Fax: 954-786-4168 Fax: 954-786-4019 dejenaba.wedemier@copbfl.com frankie.chevere@copbfl.com City Of Sunrise Delivery Address: Estimated annual expenditure: $100,000 City of Sunrise Holly Raphaelson Chris Schiel 10770 W. Oakland Park Blvd. 14150 NW 8"' Street Sunrise, FL 33351 Sunrise, FL 33325 Phone 954-572-2202 Phone: 954-888-6090 Fax: 954-572-2278 Fax: 954-846-7404 cschiel@sunrisefl.gov 6 ITB#2011-12/22 City Of Tamarac Delivery Address: Estimated annual expenditure: $60,000 City of Tamarac Public Services Keith Glatz Utilities Division 7525 NW 88"'Avenue 10101 State Street Tamarac, FL Tamarac, FL 33321 Phone: 954-597-3570 Phone: 954-597-3767 Fax: 954-597-3565 Fax: 954-597-3760 keith.glatz@tamarac.org Michael Christopher michael.christopher@tamarac.org Village Of Wellington Delivery Address: Estimated annual expenditure $150,000 Village Of Wellington Emma Ramirez Water Treatment Facility 12300 W. Forest Hill Blvd Corey Robonson Wellington, FL 1100 Wellington Trace Phone: 561-791-4021 Wellington, FL Fax: 561-904-5806 Phone: 561-791-4000 eramirez@wellingtonfl.gov 7 ITB#2011-12/22 SECTION 2 -STANDARD TERMS AND GENERAL CONDITIONS 2.1 Other Governmental Agencies addenda, whether or not received by Bidder. It is Municipalities and other governmental agencies the responsibility of each prospective Bidder to verify which are not members of the Southeast Florida that they have received all addenda issued before Governmental Purchasing Cooperative Group are bids are opened. No verbal interpretations may be strictly prohibited from utilizing any contract or relied upon. purchase order resulting from this bid award. However, other Southeast Florida Governmental 2.4.1 Failure to acknowledge receipt of addenda Purchasing Cooperative Group members may which affect price shall be considered a participate in this contract for new usage, during the major irregularity; in which case, the bid will contract term, or in any contract extension term, if be deemed non-responsive. approved by the City. New Southeast Florida Governmental Purchasing Cooperative Group 2.4.2 Failure to acknowledge receipt of addenda members may participate in any contract on which do not affect price shall be acceptance and approval by the City. None of the considered a minor irregularity; in which participating governmental agencies shall be case, the City has the sole discretion to deemed or construed to be a party to any contract waive. executed by and between any other governmental agency and the Contractor(s) as a result of this 2.5 Multiple Bids procurement action. More than one (1) bid from an individual, firm, partnership, corporation, or association under the 2.2 Independent Contractor same or different names will not be considered. The Bidder represents itself to be an independent Such a circumstance will lead to rejection of all firm offering such products or services to the general responses in which the Bidder is involved except for public and shall not represent itself or its employees sub-Bidders. If there is reason to believe that to be employees of the City of Deerfield Beach. collusion exists between Bidders, those parties' bids Therefore, the Bidder shall assume all legal and will be rejected and deemed for City purposes to be financial responsibility for taxes, FICA, employee a conviction of a public entity crime. fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, 2.6 Variances and other expenses, and agrees to indemnify, save, and hold the City of Deerfield Beach, its officers, 2.6.1 For purposes of bid evaluation, Bidders agents, and employees, harmless from and against, must indicate any variances, no matter how any and all loss; cost (including attorney fees); and slight, from the ITB General Conditions, damage of any kind related to such matters. Special Conditions, Technical Specifications or Addenda. No variations 2.3 Sub-Contractors or exceptions by a Bidder will be If the Bidder proposes to use subcontractors in the considered or deemed a part of the bid course of providing these products and/or services submitted unless such variances or to the City, this information shall be a part of the exceptions are listed in the ITB and Bidder's response. Such information shall be subject referenced in the space provided on the bid to review, acceptance and approval of the City, prior pages. If variances are not stated, or to any Contract award. The City reserves the right to referenced as required, it will be assumed approve or disapprove of any proposed that the product or service fully complies subcontractor in its best interest. with the City's terms, conditions, and specifications. 2.4 Addenda,Changes and Interpretations Any inquiry or request for interpretation received ten 2.6.2 By receiving a bid, the City does not (10) or more days prior to the due date for the necessarily accept any variances contained opening of the Bids will be given consideration. in the ITB. All variances submitted are Changes or interpretations may only be made by a subject to review and approval by the City. written document in the form of an addendum. If any bid contains material variances that Addenda will be issued via e-mail and sent to the e- in the City's sole opinion, makes that bid mail address provided by each plan holder no later conditional in nature, the City reserves the than seven (7) days prior to the bid opening date. right to reject the bid or part of the bid that Each prospective Bidder shall acknowledge receipt is declared, by the City, as conditional. of such addenda in the space provided on the bid form. All addenda are a part of the contract documents and each Bidder will be bound by such 8 ITB#2011-12/22 2.7 Omission of Details 2.12.2 Bidder shall have no record of judgments, The apparent silence of the specifications and any pending lawsuits against the City or amendment regarding any details or the omission criminal activities involving mon l turpitude from the specifications of a detailed description and not have any conflicts of interest that concerning any services or material requested, shall have not been waived by the City be regarded as unintentional and should not serve to Commission. alleviate the contractor of their performance responsibilities. 2.12.3 Neither Bidder nor any principal, officer, or stockholder of Bidder(s)shall be in arrears 2.8 Mistakes or in default of any debt or contract Bidders are cautioned to examine all terms, involving the City, (as a party to a contract, conditions, specifications, drawings, exhibits, or otherwise); nor have failed to perform addenda, delivery instructions, and special faithfully on any previous contract with the conditions pertaining to the ITB. Failure of the City. Bidder to examine all pertinent documents shall not entitle him to any relief from the conditions imposed 2.12.4 Qualifications Statement in the contract and may lead to rejection of a bid. Each Bidder shall complete the Qualifications Statement, and submit the 2.9 Bidder's Cost same with their bid. Failure to submit the The City shall not be liable for any costs incurred by Qualifications Statement and the Bidders in responding to this ITB. documents required there under with the bid may constitute grounds for rejection of 2.10 Bid Acceptance the bid. Any bid may be withdrawn up until the bid opening date and time (due date). Any bid not so withdrawn 2.13 Bidder's Experience Record shall upon opening constitute as an irrevocable offer The City shall have the right to investigate the to the City to provide the products and/or services financial condition and experience record of each set forth in the ITB. Bidder warrants by virtue of prospective Contractor and determine to its submitting his Bid that his Bid and the prices quoted satisfaction the competency of each to undertake in his Bid will be firm for acceptance by the City for a the project requested by this bid. period of ninety (90) days from the date of ITB opening unless otherwise stated in the ITB. 2.14 Licenses and Certifications The Bidder shall be appropriately licensed to 2.11 Rejection of Bids perform the work. Bidder shall possess at the time of The City reserves the right to accept or reject any or bid opening all required licenses and certifications. all bids, parts of bids, and to waive minor The Bidder shall be responsible for all costs irregularities or variations to specifications contained associated with obtaining and maintaining all in bids,and minor irregularities in the bid process. required licenses,certifications, and permits. 2.12 Bidder Qualifications 2.15 Insurance Bidder shall be in the business of providing water meter fittings and water line accessories and must 2.15.1 The Bidder's response shall include a possess sufficient financial support, equipment and copy of any certificate of insurance which organization to insure that it can satisfactorily provides evidence of insurability meeting perform if awarded a Contract. Bidders shall satisfy the minimum insurance requirements each of the following requirements cited below. stated in the Special Terms and Failure to do so will result in the Bid being deemed Conditions. The Bidder shall assume full non-responsive. responsibility and expense to obtain all necessary insurance. 2.12.1 Before awarding the Contract, the City reserves the right to require that the Bidder 2.15.2 The successful Bidder shall not submit such evidence of their qualifications commence operations pursuant to the as the City may deem necessary. Further, terms of this ITB and the attached the City may consider any evidence of the Contract, until certification or proof of the financial, technical, and other qualifications insurance requirements set forth within and abilities of a Bidder, including previous the attached Contract have been experiences of same with the City and received and approved. performance evaluation for services, in making the award in the best interest of the 2.16 Indemnification City. The Contractor shall at all times indemnify, hold harmless and, at City Attorney's option, defend or pay for an attorney selected by City Attorney to 9 ITB#2011-12/22 defend the City of Deerfield Beach, its officers, protest. Filing shall be considered complete agents, servants, and employees from and against when the protest is received by the any and all causes of action, demands, claims, Purchasing Manager. losses, liabilities and expenditures of any kind, including attorney fees, court costs, and expenses, 2.18.2 Upon receipt of a protest of the pending caused or alleged to be caused by intentional or award of a contract, the Purchasing negligent act of, or omission of the Contractor, its Manager shall review the charge to employees, agents, servants, or officers, or determine whether the protest was timely accruing, resulting from, or related to the subject filed. If upon review the Purchasing matter of this Contract including, without limitation, Manager determines that the protest was any and all claims, losses, liabilities, expenditures, not timely filed, the Purchasing Manager demands or causes of action of any nature shall dismiss the protest. If it is determined whatsoever resulting from injuries or damages that the protest was timely filed, the sustained by any person or property. In the event Purchasing Manager shall notify all Bidders any lawsuit or other proceeding is brought against of the protest and inform them of the the City by reason of any such claim, cause of action scheduled hearing before the City or demand, the Contractor shall, upon written notice Commission and of their right to intervene. from the City, resist and defend such lawsuit or Any Bidder may formally intervene in the proceeding by counsel satisfactory to the City or, at proceeding by filing a request to intervene City's option,pay for an attorney selected by the City with the Purchasing Manager. Attorney to defend City. The provisions and obligations of this section shall survive the expiration or earlier termination of this Contract. To the extent 2.18.3 The Purchasing Manager shall require a considered necessary by the Contract Administrator deposit from a protester to compensate the and the City Attorney, any sums due Contractor City for the expenses of administering the under this Contract may be retained by City until all protest. If the protest is decided in the of City's claims for indemnification pursuant to this protester's favor, the entire deposit shall be Contract have been settled or otherwise resolved; returned to the protester. If the protest is and any amount withheld shall not be subject to not decided in the protester's favor, the payment of interest by City. deposit shall be forfeited to the City. The deposit shall be in the form of cash, a 2.17 Legal Requirements cashier's check, or a payment bond and Applicable provisions of all federal,state,and county shall be in the amount of 1%of the amount laws, and local ordinances, rules and regulations, of the pending award, with a minimum shall govern development, submittal and evaluation deposit of$250 and a maximum deposit of of all bids received in response hereto and shall $1,000. govern any and all claims and disputes which may arise between person(s) attaching a bid response 2.18.4 The protester and intervener(s) may file hereto and the City by and through its officers, written documentation relating to the employees and authorized representatives, or any protest with the Purchasing Manager. It other person, natural or otherwise. Lack of shall be the obligation of such protester or knowledge by any Bidder shall not constitute a intervener(s) to deliver said documentation cognizable defense against the legal effect thereof. at least one week prior to City Commission action on the protest. 2.18 Protest Procedures In accordance with Section 38-139 of the City of 2.18.5 The City Commission may hear from the Deerfield Beach Code of Ordinances, if a Bidder protester and intervener(s) in its discretion intends to protest a solicitation or proposed award or may dispose of the protest without the following shall apply: permitting presentations on the protest. If, on its face, the protest does not state 2.18.1 Any Bidder who is aggrieved in connection sufficient cause to warrant remedial action, with the pending award of a contract or any the City Commission may deny the protest element of the process leading to the without further participation by the protester award of or contract may protest to the or intervener(s). The Commission, in its Purchasing Manager. A protest must be sole discretion, may deny the protest, grant filed within five business days after the protest and fashion relief or remedial notification of the recommendation of the action as it deems appropriate, or reject all selection/evaluation committee or any right bids and begin the ITB process again. to protest is forfeited. The protest must be in writing, must identify the name and address of the protester, and must include a factual summary of, and the basis for,the 10 ITB#2011-12/22 2.19 Cone of Silence for all competitively bid contracts in excess In accordance with Section 38-140 of the City of of$50,000.00. Such participation shall be a Deerfield Beach Code of Ordinances, during the goal of the City of Deerfield Beach City course of a competitive solicitation, a Cone of Commission and shall be subject to the Silence shall apply as follows: terms and the conditions set forth herein. The SDBE Participation Affidavit,to be filed 2.19.1 A Cone of Silence shall be in effect during with all competitive bids, is attached below. a Competitive Solicitation beginning upon the advertisement for invitations to bid, 2.20.2 Unless specifically exempted by resolution requests for bids, requests for of the city commission, or otherwise set qualifications, or other competitive forth herein, each contract which is solicitation. The Cone of Silence shall competitively bid or the subject of a request terminate at the time the City Commission for proposal shall include a requirement makes final award of a bid or gives final that the contractor commit to the approval of a contract or contract expenditure of at least 15 percent of the amendment, rejects all bids or responses to contract award with one or more SDBEs the Competitive Solicitation, or takes other where the city estimates that the eventual action which ends the Competitive cost will exceed $50,000.00. This Solicitation. The Cone of Silence shall requirement may be completely or partially continue through the negotiation phase for waived by the city commission or city requests for bids and requests for manager if it is determined that a different qualifications and shall not end until the percentage commitment should apply Commission gives final approval of the based upon the availability and capacity of contract. SDBEs in the applicable industry,service or commodity or where the city commission or 2.19.2 Any person or entity that seeks a contract, city manager determines that the goods or contract amendment, award, services sought will not require the use of recommendation, or approval related to a subcontractors. A business enterprise Competitive Solicitation or that is subject to owned by a woman who is a member of a being evaluated or having its response minority group may be counted on a evaluated in connection with a Competitive particular contract as an MBE or WBE but Solicitation, including a person or entity's not both. This commitment may be met by representative shall not have any contractor status as MBE or WBE, or by a communication with any City joint venture with one or more MBEs or Commissioner, the City Manager and their WBEs as prime contractor to the extent of respective support staff or any person or the MBE or WBE participation in such joint group of persons appointed or designated venture, or by subcontracting a portion of by the City Commission or the City the work to one or more MBEs or WBEs by Manager to evaluate, select, or make a the purchase of materials or services for recommendation to the City Commission or the work from one or more MBEs or WBEs, the City Manager regarding a Competitive or by the indirect participation of MBEs or Solicitation. WBEs in other aspects of the contractor's business but no dollar amount of such 2.19.3 The Cone of Silence shall not apply to indirect MBE or WBE participation shall be written or oral communications with legal credited more than once against a counsel for the City or the Purchasing contractor's MBE or WBE commitment with Manager for the City. respect to all contracts of such contractor, or by any combination of the foregoing. 2.19.4 Any action in violation of this section shall Unless exempted or waived as set forth be cause for disqualification of the bid or above, a contractor's bid is non-responsive the bidder. The determination of a violation if it does not identify the SDBE utilization shall be made by the City Commission. and contain a commitment to at least the SDBE percentage commitment stated in 2.20 Small Disadvantaged Business Entity(SDBE) the contract specifications unless SDBE In accordance with Section 38-146 of the City of unavailability documentation, a copy of Deerfield Beach Code of Ordinances, during the which is attached hereto, is accurately course of a competitive solicitation, a Small completed and submitted with the bid. The Disadvantaged Business Entity preference shall city manager may change the form of the apply as follows: affidavits required. 2.20.1 The city commission does hereby establish 2.20.3 In all contracts governed by this subdivision a goal of 15 percent participation by SDBEs SDBE participation (or as required in bid 11 ITB#2011-12/22 specifications or requests for proposal) or in excess of the threshold amount provided in an effort to secure said participation shall Section 287.017, for category two for a period of be deemed a part of the award evaluation thirty-six (36) months from the date of being placed process. The city commission may, by on the convicted vendor list. motion, require the provisions of this subdivision to apply to requests for 2.24 Anti-Collusion proposals or other contract awards. The Bidder certifies that it has not divulged, discussed or compared its bid with other Bidders, 2.21 Ethics Code except subcontractors if they form part of the Bidders are required to acquaint themselves with the response and has not colluded with any other provisions in the City of Deerfield Beach's Ethics Bidders or parties to a bid whatsoever. No Code (Ordinance No. 2009/06). The City premiums, rebates or gratuities are permitted either Commission will strictly apply the Ethics Code. with, prior to, or after any delivery of material or Section (5) "Disclosure and Behavior Requirements service. Any violation of this provision will result in of Applicants and Person/Entity seeking a City the immediate cancellation of the contract and contract or currently doing business with the City" is removal from the Bidder's list. of immediate interest. Bidder shall complete the Disclosure Form (attached). Failure to do so may Each Bidder shall complete the Non-Collusive result in the Bidder's bid being deemed non- Affidavit Form (attached) and shall submit the form responsive. with the Bid. The City considers the failure of the Bidder to submit this document to be a major 2.22 Public Records/Confidential Information irregularity and shall be cause for rejection of the Florida law provides that municipal records shall at Bid. all times be open for personal inspection by any person, unless otherwise exempt. Information and 2.25 Conflict of Interest materials received by the City in connection with a Bidder's response shall be deemed to be public 2.26.1 The Bidder covenants that they presently records subject to public inspection. However, have no interest and shall not acquire any certain exemptions to the public records law are interest, directly or indirectly, which would statutorily provided for in Section 119.07, F.S. conflict in any manner or degree with the Section 119.07, F.S. provides an exemption from performance of the Contract hereunder. public records law for sealed bids, bids, or replies The Bidder further covenants that no received by an agency pursuant to a competitive person having any such known interest solicitation until such time as the agency provides shall be employed or conveyed an interest, notice of an intended decision or until 30 days after directly or indirectly, in the contract. opening the bids, proposals, or final replies, whichever is earlier. 2.25.2 No contract will be awarded to a Bidder who has City elected officials, officers or If the Bidder believes any of the information employees affiliated with it, unless the contained in his or her response is exempt from the Bidder has fully complied with current Public Records Law, then the Bidder must in his or Florida State Statutes and City Ordinances her response specifically identify the material which relating to this issue. Bidders must disclose is deemed to be exempt and cite the legal authority any such affiliation. Failure to disclose any for the exemption, otherwise, the City will treat all such affiliation will result in disqualification materials received as public records. of the Bidder and removal of the Bidder from the City's Bidder's List and prohibition No alterations, modifications, release or waiver of from engaging in any business with the this contract or any provisions hereof shall be City. effective unless in writing executed by the parties. 2.26 No Contingent Fee 2.23 Public Entity Crimes Information Statement Bidder warrants that it has not employed or retained A person or affiliate who has been placed on the any company or person, other than a bona fide convicted vendor list following a conviction for public employee working solely for the Bidder to solicit or entity crime may not submit a bid on a contract to secure the Contract and that it has not paid or provide any goods or services to a public entity, may agreed to pay any person, company, corporation, not submit a bid on a contract with a public entity for individual or firm, other than a bona fide employee the construction or repair of a public building or working solely for the Bidder, any fee, commission, public work, may not submit bids on leases of real percentage, gift, or other consideration contingent property to public entity, may not be awarded or upon or resulting from the award or making the perform work as a Bidder,supplier,subcontractor, or Contract. For the breach or violation of this consultant under a contract with any public entity, provision, the City shall have the right to terminate and may not transact business with any public entity the Contract without liability at its discretion. 12 ITB#2011-12/22 2.27 Special Conditions 2.34 Default and Termination Any and all Special Conditions contained in this ITB 2.34.1 Termination for Cause that may be in variance or conflict with the General In the event the Contractor shall default in Conditions shall have precedence over the General any of the terms, obligations, restrictions or Conditions. If no changes or deletions to General conditions in the contract documents, the Conditions are made in the Special Conditions, then City shall give the Contractor written notice the General Conditions shall prevail in their entirety. by registered, certified mail of the default 2.28 Entire Agreement and that such default shall be corrected or This Invitation to Bid, all attachments and exhibits, actions taken to correct such default shall addenda, and the resulting Contract attached states be commenced within three (3) calendar the entire contract between the parties hereto with days thereof. In the event the Contractor respect to the subject matter hereof, and all prior has failed to correct the conditions(s)of the and contemporaneous understandings, default or the default is not remedied to the representations and agreements are merged herein satisfaction and approval of the City, the or superseded hereby City shall have all legal remedies available to it, including, but not limited to termination 2.29 Nonexclusive Contract/Additional Services of the Contract in which case the Bidder agrees and understands that the Contract Contractor shall be liable for any and all shall not be construed as an exclusive arrangement damages permitted by law arising from the and further agrees that the City may, at any time, default and breach of the contract. secure similar or identical products or services at its 2.34.2 Termination for Convenience sole option. Upon thirty (30) calendar days written 2.30 Assignment notice to the Contractor, the City may Contractor shall not transfer or assign or subcontract without cause and without prejudice to any the performance required by this ITB without the other right or remedy, terminate the prior written consent of the City. Any award issued contract for the City's convenience pursuant to this ITB, and the monies, which may whenever the City determines that such become due hereunder, are not assignable except termination is in the best interest of the with the prior written approval of the City Manager or City. Where the contract is terminated for selected designee. the convenience of the City the notice of termination to the Contractor must state 2.31 Waiver that the contract is being terminated for the It is agreed that no waiver or modification of this convenience of the City under the contract or of any covenant, condition or limitation termination clause and the extent of contained in it shall be valid unless it is in writing and termination. The Contractor shall duly executed by the party to be charged with it, and discontinue all work on the appointed last that no evidence of any waiver or modification shall day of service. The City shall compensate be offered or received in evidence in any the Contractor for all work properly proceeding, arbitration, or litigation between the performed prior to the termination. parties arising out of or affecting this contract, or the right or obligations of any party under it, unless such 2.34.3 Cancellation for Unappropriated Funds waiver or modification is in writing, duly executed as The obligation of the City for payment to a above. The parties agree that provisions of this Contractor is limited to the availability of paragraph may not be waived except by a duly funds appropriated in a current fiscal executed writing. period, and continuation of the contract into a subsequent fiscal period is subject to 2.32 Survivorship Rights appropriation of funds, unless otherwise This contract shall be binding on both parties to the authorized by law. benefit of the respective parties and their executors, administrators, heirs, personal representative, 2.35 Advertising successors and assignees. In submitting a bid,the Bidder agrees not to use the results there from as a part of any commercial 2.33 Severability advertising without the prior written consent of the If any term or provision of this contract is found to be City. illegal and unenforceable, such term(s) shall be deemed stricken and the remainder of the contract 2.36 Venue shall remain in full force and effect. The parties waive the privilege of venue and agree that all litigation between them in the state courts shall take place in Broward County, Florida and that all litigation between them in the federal courts shall 13 ITB#2011-12/22 take place in the Southern District in and for the work. The Successful Bidder shall comply with the State of Florida. rules and regulations of the Florida Department of Commerce regarding industrial safety (Fla. Statutes 2.37 Safety Requirements Section 440.56) and with the standards set forth in The Successful Bidder shall be responsible for the Occupational Safety and Health Act of 1970 initiating, maintaining and supervising all safety (OSHA)and its amendments. precautions and programs in connection with the 14 ITB#2011-12/22 SECTION 3 -SPECIAL TERMS AND CONDITIONS 3.1 ITB Schedule The City will use the following tentative schedule in the competitive solicitation process. The City reserves the right to change and/or delay scheduled events. Event Date ITB Available 08/03/12 Last Date for Question 08/20/12 Issue Addenda (if required) 08/22/12 Bid Opening (DUE DATE) 08/29/12 at 11:00 a.m. EST Commission Meeting 09/18/12 Contract Commencement 10/01/12 3.2 Submission and Receipt of Bids 3.2.1 One (1) clearly marked original, one (1) hardcopy, and one (1) electronic copy of the bid shall be submitted on or before the due date and time, Wednesday, August 29, 2012 at 11:00 a.m. EST, in one single sealed envelope or package. Faxed, e-mailed or verbal bids will not be accepted under any circumstances. The City shall not be responsible for the premature opening of a Bid not properly marked and identified as required herein. The envelope shall be clearly marked on the exterior with the following information: 1) Water Meter Fittings and Water Line Accessories ITB#2011-12/22 2) Due Date 3) Company/Bidder's Name, Point of Contact, Address, and Phone Number 4) City of Deerfield Beach Purchasing Division 401 S.W. 4t" St. Deerfield Beach, FL 33441 3.2.2 Any erasures or corrections on the bid must be made in ink and initialed by the Bidder in ink. All information submitted by the Bidder shall be printed, typewritten or filled in with pen or ink. Bidders shall use the bid forms provided by the City. Failure to use the forms may cause the bid to be rejected and deemed non-responsive. 3.2.3 Bids must contain a manual signature of the authorized representative of the Bidder. The address, e-mail and telephone number for communications regarding the Bid must be shown. 3.2.3.1 Bids by corporations must be executed in the corporate name by the President or other corporate officer accompanied by evidence of authority to sign. The corporate address and state of incorporation must be shown below the signature. 3.2.3.2 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature. 15 ITB#2011-12/22 3.2.4 All bids received from Bidders in response to the Invitation to Bid will become the property of the City of Deerfield Beach and will not be returned to the Bidders. In the event of Contract award, all documentation produced as part of the Contract shall become the exclusive property of the City. 3.2.6 Bids will be publicly opened in the Purchasing Division, 2nd Floor, 401 S.W. 4"' Street, Deerfield Beach, FL 33441. The Bidder's name will be read aloud. Bidders and the public are invited to attend. Bids will be tabulated and made available for review by Bidders and the public at such time as the City provides a notice of an intended decision or until 30 days after the bid opening, whichever is earlier. 3.3 Contract Award 3.3.1 The City shall determine which Bidders are responsible and responsive, quoting the greatest discounts for the items indicated on the Bid Schedule. It is the intention of the City to award this contract to at least one (1) but no more than two (2) bidders for each manufacturer's catalogs listed in the Technical Specifications. Bidders may bid multiple manufacturers' catalogs and price listed in the technical specifications. The successful bidder shall be responsible for supplying each participating agency with the catalog/price list awarded, in the format requested by the participating agency, within ten (10) days of notice of award. 3.3.2. The City reserves the right to accept or reject any or all bids. The City also reserves the right to waive minor irregularities or variations to the specifications and in the competitive solicitation process. 3.3.3 A recommendation of award will be made to the City Commission. The City Commission has the ultimate authority to approve and/or reject any and all bids. Upon approval by the City Commission, the City Manager is authorized to execute a Contract on behalf of the City. 3.4 Warranty 3.4.1 Warranty of Title The successful Bidder warrants that all goods and materials furnished under the Contract will be new unless otherwise specified and that successful Bidder possesses good, clear, and marketable title to said goods and there are no pending liens, claims or encumbrances whatsoever against said goods. All work not conforming to these requirements, including substitutions not properly approved and authorized may be considered defective. 3.4.2 Warranty of Specifications The successful Bidder warrants that all goods, materials and workmanship furnished, whether furnished by the successful Bidder or its sub-contractors and suppliers, will comply with the specifications, drawings, and other descriptions supplied or adopted. 3.4.3 Warranty of Merchantability The Successful Bidder warrants that the goods to be supplied pursuant to the contract are merchantable, of good quality and free from defects, whether patent or latent in material or workmanship. 16 ITB#2011-12/22 3.4.4 Warranty of Material and Workmanship The successful Bidder warrants all materials, products and workmanship for at least as long as the manufacturer's warranty or a minimum of one (1) years from date of acceptance by the City, whichever is greater. If within the warranty period, or within such larger period of time as may be prescribed by law or warranted by the Bidder and product manufacturers, any of the materials or products are found to be defective or not in accordance with the specifications, the successful Bidder shall promptly replace the defective materials or products in its entirety at no additional charge to the City. 3.4.5 Warranty of Intellectual Property The Successful Bidder warrants that there has been no violation of copyright, patent, or other intellectual property rights either in the United States of America or in foreign countries in connection with the work of the contract. 3.4.6 All warranties made by the Successful Bidder together with service warranties and guarantees shall become the City's and the successors and assigns of the City. 3.5 Delivery 3.6.1 All items shall be delivery FOB destination to a specified City address. Inside delivery shall be provided when requested at the time of order at no additional charge to the City. All delivery costs and charges must be included in the percentage discount quoted. The City reserves the right to cancel orders or any part thereof, without obligation if delivery is not made within time specified herein. 3.6.2 Deliveries shall be made within ten (10) calendar days after receipt of an order. In the event delivery cannot be made within ten (10) calendar days, the contractor shall immediately notify the ordering department. The City, in its sole discretion, may accept the delivery date, or cancel the order in part or in its entirety. The City of Deerfield Beach reserves the right to terminate the contract in the event of repeated delays in delivery. 3.5.3 Various co-op agencies may pick-up catalog items from the successful vendor's place of business. Catalog items which are picked up shall be priced in accordance with the percentage discount quoted in this bid 3.5.4 Special order items should be delivered within twenty-one (21) calendar days after receipt of order. 3.6 Inventory 3.6.1 The Contractor shall have access to adequate inventory to attain 100% fill rate on high use items, and 95% fill rate on catalog/price list items. A 100% fill rate shall mean that 100% of the high use items will be delivered within ten (10) calendar days after receipt of order. A 95% fill rate shall mean that 95% of items ordered through the catalog/price list are delivered within ten (10) calendar days after receipt of order. The City reserves the right to require proof of access to inventory. 3.6.2 The Contractor shall notify the ordering department of each respective agency when they are out of stock on any high use items, or other supply chain issues effected delivery. The City reserves the right to procure out of stock items from other sources in these circumstances. 17 ITB#2011-12/22 3.7 Samples and Demonstrations When requested, samples are to be furnished free of charge to the City. If a sample is requested it must be delivered within seven (7) days of the request unless otherwise stated in the bid. Each sample must be marked with the Bidder's name and manufacturer's brand name. The City will not be responsible for returning samples. The City may request a full demonstration of any product or service before the award of a contract. All demonstrations shall be done at the expense of the Bidder. 3.8 Quantities No guarantee or warranty is given or implied by the City as to the amount that may or may not be purchased from any resulting contract. The City reserves the right to increase or decrease quantities or add or delete any item from the contract if it is determined to be in the best interest of the City at its sole discretion. 3.9 Price Proposer shall quote a firm, fixed discount for the items listed in the technical specifications and on the bid schedule. Prices shall include all costs associated with the project including labor, equipment, supplies, management, travel, delivery, fuel, etc. Percentage Discounts for all products and services purchased under this contract shall remain firm for the initial contract term. 3.10 Cost Adjustments 3.10.1 If during the contract period, the City is able to purchase the products specified herein on the open market at prices less than the contract price, the contractor shall meet these prices or the City may rebid the products and services. 3.10.2 List price discounts for optional renewal terms and any extension terms shall be subject to an adjustment only if very unusual and significant changes have occurred in the industry or to the pricing structures between manufacturers and distributors. In such a case the contractor shall provide sufficient documentation to the City to justify the adjustment. 3.10.3 The City has the right to refuse the requested adjustment if it is not properly documented, submitted less than ninety (90) days from the contract expiration date, or considered by the City to be excessive or insufficient. In the event the City does not wish to accept the adjustment and the matter cannot be resolved to the satisfaction of the City, the contract can be cancelled by the City upon giving thirty(30) days written notice to the Contractor. 3.11 Reporting Requirements The Contractor(s) shall furnish to the Lead Agency a detailed Summary of Sales report on a semi-annually basis during the contract period. The Summary of Sales report shall include the following information: contractor's name, contract name and number, the total dollar sales volume for each group during the reporting period for each participating agency. The report may be provided in greater detail, but no less than the requirement stated herein. 3.12 Catalogs and Price Lists The Contractor shall provide the most recent and updated manufacturer's catalog or published price list available. Catalogs/Price Lists shall be provided in both hardcopy and/or electronic (compact disc or website) format at the preference of the participating agency. Pricing shall be based on Contractor's percentage discount contained in their bid submittal and shall affect the list prices of the most recent and updated manufacturer's catalog or published price list. 18 ITB#2011-12/22 3.13 Value-Added Items Products and services listed in a manufacturer's catalogs or published price lists that do not pertain to this ITB or that are not listed in the Bid Schedule, but are included in the same catalog or price list containing the products and services pertaining to this ITB may be offered at a percentage discount off list pricing. These items shall be referred to as Value-Added Items. Bidder's interested in offering Value-Added Items shall do so in a format consistent with the bid schedule, providing a percentage discount for a group of items when permissible.Offerings from catalogs that do not pertain to the products and services relevant to this ITB shall not be accepted. Additional sheets may be attached to the Bid Schedule for Value-Added Items. 3.14 Invoices and Payment Each Agency's invoice and payment, requirements and processes vary. Each Agency has specific requirements that must be met. The vendor shall insure that all invoices clearly state the purchase order number, date of delivery, delivery location, item description, quantity, list price, percentage discount per the contract, contract price, total price, and other requirements required by individual agencies. The Contractor and the City shall abide by the Local Government Prompt Payment Act, FL SS. 218.70-218.80. 3.15 Required Documents The following documents shall be submitted in the order listed below as a condition of this ITB at the time of submittal with the Bidder's response: 1) Bid Package (Section 5) a) Bid Requirements Checklist b) Bidder's Certification c) Bid Schedule d) Qualification Statement e) Schedule A—Disclosure Form f) Indemnification Clause g) Non-Collusive Affidavit h) Drug Free Workplace i) References j) Variances to the ITB (if applicable) 2) Copy of a Certificate of Insurance 3) Required Licenses and Certifications (if applicable) 3.16 Insurance Requirements 3.16.1 Coverage Successful Bidder shall, at a minimum, provide, pay for, and maintain in force at all times during the term of this Contract the following insurance. a. Commercial Liability Insurance A Commercial Liability Insurance Policy shall be provided which shall contain minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for bodily injury liability and property damage liability and shall contain minimum limits of Two Million Dollars ($2,000.000.00) per aggregate. Coverage must be afforded on a form no more restrictive than the latest edition of the Commercial Liability Policy, without restrictive endorsements, as filed by the Insurance Services 19 ITB#2011-12/22 Office and must include: • Premises and/or operations • Independent contractors • Products and/or completed operations for contracts • Broad form contractual coverage applicable to this specific Contract, including any hold harmless and/or indemnification Contract • Personal injury coverage with employee and contractual exclusions removed, with minimum limits of coverage equal to those required for bodily Injury liability and property damage liability. b. Business Automobile Liability Business Automobile Liability shall be provided with minimum limits of One Million Dollars ($1,000,000.00) per occurrence, combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles, if applicable. • Hired and Non-Owned Vehicles, if applicable. • Employers' Non-Ownership, if applicable. c. Workers Compensation Insurance Workers' Compensation insurance to apply for all employees in compliance with Chapter 440, Florida Statutes, as may be amended from time to time, the "Workers' Compensation Law" of the State of Florida, and all applicable federal laws. In addition, the policy(ies) must include: Employers' Liability with a limit of One Million Dollars ($1,000,000.00) each accident. 3.16.2 General If any operations are to be undertaken on or about navigable waters, coverage must be included for the U.S. Longshoremen & Harbor Workers Act and Jones Act. a. Such policy or policies shall be without any deductible amount unless otherwise noted in this Contract and shall be issued by approved companies authorized to do business in the State of Florida, and having agents upon whom service of process may be made in Broward County, Florida. Contractor shall pay all deductible amounts, if any. Contractor shall specifically protect City and the Deerfield Beach City Commission by naming City and the Deerfield Beach City Commission as additional insured under the Commercial Liability Policy as well as on any Excess Liability Policy coverage. b. Contractor shall furnish to City's Contract Administrator Certificate of Insurance or endorsements evidencing the insurance coverage specified herein within fifteen (15) calendar days after notification of award of the Contract. The required Certificates of Insurance shall name the types of policies provided, refer specifically to this Contract, and state that such insurance is as required by this Contract. Contractor's failure to provide to City the Certificates of Insurance or endorsements evidencing the insurance coverage within fifteen (15) calendar days shall provide the basis for the termination of the Contract. 20 ITB#2011-12/22 c. Coverage is not to cease and is to remain in force (subject to cancellation notice) until all performance required of Contractor is complete. All policies must be endorsed to provide City with at least thirty (30) days' notice of expiration, cancellation and/or restriction. If any of the insurance coverages will expire prior to the completion of the work, copies of renewal policies shall be furnished at least thirty (30) days prior to the date of their expiration. d. City reserves the right to review and revise any insurance requirements at the time of renewal or amendment of this Contract, including, but not limited to, deductibles, limits, coverage, and endorsements based on insurance market conditions affecting the availability or affordability of coverage, or changes in the scope of work or specifications that affect the applicability of coverage. If Contractor uses a subcontractor, Contractor shall ensure that subcontractor names City as an additional insured. 21 ITB#2011-12/22 SECTION 4—TECHNICAL SPECIFICATIONS 4.1 Product Groups Water meter fittings and water line accessories required by the City and the subject of this ITB include, but are not limited to the followin : 1 Adapters 16 Plugs 2 Meter Boxes 17 Poly-Adapters 3 Clams 18 Reducer Bushing 4 Connectors 19 Resetters 5 Corporation Stops 20 Service Saddles 6 Couplings 21 Tees 7 Curb Stops 22 Tubing 8 Elbows 23 U Branches 9 Flanges 24 Valves 10 Hose bibs 25 Washers 11 Idler Pipes 26 Yokes 12 Insert Stiffeners 27 Me alu s 13 Meter Stops 28 Grip Rings 14 Nipple 29 Ductile Pipe 15 Pieces, Branch 4.2 Catalogs and Price List Bids shall be accepted from vendors who can supply and deliver, in accordance with the terms, conditions, and specifications contained herein, one or more of the following manufacturers' catalogs / price lists. Bidders may submit substitutes; however, the City shall have full discretion and authority in the decision to accept or reject any substitutes, and determining any substitute's conformity to the specifications. • American Flow • JCM Industries, Inc. • American Valve a Lee Brass • A.Y. McDonald Mfg. Co. • Matco-Norca • Buy Wholesale Company • McWane, Inc. • BMI • Merit Brass • Brooks • Mueller Co. • Cambridge Brass • NIBCO, Inc. • Carson Brooks Industries, Inc. • Pentek • CDR Systems, Inc. • PVC • Charter Plastics a Romac Industries, Inc. • Clow • Smith-Blair, Inc. • DFW Plastics, Inc. • Spears Manufacturing Co. • Dresser Piping Specialties • Star Pipe Products • EBBA Iron Sales, Inc. • Total Piping Solutions, Inc. • Endot Industries, Inc. • Trumbull Industries, Inc. • Fernco • Tyler Union • The Ford Meter Box Company, Inc. • Union Foundry • Hammond Valve • US Pipe 22 ITB#2011-12/22 4.3 Regulations and Standards Products shall conform to all applicable federal, state, and local potable water distribution system regulations and nationally recognized standards including but not limited to: • Environmental Protection Agency (EPA) • American Water Works Association (AWWA) • National Sanitation Foundation (NSF) • American National Standards Institute(ANSI) • ASTM International (ASTM) 23 w City of D E E R F I E L D B E A C H Section 5 Bid Package Water Meter Fitting and Water Line Accessories ITB #2011 -12/22 Submitted By: Company Name: Street Address: City/State/Zip: Point of Contact: Phone No.: Fax: E-Mail: BP-1 BID#2011-12/22 Bid Requirements Checklist This form is for the benefit of the Bidder. All items listed below are required, shall be included in your Bid Package, and properly executed. The City will also use this form to aid in the evaluation of each Bidder's response as responsive. Bidder's Name: Bid Requirements Checklist - Bid Certification Bid Schedule � Qualification Statement r , Schedule "A" Disclosure Form Indemnification Clause Form Non-Collusive Affidavit Drug-Free Workplace References _ . = Variances to the ITB Certificate of Insurance -Required Licenses and Certifications if applicable) Addenda if applicable) BP-2 BID#2011-12/22 Bid Certification (Page 1 of 3) 1 have received, read and agree to the all terms and conditions as set forth in ITB #2011-12/22, Water Meter Fittings and Water Line Accessories. I hereby recognize and agree that upon execution by an authorized officer of the City of Deerfield Beach, this Bid Package, together with the ITB, the purchase order, and all other documents prepared by or on behalf of the City of Deerfield Beach for this solicitation, shall become a binding agreement between the parties for the products and/or services to be provided in accordance with the terms and conditions set forth herein. ---------------------------------------------------------------------------------------------------------------------------------------- Addendum Acknowledgment(if applicable): Bidder acknowledges that the following addenda have been received and are included in his/her Bid Package: Addendum No. Date Issued ---------------------------------------------------------------------------------------------------------------------------------------- Statement of No Bid (if applicable): The above named company does not intend to submit a bid for the following reason: insufficient time to respond, do not offer product or service, unable to meet specifications, schedule will not permit or any other reason as stated: ---------------------------------------------------------------------------------------------------------------------------------------- Communications regarding this bid shall be addressed to: Company Name: Social Security No./ Federal Tax Id: Bidder's Name (Print): Title: Signature: Address: City State Zip Code Telephone: ( ) Fax: ( ) E-mail: BP-3 BID#2011-12/22 Bid Certification Page(2 of 3) Certification of Bidder, If an Individual STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me this day of '2012 by who is personally known to me or who has produced (type of identification), as identification. NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) (Name of Acknowledger Typed, Printed or Stamped) My Commission Expires: ---------------------------------------------------------------------------------------------------------------------------------------- Certification of Bidder, If a Partnership STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me this day of '2012 by partner on behalf (name of partnership), a partnership. He/she is personally known to me or who has produced (type of identification), as identification. NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) (Name of Acknowledger Typed, Printed or Stamped) My Commission Expires: BP-4 BID#2011-12/22 Bid Certification Page(3 of 3) Certification of Bidder, If a Corporation STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me this day of ,2012 by as (title) of (Name of corporation). He/she is personally known to me or who has produced (type of identification), as identification. NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) (Name of Acknowledger Typed, Printed or Stamped) My Commission Expires: BP-5 BID#2011-12/22 Bid Schedule (Page 1 of 4) The undersigned hereinafter called the Bidder, hereby agrees to supply the products and/or services at the percentage discounts bid in accordance with the terms, conditions and specifications contained in this ITB. Notes:Bidders may provide separate discounts for products groups considered leaded brass and non- leaded brass. In instances where this differentiation does not apply the Bidder shall use the first column only Bidders submitting percentage discounts for more than one Catalog/Price List shall use one duplicate copy of this Bid Schedule, pages one (1) through four (4), for each additional Catalog/Price List. Product Groups that do not apply to a Catalog/Price List shall not be left blank. Instead, place a N/A in the first column of the appropriate Product Group row. Catalog/ Price List Name: Catalog/Price List Number: Column Pricing Quoted: Effective Catalog/Price List Date: Frequency of Updates: Group#1 -Ada ters Adapters, Stainless Adapters, Meter Group#2 -Meter Boxes Group#3 -Clamps Clamps, Pipe, Stainless Steel Clamps, Repair, Stainless Steel with Stainless steel bolts Clamps, Repair, Stainless Steel with cast lugs Group#4 - Connectors, Hose Group#6 - Corporation Stops BP-6 BID#2011-12/22 Bid Schedule (Page 2 of 4) Group#6 -Couplings Couplings, Brass Couplings, Compression Couplings, Meter Couplings, Pack Joint Couplings, Quick Connect Couplings, Straight Group#7 -Curb Stops Group#8 - Elbows Group#9 - Flanges Flanges, Bronze, Meter Flanges, Oval Brass Group#10 - Hose Bibs Group#11 - idler Pipes Group#12 - Insert Stiffeners Grou p#13 - Meter Stops Group#14 - Nipples, Brass Group#15 - Pieces, Branch Group#16 - Plugs, Standard Brass Group#17 - Poly-Adapters x Compression Brass Group#18 - Reducer Bushings Group#19 - Meter Resetters Group#20 -Service Saddles Group#21 -Tees BP-7 BID#2011-12/22 Bid Schedule (Page 3 of 4) Group#22 -Tubing Tubing, Copper Tubing, Poly -Group#23 - U-Branches Group#24 -Valves Valve Assemblies, Key Branch Valves, Angle Meter Valves, Ball Meter Valves, Check Valves, Gate Group#25 -Washers Washers, Rubber Washers, Fiber Group#26 -Yokes Group#27 - Me alu s Group#28 -Grip Rings 4"-12" Group#29 - Ductile Pipe 4" -64" BP-8 BID#2011-12/22 Bid Schedule (Page 4 of 4) Company Name: Bidder's Name: Bidder's Title: Bidder's Signature: BP-9 BID#2011-12/22 Qualification Statement The undersigned certifies under oath the truth and correctness of all statements and of all answers to questions made hereinafter: Submitted to: City of Deerfield Beach Address: Purchasing Division 401 SW 4 h Street Deerfield Beach, Florida 33441 Circle One: Corporation Submitted By: Partnership Individual Name: Other Address: City, St., Zip Note: Additional sheets may be attached if necessary. 1. State the true, exact, correct and complete name of the partnership, corporation, trade or fictitious name under which you do business and the address of the place of business. The correct name of the Bidder is: The address of the principal place of business: 2. If Bidder is a corporation, answer the following: a. Date of Incorporation: b. State of Incorporation: C. President's name: d. Vice President's name: e. Secretary's name: f. Treasurer's name: g. Name and address of Resident Agent: BP-10 BID#2011-12/22 3. If Bidder is an individual or a partnership, answer the following: a. Date of organization: b. Name, address and ownership units of all partners: C. State whether general or limited partnership: 4. If Bidder is other than an individual, corporation or partnership, describe the organization and give the name and address of principals: 5. If Bidder is operating under a fictitious name, submit evidence of compliance with the Florida Fictitious Name Statute. 6. How many years has your organization been in business under its present business name? a. Under what other former names has your organization operated? b. How many years has your company been in business providing the products relevant to this ITB? C. How many government agencies has your company provided these products to and which ones? 7. Indicate registration, license numbers or certificate numbers for the businesses or professions which are the subject of this ITB. Please attach certificate of competency and/or state registration. BP-11 BID#2011-12/22 8. Have you ever failed to complete any work awarded to you? If so, state when, where, and why? 9. Will you be using any subcontractors? yes or no a. If so, state the name, address, phone number, and tasks to be performed for each? 10. For purposes of determining any possible conflicts of interest, all bidders must disclose if any City of Deerfield Beach employee is also an owner, or employee of their business. Indicate either "yes" or "no". If yes, give person(s) names(s) and position(s) and you must file a statement with the Supervisor of Elections, pursuant to Florida Statutes 112.313.with your business. Yes No Name (s) and Position (s) 11. List the pertinent experience of the key individuals of your organization (continue on additional sheets, if necessary). 12. State the name of the individual who will have personal supervision of the work and/or be the dedicated representative and point of contact to the City : 13. Briefly describe your firm's financial status, provide proof of adequate lines of credit or other financial assets to access funds for construction of multiple projects during the same time, and provide evidence of your company's financial stability. BP-12 BID#2011-12/22 14. Provide the ordering methods acceptable to your firm (Phone, Fax, Online, etc). 15. Provide the location of production facilities and manufacturing plants. 15. Provide the location of distribution centers and warehouse that will supply the City. The Bidder acknowledges and understands that the information contained in response to this qualifications statement shall be relied upon by the City in awarding the Contract and such information is warranted by the Bidder to be true. The discovery of any omission or misstatement that materially affects the Bidder's qualifications to perform under the Contract shall cause the City to reject the bid, and if after the award to cancel and terminate the award and/or Contract. Bidder's Signature Date BP-13 BID#2011-12/22 Schedule"A" City of Deerfield Beach Disclosure Form Applicant Seeking a City Contract Name of Person Filing this Form: Principal for whom the signatory is acting: Name of Company Filing this Form: Matter before the City Commission for which this is being filed: Water Meter Fittings and Water Line Accessories, ITB#2011-12/22. Relationship of signatory to principal: Pursuant to Section 5 of Ordinance No. 2009/006, City of Deerfield Beach Ethics Code, any applicant for a land use change or development permit requiring approval of the City Commission or any person/entity seeking a City agreement through an Invitation to Bid, request for qualifications or sealed bids process must provide the following information: (If not applicable, please indicate below. Do not leave blank) (a) Include a listing of all campaign contributions to a city commissioner in the past four (4) years, as well as contributions of all officers, directors, shareholders of a corporation (if the applicant is a corporation) or partners (if the applicant is a partnership), or members whether generally or limited (if it's a limited liability company): (b) Disclose all those items that a regulated officer is required to disclose concerning any conflict, whether actionable or non actionable: (c) Disclose any action that is a violation of this Ethics Code by a regulated officer with the applicant and/or applicant's agents, and what was done to rectify the violation: Witnesses: Bidder: Witness Print Name Witness Signature BP-14 BID#2011-12/22 SDBE Participation Affidavit (Bidder) has submitted a bid for Water Meter Fitting and Water Line Accessories, ITB #2011-12/22 to the City of Deerfield Beach, Florida. The following Small Disadvantaged Business Entities (SDBE's), as defined in Ordinance #1993/068, shall provide goods or services: List SDBE name, address, phone number, the nature of the product or service to be supplied, and the percentage of the total bid for which that accounts. Use additional pages if needed. 1. 2. 3. 4. 5. Bidder's Name Signature Date STATE OF FLORIDA) ) SS. COUNTY OF BROWARD) Sworn to and subscribed before me this day of '2012 NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) My Commission Expires: Personally Known to me/ Not personally known to me DID / DID NOT -Take an oath BP-15 BID#2011-12/22 SDBE Unavailability Affidavit (Bidder) has submitted a bid for Water Meter Fitting and Water Line Accessories, ITB #2011-12122 to the City of Deerfield Beach, Florida, and has made a good faith effort to secure the participation of Small Disadvantaged Business Entities (SDBE's) as that term is defined in the City of Deerfield Beach Ordinance No. 1993/068. List name, address, and phone number of SDBE's contacted, and product or services the SDBE supplies. 1. 2. 3. 4. 5. Based upon good faith efforts, SDBE participants were unavailable or their employment for this project impracticable. Bidder's Name Signature Date STATE OF FLORIDA) ) SS. COUNTY OF BROWARD) Sworn to and subscribed before me this day of ,2012 NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) My Commission Expires: Personally Known to me/ Not personally known to me DID / DID NOT -Take an oath BP-16 BID#2011-12/22 Indemnification Clause The parties agree that one percent(1%) of the total compensation paid by Contractor for the work of the contract shall constitute specific consideration to Contractor for the indemnification to be provided under the Contract. The Contractor shall at all times indemnify, hold harmless and, at City Attorney's option, defend or pay for an attorney selected by City Attorney to defend the City of Deerfield Beach, its officers, agents, servants, and employees from and against any and all causes of action, demands, claims, losses, liabilities and expenditures of any kind, including attorney fees, court costs, and expenses, caused or alleged to be caused by intentional or negligent act of, or omission of the Contractor, its employees, agents, servants, or officers, or accruing, resulting from, or related to the subject matter of this Contract including, without limitation, any and all claims, losses, liabilities, expenditures, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. In the event any lawsuit or other proceeding is brought against the City by reason of any such claim, cause of action or demand, the Contractor shall, upon written notice from the City, resist and defend such lawsuit or proceeding by counsel satisfactory to the City or, at City's option, pay for an attorney selected by the City Attorney to defend City. The provisions and obligations of this section shall survive the expiration or earlier termination of this Contract. To the extent considered necessary by the Contract Administrator and the City Attorney, any sums due Contractor under this Contract may be retained by City until all of City's claims for indemnification pursuant to this Contract have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by City. Bidder's Name Signature Date STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me this day of ,2012 by who is personally known to me or who has produced (type of identification), as identification. NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) (Name of Acknowledger Typed, Printed or Stamped) My Commission Expires: BP-17 BID#2011-12/22 Non-Collusive Affidavit (Bidder's Name) being first duly sworn, deposes and says that: 1. He/she is the (Owner, Partner, Officer, Representative or Agent) of the Bidder that has submitted the attached proposal; 2. He/she is fully informed respecting the preparation and contents of the attached proposal and of all pertinent circumstances respecting such proposal; 3. Such proposal is genuine and is not a collusive or sham proposal; 4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham proposal in connection with the work for which the attached proposal has been submitted; or to refrain from bidding in connection with such work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with and Bidder, firm or person to fix the price or prices in the attached proposal or of any other Bidder, or to fix an overhead, profit, or cost elements of the proposal price or the proposal price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against(Recipient), or any person interested in the proposed work; 5. The price or prices quoted in the attached Bid Schedule are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Bidder's Name Signature Date STATE OF FLORIDA COUNTY OF BROWARD The foregoing instrument was acknowledged before me this day of ,2012 by who is personally known to me or who has produced (type of identification), as identification. NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA (Signature of Notary Taking Acknowledgment) (Name of Acknowledger Typed, Printed or Stamped) My Commission Expires: BP-18 BID#2011-12/22 Drug-Free Workplace Form The undersigned vendor in accordance with Florida Statutes, Chapter 287, Section 287.087 hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Florida Statutes, Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder's Name Signature Date BP-19 BID#2011-12/22 References The following is a list of at least four(4) references that Bidder has provided similar service in the past three (3) years. Government agency references are preferred. 1. Name of Firm or Agency: Address: City/State/Zip: Contact: Title: Telephone: Fax: Email Scope of Work: 2. Name of Firm or Agency: Address: City/State/Zip: Contact: Title: Telephone: Fax: Email Scope of Work: 3. Name of Firm or Agency: Address: City/State/Zip: Contact: Title: Telephone: Fax: Email Scope of Work: 4. Name of Firm or Agency: Address: City/State/Zip: Contact: Title: Telephone: Fax: Email Scope of Work: Note: Additional references may be attached and provided. BP-20 BID#2011-12/22 Variances to the ITB State any variations to specifications, terms and conditions in the space provided below. No variations or exceptions by the Bidder will be deemed to be part of the proposal submitted unless such variation or exception is listed in the space provided below. If no statement is contained in the below space, it is hereby implied that your proposal complies with the full scope of this ITB. Variances: Company Name: Bidder's Name(Print): Signature: Date: BP-21 City of D E E R F I E L D B E A t H ADDENDUM #1 ITB #2011-12/22 Water Meter Fittings and Water Line Accessories August 10, 2012 Our records indicate your firm is a plan holder of above referenced ITB. The following information is being transmitted to provide clarification on the terms and conditions. The initial term of the contract shall be for three (3) years. During the initial term percentage discounts shall remain firm. Percentage discounts during the term of the contract shall be based upon the list prices contained in the most recent and updated manufacturer's catalog or published price list. The Contractor shall be responsible for ensuring all participating agencies have the most recent and updated manufacturer's catalog or published price list. Reference Sections 1.3, 3.9, 3.10, 3.12 of ITB#2011-12/22 A signed copy of this addendum shall be included in your proposal, due Wednesday, August 29, 2012. David Santucci, CPPB Purchasing Manger City of Deerfield Beach Proposer's Name Date Company Name City of D E E R F I E L D B E A C H ADDENDUM #2 ITB #2011-12/22 Water Meter Fittings and Water Line Accessories August 21, 2012 Our records indicate your firm is a plan holder of above referenced ITB. The following information is being transmitted to answer a vendor question. 01 The bid format is based on a manufacturer's LIST price with discount. The price is subject to change based on the assumption the manufacturer changes the LIST price from time to time. Some manufacturers do change their LIST prices & keep the discount structure constant. However, some manufacturers do NOT change their LIST price, and vary their discount structure. Consequently, it makes it difficult to provide a bid for those manufacturers who do NOT change their LIST price. For instance, MJ Fitting manufacturers rarely change their LIST price, but do change their discount multipliers semi-annually or annually. Al Bid Schedules that do not conform to the ITB requirements shall be considered a variance. Please refer to page 8, Section 2.6—Variances, and page BP-21, Variances. A signed copy of this addendum shall be included in your proposal, due Wednesday, August 29, 2012. David Santucci, CPPB Purchasing Manger City of Deerfield Beach Proposer's Name Date Company Name 150 N.E.Second Avenue Deerfield Beach,Florida 33441-3598 Telephone(954)480-4200 Fax(954)480-4268 SEP 2 3 2015 C1rr eJ D E E R F I E L O B E A C H September 14, 2015 SENT VIA CERTIFIED MAIL Andy Crowe Ferguson Enterprises, Inc. 1950 NW 18" Street Pompano Beach, FL 33069 RE: Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Dear Mr. Crowe, The above referenced contract is due to expire on October 31, 2015. Pursuant to the terms and conditions of the ITB document, the City of Deerfield Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date to provide ample time to submit the contract renewal agenda request to the City Commission. The new contract expiration date will be January 31, 2016, Kindly sign this letter and email back to me at pcolletfe deerfield-beach.com and send the Mayor original via regular mail to my attention: City of Deerfield Beach,Purchasing and Contract Jean M.Robb Administration Division, 401 SW 4fh Street, Deerfield Beach, FL 33441. Vice Mayor Bill Ganz If you have any questions concerning this letter, please contact me at(954)480-4418. Commissioners Sincerely, Gloria J.Battle Joseph P.Miller Richard S.Rosenzweig City Manager Paul Collette Burgess Ranson Buyer I hereby acknowledge the City's right to exercise a 90 day extension of the contract. 0 InternetCoast d Deerfield Beach Deerfield Beach , ;^ 0.v�t� �Cf7�� , 2.0e01� 2-0.0.3 e print` ` — --AIFAmedu City Flnellet AIFA-1W CAy H.W1.t - S• -' Deerfield Beach - - 2-0,0.4e AIFAmedu CLLy FIn,1W - T Da III'i1 E .. ww-w-.deerfield-beach.coin Recp*dPp,,- 150 N.E.Second Avenue Deerfield Beach,Florida 33441-3598 Telephone(954)480-4200 Fax(954)480-4268 SE'P 2 4 City of P E E R F I E L P B E A t H September 14, 2015 SENT VIA CERTIFIED MAIL Greg Panasuk Fortiline Waterworks, Inc. 6759 White Drive Riviera Beach, FL 33407 RE: Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Dear Mr. Panasuk; The above referenced contract is due to expire on October 31, 2015. Pursuant to the terms and conditions of the ITB document, the City of Deerfield Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date to provide ample time to submit the contract renewal agenda request to the City Commission. The new contract expiration date will be January 31, 2016. Kindly sign this letter and email back to me at pcolletteC7deerfield-beach.com and send the Mayor original via regular mail to,my attention: City of Deerfield Beach, Purchasing and Contract Jean M.Robb Administration Division, 401 SW 0 Street, Deerfield Beach, FL 33441. Vice Mayor If you have anyquestions concerning this letter, please contact me at(954) 480-4418. Bill Ganz Commissioners Sincerely, Gloria J.Battle Joseph P.Miller �j- Richard S.Rosenzweig U/` City Manager Paul Collette Burgess Hanson Buyer I hereby acknowledge the City's right to exercise a 90 day extension of the contract. 0 InternetCoast Deerfield Beech Deerfield Beach 2.0.01. 2.0.0.3, RC-a AIFAtnmlaa City Finalist AIFA-1.City Flmllst Print _ Sign Deerfield Beach - 2.0.0.4m � - AIFAmNIce Gry Finalist Date www.demfield-beach.com U�g,l�dry�Pr, 150 N.E.Second Avenue Deerfield Beach,Florida 33441-3598 Telephone(954)480-4200 Fax(954)480-4268 City of 0 E E R F I E L D B E .l►.. c H September 14, 2015 SENT VIA CERTIFIED MAIL Susan Helms HD Supply Waterworks, Ltd. 1330 Scorpious Court Merritt Island, FL 32953 RE: Water Meter Fittings and Water Line Accessories ITB#2011-12/22 Dear Ms. Helms, The above referenced contract is due to expire on October 31, 2015. Pursuant to the terms and conditions of the ITB document, the City of Deerfield Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date to provide ample time to submit the contract renewal agenda request to the City Commission. The new contract expiration date will be January 31,2016. Kindly sign this letter and email back to me at pcollette(&-deerfeld-beach.com and send the Mayor original via regular mail to my attention: City of Deerfield Beach, Purchasing and Contract Jean M.Robb Administration Division, 401 SW 0 Street, Deerfield Beach, FL 33441. Vice Mayor Bill Ganz If you have any questions concerning this letter, please contact me at(954)480-4418. Commissioners Sincerely, Gloria J.Battle Joseph R Miller Richard S.Rosenzweig City Manager Paul Collette Burgess Hanson Buyer 0 I hereby acknowledge the City's right to exercise a 90 day extension of the contract. IntemetCoast Deerfield Beach Deerfield Beach .L 1 f e rA -4:6)J-1 ZO-01, 2.0.0.3a printSign AIFA—fin CA,Flnallat AIFAM.d.CRY F1.0st - Deerfield Beach 2.0.0.4. AIF.M.Clly FlnallFt � hil9aalE Date ww-,ti:deerfield-beach.com nn�rm�rn per 150 N.E.Second Avenue Deerfield Beach,Florida 33441-3598 Telephone(954)480-4200 Fax(954)480-4268 w City of V E E R F I E L fa B E A C M September 14, 2015 SENT VIA CERTIFIED MAIL Josh Aberman Lehman Pipe and Plumbing Supply, Inc. 230 NW 29th Street Miami, FL 33127 RE: Water Meter Fittings and Water Line Accessories ITI3#2011-12/22 Dear Mr. Aberman, The above referenced contract is due to expire on October 31,2015. Pursuant to the terms and conditions of the ITB document, the City of Deerfield Beach is exercising its right to extend the current contract for ninety (90) days past the contract expiration date to provide ample time to submit the contract renewal agenda request to the City Commission. The new contract expiration date will be January 31, 2016. Kindly sign this letter and-email-back to me at;pcolletteOdeerfield-beach.com and send the Mayor original via regularmail to my attention:. City of Deerfield Beach, Purchasing and Contract Jean M.Robb Administration Division, 40`1 SW 4th Street, Deerfield Beach, FL 33441. Vice Mayor Bill Ganz If you have any questions concerning this letter,please contact me at(954) 480-4418. Commissioners Sincerely, Gloria J.Battle Joseph P.Miller Richard S.Rosenzweig ( City Manager Paul Collette Burgess Hanson Buyer hereby acknowledge the City's right to exercise a 90 day extension of the contract. 0 InternetCoast Deerfield Beach Deerfield Beach 2.0.01. 2.0.0.3e print sign AH-Amm IFAmm lm cay F1.0st Alm MyFlnalbt - - - Deerfield Beach - 2.0t0.4a AIFA—a My Flnallsl Date W1L'1;I�]L.. awFWnvE CAxrnln" s�'wwAcerfield-beach.corn R, t f �re wewt Ye rr r„pr. 150 N.E.Second Avenue Deerfield Beach,Florida 33441-3598 Telephone(954)480-4200 Fax(954)480-4268 Cily of - -- - - E E K F I E L p _ Si3pterrtt�er 9,4;,�015 ;' .. SENT VIA GERTIfIED MAIL grandorj Marina Mantlovir.lndustriest Inc.`. 140 Com;meede Road Boynton Beach,;rFL- 33426 RE Vlfater lyieter Fittitrgs and 1Nater'Line Accessories iT t71`11 22. Cxeat Mr IV!90`6` The above re##ererlced con#tact i di a to ex We on.October 3 12015. Pursuant to fire terms and conditions : f the .I`fB docui�ie t,.the:bit of D�ee►field;Beach is exercr rng tts A 'ht to extend the Curren#ctaMtract for nlnaty;riab) days past the,,con#tac#explratton°date to'provide. ample time to submit the.cbnttaei ren�nral agenda requiest to the Gity,Corrilriicsion. The new contract expiration date will be dd>itrelr 31, e Kintlly srgrl this.letter and eMarl-back to Cale at Ilene dserfield-beach.com and send the Mayor Orl anal /d2� g rggul2r.r>aa i xo My ttent rl, + f t eerlietd Beach Prarchasirtig and Contract y : Jean M.Ro1►L Administration#?i1[islal ,401 SW 4 'Street, Deetfeld Beach, FL 3441: . . Vice Mayor Bin ran$ If yW tlaie any cluretler�s'concerning this letter,;please contact me at{96 )A3b- 418: Srn y Commissioners Gloria J.Battle Joseph P.Miller }� Richard S.Rosenzweig City Manager Paul Collette Burgess Hanson Buyer I hereby aekrlqV ge the City's right.to exercise a_90 day extension of the contract.. " 6 S Intem a S$t EA 2,Qj. y Deerfield Beach Dae"d Beach 2-0!01 DoerleldBeaoh r +�c4{ _-"> ,,.�r�., > ,� L ti a ti ✓I< uea , bat e s "