HomeMy WebLinkAboutR-2015-151Authorizing execution of Engagement Letter with CLD & Associates, LLC for consulting services on governmental issues & for preparation for 2016 FL legislative Session not to exceed $50,000 RESOLUTION NO. 2015-151
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN ENGAGEMENT LETTER WITH CLD & ASSOCIATES, LLC,
FOR CONSULTING SERVICES ON GOVERNMENTAL RELATED ISSUES
OF CONCERN TO THE CITY OF DANIA BEACH AND FOR PREPARATION
FOR THE 2016 FLORIDA LEGISLATIVE SESSION AND POST-SESSION
FOLLOW-UP IN AN AMOUNT NOT TO EXCEED $50,000.00, BECOMING
EFFECTIVE ON JANUARY 1, 2016 UP TO AND THROUGH DECEMBER 31,
2016; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", subsection
(a), sets the monetary threshold or limitation at$25,000.00 for a vendor each fiscal year; and
WHEREAS on December 9, 2014 the City engaged CLD & Associates, LLC, (the
"Consultant"), through Resolution No. 2014-116, to provide services in connection with
governmental related issues of concern to the City of Dania Beach from January 1, 2015 to
December 31, 2015 in the amount of$36,000.00; and
WHEREAS, the City of Dania Beach, Florida, desires to continue engaging consulting
services from CLD & Associates, LLC, to provide services in connection with governmental
related issues of concern to the City of Dania Beach and for preparation for the 2016 Florida
Legislative Session and post-session follow-up;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are approved, made a part of and
incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute
an engagement letter with CLD & Associates, LLC, which will provide the City with consulting
services in connection with governmental related issues of concern to the City of Dania Beach
and for preparation for the 2016 Florida Legislative Session and post-session follow-up in an
amount not to exceed $50,000.00, becoming effective on January 1, 2016 up to and through
December 31, 2016. A copy of the engagement letter is attached as Exhibit"A", and it is made a
part of and is incorporated into this Resolution by this reference.
Section 3. That the approved annual City budget has planned and appropriated funds
for the legislative service in an amount of $36,000.00 in the General Fund, City Commission
Department, Professional Services Account,Account No. 001-11-01-511-31-10.
Section 4. That additional funds of$14,000.00 are requested to be appropriated and
transferred from Commission Contingency Account #001-18-00-519-99-10, which has a
currently available balance of$231,796.00, to City Commission Professional Services Account
001-11-01-511-31-10, leaving a remaining contingency balance of$217,796.00.
Section 5. The City Manager and City Attorney are authorized to make minor
revisions to such engagement letter as are deemed necessary and proper in the best interests of
the City.
Section 6. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 7. That this Resolution shall be in full force and take effect on January 1,
2016, upon its passage and adoption.
PASSED and ADOPTED on December 8, 2015.
2 RESOLUTION#2015-151
ATTEST: 0¢O�IAM Fier
l
LOUISE STILSON, CMC CO A. SALVINO, SR.
CITY CLERK AYOR
ATED 19�`
APPROVED AS TO FORM A CORRECTNESS:
THOMAS J. AN§BRO
CITY ATTORNEY
3 RESOLUTION#2015-151
CLD & Associates, LLC
aD Carole L. Duncanson
Legislative Consulting and Advocacy
November 3,2015
Robert Baldwin
City Manager
City of Dania Beach
100 W. Dania Beach Blvd.
Dania Beach,FL 33004
Dear Mr. Baldwin:
This letter serves as a proposal to extend the agreement between the City of Dania Beach&CLD
&Associates,LLC,effective January 1,2016 through December 3,2016 for governmental
relations consulting services. It has been a pleasure to represent the City for the past 10 years.
Initially I was hired only to work the legislative sessions but we moved to an annual contract
several years back in order to more effectively reflect the issues I had been following of interest
to the City,to assist with issues which arose involving state agencies and for better preparation to
the legislative sessions as well as post session follow up. As you are aware,I have had a long
term relationship with former State Representative&then State Senator Ellyn Bogdanoff. Ellyn
&I have formed a collaborative relationship so I am currently proposing to expand my contract
with the City to include her participation.
For year round consulting services on behalf of Dania Beach,I propose a flat fee of$50,000
payable to CLD&Associates,LLC in equal monthly installments of$4,166.66 on the Is'of each
month beginning January 1st,2016,
In consideration of the above fee, CLD&Associates,LLC shall provide the following services:
* Advice&consultation in support of the City's 2016 legislative agenda as outlined
by the City Manager&Commission.
* Lobbying services before the Legislative&Executive Branch agencies
* Meetings as necessary with the City Manager and/or other designated City
officials.
* Compliance with registration&compensation reporting as lobbyist for the City
with the Legislative&Executive Branches in accordance with Sections 11.045
and 112.135,Florida Statutes,and all other appropriate legal requirements.
If the terms of this proposal are acceptable,please indicate your acceptance of the above by
❑ 225 S.Adams Street,Suite 250,Tallahassee,A 32301 •(850) 566-9056•fax(850)222-8222
Reply To: ❑ 333 N.New River Drive East,Suite 2000,Ft Lauderdale,F133301 •(954)240-3110
email.carolecld@aol.com
signing,dating&returning this letter of agreement to 113 E. College Ave Suite 310 Tallahassee,
FL 32301.
I look forward to the opportunity to continue representing the City of Dania Beach and it's
interests in Tallahassee.
Sincerely,
Carole L.Duncanson
CLD&Associates,LLC
ACCEPTED and AGREED to this day of , 2015.
Signature
Robert Baldwin, City Manager