Loading...
HomeMy WebLinkAboutR-2016-033 Authorizes agreement for engineering services with Chen Moore & Assoc. related to SW 40th Ave.sidewalk project not to exceed $22,860.00. RESOLUTION NO. 2016-033 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN AGREEMENT FOR ENGINEERING SERVICES WITH CHEN MOORE AND ASSOCIATES, INC., RELATED TO THE SW 40' AVENUE SIDEWALK PROJECT IN AN AMOUNT NOT TO EXCEED TWENTY TWO THOUSAND EIGHT HUNDRED SIXTY DOLLARS ($22,860.00), WHICH WILL EXCEED THE ANNUAL $25,000.00 CITY THRESHOLD FOR A SINGLE VENDOR WITHIN A SINGLE FISCAL YEAR; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission, and if such purchases are made pursuant to a competitive bid obtained within the last eighteen (18) months by other government agencies such as the federal government, state of Florida or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection(a), sets the monetary threshold or limitation at$25,000.00; and WHEREAS,the City Commission approved the SW 40`"Avenue Sidewalk Project in the fiscal year 2015-2016 budget in the amount of One Hundred Sixty Five Thousand Dollars ($165,000.00); and WHEREAS,the Public Services Department Director has determined that it is necessary to contract for general professional engineering services related to this project; and WHEREAS,the Public Services Director has determined that services can be obtained at the least cost to the City from Chen Moore & Associates, Inc. based upon a review of three quotations obtained by the City which are listed in an attachment which is made a part of this Resolution as referenced; and WHEREAS, the Public Services Director is seeking approval to engage Chen, Moore and Associates, Inc. which will now exceed an annual combined vendor total in excess of $25,000.00 as permitted under the City's purchasing guidelines; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as being true and correct, and they are made a specific part of and incorporated into this Resolution by this reference. Section 2. That the proper City officials are authorized to execute a contract for the SW 40t'Avenue Sidewalk Project for engineering services with Chen Moore&Associates, Inc. Section 3. That funding for these engineering services are planned and funded as part of the Capital Projects SW 40t' Avenue Infrastructure Improvement Account 301-39-24- 541-63-10. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 5. That this Resolution shall be in full force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on April 12, 2016. ATTEST: pp-s F1 D LOUISE STILSON, CMC ALV1NO, SR. CITY CLERK YOR APPROVED AS T FORM AND CORREC S: THO S J. AASBP40 CITY ATTORNEY 2 RESOLUTION#2016-033 March 17, 2016 Mr. Robert Baldwin City Manager City of Dania Beach 100 W. Dania Beach Boulevard Dania Beach, FL 33004 RE: SW 40th Avenue Sidewalk Design CGA Proposal No. 16-8542 Dear Mr. Baldwin, Calvin, Giordano &Associates, Inc. is please su proposal for professional services necessary to assist the City is B in the design, and development of Design Documents for the City o ed S 40th kenue sidewalk improvements. Sidewalk improvements are de d alo sl ide of the existing roadway and will span approximately 2,000 linear in tir Road to SW 54th Court. It is our understanding that the Q409ftni ch desires the preparation of plans, specifications, and en er opin o for this project. Plans will be prepared without the use of S ing serve and conceptual layout will be prepared using existing aerials. Becau the la of surveyed topography information,the plans will be prepared in a way to al ontractor to construct the sidewalk meeting standard ADA specifications and detai rovided with the Basis of Design Plans. In addition to preparation of these documents, CGA will support the City of Dania Beach by attending one (1) Community Workshop to review the project with surrounding homeowners and businesses. Please note that the design of detailed grading plans, utilities, drainage and roadway improvements are not included in this contract. Should any additional services be required by the client, additional budget and scope will be required. The specific services offered herein are outlined below. I. Professional Engineering Services A. Civil Engineering March 17,2016 Page 2 of 12 1. Design Analysis& Conceptual Layout Plans (60%Design Documents): Analyze existing right-of-way conditions by performing site walk through to determine sidewalk alignment and scope. Prepare sidewalk conceptual layout plan for anticipated design-build project. This will include two (2) half size sets(11"xl7") set of plans and a digital copy in .cad format. • Perform site walk through to identify areas of potential sidewalk conflict. Walk thru will determine anticipated sidewalk alignment for preparation of schematic plans and standards technical specifications. • Prepare Conceptual Layout Plan for r ed 5' sidewalk along SW 40th Ave. • Prepare Engineer's Opinion o sts f the side improvements and provide t C ' t during the 60%Design stage. • Fees include one (1) t w client during this phase. If additional meetings a r ire , additional budget will be required for • Perform on confirm layout and review City comments. • is antics ed no right-of-way acquisition will be required rovide uested sidewalk improvements. Should existing c tions hin SW40th Ave right-of-way prohibit con of proposed sidewalk and right-of-way acquisition is requ d, City shall provide all services required to acquire needed right-of-way or easements from adjacent property owners. • Utility Coordination:No Utility Coordination will be provided for sidewalk improvements along SW 40th Ave. Should City add Utility Request Letter coordination to existing utility owners, additional budget and scope will be required. March 17,2016 Page 3 of 12 2. Final Layout Plans and Specifications: Basis of Design Plans, Details and Technical Specifications shall be prepared and provided to the Client for review. This will include one (1) full size set (24"06") set of plans and technical specifications and a digital copy in .pdf format. Design Layout Documents will not be signed and sealed by Florida Registered Professional Engineer. • Revise plans and specifications to address 60%comments from the Client and second field visit. • Prepare Engineer's Opinion of Costs for the sidewalk improvements and provide to Client. 3. Community Workshop Support • Attendance at Community Wokons r the pr sed sidewalk improvements. City will be for all coordination necessary to schedule the pubop with residents. 4. Engineering Permitting • No permits w' appli r or obtained for this project. If it is discovere t a it icense submittal is required, prepara ' oft cat sand the processing of this permit will be ha er arate contract. 5. Co<me: ion a ices • neerin uring Construction: Attend pre-construction City's contractor, assist City of Dania Beach with up to (4) contractor's Request for Information(RFI), provide clarifications to contract documents and prepare revisions as needed. Provide necessary construction assistance and oversight for the construction of sidewalk along SW 40th Avenue, limited to confirmation of ADA compliant sidewalk slopes and minimum criteria established in the design package. March 17,2016 Page 4 of 12 • Construction Observation and Inspections: The proposed hours are based on pre-construction activities and 42 calendar days of construction time (6 weeks). Construction observation/inspection time will be limited to an average of 2 hours per day, including scheduled inspections, by a field project representative for compliance with the plans and specifications. Observation reports and copies of inspection results will be provided to the engineer and City on a weekly basis. It is our understanding that the City will supplement CGA's efforts during the construction of the sidewalk. Review of two (2) contractor pay application and attendance at one pre-construction meeting with the contractor is also included. Due,&**the limited scope of construction, additional contractor pro meetings are not anticipated. 6. Other Services • The only Civil Engineering se cluded in this proposal/contract are se Went above. No other Civil Engineering services in contract. • Any meeting tha a specifically identified in sections above are cific y exc ed from this proposal and contract. If additi l mee re uired, they can be added on an hourly( sis. • is pro l not include provision of design services for y improv ents other than the construction of sidewalk oveme as identified above. • This osed excludes Utility, Roadway or Drainage Design, Landscape Architecture, Electrical Design&Lighting Photometrics, Transportation Planning&Traffic Engineering, Environmental Services, Construction Management and Construction Engineering Inspection services. • This proposal excludes preparation of any permitting documents. • This proposal does not include bidding services or the preparation of bidding documents. It is our understanding that the sidewalk improvements will be performed by a City Contractor. H. Professional Landscape Architecture Services March 17,2016 Page 5 of 12 A. Provide coordination with the Civil Engineering department to address existing tree issues on the project. We will graphically identify the general location where existing specimen trees are in conflict or in close proximity to the proposed walk. Root barriers may be specified to avoid future uplifting problems with those tree roots. Some tree trimming may be required as this right of way has many large trees. B. One color rendering of the plan view of the sidewalk plan shall be provided on an aerial as well as a typical section to be utilized for the community meeting. C. All coordination issues for the removal or relocation ose trees or palms with the adjacent home owners shall be the respon ' ity of the City. Tree permitting or preparation of a tree disposition p is included. D. Planting plans are not included in this sco a are antici g that the contractor will address any tree mitigat' for t moval o any trees/palms directly with City staff. BASIS OF PROPOSAL • Any opinion of the construction cost pr a in, Giordano &Associates, Inc. represents its judgment a n p sional and is supplied for the general guidance of the C T si e Cal , Giordano &Associates, Inc. has no control over the cost bor , or over competitive bidding or market conditions. Calvin, no sociates, Inc. does not guarantee the accuracy of such o c ared to contractor bids or actual cost to the CLIENT. • Any outside eng ring se s, studies, or laboratory testing not specifically mentioned in the S of ices will be the responsibility of the CLIENT. All municipal,permit, an y fees as well as Title Certificates will be paid by the CLIENT. • Basic services outlined within this proposal shall be considered complete when the project plans are submitted to the regulatory agencies for Certification. • Calvin, Giordano &Associates, Inc. is performing the consultant services set forth in this Agreement strictly as a professional consultant to CLIENT. Nothing contained in this Agreement shall create any contractual relationship between Calvin, Giordano &Associates, Inc. and any contractor or subcontractor performing construction activities on the project, or any of CLIENT's other professional consultants. March 17,2016 Page 6 of 12 • Calvin, Giordano &Associates, Inc. shall not be responsible for the contractor's schedules or failure to carry out the construction in accordance with the construction documents. Calvin, Giordano &Associates, Inc. shall not have control over or charge of acts or omissions of the contractor, subcontractors, or their agents or employees, or of any other persons performing portions of the construction. • Calvin, Giordano &Associates, Inc. will require that all consultants carry proper insurance, including professional liability insurance, if appropriate. • Permit construction certification will include one partial and one final inspection. ADDITIONAL FEES • Architectural, structural(i.e., retaining walls, bridgSL ocks echanical(i.e., fire pumps), fire protection, geotechnical and tes ' , environm 1 assessment, power, gas, telephone, cable television, site li g ser • Calculations for needed fire flow for site dema d on building type use and size, if required. • Calculations of off-site flood stages. • Construction quality control ins tions. • Off-site engineering and ne atio for o ite easements, if required (other than as specified in the S e of • Permit application or ne ott ith permitting authorities other than those specifically listed • Preparation of struction tra documents, other than drawings and technical specifi ns (e.g., d schedule,project manual); • Professional land su i t included in the scope of services (i.e., buried utility investigation, ea ent research, condominium documents,project stake- out and as-built drawings). • Professional services required due to conditions different from those itemized under the Scope of Services or due to events beyond the control of Calvin, Giordano &Associates, Inc. • Professional services required, due to changes in the site plan initiated by the CLIENT,their representatives or other consultants (e.g., architects, landscape architects, etc.) after either design or preparation of the construction drawings has commenced. • Re-review of rejected shop drawings. • Review and approval of Contractor pay requests. • Review of Data supplied by the CLIENT (i.e. GIS data sets, databases, aerial images, etc.) required for integration into this project. March 17,2016 Page 7 of 12 • Review of shop drawings for contractor or Client selected alternatives, materials, products, etc. • Special shop drawing annotation and modification to expedite shop drawing approval process. • Updated boundary survey, site evaluation or closing assistance work, unless specified above. REIMBURSABLE EXPENSES MEETING ATTENDANCE SCHEDULE OF FE Calvin, Giordano & ociates, I will perform the Scope of Services for a lump sum fee as shown in the pro d Sch le of Fees: March 17,2016 Page 8 of 12 PROPOSED SCHEDULE OF FEES I Professional Engineering Services A Professional Civil Engineering Services $24,605.00 Preliminary Engineering $6,625.00 Final Engineering $5,415.00 Engineering During Construction $3,775.00 Other Engineering Work Activity Community Workshop $870.00 Construction Observation/Inspection $7,920.00 II Professional Landscape Architecture Servic $2,760.00 Preliminary Landscape Architecture Tree Inventory $920.00 Engineering coordination $230.00 Review&respond to Sta n $460.00 Prepare color r /exh s $1,150.00 III Meetings not included i Hourly ra � i TERMS OF THE AG • Calvin, Giordano &As tes, Inc. and the CLIENT agree by their signatures on this document that each party will not hire or attempt to hire any staff from the other party while under contract together. • Calvin, Giordano &Associates, Inc. is preparing and providing drawings,plans, specifications and other documents as outlined in the scope of services for this Agreement for use in the construction of this project, based upon design and construction criteria prepared and provided by others, including but not limited to the CLIENT and CLIENT's consultants. Calvin, Giordano &Associates, Inc. is not responsible for any errors and omissions in the aforesaid design and construction criteria provided by others. March 17,2016 Page 9 of 12 • CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates, Inc.'s option, defend or pay for an attorney selected by Calvin, Giordano &Associates, Inc., to defend Calvin, Giordano &Associates, Inc., its officers, agents, servants, and employees against any and all claims, losses, liabilities, and expenditures of any kind, including attorney fees, any appellate attorney costs, court costs, and expenses, caused by, arising from, or related to any acts, omissions or negligence of CLIENT or its consultants. • CLIENT agrees to limit Calvin, Giordano, &Associates, Inc.'s liability for any and all claims that CLIENT may assert on its own behalf or on behalf of another, including but not limited to claims for breach of contract or breach of warranty, to the amount of fees paid to Calvin, Giordano &Associates, I .,pursuant to this Agreement. • Drawings, specifications, and other documents and ele data furnished by Calvin, Giordano &Associates, Inc. in connection this ct are instruments of service. All original instruments rvice shall tained by Calvin, Giordano &Associates, Inc. and will ain t propert , with all common law, statutory and other reserved rig ing copyright, in those instruments. This information provided in the ins ents of service is proprietary and will not be shared wit witho for written consent. The CLIENT may request reproducible cop an al documents upon payment of all outstanding invo' and ses. • In the event of termination ' cco nce this Agreement or termination not the fault of Calvin, Giord4W & A es, ., Calvin, Giordano &Associates, Inc. shall be compensated ces rly performed prior to receipt of notice of terminati he h Reimbursable Expenses then due. • Invoices for w ccomp d t to will be submitted monthly and are payable within thirty(3 ys. The IENT will pay invoices upon receipt and understands intere arge 1.5%per month will be applied to any unpaid balance past thirty(3 Calvin, Giordano &Associates, Inc. may elect to stop work until paymen s received. If work is stopped for thirty(30) days or more, Calvin, Giordano &Associates, Inc. may request compensation for start-up costs when work resumes. • The CLIENT or their representative shall be available to meet with Calvin, Giordano &Associates, Inc. and provide decisions in a timely manner throughout the course of the project. The CLIENT will provide all plans and other pertinent information, which are necessary for Calvin, Giordano &Associates, Inc. to provide complete professional services as outlined in this contract. March 17,2016 Page 10 of 12 • The terms of Agreement shall be valid for the Client's acceptance for a period of thirty(30) days from the date of execution by Calvin, Giordano &Associates, Inc. after which time this contract offer becomes null and void if not accepted formally(evidenced by receipt of an executed copy of this document). All rates and fees quoted in this document shall be effective for a period of six(6)months, after which time they may be renegotiated with the CLIENT. • This Agreement may be terminated by either party upon not less than seven(7) days written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Failure of CLIENT to make payments to Calvin, Giordano &Associates, Inc., in accordance with this Agree nt, shall be considered substantial nonperformance and cause for to ion. MISCELLANEOUS PROVISIONS • CLIENT and Calvin, Giordano &Associates, In espectively, d themselves, their partners, successors, assigns, and legal r sent es to the her party to this Agreement and to the partners, successor , i , and legal representatives of such other party with respect to all covenants is Agreement. Neither CLIENT nor Calvin, Giordano &Ass nc. s ssign this Agreement without written consent of the other. • This Agreement represents the and rated agreement between the CLIENT and Calvin, Giord & ocia Inc. and supersedes all prior negotiations, representat' or a nts, 'ther written or oral. This Agreement may be amende y instrument signed by both Calvin, Giordano &Assoc' he CLIENT. • Unless otherwi rovide , s A ement shall be governed by the law of the place where the 'ect is to ed. TERMINATION OF T EMENT March 17,2016 Page 11 of 12 Sincerely, CALVIN, GIORDANO & ASSOCIATES, INC. March 17,2016 Page 12 of 12 + � i hourly a5 ACCEPTANCE OF CONTRACT CALVIN, GIORDANO& ASSOCIATES, INC. By: Date: Name: Title: By: te: Name: Mr. Robert Baldwin Title: City Manager CFI RE 500 W. Cypress Creek Rd.,#630 Ft. Lauderdale, FL 33309 Phone: (954)730-0707 Fax: (954)730-2300 www.chenmoore.com &ASSOCIATES January 27t', 2015 (REV) Attention: Ronnie Navarro, P.E. City of Dania Beach 1201 Stirling Road Dania Beach, FL 33004 Subject: SW 40"'Avenue Sidewalk Improvements Scope of Services for Professional Design and Construction Administration Services Dear Mr. Navarro: Chen Moore and Associates (CMA) is pleased to submit the attached Agreement for Professional Services and Scope of Services to provide professional services on the SW 40th Avenue Sidewalk Improvements. CMA will provide professional services design of new concrete sidewalks along the west side of 40t'Avenue between SW 54"' Court and Stirling Road. PROJECT INTRODUCTION The purpose of this project is to provide a continuous pedestrian sidewalk along SW 40"'Avenue where none exist now. The proposed improvements are expected to be designed in the right of way along the west side of the roadway from SW 54"' Court to Stirling Road. Sidewalk is to be a 5' concrete walkway meeting ADA requirements. This scope of services will include the planning and design services necessary to prepare all required construction documents for the proposed infrastructure improvements within the SW 4W1 Avenue Sidewalk Improvement Project. The professional planning and design services required for the SW 40th Avenue Sidewalk Improvement Project is defined in more detail within the scope of services below. TASK 1 Sidewalk Design Task 1.1: 60% Design Submittal Task CMA will prepare and submit 60% design project documents for the SW 40"' Avenue Sidewalk Improvement Project to the Client for review and approval. All work under this task will be billed on a lump sum basis. The project documents for this task shall include the following items: • Design Plans — CMA will prepare 60% design drawings, which will consist of the existing condition plans, paving and grading plans, landscape plans and any relevant detail drawings. • Cost Estimate—CMA will prepare a preliminary cost estimate of the probable construction costs which will reflect the proposed work included within the 60% Design Submittal. Task 1.2: 100% Design Submittal Task CMA will prepare and submit 100% design documents for the SW 40th Avenue Sidewalk Improvement Project to the Client for review and approval. All work under this task will be billed on a lump sum basis. The project documents for "Your Trusted Advisor for Infrastructure and Planning Needs" Ask � RE 500 W. Cypress Creek Rd.,#630 CH Ft. Lauderdale, FL 33309 Phone: (954)730-0707 Fax: (954)730-2300 &ASSOCIATES www.chenmoore.com this task shall include the following items: • Design Plans — CMA will prepare these final design drawings, which will consist of the existing condition plans, paving and grading plans, landscape plans and any relevant detail drawings. • Technical Specifications — CMA will prepare the final technical specifications, which will include each discipline of the proposed work defined within the 100% Design Submittal. • Cost Estimate — CMA will prepare a final cost estimate of the probable construction costs, which will reflect the proposed work defined within the 100% Design Submittal. • Bid Schedule—CMA will prepare a final bid schedule, which will include all line items for the proposed work defined within the 100% Design Submittal. TASK 2 City Meeting/Workshop Task 2.1 Public Coordination Meeting CMA will conduct 1 public workshop together with Client staff to gather input from neighborhood residents, business owners, and other project stakeholders on the proposed improvements for the SW 40th Avenue Sidewalk Improvement Project. The Client will be responsible for any coordination necessary to schedule the public workshop at a Client facility. CMA shall be responsible for preparing all meeting documentation required for the attendees, for recording any meeting minutes, and for conducting any presentations as necessary. All work under this task will be billed on a lump sum basis. TASK 3 Construction Oversight Task 3.1 Respond to Requests for Information CMA will review and respond to Requests For Information (RFI)from the contractor during construction operations. CMA shall review and respond to each RFI within 3 work business days of the submittal by the contractor. As necessary, CMA shall prepare any documentation required to clarify issues included within a RFI from the contractor. CMA will review all pay applications from the contractor to verify the accuracy of their progress. CMA shall complete this task according to the schedule established for the contractor. All work under this task will be billed on an hourly not to exceed basis. Task 3.2 Construction Oversight CMA shall assist the Client with the inspection of the project implementation during construction operations. CMA will be available to conduct daily site inspections of the work during construction operations throughout the construction duration, which is estimated to be 3 weeks. Construction inspection services defined within this task were estimated based on a construction inspector on-site approximately 4 hours per work day during the project duration of 3 weeks. The fees for this task will be paid on an hourly not to exceed basis. TASK 4 Reimbursable Expenses "Your Trusted Advisor for Infrastructure and Planning Needs" CFI RE 500 W. Cypress Creek Rd.,#630 Ft. Lauderdale, FL 33309 Phone: (954)730-0707 Fax: (954)730-2300 &ASSOCIATES www.chenmoore.com Task 4.1 Document Reproduction CMA shall provide all document reproduction required for each project deliverable to the Client and regulatory agencies as defined within the scope. All printing costs for deliverable will be reimbursed by the Client at cost. DELIVERABLES CMA will provide the following deliverables at each submittal: Design Plans: • 2 half size sets (11"x17") at each submittal • 1 digital copy(CAD format) at each submittal • 1 digital copy (PDF format) at each submittal Technical Specifications: • 1 hard copy at 100% submittal • 1 digital copy(PDF format) at 100% submittal SCOPE ASSUMPTIONS • The existing topographic survey on file will be used for design of the improvements in the project area. No new survey will be prepared. • The Client will be responsible for all coordination necessary to schedule the public workshops with residents. • This scope does not include any services required for easement or right-of-way acquisitions. • No permitting will be provided as a part of this scope. • The selected contractor will be responsible for obtaining any Client Building Permit required for this project along with all related coordination and preparation of any backup documentation required for the Client Building Permit. CMA will only be responsible for any revisions to the design plans required by the Client Building Department. • The Client will provide timely responses to information included within each submittal. • The Client will provide the standard front end contract documents. The Client shall be responsible for bid advertisement, distribution of bid documents to interested bidders, processing all bid submittals, and verification that each bid submittal meets all Purchasing related requirements. • CMA will submit monthly invoices, which will be payable by Client within 30 days. • The Client will reimburse CMA for any document reproduction costs for all submittals to Client and to regulatory agencies. • Reimbursable expenses for mileage for any site visits have been included in the lump sum fees. • Additional reimbursable expenses requested by the Client outside of the items defined within scope, such as additional land surveying, geotechnical testing, density testing, utility testholes, "Your Trusted Advisor for Infrastructure and Planning Needs" CHI RE 500 W. Cypress Creek Rd.,#630 Ft. Lauderdale, FL 33309 Phone: (954)730-0707 Fax: (954)730-2300 www.chenmoore.com &ASSOCIATES laboratory testing, permit fees, additional document reproduction, or express delivery of documents, shall be invoiced at cost as defined in our contract agreement with the Client. • Any additional engineering services from CMA requested by the Client outside of the items defined within scope will be billed at hourly rates according Rate Schedule shown on Fee Worksheet. PROJECT SCHEDULE CMA shall start work immediately upon receipt of Notice to Proceed and official authorization from the Client. The estimated project schedule listed below is based on the assumption that this scope of services will be approved and the Notice to Proceed issued. TASK I Description Duration Deadline Task 1 Sidewalk Design Task 1.1 60% Design Submittal 30 TBD Task 1.2 100% Design Submittal 15 TBD Task 2 City Meeting/Workshop Task 2.1 1 Public Coordination Meeting N/A February Task 3 Construction Administration Task 3.1 Respond to RFI 3 TBD Task 3.2 Construction Oversight 15 TBD Task 4 Reimbursable Expense Task 4.1 1 Document Reproduction N/A N/A PROJECT FEES CMA has prepared this proposal for the professional services necessary to accomplish this scope of services on this project. The total fees for this project are $22,860.00, which are summarized within the table below: Task Description Hourly Fee Task 1 Sidewalk Design $ 9,220.00 Task 2 City Workshop $ 3,920.00 Task 3 Construction Oversight $ 9,560.00 Task 4 Reimbursable $ 160.00 Total Project Fee $ 22,860.00 Should you have any questions, please do not hesitate to contact me at my office at (954)730- 0707ext.1008 or send me an electronic message at sbrea(a-)chenmoore.com. Respectfully submitted, "Your Trusted Advisor for Infrastructure and Planning Needs" ! 500 W.Cypress Creek Rd.,#630 CH RE Ft.Lauderdale, FL 33309 Phone:(954)730-0707 Fax: (954)730-2300 www.chenmoore.com &ASSOCIATES CHEN MOORE AND ASSOCIATES Safiya Brea, P.E. Senior Engineer "Your Trusted Advisor for Infrastructure and Planning Needs" EBS ENGINEERING, INC. December 16,2015 Mr. Ronnie Navarro,PE Deputy Public Works Director and City Engineer City of Dania Beach Re: Sidewalk Design and Construction Supervision SW 40th Avenue between SW 54th Court and Stirling Road Dear Mr.Navarro; EBS Engineering, Inc. is pleased to submit this proposal to provide professional engineering consulting services for the sidewalk project on SW 40 Avenue between SW 54 Court and Stirling Road as outlined below: Project Scope The scope will include design of about 2,300 linear feet of 5' wide concrete new sidewalk along the west side of the roadway from SW 54th Court to Stirling Road in conformance with ADA requirements. TASK 1: Sidewalk Design Task 1.1: 60%Design and Cost Estimates Task 1.2: 100%Design and Cost Estimates TASK 2: City Meeting/Workshop Task 2.1 Public Coordination Meeting-Consultant will conduct one public workshop together with City staff to gather input from neighborhood residents,business owners,and other project stakeholders on the proposed improvements for the SW 40th Avenue Sidewalk Improvement Proj ect. TASK 3: Construction Observation and Inspection Deliverables • 2 half size sets(11"x17")at each submittal • 1 digital copy(CAD format)at each submittal • 1 digital copy(PDF format)at each submittal Technical Specifications: • 1 hard copy at 100%submittal • 1 digital copy(PDF format)at 100%submittal Assumptions • Aerial photograph to be used. No new survey will be prepared. • City will coordinate and schedule the public workshops with residents. 4715 NW 1571h S.Suibe:202,Word,FL-33014,Tel:3D5-625-5252,Fwc 305-625-7110 ENG/NEER/NG, INC. EBS • No anticipated right-of-way acquisition and no permitting is anticipated. EBS Engineering,Inc.will provide the above mentioned services for a lump sum fee of$26,500.00 Please feel free to contact us should you have any questions or need further information related to this proposal. Sincerely, �a Magsood o ammad Nasir,PE Director of Engineering 4715 NW 157th St.S 202,LUTd,FL-33014,Tel:M-M5252,Fwr 305-625-711'0