HomeMy WebLinkAboutR2016-057 Authorizes the Expenditure of Funds From the Community Development Dept. for Scanning Services To Be Provided By Advanced Processing & Imaging for FY-2015-2016, Ending Sept.30, 2016. RESOLUTION NO. 2016-057
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM THE COMMUNITY DEVELOPMENT DEPARTMENT FOR
SCANNING SERVICES TO BE PROVIDED BY ADVANCED PROCESSING
AND IMAGING, INC. FOR FISCAL YEAR 2015-2016, ENDING
SEPTEMBER 30, 2016, INCLUSIVE OF EXISTING PURCHASES THAT
MAY EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY
FIVE THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH
PURCHASES, THAT ARE TO BE MADE WITHIN THE RESPECTIVE
DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold at $25,000.00 for a vendor each fiscal year; and
WHEREAS, the Community Development Department is requesting services from
Advanced Processing and Imaging, Inc. during the current fiscal year, which services will now
exceed the annual Twenty Five Thousand Dollars ($25,000.00) City purchase threshold for a
single vendor and,therefore, requires Commission approval; and
WHEREAS, the Community Development Department is seeking approval to enter into
an agreement with Advanced Processing and Imaging, Inc. in the amount of Twenty Four
Thousand Six Hundred Fifteen Dollars and Sixty Cents ($24,615.60) and for an appropriation of
the necessary funding;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement
between the City of Dania Beach, Florida and Advanced Processing and Imaging in the amount
of Twenty Four Thousand Six Hundred Fifteen Dollars and Sixty Cents ($24,615.60).
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement which are deemed necessary and proper and in the best interests of
the City.
Section 4. That the City Commission authorizes the purchase of scanning services
from Advanced Processing and Imaging, Inc., in an amount exceeding the annual amount of
Twenty Five Thousand Dollars($25,000.00)purchase threshold for a single vendor.
Section 5. That all Department purchases from Advanced Processing and Imaging,
Inc. shall be subject to and made within the respective Departments' approved level of their
annual budget appropriations.
Section 6. That funding for the Community Development scanning project will be
made available by a transfer of Twenty Four Thousand Six Hundred Fifteen Dollars and Sixty
Cents ($24,615.60) from the Building Fund Contingency Account #107-15-02-524-99-10 to the
Building Fund Contractual Services Account#107-15-02-524-34-10.
Section 7. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
PASSED and ADOPTED on May 10, 2016.
ATTEST: _...._._..
O�prttU'S F/�r
LOUISE STILSON, CMC A. SALVINO, SR.
CITY CLERK MAYOR
RAlTcV ��
APPROVED AS TO F D CORRECTNESS:
d
THOMAS J. ANC O
CITY ATTORNEY
2 RESOLUTION#2016-057