HomeMy WebLinkAboutR-2016-069 Authorizes Execution of an Engagement Letter with Ron L. Book, P.A. for Consulting Services Related to Issues Associated with Broward County & the FLL- Hollywood International Airport. RESOLUTION NO. 2016-069
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN ENGAGEMENT LETTER WITH RON L. BOOK, P.A., FOR
CONSULTING SERVICES RELATED TO ISSUES OF CONCERN TO THE
CITY OF DANIA BEACH (MATTERS ASSOCIATED WITH BROWARD
COUNTY AND WITH THE FORT LAUDERDALE-HOLLYWOOD
INTERNATIONAL AIRPORT), IN AN AMOUNT NOT TO EXCEED
TWENTY SIX THOUSAND TWO HUNDRED FITY DOLLARS ($26,250.00),
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part 111, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", subsection
(a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal year; and
WHEREAS on May 15, 2015 the City retained Ron L. Book, P.A., (the "Consultant")
through an Engagement Letter, to provide services in connection with the Fort Lauderdale-
Hollywood International Airport and governmental related issues of concern to the City of Dania
Beach payable in monthly payments of Three Thousand Five Hundred Dollars ($3,500.00); and
WHEREAS, these services were further extended on December 8, 2015 and February 9,
2016 respectively through May 14, 2016; and
WHEREAS, the City of Dania Beach, Florida, desires to continue to engage the
consulting services of the Consultant, to provide services in connection with issues of concern to
the City pertaining to matters associated with Broward County and the Airport;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are approved, made a part of and
incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute
an engagement letter with Ron L. Book, P.A., which will provide the City with consulting
services beginning and retroactive to May 15, 2016 up to and through December 31, 2016. A
copy of the engagement letter is attached as Exhibit "A", and it is made a part of and is
incorporated into this Resolution by this reference.
Section 3. That funding for the remainder of fiscal year 2016 is authorized and
approved to be appropriated from Commission Contingency Account Number 001-18-00-519-
99-10 to Commission Professional Services Account Number 001-11-01-511-31-10 in the
amount of$15,750.00.
Section 4. The City Manager and City Attorney are authorized to make minor
revisions to such engagement letter as are deemed necessary and proper in the best interests of
the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall be in full force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED on June 14, 2016.
ATTEST: ° 'S Fr-sp c
LOUISE STILSON, CMC MARCO A. SALVINO, SR.
CITY CLERK MAYOR
APPROVED AS T FO AND CORRECTNESS:
THOMAS J. SBRO
CITY ATTOANEY
2 RESOLUTION#2016-069
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LAW OHIMPROLLSSIOAAL ASSOURT10A MAY 1
May 16, 2016 By
Mr. Thomas J. Ansbro
City Attorney
City of Dania Beach
100 W Dania Beach Boulevard
uania Beach, FL 33004
Dear Torn:
Thank you again for giving us the continued opportunity to represent Dania Beach in matters at
Broward County and in particular, related to the Fort Lauderdale International Airport. We will
work extremely hard to maintain the trust and confidence that you and the City continue to
place in us.
It will be our responsibility to continue working with staff and elected officials at Broward
County to achieve the goals that you will outline and prioritize from time to time, but will
certainly continue to include, speeding up the processes for citizen and community settlements
on residential sound proofing and mitigation, added vendors to be utilized under the programs
and the like, together with other issues that you and the City may direct me to work on from
time to time, e.g. FDOT, and other governmental agencies. We will perform all traditional
lobbying responsibilities and will coordinate directly with you, the City Manager and your other
consultants, including Anne Castro. It will be your responsibility to continue to fully educate us
on all aspects of these matters involving the City, the Airport and the County. It will be our
responsibility to aggressively implement on your behalf. it would be your responsibility to
provide any additional collateral materials and it will be our responsibility to make certain that
any presentations that are made are made with your consent and oversight.
In exchange for this representation, you agree to compensate our firm with a monthly retainer
of $3,500 per month, recognizing that this is a substantial discounted fee from our normal
arrangements.This would be an all inclusive fee without limitation on hours and we will absorb
any and all expenses within the fee, also, outside of our normal course of business. It would be
anticipated that this agreement would last a minimum period of six months and will renew on a
month to month basis thereafter, acknowledging that it is cancellable upon 30-day written
notice at any point in time, with or without cause.
REPLY TO;
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Page Two
May 16, 2016
Mr.Thomas J. Ansbro
We will work extremely hard to maintain the trust and confidence you are placing in us. I thank
you again for the opportunity. Assuming this meets with our mutual understanding, please sign
and return to my office.
Since ,
Ronald L. Book_ Mr. Thomas J.Ansbro, City Attorney
City of Dania Beach, Florida
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