HomeMy WebLinkAboutR-2016-073 Authorizes Funds from Parks & Rec., Public Services & Code Compliance Div. for Surveillance System Camera Maintenace Purchased from AMC Surveillance Camera & Electronics for FY 2015-2016. RESOLUTION NO. 2016-073
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING AND RATIFYING THE EXPENDITURE
OF FUNDS FROM THE PARKS AND RECREATION DEPARTMENT,
PUBLIC SERVICES DEPARTMENT AND CODE COMPLIANCE DIVISION
FOR SURVEILLANCE SYSTEM CAMERA MAINTENANCE AND REPAIRS
PURCHASED FROM AMC SURVEILANCE CAMERA & ELECTRONICS,
INC. FOR FISCAL YEAR 2015-2016, ENDING SEPTEMBER 30, 2016,
INCLUSIVE OF EXISTING PURCHASES AND POTENTIAL FUTURE
REPAIRS THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF
TWENTY FIVE THOUSAND DOLLARS ($25,000.00), NOT TO EXCEED
FORTY-FOUR THOUSAND DOLLARS; PROCEEDING WITHOUT
COMPETITIVE BIDDING AND AUTHORIZING SUCH PURCHASES THAT
ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS'
APPROVED ANNUAL BUDGET APPROPRIATIONS; AND AUTHORIZING
THE PROPER CITY OFFICIALS TO EXECUTE RELATED DOCUMENTS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold at $25,000.00 for a vendor each fiscal year; and
WHEREAS, the Parks and Recreation Department, Public Services Department and Code
Compliance Division purchased surveillance system cameras and related maintenance and
repairs from AMC Surveillance Camera & Electronics, Inc. during the current fiscal year in the
amount of $29,275.65, which services now exceed the annual Twenty Five Thousand Dollars
($25,000.00) City purchase threshold for a single vendor and, therefore, City Commission
approval is required; and
WHEREAS, the City Administration anticipates the possible addition of future upgrades
or necessary system repairs to the camera surveillance systems in the current fiscal year; and
WHEREAS, the City Administration believes it is in the best interest of the City to have
continuity in the installation and maintenance of the City-wide surveillance system;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes and ratifies the purchase of
surveillance cameras, as well as related maintenance and repairs from AMC Surveillance
Camera & Electronics, Inc., in an amount exceeding the annual amount of the Twenty Five
Thousand Dollars ($25,000.00) purchase threshold for a single vendor in a not-to-exceed amount
of$44,000.00 for fiscal year 2016. Further, the property City officials are authorized to execute
documents related to this approval.
Section 3. That all Departments' purchases from AMC Surveillance Camera &
Electronics, Inc. shall be subject to and made within the respective Departments' approved level
of their respective annual budget appropriations and in accordance with the City of Dania Beach
Purchasing Policy.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on June 14, 2016.
ATTEST:
oW ARD'S p6sr
LOUISE STILSON, CMC M SALVINO, SR.
CITY CLERK ,y M OR
ArED
APPROVED As TQ FORXAAND CORRECTNESS:
f
THOMAS J. NSB O
CITY ATTORNEY
2 RESOLUTION#2016-073