HomeMy WebLinkAboutMinutes of Meeting - June 14, 2016 MINUTES OF REGULAR MEETING
DANIA BEACH CITY COMMISSION
TUESDAY, JUNE 14, 2016 - 7:00 P.M.
1. Call to Order/Roll Call
Mayor Salvino called the meeting to order at 7:00 p.m.
Present:
Mayor: Marco A. Salvino, Sr.
Vice-Mayor: Albert C. Jones
Commissioners: Chickie Brandimarte
Paul Fetscher
Bobbie H. Grace
City Manager: Robert Baldwin
City Attorney: Thomas Ansbro
City Clerk: Louise Stilson
2. Moment of Silence and Pledge of Allegiance
Mayor Salvino called for a moment of silence followed by the Pledge of Allegiance to the United
States Flag.
3. Presentations and Special Event Approvals
3.1 Welcome to Pastor J. C. Howard, St. Ruth Missionary Baptist Church
Vice-Mayor Jones read and presented a Letter of Welcome to Pastor Howard.
4. Proclamations
There were no proclamations at this meeting.
5. Citizen Comments
There were no citizen comments at this meeting.
6. Public Safety Reports
Captain Daniel Marks, BSO Chief of Police, noted they have been working on the JAG grant
application and the COPS grant; hopefully, they will receive 3 more officers as a result. He also
reported on recent criminal activity in the City, and noted the Sheriff will be giving away
backpacks at McDonald's on Federal Highway on Saturday, June 251h from 11:00 a.m. — 2:00
p.m.
Lieutenant Dan Suarez, BSO Fire Rescue, noted Camp BSO, for elementary age children, will be
held on June 23rd at Frost Park. He advised that Joe Fernandez has been promoted to Fire Chief.
7. Consent Agenda
7.1 Minutes:
Approve Minutes of May 24, 2016 City Commission Meeting
7.2 Travel Requests: None
Resolutions
7.3 RESOLUTION #2016-046
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO ENTER INTO AN AGREEMENT AND TO RATIFY
RELATED EXPENDITURES INCURRED WITH CARNAHAN, PROCTOR AND CROSS, INC. FOR
PROFESSIONAL ENGINEERING SERVICES PERTAINING TO THE EAST DANIA BEACH BOULEVARD
LANE ELIMINATION PROGRAM; PROCEEDING WITHOUT COMPETITIVE BIDDING AND WITHOUT
ADVERTISEMENT FOR BIDS, IN AN AMOUNT NOT TO EXCEED THIRTY NINE THOUSAND NINE
HUNDRED SIXTY DOLLARS ($39,960.00); PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS;
FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.4 RESOLUTION#2016-068
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, CALLING
FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,NOVEMBER 8,2016, FOR THE
PURPOSE OF ELECTING THREE CITY COMMISSIONERS TO SERVE FOUR YEAR TERMS; PROVIDING
FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.5 RESOLUTION#2016-069
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN ENGAGEMENT LETTER WITH RON L.
BOOK, P.A., FOR CONSULTING SERVICES RELATED TO ISSUES OF CONCERN TO THE CITY OF
DANIA BEACH (MATTERS ASSOCIATED WITH BROWARD COUNTY AND WITH THE FORT
LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT), IN AN AMOUNT NOT TO EXCEED
TWENTY SIX THOUSAND TWO HUNDRED FITY DOLLARS ($26,250.000), PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
7.6 RESOLUTION#2016-070
Minutes of Regular Meeting 2
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, ACCEPTING
A CONVEYANCE OF UTILITY IMPROVEMENTS KNOWN AS "LIFT STATION NUMBER 16" BY MEANS
OF A QUIT CLAIM DEED AND ABSOLUTE BILL OF SALE, FROM BRE POLYGON PROPERTY OWNER,
LLC, A DELAWARE LIMITED LIABLITY COMPANY; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
7.7 RESOLUTION#2016-071
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
A REQUEST FOR WAIVER OF THE PAYMENT IN LIEU OF TAXES ("P.I.L.O.T."), WHICH REQUEST HAS
BEEN MADE BY THE DANIA BEACH HOUSING AUTHORITY, FOR PROPERTY TAXES OTHERWISE TO
BE PAID BY THE AUTHORITY TO THE CITY; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING
FOR AN EFFECTIVE DATE.
7.8 RESOLUTION 42016-072
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
AN ENGINEERING PERMIT FEE SCHEDULE (ADOPTED BY RESOLUTION NO. 2015-053), APPLICABLE
TO THE CITY PUBLIC SERVICES DEPARTMENT PERTAINING TO ENGINEERING FEES; RATIFYING
FEES ESTABLISHED FOR WORK WITHIN RIGHTS-OF-WAY PURSUANT TO SECTION 22-14 "PERMIT
FEES" OF CHAPTER 22 "STREETS AND SIDEWALKS" OF THE CITY CODE OF ORDINANCES;
ESTABLISHING FEES PURSUANT TO SECTION 27-37, "UTILITY ENGINEERING PLAN REVIEW AND
INSPECTION FEES" OF CHAPTER 27, "WATER AND SEWERS" OF THE CITY CODE OF ORDINANCES;
PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
7.9 RESOLUTION #2016-073
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA,
AUTHORIZING AND RATIFYING THE EXPENDITURE OF FUNDS FROM THE PARKS AND
RECREATION DEPARTMENT, PUBLIC SERVICES DEPARTMENT AND CODE COMPLIANCE DIVISION
FOR SURVEILLANCE SYSTEM CAMERA MAINTENANCE AND REPAIRS PURCHASED FROM AMC
SURVEILLANCE CAMERA&ELECTRONICS, INC. FOR FISCAL YEAR 2015-2016, ENDING SEPTEMBER
30, 2016, INCLUSIVE OF EXISTING PURCHASES AND POTENTIAL FUTURE REPAIRS THAT EXCEED
AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00), NOT
TO EXCEED FORTY-FOUR THOUSAND DOLLARS; PROCEEDING WITHOUT COMPETITIVE BIDDING
AND AUTHORIZING SUCH PURCHASES THAT ARE TO BE MADE WITHIN THE RESPECTIVE
DEPARTMENTS'APPROVED ANNUAL BUDGET APPROPRIATIONS; AND AUTHORIZING THE PROPER
CITY OFFICIALS TO EXECUTE RELATED DOCUMENTS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
Ordinances (Titles read by City Attorney)
7.10 ORDINANCE #2016-012
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
CHAPTER 25, "TRAFFIC", ARTICLE I, "IN GENERAL", SECTION 25-1, "DEFINITIONS" TO INCLUDE
DEFINITIONS FOR "AXLE LOAD" AND "SCALE TOLERANCE"; FURTHER AMENDING CHAPTER 25,
"TRAFFIC", ARTICLE II, "OPERATION OF VEHICLES GENERALLY", TO CREATE SECTION 25-27
THROUGH SECTION 25-36, PERTAINING TO COMMERCIAL VEHICLE WEIGHT AND LOAD
RESTRICTIONS, IN ACCORDANCE WITH CHAPTER 316, FLORIDA STATUTES, BY PROVIDING
REGULATIONS ON WHEEL AND AXLE LOAD AND VEHICLE WEIGHTS FOR CERTAIN VEHICLES
OPERATING ON ROADWAYS LOCATED WITHIN THE CITY; PROVIDING REGULATIONS FOR UNSAFE
COMMERCIAL MOTOR VEHICLES AND FOR OUT-OF-SERVICE VEHICLES AND DRIVERS OPERATING
Minutes of Regular Meeting 3
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
ON ROADWAYS LOCATED WITHIN THE CITY; REQUIRING PROPER REGISTRATION AND
PROVIDING FOR SPECIAL PERMITS FOR COMMERCIAL MOTOR VEHICLES; PROVIDING FOR
ENFORCEMENT, INSPECTION, PENALTIES AND APPEAL;PROVIDING FOR SEVERABILITY;FURTHER
PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)
Commissioner Grace motioned to adopt the Consent Agenda; seconded by Vice-Mayor
Jones. The motion carried unanimously.
8. Bids and Requests for Proposals
8.1 RESOLUTION #2016-074
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AWARDING
A BID TO MBR CONSTRUCTION, INC. FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT
("CDBG") 41s' YEAR SOLAR LIGHTING PROJECT IN CONNECTION WITH BID NO. 16-002 IN THE
AMOUNT OF ONE HUNDRED SIXTY-FOUR THOUSAND SIX HUNDRED SIXTY-TWO DOLLARS
($164,662.00) AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE RELATED
AGREEMENT;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2016-074.
Commissioner Grace motioned to adopt Resolution 92016-074; seconded by Vice-Mayor
Jones. The motion carried unanimously.
9. Public Hearings and Site Plans
9.1 ORDINANCE 42016-011
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING
CHAPTER 13, ENTITLED "HEALTH AND SANITATION", ARTICLE IV, ENTITLED "GARBAGE AND
TRASH", SECTION 13-69, ENTITLED "SERVICE PROVIDED BY THE CITY", OF THE CITY CODE OF
ORDINANCES, BY INCLUDING PROVISIONS FOR THE PLACEMENT OF BULK TRASH NO MORE
THAN TWENTY-FOUR (24) HOURS PRIOR TO SCHEDULED PICKUP DATE; REDUCING THE BULK
TRASH PLACEMENT TIME FOR SPECIAL PICKUP FROM THREE DAYS TO FORTY-EIGHT (48) HOURS
BEFORE PICKUP; CREATING A LIMITED EXCEPTION TO THE OTHERWISE APPLICABLE
REQUIREMENT OF CITY GARBAGE COLLECTION SERVICES BEING LIMITED TO SERVICES
PROVIDED TO FOUR (4) OR LESS RESIDENTIAL UNITS; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING)
City Attorney Ansbro read the title of Ordinance #2016-011.
Mayor Salvino commented 24 hours may be short notice. People are currently confused and are
placing their bulk trash 1-2 weeks early. He suggested the time be extended to 48 hours.
Brad Kaine, Director of Public Services, responded we are currently citing people, as the
educational part has been going on since February. Upon approval of the ordinance,
informational magnets will be sent to all the residents.
Minutes of Regular Meeting 4
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
Commissioner Grace noted we need to educate people, and we need to stick to what we are
doing to clean up the City. She also suggested placing a notice on the water bill.
Mayor Salvino opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, he closed the Public Hearing.
Commissioner Grace motioned to adopt Ordinance #2016-011, on second reading;
seconded by Vice-Mayor Jones. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Jones Yes
Commissioner Fetscher Yes Mayor Salvino Yes
Commissioner Grace Yes
City Attorney Ansbro advised the remaining items were quasi-judicial hearings and swore-in
those who would speak. He asked the Commission to disclose any communication they had on
these matters.
9.2 RESOLUTION 42016-067
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
A SPECIAL EXCEPTION(SE-24-16) TO ALLOW A CO-LOCATION OF A STEALTH ANTENNA CANISTER
AND RELATED EQUIPMENT ON A FLORIDA POWER & LIGHT COMPANY SUBSTATION UTILITY
POLE IN ACCORDANCE WITH A SITE PLAN (SP-25-16) AND LANDSCAPE VARIANCE (VA-40-16)
SUBMITTED BY DEBORAH L. MARTOHUE, ESQUIRE, WITH MARTOHUE LAND USE LAW PA, ON
BEHALF OF T-MOBILE SOUTH, LLC FOR PROPERTY LOCATED AT 3801 SOUTHWEST 43RD COURT,
ALSO KNOWN AS 4750 SW 42°d AVENUE, IN THE CITY OF DANIA BEACH,FLORIDA; PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (Continued from May 24,2016)
City Attorney Ansbro read the title of Resolution#2016-067.
Corinne Lajoie, Principal City Planner, provided information on the special exception, variance,
and site plan for the T-Mobile antenna.
Mayor Salvino opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, he closed the Public Hearing.
Vice-Mayor Jones motioned to adopt Resolution #2016-067; seconded by Commissioner
Grace. The motion carried unanimously.
9.3 RESOLUTION#2016-075
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE SITE PLAN (SP-113-15) SUBMITTED BY JOSEPH DENIS ON BEHALF OF DANIA LIVE 1748, LLC
FOR PROPERTY GENERALLY LOCATED ON THE NORTH SIDE OF STIRLING ROAD BETWEEN BRYAN
ROAD AND INTERSTATE 95 WITHIN THE CITY OF DANIA BEACH, FLORIDA; PROVIDING FOR
CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (Continued from May 24,2016)
City Attorney Ansbro read the title of Resolution#2016-075.
Minutes of Regular Meeting 5
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
Corinne Lajoie, Principal City Planner, reviewed the site plan for the Dania Pointe development.
Mayor Salvino opened the Public Hearing.
Attorney Tucker Gibbs, 3835 Utopia Court, Coconut Grove, representing the Quality Inn and
Hampton Inn, noted his clients have to oppose the site plan as presented tonight due to concerns
with the left turn lane that provides access to their properties. He urged the Commission to wait
until the 2 traffic studies were complete, and defer this item until then.
Steve Wherry, on behalf of the applicant, noted he has been discussing the issues with Mr.
Gibbs, and the approval should not be delayed. They will come before the Commission 9 more
times for site plan approval and conditions could be added at that time. He clarified that there
will be some impact to the left turn lane with this site plan.
Vice-Mayor Jones wants discussion on building a bridge over Dania Beach Boulevard.
Seeing as there was no one else to speak in favor or opposition, Mayor Salvino closed the Public
Hearing.
Vice-Mayor Jones motioned to adopt Resolution #2016-075; seconded by Commissioner
Brandimarte. The motion carried on the following 5-0 Roll Call vote:
Commissioner Brandimarte Yes Vice-Mayor Jones Yes
Commissioner Fetscher Yes Mayor Salvino Yes
Commissioner Grace Yes
Peter Flint, Director of Development, Kimco Realty, provided a Powerpoint update on the
project, which is attached to and incorporated into these minutes.
9.4 RESOLUTION 42016-076
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING
THE "CALM PLAT" (PL-39-16) SUBMITTED BY PULICE LAND SURVEYORS, INC., ON BEHALF OF
CALM PROPERTIES, LLC, FOR PROPERTY LOCATED AT 601 EAST DANIA BEACH BOULEVARD IN
THE CITY OF DANIA BEACH, FLORIDA; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR
AN EFFECTIVE DATE.
City Attorney Ansbro read the title of Resolution#2016-076, and noted the applicant requested a
continuance until June 28, 2016.
Mayor Salvino opened the Public Hearing. Seeing as there was no one to speak in favor or
opposition, he closed the Public Hearing.
Minutes of Regular Meeting 6
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
Commissioner Brandimarte motioned to continue Resolution #2016-076 until the June 28,
2016 City Commission meeting at 7:00 p.m.; seconded by Vice-Mayor Jones. The motion
carried unanimously.
10. Discussion and Possible Action
10.1 Dania Beach University Leadership & Career Skills University
Vice-Mayor Jones provided an update on the grant that will be applied for and overseen by
Broward County. He noted the City will be a sub-applicant, and requested approval for the
Memorandum of Understanding that was included in the agenda packet. He confirmed this
would be a$120,000.00+ grant.
Commissioner Grace motioned to approve the Memorandum of Understanding; seconded
by Mayor Salvino. The motion carried unanimously.
10.2 General Budget Discussion- Fiscal Year 2016/2017
City Manager Baldwin distributed, and briefly reviewed, a memo to the Commission, which is
attached to and incorporated into these minutes. He asked the Commission for direction and
guidance, and noted the budget workshop would be in August.
Commissioner Fetscher does not recommend a residential solid waste franchise fee.
City Manager Baldwin asked the Commission to review the individual items and prepare for the
budget discussion.
11. Commission Comments
11.1 Commissioner Brandimarte
Commissioner Brandimarte had no comments.
11.2 Commissioner Fetscher
Commissioner Fetscher had no comments.
11.3 Commissioner Grace
Commissioner Grace had no comments.
11.4 Vice-Mayor Jones
Minutes of Regular Meeting 7
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
Vice-Mayor Jones spoke of the summer programs currently underway.
11.5 Mayor Salvino
Mayor Salvino asked the Commission to update their board appointments at the next
Commission meeting.
12. Appointments
There were no appointments at this meeting.
13. Administrative Reports
13.1 City Manager
City Manager Baldwin thanked everyone for attending the Ready Conference. He noted
individual meetings would be scheduled to discuss the waterfront revitalization plan with respect
to issues that have been encountered. He gave brief updates on the Oasis projects.
13.2 City Attorney
City Attorney Ansbro has no comments.
13.3 City Clerk - Reminders
Tuesday, June 28, 2016 - 7:00 p.m. City Commission Meeting
Tuesday, July 26, 2016 - 7:00 p.m. City Commission Meeting
14. Adjournment
Mayor Salvino adjourned the meeting at 8:09 p.m.
ATTEST: CITY OF D A BEACH
LOUISE STILSON, CMC ,Is Fl/?grC'� RCO A. SALVINO, SR.
CITY CLERK AYOR
Approved: June 28, 2016
Minutes of Regular Meeting 8
Dania Beach City Commission
Tuesday,June 14,2016—7:00 p.m.
s
RQ F,fi,+ REQUEST TO ADDRESS
CITY COMMISSION AT REGULAR
OR SPECIAL MEETINGS
The City is required by state law to keep minutes of City Commission meetings. To properly identify
persons who address the City Commission in those minutes,the City requests that this form be completed
and provided to the City Clerk,before the meeting begins.
DATE OF COMMISSION MEETING: `1�f ,20 f�
PRINT NAME: --- --
ADDRESS: r .. ,` : ;
PHONE NO. (optional):
PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW:
1) -- CITIZEN COMMENTS:
Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each
Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall
be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each
speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall
inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers
express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted
for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker.
A speaker's time shall not be transferable to another speaker.
PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT:
2) ',1 PUBLIC HEARINGS—ITEM# 4.3 (AS PRINTED ON AGENDA)
PLEASE NOTE: IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A
SITE PLAN, VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A "QUASI-JUDICIAL"MATTER, YOU
ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR
TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S
REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM.
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS
MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED.
LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT
COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE
CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00)
REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:
WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019)
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_ DEVELOPMENT
l DANIA POINTE ' AL 1-i
SHOPS I RESIDENCES I OFFICES '�
Date: June 14, 2016
To: Mayor Marco A. Salvino, Sr.
Vice Mayor Albert C. Jones
Commissioner Chickie Brandimarte
Commissioner Paul Fetscher, Sr.
Commissioner Bobbie H. Grace
From: Robert Baldwin, City Managoez�"
Re: General Budget Discussion - Fiscal Year 2016/2017
Preparing the budget is a major responsibility and time-consuming
undertaking. We are currently working on the proposed budget for FY2016-
2017. To assist us with our analysis, I would appreciate the Commission giving
me some very general guidance.
REVENUES
In the past, the City Commission has been reluctant to raise property taxes. You
have preferred we make adjustments to user-based fees when possible. To
continue our current services, establishment of new user fees and incremental
increases in user fees will ensure less reliance on property taxes. Likewise,
annual incremental increases in user-fees avoid large, unpalatable increases in
any one year.
In what revenue categories is the Commission willing to consider increases?
1. Ad Valorem Millage
Ad Valorem millage is the primary source of revenue for the City. Our millage
was 5.99 mills in the current year. The millage cap is currently 10 mills. This
year our property valuation increased about 9% which will generate an
approximate $1.3 million in revenue.
Is the City Commission willing to entertain an increase in the ad valorem millage?
2. Fire Assessment
The Commission agreed to increase fire assessment rates annually to pay for
escalating pension obligations. We anticipate an increase would be limited to an
amount to cover those costs, but no more than ten dollars or so until a new fire
assessment study is done.
3. Parking
- Parking Fees (currently $2/hour)
- Residential Parking Passes (Seniors: $25 per year, Year-round Resident:
$45, Seasonal Residents: $75)
- Parking Fines (currently $40)
4. Recreation Program
- Facility Rentals
- Swimming Pool Fees
- Field Rental Fees
- Summer Program Fees
- Gym Membership Fees
5. Public Services
- Water (no increase is recommended.)
- Solid Waste Collection (increasing per new contract. Estimate $2.50 per year).
- Solid Waste Franchise Fee (Commercial: 15%; Residential: None)
- Storm Water Fee (Residential $40/year. No increase is recommended).
- Cemetery Fees
EXPENDITURES
In which departments does the Commission contemplate significant changes,
cuts or increases?
1. Increase Hurricane Reserve (at least $5 million from $1.5 million)
2. City Attorney Department
- Jai Alai Litigation
3. Finance Department
- Possible improvements to phone system/phone answering capabilities.
4. Public Services/Utilities/Engineering
-Additional Holiday Decorations ($100,000)
-Additional Bus Shelters ($100,000)
- Street Resurfacing ($250,000)
5. Fire Rescue (5.98% increase, $567,000 — Station 1 estimate plus $665,000)
The Commission funded from the General Fund part of the third paramedic (five
total) previously funded from a Federal SAFER grant for the balance of this fiscal
year. The Commission indicated you would like to maintain funds for Station 1, if
possible, for next fiscal year. Additionally, the Administration was requested to
conduct discussions with other Fire Service providers to ascertain other options.
6. Parks and Recreation/Marina
- Olsen Middle School Field ($180,000) possibly shared expense with School
Board.
- Balifield Rehabilitation ($183,000 includes grading, drainage, irrigation and
realignment)
- Shade Shelters for Frost Tennis Courts and Mulliken Park ($25,000)
7. Police (BSO Contract increase 3.72%, $428,000)
The Commission added two deputy positions and indicated a desire to fund
additional deputies, if possible. We are looking at Federal grant opportunities.
- Moving Police Station to City Hall ($650,000)
- Police Body Cameras ($85,000)
- Replace Police and Fire Radios (on hold until FY2017/2018)
8. Capital Improvement Program
- Oasis Project ($200,000)
9. Fund Balance/Reserve
Maintain amount set by Commission Policy (25% General Fund Operating
Budget)
10. Pension Obligations
- Fire Pension ($6.1 million, increase of$1.2 million)
- Police Pension ($500,000)
- General Employees ($1.5 million)
Because time is of the essence and staff is minimal, I do not want to spend
unnecessary time evaluating revenue and expense options that the Commission
is not willing to entertain. I would appreciate as much feedback from the
Commission as possible prior to the submittal of the City Manager's Proposed
2016/2017 Annual Operating Budget, and we will have a more detailed budget
overview at your next City Commission meeting. Your counsel is very important
to this process. Major, last-minute policy modifications increase the complexity
of the budgetary process for both staff and the Commission.
Commission direction is requested.
Exhibit`A" -�
Dania Memorial Park and Westlawn Cemetery
Weekday Saturday
Resident Non-Res. Resident Non-Res.
Burial Casket Plot Purchase $ 600.00 $ 1,500.00 $ 600.00 $ 1,500.00
Perpetual Care 450.00 1,500.00 450.00 1,500.00
Interment 450.00 625,00 630.00 990.00
TOTAL: 1,500.00 3,625.00 1,680.00 3,990.00
Um Plot Purchase 600.00 1,500.00 600.00 1,500.00
Perpetual Care 450.00 1,500.00 450.00 1,500.00
Interment 225.00 225.00 350.00 435.00
TOTAL: 1,275.00 3,225.00 1,400.00 3,435.00
Babyland Plot Purchase/Interment 400.00 600.00 450.00 700.00
Cemetery Marker Install 200.00
Masoieum
Entombment
Niche (lower) $ 150.00 $ 200.00 $ 210.00 $ 280.00
Niche(mid) 175.00 225.00 245.00 315.00
Niche (upper) 200,00 250.00 280.00 350.00
Slot (lower) 300.00 350,00 420.00 490.00
Slot (mid) 350.00 400.00 490.00 560.00
Slot (upper) 400.00 450.00 960.00 630.00
Purchase Price Residents Non-Residents
#6•top Niche purchase $ 1,000.00 $ 1,400.00
#5 Niche purchase 1,100.00 1,540.00
#4 Niche purchase 1,300.00 1,820.00
#3 Niche purchase 1,500.00 2,100.00
#2 Niche purchase 1,400.00 1,960.00
#1-ground Niche purchase 1,200.00 1,680.00
#6-top Slot-purchase 2,750.00 3,850.00
#5 Slot-purchase 3,000.00 4,200.00
#4 Slot-purchase 3,500.00 4,900.00
#3 Slot-purchase 4,000.00 5,600.00
#2 Slot-purchase 3,750.00 5,250.00
#t-ground Slot-purchase 3,250,00 4,550.00
Perpetual Care
Niche 300.00 700.00
Slot 400.00 1,000.00
3 RESOLUTION#2010-022
Recreation Fees
Current
Field Rentals w/Lights M-F Res 17.00
Field Rentals w/o Lights M-F Res 15.00
Field Rental w/Lights M-F N/Res 34.00
Field Rental w/o Lights M-F N/Res 24.00
Aq Pass 6 Mo Indv Res 40.00
Aq Pass 6 Mo Fam Res 70,00
Aq Pass Yrly Indv Res 75.00
Aq Pass Yrly Fam Res 105.00
Aq Pass 6 Mo Indv N/Res 50.00
Aq Pass 6 Mo Fam N/Res 80.00
Aq Pass Yrly Indv N/Res 85.00
Aq Pass Yrly Fam N/Res 115.00
Aq Pass-Addt'I Family Member 10.00
Deferred Rev-Aq Pass Varies by month
Pool Daily small Res PJM 2.00
Pool Daily small N/Res PJM 3.00
Pool Daily Competition Res Child 1.00
Pool Daily Competition Res Adult 2.00
Pool Daily Competition N/Res Child 3.00
Pool Daily Competition N/Res Adult 4.00
Pool Rental small Res 50.00
Pool Rental small N/Res 100.00
Pool Rental Comp Team Fees Cty 5.00
Pool Rental Comp Team Fees N/Cty 7.00
Pool Rental half pool 4 hrs (min)
Pool Rental half pool 6 hrs
Pool Rental Special Event 4 hrs (min) 250.00
Pool Rental Special Event full day
Gym Daily Res 5.00
Gym Daily N/Res 10.00
Gym Daily Senior Res 4.00
Gym 6 Mo Indv Res 70.00
Gym 6 Mo Senior Res 40.00
Gym 6 Mo Family Res 140.00
Gym 6 Mo Indv N/Res 140.00
Gym 6 Mo Family N/Res 280.00
Gym Yr Indv Res 125.00
Gym Yr Senior Res 75.00
Gym Yr Family Res 250.00
Gym Yr Indv N/Res 250.00
Gym Yr Family N/Res 450.00
Deferred Rev-Recreation varies by month