HomeMy WebLinkAboutR-2016-079 Authorizes the Expenditure of Funds by the Public Services Dept. for Parts & Services for City's Heavy Equipment Purchased from Trekker Tractor for FY 2015-2016 ending Sept.30, 2016. RESOLUTION NO. 2016-079
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING AND RATIFYING THE EXPENDITURE
OF FUNDS BY THE PUBLIC SERVICES DEPARTMENT FOR PARTS AND
SERVICES FOR THE CITY'S HEAVY EQUIPMENT, WHICH PARTS AND
SERVICES WERE AND ARE PURCHASED FROM TREKKER TRACTOR,
LLC FOR FISCAL YEAR 2015-2016 ENDING SEPTEMBER 30, 2016,
INCLUSIVE OF EXISTING PURCHASES THAT EXCEED AN ANNUAL
VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS
($25,000.00); AUTHORIZING SUCH PURCHASES MADE WITHIN THE
RESPECTIVE DEPARTMENTS' APPROVED ANNUAL BUDGET
APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the Public Services Department has purchased and will purchase various
parts and services from Trekker Tractor, LLC, during the current fiscal year, which parts and
services pertain to the City's Heavy Equipment which costs now exceed the annual Twenty Five
Thousand Dollars ($25,000.00) City purchase threshold for a single vendor and, therefore,
requires Commission approval; and
WHEREAS, Trekker Tractor, LLC is the sole authorized Case Construction dealer for
sales, parts and service in the Broward County area in the Florida market, and
WHEREAS, the Public Services Department has now incurred expenses for necessary
parts and repairs totaling Twenty Two Thousand Five Hundred Fifty Three Dollars and Ten Cents
($22,553.10) for Fiscal Year 2015-2016; and
WHEREAS, the Public Services Department is now in need of an additional repair in the
amount of Four Thousand Four Hundred Sixty Four Dollars and Sixty Four Cents ($4,464.64)
which will bring the total vendor cost to Twenty Seven Thousand Seventeen Dollars and Seventy
Four Cents ($27,017.74); and
WHEREAS, the Public Services Department is seeking approval to exceed the $25,000.00
threshold for any necessary future repairs for the remainder of Fiscal Year 2015-2016 provided
funding is available and appropriated in the current budget year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes and ratifies the purchase of parts and
services from Trekker Tractor, LLC for the City's Heavy Equipment in an amount exceeding the
annual amount of Twenty Five Thousand Dollars ($25,000.00) purchase threshold for a single
vendor and further approves any necessary future repairs for the remainder of Fiscal Year 2015-
2016
Section 3. That all Department purchases from Trekker Tractor, LLC shall be subject
to and made within the respective Departments' approved annual budget appropriations.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on June 28, 2016.
ATTEST: ��wa's F1 7.
LOUISE STILSON, CMC SALVINO, SR.
CITY CLERK YOR
APPROVED AS TO FO ND RRECTNESS:
'
THOMAS J. A14SBRO ;
CITY ATTORNEY
2 RESOLUTION#2016-079