HomeMy WebLinkAboutR-2016-083 Authorizes Purchase of Services from Asphalt Paving Services & Authorizes an Agreement with the Corporation Relating to Microsurfacing & Asphalt Repair for Local City Streets ($223,000.00) RESOLUTION NO. 2016-083
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
SERVICES FROM ASPHALT PAVING SYSTEMS, INC., AND
AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN
AGREEMENT WITH THE CORPORATION, RELATING TO
MICROSURFACING AND ASPHALT REPAIR OF SELECTED LOCAL CITY
STREETS, BY UTILIZING THE PRICING UNDER THE POLK COUNTY,
FLORIDA, CONSTRUCTION CONTRACT FOR PAVEMENT, CONCRETE
AND STRIPING (BID NO. 15-601-SM) WITH ASPHALT PAVING
SYSTEMS, INC. DATED SEPTEMBER 29, 2015 WITHOUT COMPETITIVE
BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS FOR SUCH
SERVICES, WHICH SHALL NOT EXCEED AN AMOUNT OF TWO
HUNDRED TWENTY THREE THOUSAND DOLLARS ($223,000.00);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission, and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies such as the federal government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS, the Director of the Public Services Department has determined that it is
necessary to repave certain local City streets to enhance traffic safety; and
WHEREAS, the Public Services Director has determined that such services can be
obtained at the least cost to the City, without competitive bidding and without advertisements for
bids, from Asphalt Paving Systems, Inc., under its existing construction contract with Polk
County, Florida(Bid No. 15-601-SM), for pavement, concrete and striping of City streets;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That the City Commission authorizes the City Manager to purchase
services from Asphalt Paving Systems, Inc., and for the proper City officials to execute an
Agreement, a copy of which is attached as Exhibit "A", and made a part of and is incorporated
into this Resolution by this reference, with the corporation, relating to micro-surfacing and
asphalt repair of selected local City streets, by utilizing the pricing under the Polk County,
Florida, construction contract dated September 29, 2015 for pavement, concrete and striping (Bid
No. 15-601-SM), with Asphalt Paving Systems, Inc., a foreign corporation, authorized to
conduct business in the State of Florida, in an amount not to exceed Two Hundred Twenty three
Thousand Dollars ($223,000.00) in fiscal year 2015-2016; provided, however, that no
Agreement will become effective unless and until City officials complete their execution of it.
Section 3. That the funding for this purchase was planned and is appropriated for use
as part of the annual appropriation of$514,000.00 in the General Fund, Public Services, Streets
Division - Repairs and Maintenance Streets Account, Account No. 001-39-06-541-46-60, which
account has a remaining available balance of$312,245.00 as of May 31, 2016.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement as are deemed necessary and proper and in the best interest of the
City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
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Section 6. That this Resolution shall be in full force and take effect immediately
upon its passage and adoption.
PASSED AND ADOPTED on June 28, 2016.
ATTEST: OVA IS FIIRSTCer
LOUISE STILSON, CMC AR O A. SALVINO, SR.
CITY CLERK MAYOR
APPROVED AS TO RM D CORRECTNESS:
THOMAS J ANS RO
CITY ATTORNE
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AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA
AND ASPHALT PAVING SYSTEMS, INC., A NEW JERSEY
CORPORATION, AUTHORIZED TO CONDUCT BUSINESS IN
FLORIDA, UNDER THE POLK COUNTY CONSTRUCTION
CONTRACT FOR PAVEMENT, CONCRETE AND STRIPING AWARD
OF BID (BID NO. 15-601-SM), PRESENTLY EXISTING BETWEEN THE
CONTRACTOR AND POLK COUNTY, FLORIDA, FOR MICRO-
SURFACING AND ASPHALT REPAIR OF SELECTED LOCAL CITY
STREETS .
This is an Agreement ("Agreement") dated , 2016, between the
City of Dania Beach, Florida, a Florida municipal corporation ("City"), with its principal place
of business located at 100 West Dania Beach Boulevard, Dania Beach, Florida 33004 and
Asphalt Paving Systems, Inc., a New Jersey corporation authorized to conduct business in
Florida ("Contractor"), with its principal mailing address of Post Office Box 530, Hammonton,
New Jersey 08037-0530.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon, the parties agree to the following:
1. The current agreement existing between the Contractor and Polk County and any
amendment(s) to it, under Polk County's award of bid of Bid No. 15-601-SM, a copy
of which is attached as Exhibit "A", and made a part of and is incorporated into this
Agreement by this reference, shall be considered a part of this Agreement between
the City of Dania Beach, Florida, and the Contractor; provided, however, that if
Contractor contracts with any other governmental agency in Florida and service rates
are lower than those afforded to Polk County, Florida, or any city for these same
services, then Contractor shall provide such lower service rates to the City of Dania
Beach, Florida.
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2. The work to be performed for the City consists of micro-surfacing and asphalt repair
for selected City roads in the eastern portion of the City, which roadways are depicted
on a map attached as Exhibit`B" and incorporated by this reference.
3. City agrees to pay the Contractor Two Hundred Twenty Three Thousand Dollars
($223,000.00) upon completion of the work. The Contractor shall achieve a
Substantial Completion date of August 30, 2016 and a Final Completion date of
September 30, 2016.
4. That in all other respects, the terms of the County agreement applies to this
Agreement.
IN WITNESS OF THE FOREGOING, the parties have set their hand and seal the day
and year first written above.
CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
LOUISE STILSON, CMC MARCO A. SALVINO, MAYOR
CITY CLERK
APPROVED AS TO FORM
AND CORRECTNESS
THOMAS J. ANSBRO, CITY ATTORNEY ROBERT BALDWIN, CITY MANAGER
5 RESOLUTION 42016-083
WITNESSES: CONTRACTOR:
ASPHALT PAVING SYSTEMS, INC. a
New Jersey corporation, authorized to
conduct business in Florida
Signature Signature
PRINT Name PRINT Name
Signature Title
Dated: , 2016
PRINT Name
STATE OF FLORIDA)
COUNTY OF )
The foregoing instrument was acknowledged before me on 2016,
by , as of Asphalt Paving Systems, Inc., a
New Jersey corporation authorized to conduct business in Florida, on behalf of the company.
He/she is personally known to me or has produced
as identification.
My Commission Expires:
Notary Public, State of Florida
Print Name
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