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Home My WebLink AboutR-2016-107 Authorizes Execution of 1st Renewal of Existing Agreement & Authorizes Execution of Amendment to Financial Audit Engagement Letter for 1 year with HCT Certified Public Accountants RESOLUTION NO. 2016-107 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE THE FIRST RENEWAL OF AN EXISTING AGREEMENT AND AUTHORIZE THE PROPER CITY OFFICIALS TO EXECUTE AN AMENDMENT TO A FINANICIAL AUDIT ENGAGEMENT LETTER FOR AN ADDITIONAL ONE (1) YEAR PERIOD WITH HCT CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS, LLC, RELATING TO THE CITY'S ANNUAL FINANCIAL AUDIT ENGAGEMENT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,City officials executed an Agreement with HCT Certified Public Accountants and Consultants, LLC on September 13, 2013; and WHEREAS,the initial Agreement provided for two(2)one(1)year renewal periods for the requested services, subject to the approval of the City and HCT Certified Public Accountants and Consultants,LLC; both the parties have agreed to continue the existing services for the first one(1) year renewal period, which are not to exceed the amounts as follows: • Forty One Thousand Two Hundred Fifty Dollars ($41,250.00) for the annual audit • Three Thousand Five Hundred ($3,500.00) for each Single Audit • Three Thousand Five Hundred($3,500.00) for each State Revolving Audit; and WHEREAS, the Director of the Finance Department is recommending the existing Agreement with HCT Certified Public Accountants, LLC be renewed for a one (1)year period for auditing services for fiscal year ending September 30, 2016; a copy of the amendment for the first one (1) year Renewal is attached as Exhibit "A", and made a part of and incorporated into this Resolution by this reference; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the foregoing"Whereas"clauses are ratified and confirmed as being true and correct, and they are made a specific part of and incorporated into this Resolution by this reference. Section 2. That the proper City officials are authorized to execute the First Renewal to the Agreement dated September 11, 2013, which Renewal is attached as Exhibit"A", and made a part of and incorporated into this Resolution by this reference. The City will pay HCT Certified Public Accountants, LLC an agreed upon sum in an amount not to exceed the amounts as follows during the first one (1)year renewal period: • Forty One Thousand Two Hundred Fifty Dollars for the annual audit($41,250.00); • Three Thousand Five Hundred ($3,500.00) for each Single Audit; and • Three Thousand Five Hundred ($3,500.00) for each State Revolving Audit. Section 3. That the City Manager and City Attorney are authorized to make minor revisions to such Renewal Agreement as are deemed necessary and proper and in the best interests of the City. Section 4. That funding appropriations are planned for and are available in the City's Fiscal Year 2017 Accounting and Auditing Services Account#32-10 among the necessary various funds. Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall be in force and take effect immediately upon passage and adoption. PASSED AND ADOPTED on August 23, 2016. ATTEST: ��O�p,Rv's Fr�Tcf� �CPO — LOUISE STILSON, CMC RCO A. SALVINO, SR. CITY CLERK MAYOR ATEO 1� APPROVED AS TO FORM AND CORRECTNESS r) r�A AN TI-16MAS& AN BR CITY ATTORNEY 2 RESOLUTION#2016-107 FIRST RENEWAL OF AGREEMENT BETWEEN THE CITY OF DANIA BEACH,FLORIDA, AND HCT CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS,LLC This is a First Renewal of an Agreement(the"Renewal"),which Agreement dated September 11, 2013 (the "Agreement") exists between the City of Dania Beach, Florida, a Florida municipal corporation (the "City") and HCT Certified Public Accountants and Consultants, LLC, a Florida Limited Liability Company(the"Consultant")for annual auditing services. A copy of the existing Agreement is attached as Exhibit"A",which is made a part of and incorporated into this Renewal by this reference. The City and Consultant wish to renew the Agreement for one(1)year for the annual audit for fiscal year ending September 30, 2016. In consideration of the mutual covenants,terms and conditions contained in the Agreement and in this Renewal of it,and for other good and valuable consideration,the adequacy and receipt of which are acknowledged and agreed upon,the parties agree to the following: 1. That the existing Agreement that was executed on September 11, 2013, is renewed and it shall remain in effect until completion of the September 30,2016 fiscal year end audit. 2. That the terms and conditions of the Agreement dated September 11, 2013, will remain the same throughout the term of this Renewal of it, except as provided below. 3. The cost of the one (1)year renewal is amended to read as follows: • Forty One Thousand Two Hundred Fifty Dollars ($41,250.00) for the annual audit; • Three Thousand Five Hundred($3,500.00) for each single audit; and • Three Thousand Five Hundred($3,500.00) for each state revolving audit. 4. That in all other respects,the Agreement is ratified and reaffirmed and remains in full force and effect. IN WITNESS OF THE FOREGOING, the parties have executed this Renewal on 2016. CITY: ATTEST: CITY OF DANIA BEACH, FLORIDA, a Florida municipal corporation LOUISE STILSON, CMC ROBERT BALDWIN CITY CLERK CITY MANAGER 3 RESOLUTION#2016-107 APPROVED AS TO FORM AND CORRECTNESS: THOMAS J. ANSBRO CITY ATTORNEY CONSULTANT: HCT Certified Public Accountants and WITNESSES: Consultants,LLC, a Florida Limited Liability Company SIGNATURE SIGNATURE PRINT Name PRINT Name SIGNATURE Title PRINT Name STATE OF FLORIDA COUNTY OF BEFORE me on 2016, personally appeared as of HCT Certified Public Accountants and Consultants, LLC, a Florida Limited Liability Company, who acknowledged execution of the foregoing First Renewal of the Agreement for the use and purposes mentioned in it, and that the instrument is the sole act and deed of the Consultant. Such person is personally known to me or has produced , as identification. NOTARY PUBLIC State of Florida PRINT Name of Notary My Commission Expires: 4 RESOLUTION#2016-107