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Home My WebLink AboutMinutes of Meeting - Second Budget Public Hearing - September 20, 2016 MINUTES OF SECOND BUDGET PUBLIC HEARING DANIA BEACH CITY COMMISSION TUESDAY, SEPTEMBER 20, 2016 - 5:01 P.M. 1. Call to Order/Roll Call Mayor Salvino called the meeting to order at 5:01 p.m. Present: Mayor: Marco A. Salvino, Sr. Vice-Mayor: Albert C. Jones Commissioners: Chickie Brandimarte Paul Fetscher Bobbie H. Grace City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Presentation City Manager Baldwin noted this is the second public hearing for the FY2016-2017 budget, and thanked the Commission for their work and deliberations. As requested, there is no increase in the operating millage and the 3-man med unit at Station 1 will be maintained. It is recommended the millage be set at the same rate as the current year; otherwise, reductions in expenditures will need to be made. Nicki Satterfield, Director of Finance, presented an overview of the final budget, which is attached to and incorporated into these minutes. Vice-Mayor Jones asked if we were aware of new stormwater regulations that will no longer allow outfall into the ocean, and how it would affect Dania Beach. City Manager Baldwin noted we have been aware for years of the coming change, and we do not know how it will affect us. He will get information and provide it to the Commission. Vice-Mayor Jones thought we could offer tax relief to the residents by reducing the millage rate by 3 percentage points. He noted he will not support the budget, and would like to have a discussion for the next budget to do something for our citizens. 3. Public Hearings City Attorney Ansbro announced: The OPERATING MUNICIPAL MILLAGE will be 5.9998 MILLS The proposed millage rate is an 8.99% increase over the rolled back rate of 5.5051 mills as computed in accordance with the provisions of Section 200.065(1), Florida Statutes. The voter-approved debt service millage rate is 0.2464 mills in accordance with the provisions of law pursuant to Chapter 200, Florida Statutes. The City's aggregate millage rate is 6.2462 Mills (5.9998 Mills for operating and 0.2464 Mills for debt service). 3.1 RESOLUTION NO. 2016-124 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2016-2017 FOR OPERATING PURPOSES;ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE;PROVIDING FOR A PUBLIC HEARING WHEN AND WHERE OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING THE SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2016-124. Mayor Salvino opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Brandimarte motioned to adopt Resolution #2016-124; seconded by Commissioner Fetscher. The motion carried on the following 3-2 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Jones No Commissioner Fetscher Yes Mayor Salvino Yes Commissioner Grace No 3.2 RESOLUTION NO. 2016-125 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING ITS FINAL ANNUAL BUDGET FOR THE FISCAL YEAR 2016-2017;PROVIDING FOR CONFLICTS;FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2016-125. Mayor Salvino opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, he closed the Public Hearing. Commissioner Fetscher motioned to adopt Resolution #2016-125, as amended; seconded by Commissioner Brandimarte. The motion carried on the following 3-2 Roll Call vote: Minutes of Second Budget Public Hearing 2 Dania Beach City Commission Tuesday, September 20,2016—5:01 p.m. Commissioner Brandimarte Yes Vice-Mayor Jones No Commissioner Fetscher Yes Mayor Salvino Yes Commissioner Grace No 4. Adjournment Mayor Salvino adjourned the meeting at 5:23 p.m. ATTEST: CITY OF DA>,K BEACH Is LOUISE STILSON, CMC O A. SALVINO, SR. CITY CLERK AYOR Approved: September 27, 2016 , Minutes of Second Budget Public Hearing 3 Dania Beach City Commission Tuesday, September 20,2016—5:01 p.m. City of Dania Beach FY 2016/ 17 Final Commission Budget Hearing September 20, 2016 Final Budget Actions Tonight • Taxes • maintain existing millage 5.9998 mills — 8.99% above "rolled back" millage rate of 5.5051 mills • Voter Approved Debt millage - .2464 mills ------------------------------------------------------------------------ - Consider adjustments to Manager's Recommended Budget — Using funds from General Fund Contingency • Approve annual City Budget — as adjusted CityProperty Values We're Almost There • City Property values City revenues providing increasing for the fourth funds for community consecutive year Property Taxes 0 2008 values $3,319,056,469 • 2008 receipts $17,937,508 •0 2009 3,142,559,344 -6.8%) 2009 $16,798,253 0 2010 21939,189,103 (-8.1%) 2010 $16,7501836 •0 2011 2,688,806,173 (-1.9%) 2011 $15,872,847 •0 2012 2,550,120,331 ( .18%) 2012 $15,604,005 0 2013 2,671,694,774 (5.40%) ' 2013 $16,102,658 0 2014 217911734,052 (4.49%) ' 2014 $16,749,846 0 2015 21968,068,927 (7.49%) ' 2015 $17,807,820 0 2016 31226,058,904 (9.90%) • 2016 $18,387,922 2016 > 2009 but still less than 2008 Financial Status • Economic growth at State and Local levels continues to improve. • City's Tax Base - Fourth consecutive property value increase - Continued recovery projected — aided by investments in City neighborhoods, beach & gateway appearance, infrastructure and economic development • Sales Tax and State Revenue Sharing are leveling off • Increased development and building permit activity • Investment earnings - slightly improving (.45 > 2015) • User Fees / Assessments- $10 increase in Fire(83C mo.) assessment, No increase Stormwater assessment. $2.52 increase in Solid Waste assessment (21C mo.) Budget Focus • Sustainability — • Personnel costs— including staffing levels, rising cost of retirement funding and health care benefits, • Debt service, • Contract costs • Infrastructure - completion and maintenance of planned & funded Capital Projects • Stormwater runoff infrastructure • Water & Sewer system repairs & replacements • Beach Area improvements • Phase I ... already funded and under development • Phase II ... annual funding —$955K being accumulated from Parking and Beach Pier restaurant • Roadway repaving , sidewalk improvement, bus shelters and dumpster enclosures • Appearance- • Carryover of $200K Oasis Project to be identified • Public Safety — • Successfully negotiated BSO contract for Police and applying for COPS Grant • Working to establish sustainable BSO contract for Fire Rescue service costs including 5 addt'I FF/PM formerly funded through SAFER Grant • Expanded neighborhood solar lighting systems through grant funding • Increase annual City funding to legacy General and Police & Fire Pension Plans • Customer Service — • Expanding on-line access for parking fees • Work to enable on-line monitoring of City building permits General Fund What "s Inclu • No increase to operating property tax rate • Use of $345K Undesignated Fund Balance • Public Safety Contract Cost $22.7M — Police services $11.5m to $11.9M -3.72i — Fire services $9.48m to $10.1M -5.98% — Safer Grant expired May 2016. — Funding for 5 addt'I FF/PM for Station 1 $665K requiring the use of $345K of undesignated reserves • City Manager: Oasis Project Carryover 2016 $200K • Commission Contingency $142K g Y • IT — Citywide Archiving System (recordsretention) $100K • Police: BodyWorn Camera (operating portiononl ; e equip 83K g va $ • Recreation : Roof Lifeguard/Bathroom Bldg $ 29K • Streets Division: • Roadway Repaving Re avin $250K • Sidewalks (Citywide & 50/50) $180K General Fund What's Not Included ? Estimates Only 5.1M • BSO Deputies (2) — Seeking COPS Grant $310,000 • BSO — Relocation to City Hall $500,000 • Enhanced Security Services - City Hall $ 40,600 • Security Infrastructure Chambers & City Hall $145,000 • Vehicle/Equipment Replacement $300,000 • BSO Radio Program (to be phased-in) $885,000 • Olsen Middle School Grass Field $180,000 • Employee Appreciation Event $ 15,000 • Holiday Lighting $ 50,000 • Frost Park/PJ Meli — Contract Field Maintenance $180,000 • Frost Park — Drainage Installation $130,000 • Customer Call Centers (2FTE Administrative Staff) $ 60,000 • Purchase of Property — Jones Park $300,000 • Pension Reserves (Formalize Policy 3 Mo. ERC) $2,000,000 • No New Capital Projects — deferred to 2018-2021 (refer to CIP) Pension Plans • Police Pension-City Plan $554K (decrease of$10k) • Fire Pension-City Legacy Plan $5.67M (increase of$1.2m) • General Pension-City Legacy Plan $1.49M (increase of 148K) — Legacy City Pension Plans — Three Basic Guidelines 1. Retirement Cost should be recognized during working years 2. Total Pension Liability — this is an estimate Impacted by both actuarial & management estimates 3. Elective bodies now choose how & when to provide funding — Commission may wish to develop a funding Policy. — Establish 2016/17annual Pension funding level in this budget and establishing a pension reserve • Florida Retirement System (remains level) — 85% of employees covered by FRS (not city Puns) (105 FRS, 18 city) • OPEB (Post-retirement) Health Care Liability — Separate cost and separate annual funding Enterprise Funds • Water Debt cost from capital loans — No rate chg. since 2011 ➢ Working to complete approved Capital projects • Sewer Debt cost from capital loans — No rate chg. ➢ Annual cost of contract treatment has slightly increased • Stormwater - SRF capital loans — No rate chg. ➢ Working to begin SE improvements Phase II ➢ Work to begin SW area & Taylor Lane paid from Fund cash • Parking Beach pa rkl ng ($400K surplus to support Beach Improvements) • Pier Restaurant - ($125K surplus to support Beach Improvements—not included) • Pier - Westrec Management ➢ Self supporting marina operation ➢ Surplus to be used for Pier L/Term maintenance (rev. up 6%) • Beach -Phase I renovation already funded -Phase II funding from currently = $955K • Marina — Westrec Management ➢ Self supporting marina operation — including annual loan repayment ➢ Occupancy and slip rental revenues continue to steadily increase (rev. up 18%) Amendments to City Manager Proposed Budget Account Description Increase Decrease 1 Amendment for ERU'sJuly 1 BCPA Decrease to Stormwater Revenue(403-00-00-325-20-03) Stormwater Fund Professional Services 1,454 Decrease to Stormwater Contingency(403-38-01-538-99-10) Stormwater-Contingency 1,454 OAmendment for Solidwaste (Inclusion of Oaks at Hidden Harbour) Increase to Public Services (001-34-01-534-34-10) General Fund Contractual Services 201549 Increase to Solidwaste Revenue 001-00-00-34340-01 Solid Waste Assessment 19,727 Decrease to Contingency(001-18-00-519-99-10) " General Fund Contingency 822 OAmendment for Propeo Insurance Coverage- Water Plant Increase to Water Plant(401-33-03-533-45-10) Water Fund Insurance Coverage 541000 Decrease to Water Fund Contingency(401-33-01-533-99-10) Contingency 541000 Amendment for use of Recreation Impact Fees Decrease Appropriation of Recreation Impact Fees (001-00-00-389-90-03) General Fund Recreation Impact Fees 461850 Decrease Commission Contingency(001-18-00-519-99-10) 11 IfGeneral Fund Contingency 46,850 Amendment for Hollywood Large UserAgreement GA SB 68 Increase Contractual Services (402-35-02-535-34-10) Sewer Fund Contractual Services 90,000 Decrease to Contingency(402-35-02-535-99-10) If If Sewer Fund Contingency 90,000 Amendment for BSO Fire Consideration-Lease Payment Increase Commission Contingency(001-18-00-519-99-10) General Fund Contingency 65,000 Decrease to Fire Contractual Services (001-22-01-522-34-10) Contractual Services 65,000 Conclusion • Recommended Budget presents a fair, reasoned & balanced financial plan for Dania Beach in the coming year. • We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan . Final Budget Actions Tonight • Approval of annual City Taxes • Maintain existing millage 5.9998 mills • 8.99% above "rolled back" millage rate of 5.5051 mills • Voter Approved Debt millage - .2464 mills — Motion to adjust Manager's Recommended Budget • Storm water revenues— $1,454 use of contingency • Solid Waste amendment $20,549 — cost neutral • Water plant insurance$54,000 — use of contingency • Recreational impact fees $46,850 — use of contingency • Hollywood large user agreement $90,000 — use of contingency • BSO Fire Consideration (Lease) $65,000 — increase contingency • Approval of annual City Budget - as adjusted.