HomeMy WebLinkAboutR-2016-126 Authorizes Purchase from Public Utility Management & Planning Services, Inc.- Construction Supervision of Lime Softening Upgrades (Chlorine Conversion & Filter Repairs) for $14,000.00 RESOLUTION NO. 2016-126
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE
SERVICES FROM PUBLIC UTILITY MANAGEMENT AND PLANNING
SERVICES, INC. (PUMPS), AND WAIVING THE COMPETITIVE BID
PROCESS AS ESTABLISHED BY THE CITY'S PURCHASING POLICY FOR
AMOUNTS IN EXCESS OF FIVE THOUSAND DOLLARS ($5,000.00) FOR
CONSTRUCTION SUPERVISION OF LIME SOFTENING UPGRADES FOR
CHLORINE CONVERSION AND FILTER REPAIRS OF THE CITY WATER
PLANTS IN THE AMOUNT OF FOURTEEN THOUSAND DOLLARS
($14,000.00); TO BE PAID FROM ANNUAL BUDGETED APPROPRIATIONS
IN THE WATER FUND; PROVIDING FOR CONFLICTS; FURTHER,
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding; and
WHEREAS, the City Commission authorized bidding for upgrades to complete the
upgrade process at the water plant for filters and chlorine conversion; and
WHEREAS, the City of Dania Beach awarded contracts for both projects for a total of
Eight Hundred Twenty Two Thousand Eight Hundred Ninety One Dollars and Forty Cents
($822,891.40); and
WHEREAS, there will be ongoing inspection and construction services required for both
projects to coordinate contracts, pay requests, conduct verification of work, and contract
administration; and
WHEREAS, the Public Services Director has determined that using the engineer who
prepared the bid documents for construction services is the person who is the most familiar with
the project requirements; and
WHEREAS, the Public Services Director recommends that the City enter into an
agreement with Public Utility Management and Planning Services, Inc. (PUMPS) to perform
project management services during construction in the amount of Fourteen Thousand Dollars
($14,000.00);
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "WHEREAS" clauses are ratified and confirmed as
being true and correct, and they are made a specific part of and incorporated into this Resolution
by this reference.
Section 2. That the proper City Officials are authorized to execute a contract with
Public Utility Management and Planning Services, Inc. for Fourteen Thousand Dollars
($14,000.00)to cover the contract services.
Section 3. That funding for these services is available as a transfer from the Water
Fund Filter Upgrade Infrastructure Account Number 401-33-42-533-63-10 to the Filter Upgrade
Engineering Account Number 401-33-42-533-31-30 in the amount of Fourteen Thousand Dollars
($14,000.00).
Section 4. That all resolutions or part of Resolutions in conflict with any of the
provisions of this Resolution are repealed to the extent of such conflict.
Section 5. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on September 27, 2016.
ATTEST:
1 �070
LOUISE STILSON, CMC 60 A. SALVINO, SR.
CITY CLERK AYOR
.y
ATED 1�`
APPROVED AS TO FO AND CORRECTNESS:
f:
THO AS J. R
CITY ATTO E
2 RESOLUTION#2016-126
Public Utility Management and Planning Services, Inc.
P.O. Box 1890
Hollywood, FL 33022-1890
SCOPE OF SERVICES
LIME SOFTENING CHLORINE AND FILTER UPGRADE CONSTRUCTION
SERVICES
This proposal is made in response to a request by the City of Dania Beach ("City") for services
during startup of the upgrades to the lime softening plant involving chlorine upgrades and filter
repairs upgrades. This project will be funded by the Water Fund.
Task 1 —Construction Proiect Oversight
Public Utility Management and Planning Services, Inc. will conduct a preconstruction
conference, conduct monthly progress meetings, attend on-site meetings, prepare meeting
minutes, provide oversight of work and provide services as needed during construction and
completion of the upgrades for the chlorine conversion to hypochlorite and upgrades to the filters
to the lime softening plant. These two contracts are expected to overlap and require coordination
and interface between contractors
Estimate of Cost to Complete
Public Utility Management and Planning Services, Inc. will bill this service on a monthly basis.
The projects are anticipated to take six (6) months to complete. The monthly billing from Public
Utility Management and Planning Services, Inc. will be One Thousand Dollars ($1,000.00) for
each contract. A seventh (7 h) month is anticipated for each project for final completion, plus
some close-out efforts. The maximum value of this contract is not to exceed Fourteen Thousand
Dollars ($14,000.00).
The schedule is as follows:
Project Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
Chlorine Conversion
Filter Repairs NOMEMENNIMEM
All costs will be billed monthly basis. Payment to be made 30 days after invoice is submitted.
Costs do not include any support for litigation.
This agreement is in accordance with the current contract between the City and Public Utility
Management and Planning Services, Inc., which is incorporated by this reference.
3 RESOLUTION#2016-126
Public Utility Mana e lanning Services, Inc.
Date
F rick Bloetscher, Ph.D., P.E., President
Recommend Approval:
Date
Brad Kaine, P.E. Public Service Director
Reviewed/Accepted:
Date
Nicki Satterfield, Finance Director
Approved as to Form and Correctness:
Date
Thomas J. Ansbro, City Attorney
Approved:
Date
Robert Baldwin, City Manager
4 RESOLUTION#2016-126