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Home My WebLink AboutR-2017-003 Relates to Change Order No.1 for the Lime Softening Plant Chlorine Upgrade Project to Close Construction, LLC, in the Amount of $40,356.99(2) RESOLUTION NO.2017-003 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO CHANGE ORDER NO. 1 FOR THE LIME SOFTENING PLANT CHLORINE UPGRADE PROJECT TO CLOSE CONSTRUCTION, LLC, IN THE AMOUNT OF FORTY THOUSAND THREE HUNDRED FIFTY SIX DOLLARS AND NINETY NINE CENTS ($40,356.99); PROVIDING ASSURANCES; PROVIDING FOR FUNDING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission approved Resolution 2015-020 on March 2015 authorizing advertisements for bids; and WHEREAS, the City Commission approved Resolution 2015-073 on July 28, 2015 attached as `Exhibit A" awarding the bid to Close Construction, LLC in the amount of Two Hundred Thirty Six Thousand Four Hundred Ninety Three Dollars ($236,493.00) plus Thirty Thousand Dollars ($30,000.00) for additional contingency work related to Alternates 1 through 4; and WHEREAS, the project now requires unanticipated additional work to address the concerns of the Florida Department of Health in Broward County and to also address safety concerns; and WHEREAS, a detailed change order is attached as "Exhibit B" in the amount of Forty Thousand Three Hundred Fifty Six Dollars and Ninety Nine Cents ($40,356.99) outlining the additional work necessary to address these concerns; and WHEREAS, the Public Services Director and the City Engineer have decided Alternates 1 through 4, in the amount of Thirty Thousand Dollars ($30,000.00) are no longer necessary; and WHEREAS, the Public Services Director and the City Engineer recommend approval of Change Order No. 1 and further request that the Thirty Thousand Dollars ($30,000.00) in contingency funds be utilized towards the cost of Change Order No. 1, leaving a remaining balance of Ten Thousand Three Hundred Fifty Six Dollars and Ninety Nine Cents ($10,356.99) which will require additional funding; and WHEREAS, the Public Services Director requests that an additional Ten Thousand Three Hundred Fifty Seven Dollars ($10,357.00) be appropriated from Water Fund Reserves to provide the additional funds necessary to complete Change Order No. 1; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the above "Whereas" clauses are approved and made a part of and incorporated into this Resolution by this reference. Section 2. That the City of Dania Beach, Florida hereby approves Change Order No. 1 to Close Construction, LLC, in the amount of Forty Thousand Three Hundred Fifty Six Dollars and Ninety Nine Cents ($40,356.99), bringing the total project cost to Two Hundred Seventy Six Thousand Eight Hundred Forty Nine Dollars and Ninety Nine Cents ($276,849.99) and authorizes the City Manager to execute the necessary documents. Section 3. That the City Manager and City Attorney are authorized to make minor revisions to such documents as are deemed necessary and proper for the best interests of the City. Section 4. That funding for this change order will be provided by utilizing the Thirty Thousand Dollars ($30,000.00) in contingency funds as stated above and an additional Ten Thousand Three Hundred Fifty Seven Dollars ($10,357.00) is authorized to be appropriated from the Water Fund Reserves account 401-276-00-00. Section 5. That all resolutions or part of Resolutions in conflict with any of the provisions of this Resolution are repealed. Section 6. That this Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED on January 10, 2017. ATTEST: �P�Is r LOUISE STILSON, CMC AMARA J ES CITY CLERK , MAYOR APPROVED AS TO tA CORRECTNESS: THOMAS J. A B O CITY ATTORNEY 2 RESOLUTION#2017-003 RESOLUTION NO.2015-073 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO AWARD A BID TO CLOSE CONSTRUCTION, LLC, FOR LIME SOFTENING PLANT - CHLORINE SYSTEM UPGRADES IN AN AMOUNT NOT TO EXCEED TWO HUNDRED SIXTY SIX THOUSAND FOUR HUNDRED NINETY THREE DOLLARS ($266,493.00); PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission approved Resolution 2015-020 authorizing budget appropriations of$200,000.00 and authorizing advertisement for bids on March 10, 2015;and WHEREAS, advertisements for bids were placed in local newspapers on April 14, 2015 for Lime Softening Plant Rehabilitation Hypochlorite System Upgrades; and WHEREAS,a mandatory pre-bid meeting was held on May 1, 2015; and WHEREAS, the City of Dania Beach opened bids for the Lime Softening Plant Rehabilitation Hypochlorite System Upgrades on Friday,May 22,2015 at 10:30 a.m.;and WHEREAS,there were two bidders as follows: Item Close Construction FL Design Hypochlorite System $ 236,493.00 $ 467,000.00 Contingency $ 30,000.00 $ 30,000.00 TOTAL $ 266,493.00 $ 497,000.00 Alt 1 Painting Structure, concrete repairs, door replacements $ 9,000.00 $ 40,000.00 Alt 2 Roof repair $ 4,200.00 $ 5,000.00 Alt 3 Hurricane screen $ 8,500.00 $ 5,000.00 Alt 4 Tank materials with UV $ 2,500.00 $ 8,000.00; The Close Construction bid had one item missing, but it was submitted later (this was deemed to be de minimis issue); the recommended award amount includes the $30,000.00 contingency that will be utilized to address Alternates 1 through Alternate 4;and WHEREAS, the bid review committee representing the City of Dania Beach has determined and recommends that it is advantageous for the City to award the bid to Close Construction in an amount not to exceed Two Hundred Sixty Six Thousand Four Hundred Ninety Three Dollars($266,493.00);and WHEREAS, additional funding in the amount of$66,493.00 is necessary to award this project; NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA,AS FOLLOWS: Section 1. That the foregoing findings are incorporated by reference and made a part of this Resolution. Section 2. That the City of Dania Beach, Florida awards the low bid for the project mentioned above to Close Construction, LLC, in an amount not to exceed Two Hundred Sixty Six Thousand Four Hundred Ninety Three Dollars($266,493.00). Section 3. That the proper City officials are authorized to execute an Agreement with Close Construction. Section 4. That the original approved amount for this project was $200,000.00 thus requiring additional funding of $66,493.00 to be funded as a transfer from Water Fund Contingency Account 401-33-01-533-99-10 in the amount of$11,920.00 and $54,573.00 from Water Fund Repair & Maintenance Account 401-33-02-533-46-70 to the Water Plant Chlorine Upgrade Project Account 401-33-41-533-63-10. Section 5. That all resolutions or part of Resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED on July 28,2015. 2 RESOLUTION#2015-073 ATTEST: �ogt's 1 LOUISE STILSON, CMC CO A. SALVINO, SR CITY CLERK � � YOR APPROVED AS TO O AND CORRECTNESS: r l THOMAS J. SBRO CITY ATT09EY 3 RESOLUTION#2015-073 CHANGE ORDER 1 AL4 DOCUMENT G702 PAGE ONE OF 1 PAGES 2 TO OWNER: City of Dania Beach PROJECT: Lime Softening Plant Distribution to: 100 West Dania Beach Blvd. Rehabilitation Hypochlorite =OWNER Dania Beach,FL 33004 System =ENGINEER DATE: 10/24/2016 =CONTRACTOR FROM CONTRACTOR: VIA CONSULTANT: Close Construction,LLC. Public Utility Management& 301 NW 4th Avenue &Planning Services,Inc. PROJECTNOS: Okeechobee,FL 34972 P.O.Box 221890 CONTRACT FOR: Construction Hollywood,FL 33022 CONTRACT DATE: August 1.9,2015 CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment,as shown below,in connection with the Contract information and belief the Work covered by this Application for Payment has been Continuation Sheet,AIA Document G703,is attached. completed in accordance with the Contract Documents,that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner,and that current payment shown herein is now due. 1. t'iRl(.i1N AL C.`ONTR�C t'StiNT 266,193.CIll 2. Nei._eh;utge by C:'hange.Orders S 10,356.99 CONTRACTOR: 3, CONTRACT S(A4TODATE(Lino t1.2) `>R 276,849 a)0 CHAN(3h ORDER SUMMARY ADDITIONS DEDUCTIONS By: Date: 1 ota c anges approve Thom— as�ose,President in previous months by Owner State of:Florida County of Okeecho ee i JulSubscribed and sworn to before me this 1� day of s 6.4 Ju Total approved this Month(PENDING) Notary Public: Ck- My Commission expir t'L•`� SHERYI,L.WELLS OTAl S $0.00 $0,00 FF064021 NET(.IlA1vG13S by Change Order $0.0(1 CITY OF DANIA BEACFT ov' P tRES:NOitl1b0r 16.2017 Change order to address Health Department issus and valves for safety at chlorine feed and transfer By: Date: State of:Florida County of.Okeechobee Subscribed and sworn to before me this day of Notary Public: My Commission expires: AIA DOCUMENT G702•APPLICATION AND CERTIFICATION FOR PAYMENT-1992 EDInON,AIA -01992 THE AMERICAN INSTITUTE OF ARCHrTECTS,1735 NEW YORK AVE.,N.W„WASHINGTON,DC 20005-5292 Users may obtain validation of this document by requesting a completed AIA Document D401-Certification of Document's Authenticity from the Licensee. Note:items in RED FONT are automatically calculated from the G703 form or from items within this G702 For►n. Igo NOT hand enter these items on this sheet. Close Construction, LL i PAGE 2 of2 PAGES 301 NW 4th Avenue CHANGE ORDER: Okeechobee, FL 34972 APPLTCAMMD-ATE: -To—.24.2016' City of Dania Beach, Lime Softening Plant Rehabilitation-Design/Build Sodium Hypochlorite System Upgrade Schedule of Values I -PERIOD TO: 101016 42 ARCHITECT'S PROJECT NO: 01z A B C D E F G H VVUKK L;UMFLh I ED MA7ERR= TOTALyo ITEM SCHEDULED )LIs —PRESENTLY -___C0MF[= ALANCE___RETAINkGE- DESCRIPTION OF WORK -VALUE APPLICATFOR--THIS-171MD STORED----AND-STORED TO FIN --UFVARIABLE (D-�E) (NOT IN G) _ SATE) RATE) --D-M E) (D I Owner Allowance I Contingency $30,000.00 $30,000.00 2 Mobilization/Demobilization $12,000.00 $12,000.00 3 Bonds/Insurance $6,000.00 $5,000.00 4 Submittals $4,500.00 $4,500.0-0 5 Permits $5,000.00, $5,000.00 Design I Build Sodium Hypocholorite System Upgrade .... . ...... 6 jDesign Fees $5,000.00 $5,000.00 7 IDemolition $8,293.00 $8,293.00 8 Chemical Metering Pump Skids $120,000.00 $120,000.00 9 Chemical PipingNalves $20,000.00 $20,000.0.0 10 Chemical Storage Tanks $32,000.00 $32,000.00 11 Electrical Work $7,500.00 $7,500.00 12 Exhaust Fan&Louver $5,000.00 $5,000.00 13 Overhead Door $7,500.00 $7,500.00 14 CMU Infills $4,000.00 $4,000.90 15 Restoration $700.00 $700.00 16 Change Order#1 _V6,35-6.99 $10,356.99 17 18 GRAND TOTALS $276,849.99 $0.00 $0.00 $0.00 $0.0 $276,849.99 $0.00 Usem may obtain validation of this document by requesting of the license a completed AlA Document D401 -Certification of Document's Authenticity bosv_ LLC- AIA DOCUMENT G703,CONTINUATION SHEET FOR G702-1992 EDITION-AIA-01992 THE AMERICAN INSTITUTE OF ARCHITECTS,1735 NEW YORX AVENUE,N.W.WASHINGTON,D.C. 20006-5232 G703-1992 LO b- E Construction, L L C General Construction st.Lic.#CGCo48773 Construction Management October 31,2016 Mr.Fred Bloetscher,P.E. Public Utility Management&Planning Services,Inc. P.O.Box 221890 Hollywood,FL 33022 Re: CHANGE ORDER PROPOSAL-Contract for Lime Softening Plant Rehabilitation—Hypochlorite System Dear Fred: Below is our proposal to furnish labor,material,and equipment necessary to: • Furnish and install new wood rafters and ceiling covering,made of Starboard in the Hypochlorite room • Furnish and install transfer pump and control panel for Hypochlorite system • Furnish and install foot cutoff valve for water main • Paint touch up on edges of accelator launders • Interior sandblasting and coating of Chemical Containments ADD $ 4,906.85 350 SF Starboard sheets&associated materials/fasteners ADD $10,677.00 Transfer Pump,Control Panel,bracket&associated piping ADD $ 1,150.00 Electrical labor necessary for installation of pump&control panel ADD $ 2,501.61 Foot cutoff valve for water main ADD $10,760.00 Paint Touch Up—Launders edges ADD $ 9,845.00 Sandblast&Coat Chemical Containments $39,840.46 Subtotal LESS ( 5,380.00) Deduct J Split cost of Paint Touch Up* $34,460.46 Adjusted Subtotal $ 5,169.07 Contractor Overhead&Profit @ 15% $ 344.60 Insurance @ 1% $ 382.86 Bond @ 1.111% $40,356.99 TOTAL ADD FOR THIS WORK LESS ($30,000.00) Contingency Amount included on Contract $10,356.99 TOTAL ADD FOR THIS CHANGE ORDER PROPOSAL *Close Construction is willing to split the cost of materials and labor to perform the touch up painting of the rusted areas on the edges of the launders with the City. We respectfully request that you advise us of your decision with regard to this additional proposed work. We are unable to proceed with this work until we receive your written instructions in this matter. Please feel free to contact me should have any questions or concerns. Thank you for your consideration. Sincerely, f c Sheryl Wells Project Management Assistant Phone 863.467.0831 www.closeconstruction.us 301 NW e Avenue Fax 863.763.6337 Page 1 of 1 Okeechobee,FL 34972