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Home My WebLink AboutR-2017-020 Authorizes Purchase of Sidewalk Replacement Materials & Provides Sidewalk Construction Services for a Sidewalk Improvement Project to Be Performed by Metro Express, Bid No. ITB 15-16-039(A) RESOLUTION NO. 2017-020 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE SIDEWALK REPLACEMENT MATERIALS AND PROVIDING FOR SIDEWALK CONSTRUCTION SERVICES, INCLUDING COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (THE "ADA") FOR A SIDEWALK IMPROVEMENT PROJECT TO BE PERFORMED BY METRO EXPRESS, INC., UNDER THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE GROUP INVITATION TO BID NO. ITB 15-16-039(A), IN AN AMOUNT NOT TO EXCEED ALLOCATED DEPARTMENTAL BUDGET APPROPRIATIONS WHICH WILL EXCEED THE ANNUAL VENDOR THRESHOLD OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00) IN FISCAL YEAR 2016-2017; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission, and if such purchases are made pursuant to a competitive bid obtained within the last eighteen (18) months by other government agencies such as the federal government, state of Florida or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold or limitation at Twenty Five Thousand Dollars ($25,000.00); and WHEREAS, the scope of services for the project identified above involves the purchase of sidewalk replacement materials and is intended to provide for related sidewalk construction services, including compliance with ADA access regulations; and WHEREAS, the City Manager has determined that it is necessary to install sidewalks within portions of the City under the City's "50/50 Program" and the ADA Compliance Program; and WHEREAS, the City of Miami Gardens as lead agency under the Southeast Florida Governmental Cooperative Group awarded the bid on February 8, 2017 to Metro Express, Inc. via Resolution 2017-28-313, a copy of which is attached as Exhibit A; and WHEREAS, the Director of the Public Services Department has determined that such replacement materials and sidewalk services can be purchased at the least cost to the City from Metro Express, Inc., under the Southeast Florida Governmental Cooperative Group ITB No. 15- 16-039 (A), a copy of which is attached as Exhibit`B", and made a part of and incorporated into this Resolution by this reference; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA: Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being true and correct and they are made a specific part of and incorporated into this Resolution by this reference. Section 2. That the City Manager is authorized to purchase sidewalk replacement and installation on an as needed basis not to exceed the allocated department budget appropriations Fiscal Year 2016-2017, from Metro Express, Inc., using available pricing under Southeast Florida Governmental Cooperative Group ITB No. 15-16-039(A) and the proper City officials are authorized to execute the contract for the work; provided, however, that no contract will become effective unless and until City officials complete their execution of it. Section 3. That funding for this purchase was planned and is appropriated for use as part of the annual appropriation in the General Fund, Public Services, Streets Division - Repairs and Maintenance Streets Account, Account No. 001-39-06-541-46-60 which has a current unencumbered balance of One Hundred Eighty Thousand Dollars ($180,000.00) for sidewalk improvements. Additional budgeted funds may also be utilized through various other accounts for Commission approved citywide capital project or repairs. Section 4. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION#2017-020 Section 5. That this Resolution shall be in full force and take effect immediately upon its passage and adoption. PASSED AND ADOPTED on February 28, 2017. �A4p`S FAT ATTEST: o l 60 '► LOUISE STILSON, CMC TAMARA JA CITY CLERK MAYOR ATE , APPROVED AS TO FO D CORRECTNESS: THOMAS J ANS RO CITY ATTORNE 3 RESOLUTION#2017-020 RESOLUTION NO. 2017-28-3133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA, AWARDING A BID TO METRO EXPRESS, INC., FOR SIDEWALK REPLACEMENT & INSTALLATION; AUTHORIZING THE CITY MANAGER TO ISSUE PURCHASES ORDERS ON AN AS NEEDED BASIS NOT TO EXCEED THE ALLOCATED BUDGETED AMOUNT; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on October 17, 2016, ITB No. 15-16-039(A) was solicited via BidSync for sidewalk replacement and installation, and WHEREAS, the ITB closed on November 28, 2016 and three (3) bids were received and publicly read at that time, and WHEREAS, City Staff evaluated the bids for compliance with the specifications, and Metro Express, Inc., (the lowest bidder), and Providian Construction Group were deemed responsible and responsive to the requirements of the ITB, and WHEREAS, Pioneer Construction Management Services, Inc., failed to submit mandatory documents and was deemed non-responsive to the requirements in the Invitation to Bid, and WHEREAS, Metro Express, Inc., has provided services for the City in the past I and their performance was deemed favorable by the Using Department, and WHEREAS, Staff recommends the City Council award ITB No. 15-16-039(A), Sidewalk Replacement& Installation to Metro Express, Inc., NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS, FLORIDA AS FOLLOWS: Section 1: ADOPTION OF REPRESENTATIONS: The foregoing Whereas paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Resolution No. 2017-28-3133 Section 2: AUTHORIZATION: The City Council of the City of Miami Gardens hereby awards a bid to Metro Express, Inc., for Sidewalk Replacements & Installation, and authorizes the City Manager to issue purchase orders on an as needed basis not to exceed the allocated budgeted amount. Section 3: EFFECTIVE DATE: This Resolution shall take effect immediately upon its final passage. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MIAMI GARDENS AT ITS REGULAR MEETING HELD ON &grq , 2017. r— OLIVER GILBERT, III, MAYOR ATTEST: r^ R NETTA TAYLOR MC, CITY CLERK PREPARED BY: SONJA KNIGHTON DICKENS, CITY ATTORNEY SPONSORED BY: CAMERON D. BENSON, CITY MANAGER Moved by: 'y-*-.des Secona-b j; P Avig VOTE: '7-.o Mayor Oliver Gilbert, III t/ (Yes) (No) Vice Mayor Erhabor Ighodaro, Ph.D. ✓ (Yes) (No) Councilwoman Lisa C. Davis ✓ (Yes) (No) Councilman Rodney Harris (Yes) (No) Councilwoman Lillie Q. Odom (Yes) (No) Councilwoman Felicia Robinson (Yes) (No) Councilman David Williams Jr ,T(Yes) (No) 2 ,T iy 0 t )f iGardens4i�� Oliver Gilbert Mayor Dear Vendor: Felicia Robinson I thank you for your interest in doing business with the City of Miami Gardens. We Vice Mayor look forward to a very successful procurement process. Lisa C. Davis Please take notice of the response submittal requirements outlined in this Council Member solicitation. Read and follow the instructions very carefully, as any misinterpretation of failure to comply with instructions may result in rejection of Rodney Harris your submittal. Any change(s) to this solicitation will be conveyed through the Council Member written addenda process. Notifications of addenda are sent electronically to vendors registered at the time the original solicitation was created. In addition, all addenda Erhabor Ighodaro, Ph.D. are posted on htti2s://www.bidsyne.com/. Council Member Please read carefully and follow all instructions provided on the addendum, as well as the instructions provided in the original solicitation. It is solely the vendor's Lillie Q. Odom responsibility to routinely check the City's website at http://miamigardens- Council Member fl.gov/procurement/solicitations.html or BidSync at https://www.bidsygc.coml for any changing information prior to their reply. David Williams Jr. Council Member It is the intent of the Office of Procurement Management to provide quality services. If you have any questions,please visit our website or contact the agent of concern. The staff of the City of Miami Gardens' Office of Procurement Management strives to provide service "while purchasing the best for less with the highest level of integrity." I than in advance for your interest in the City of Miami Gardens. Cameron D. Benson (ame erely, City Manager Ronetta Taylor, MMC City Clerk Sonja K Dickens on Benson City Attorney anager 18605 NW 27`"Avenue•Miami Gardens,Florida 33056•Tel:(305)914-9010•Fax:(305)622-8001 •www.miamigardens-fl.gov f r SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE •f INVITATION TO BID (ITB)NO. 15-16-039(A) SIDEWALK REPLACEMENT & INSTALLATION-ANNUAL CONTRACT REBID TO OUR PROSPECTIVE CONTRACTORS: The attached Invitation for Bid represents a cooperative procurement for the Southeast Florida Governmental Purchasing Cooperative. For the past several years, approximately 45 government entities have participated in Cooperative Purchasing in Southeast Florida. The Southeast Florida Governmental Purchasing Cooperative was formed in an effort to provide cost savings and cost avoidance to all entities by utilizing the buying power of combined requirements for common,basic items. The government agencies participating in this particular procurement and their respective delivery locations are listed in the attached document. Southeast Florida Governmental Purchasing Cooperative Procurement Operational Procedures: • All questions concerning this procurement should be addressed to the issuing agency,hereinafter referred to as the"lead agency." All responses are to be returned in accordance with the instructions contained in the attached document. Any difficulty with participating agencies referenced in this award must be brought to the attention of the lead agency. • Each participating governmental entity will be responsible for awarding the contract, issuing its own purchase orders, and for order placement. Each entity will require separate billings,be responsible for payment to the Contractor awarded this contract,and issue its own tax exemption certificates as required by the Contractor. • The Contract/purchase order terms of each entity will prevail for the individual participating entity. Invoicing instructions, delivery locations and insurance requirements will be in accordance with the respective agency requirements. • Any reference in the documents to a single entity or location will, in fact, be understood as referring to all participating entities referenced in the documents and cover letter unless specifically noted otherwise. • The awarded Contractor shall be responsible for advising the lead agency of those participants who fail to place orders as a result of this award during the contract period. • The Contractor shall furnish the lead agency a detailed summary of sales semi-annually during the contract period. Sales summary shall include contract numbers, contractor's name, the total of each commodity sold during the reporting period and the total dollar amount of purchases by commodity. • Municipalities and other governmental entities which are not members of the Southeast Florida Governmental Purchasing Cooperative are strictly prohibited from utilizing any contract or purchase order resulting form this bid award. However, other Southeast Florida Governmental Purchasing Cooperative members may participate in their contract for new usage, during the contract term, or in any contract extension term,if approved by the lead agency. New Southeast Florida Governmental Purchasing Cooperative members may participate in any contract on acceptance and approval by the lead agency. • None of the participating governmental entities shall be deemed or construed to be a party to any contract executed by and between any other governmental entity and the Contractor as a result of this procurement action. "WORKING TOGETHER TO REDUCE COSTS" Page 2 of 120 SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE INVITATION TO BID (ITB)NO. 15-16-039(A) SIDEWALK REPLACEMENT & INSTALLATION—ANNUAL CONTRACT REBID PARTICIPATING AGENCIES Agency Agency Address Agency Representative Representative Phone No. I City of Coconut Creek 4800 West Copans Rd. Randall Blanchette (954)956- 1418 Coconut Creek,FL 2 City of Dania Beach 100 W.Dania Beach Blvd Ronnie S.Navarro (954)924-6808 Dania Beach,FL 3 City of Deerfield Beach 401 S.W.4 Street Paul Collette (954)480—4418 Deerfield Beach,FL 4 City of Fort Lauderdale 100 N.Andrews,6` Floor Althea Pemel (954)828 -5139 Fort Lauderdale,FL 5 City of Lauderdale 4300 N.W. 36th Street Michael Taylor (954)535 -2815 Lakes Lauderdale Lakes,FL 6 City of Margate 5790 Margate Blvd Sam May (954)972—8126 Margate,FL 7 City of Oakland Park 3650 N.E. 12 Ave. Art Saey (954)630-4433 Oakland Park,FL 8 City of Pompano Beach P.O.Box 1300 Michael Carter (954)786-4146 Pompano Beach,FL 9 City of Sunrise 10500 N.W.55 'Street John Fintak (954)572-2395 Sunrise,FL 33351 10 City of Tamarac 7525 N.W. 88 'Ave. Troy Gries (954)597-3718 Tamarac,FL 11 City of Wilton Manors 2020 Wilton Drive Rita Sanz (954)390-2190 Wilton Manors,FL 12 Town of Davie 6591 Orange Drive Richard Freeman (954)797- 1115 Davie,FL Page 3 of 120