HomeMy WebLinkAboutR-2017-022 Authorizes the Expenditure of Funds for Surveillance System Camera Maintenance and Repairs Purchased from AMC Surveillance Camera & Electronics for FY2016-2017 Not to Exceed $40,000.00 RESOLUTION NO. 2017-022
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM VARIOUS CITY DEPARTMENTS, FOR SURVEILLANCE SYSTEM
CAMERA MAINTENANCE AND REPAIRS PURCHASED FROM AMC
SURVEILLANCE CAMERA & ELECTRONICS, INC. FOR FISCAL YEAR
2016-2017, ENDING SEPTEMBER 30, 2017, INCLUSIVE OF EXISTING
PURCHASES AND POTENTIAL FUTURE REPAIRS THAT EXCEED AN
ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND
DOLLARS ($25,000.00) FOR A CURRENT AMOUNT NOT TO EXCEED
FORTY THOUSAND DOLLARS ($40,000.00); PROCEEDING WITHOUT
COMPETITIVE BIDDING AND AUTHORIZING SUCH PURCHASES THAT
ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS'
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part lIl, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City entered into an annual maintenance agreement October 1, 2016 for
fiscal year 2016-2017, with AMC Surveillance Cameras in an annual amount of Thirteen
Thousand Seven Hundred Twenty Dollars ($13,720.00) for citywide protection; and
WHEREAS, additional repairs and installation of new cameras outside the original
agreement have totaled Six Thousand Three Hundred Eleven Dollars ($6,311.00) to date
resulting in a current vendor total of Twenty Thousand Thirty One Dollars and Eighty Four
Cents ($20,031.84); and
WHEREAS, the Pier Fund is in need of appropriations for the installation of infrared
remitters for the cameras located near the Pier and Quarterdeck Restaurants in the amount of
Three Thousand Two Hundred Dollars ($3,200.00); and
WHEREAS, the City Administration anticipates the possible addition of future upgrades
or necessary system repairs or both to the camera surveillance systems in the current fiscal year;
and
WHEREAS, the future upgrades and further installations and repairs may exceed the
annual Twenty Five Thousand Dollars ($25,000.00) City purchase threshold for a single vendor
and,therefore, City Commission approval is required; and
WHEREAS, the City Administration believes it is in the best interest of the City to have
continuity in the installation and maintenance of the City-wide surveillance system;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes surveillance cameras and related
maintenance and repairs from AMC Surveillance Camera & Electronics, Inc., in an amount
exceeding the annual amount of the Twenty Five Thousand Dollars ($25,000.00) purchase
threshold for a single vendor in a not-to-exceed amount of Forty Thousand Dollars $40,000.00
for fiscal year 2017. Further, the proper City officials are authorized to execute documents
related to this approval.
Section 3. That all Departments' purchases from AMC Surveillance Camera &
Electronics, Inc. shall be subject to and made within the respective Departments' approved level
of their respective annual budget appropriations and in accordance with the City of Dania Beach
Purchasing Policy.
Section 4. That funding shall be made available and appropriated in the Pier Fund
from reserves in the amount of Three Thousand Two Hundred Dollars ($3,200.00) to the Pier
Fund Repair and Maintenance of Equipment Account No. 405-7215-572-46-10.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
2 RESOLUTION#2017-022
PASSED and ADOPTED on March 14, 2017.
ATTEST: Is
LOUISE STILSON, CMC , ,' TAMARA JAMtS
CITY CLERK MAYOR
Al'EV 1�
APPROVED AS TO FORM D CORRECTNESS:
THOMAS J. ANSB
CITY ATTORNEY
3 RESOLUTION 92017-022