HomeMy WebLinkAboutR-2017-042 Ratifies the Expenditure of Funds to Replace Pumps for Lift Stations 1 & 2 for the Public Services Department by Utilizing the Services of Wastewater Solutions, Inc.Not to Exceed $36,736.00 RESOLUTION NO. 2017-042
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, RATIFYING THE EXPENDITURE OF FUNDS TO
REPLACE PUMPS FOR LIFT STATION NO. I AND LIFT STATION NO. 2
FOR THE PUBLIC SERVICES DEPARTMENT BY UTILIZING THE
SERVICES OF WASTEWATER SOLUTIONS, LLC WITHOUT
COMPETITIVE BIDDING AND WITHOUT ADVERTISEMENT FOR BIDS
IN AN AMOUNT NOT TO EXCEED THIRTY SIX THOUSAND SEVEN
HUNDRED THIRTY SIX DOLLARS ($36,736.00); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies, such as the federal government, State of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold or limitation at$25,000.00; and
WHEREAS, the Public Services Department had two lift stations pumps which were
experiencing periodic failures; and
WHEREAS, in anticipation of replacement, Public Services began obtaining price
estimates and received (3)written quotes in February, 2017 from the following:
1. Wastewater Solutions, LLC $36,736.00
2. Fortiline Waterworks $40,721.00
3. C &I Construction $43,487.00; and
WHEREAS, on or about March 25, 2017, Lift Stations 1 and 2 completely failed prior to
the development of a formal bid; and
WHEREAS, in order to keep these lift stations operational, Public Services had to
remove two backup pumps from two other lift stations which can only be used on a temporary
basis; and
WHEREAS, due to the circumstances, Public Services deemed the pump replacements
an immediate emergency to public health, safety and well being and sought City Manager
approval as an emergency purchase under the City's procurement policy which approval is
attached and made a part of and incorporated into this Resolution as Exhibit"A"; and
WHEREAS, the City Commission approved funding for Equipment Repair and
Maintenance in the amount of Seventy Five Thousand Dollars ($75,000.00) in the Public
Services Department Fiscal Year 2016-2017 budget; and
WHEREAS, the Public Services Director is seeking ratification of the expenditure with
Wastewater Solutions, LLC;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed as being
true and correct, and they are made a part of and incorporated into this Resolution by this
reference.
Section 2. That the City Commission ratifies and approves the purchase of two
pumps from Wastewater Solutions, LLC an amount not to exceed Thirty Six Thousand Seven
Hundred Thirty Six Dollars ($36,736.00) for Lift Stations 1 and 2 for the Public Services
Department.
Section 3. That funding for the purchase of the above-described pumps is available
and appropriated from the Sewer Fund in the amount of Thirty Six Thousand Seven Hundred
Thirty Six Dollars ($36,736.00), from Public Services, Repair and Maintenance Account,
Account No. 402-35-02-535-46-10.
Section 4. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
2 RESOLUTION#2017-042
Section 5. That this Resolution shall be in force and take effect immediately upon its
passage and adoption.
PASSED AND ADOPTED on May 9, 2017.
ATTEST: pPQ 5vInA
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LOUISE STILSON, CMC ANYARA JAM S
CITY CLERK A MAYOR
ATED 19�`
APPROVED A O F AND CORRECTNESS:
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THOMAS J. NS O
CITY ATTORNEY
3 RESOLUTION 42017-042
City of Dania Beach
Department of Public Services
100 West Dania Beach Blvd•Dania Beach,FL 33004•(954)924-6808 (954)-923-1109(fax) 9
MEMORANDUM
TO: Robert Baldwin,City Manager
THRU: Colin Donnelly,Assistant City Manager
FROM: Brad Kaine,Director of Public Services ,
DATE: April 27,2017
RE; Wastewater Solutions,LLC.Pump Replacement of Lift Stations#1 and#2
Introduction and Background
On or about March 25, 2017, Lift Stations #1 & #2 submersible pumps completely failed and
were placed out of service. Pumps #1 & #2 are approximately (6) years old,which requires no
maintenance, and failed due to age. Public Services removed (2)backup pumps from (2) other
Lift Stations and placed them in Lift Stations #1 & #2 on a temporary basis in order to keep
them in operation. Technically, all pumps should be running on (2) pumps. The required
specifications for pumps needed are 50 horsepower,3 phase,460 volts with a 6" discharge.
Our City Engineer recommends we replace these pumps with new ones within the next 30 to 60
days. Since these pumps are not designed for those locations and if left longer than 60 days will
cause irreparable damage to those pumps. The life expectancy of the pumps that failed is 5 to 6
years. Compatibility is in terms of electrical compatibility-horsepower rating. Each pump has
its own rated flow and TDH(Total Dynamic Head). Depending on distance (from lift station to
discharge), and diameter and material of the force main system and other hydraulic factors
within the pipeline system,TDH will vary from station to station.
Lift Stations #1 and#2 were experiencing periodic failures so therefore;we started looking into
replacing pumps at the stations and received quotes in late February 2017.
Public Services has obtained three written quotes for two 50 Horsepower,3 Phase,460 Volt, 6"
discharge pumps. The results are as summarized below and attached for your reference.
Wastewater Solutions,LLC $36,736.00
Fortune Waterworks $40,721.00
C&I Constructions $43,487.00
As a result of these findings,I am deeming the pump replacements an immediate emergency to
public health, safety, and well-being and I am also requesting that Wastewater Solutions LLC
replace both pumps in Lift Stations #1 & #2 in the amount of $36,736.00 with your approval.
Wastewater LLC has these pumps in stock and will expedite our order within(2)weeks.
Public Services is seeking approval to waive bidding and purchase two 50 Watt pumps from
Wastewater Solutions LLC for Lift Stations #1 & #2 in the amount of $36,736.00 under the
emergency provisions of the City Purchasing policy. Public Services will be ratifying this
request to have Wastewaster Solutions replace pumps for Lift Stations #1 and #2 in the May 9,
2017 City Commission Meeting. Funding will be provided by a transfer from the Sewer Fund
Contingency Account #35-02-535-99-10 to the Sewer Fund Machinery & Equipment Account
#35-02-535-64-30 which will also be ratified by the Commission.
Colin Donnelly,Assistant City Manager Approval Date
R!Kbert Baldwin,City Manager Approval Date
RICARDO PEREZ I
FO RTI LI N E 14202 SW 142ND Ave
WATERWORKS ® Miami, FL 33186
305.254.3761
a MORSCO company Fax: 305.233.9270
ESTIMATE I
MR. JOSE URTECHO DATE: 2/24/2017
CITY OF DANIA BEACH
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Thanks for your consideration for the following:
QTY PRODUCT UNIT PRICE TOTAL j
2 GOULD SUBMERSIBLE PUMP MODEL GS604-460 50HP $19,983 $39,966
180ORPM 6 INCH DISCHARGE,35 FEET OF CABLE,THREE
PHASE 460VOLTS.
1 GROUND FREIGHT $755 $755
GRAND TOTAL $40,721
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AS PER YOUR REQUEST,HERE'S THE ADDITIONAL INFORMATION ON OUR QUOTE:
- PUMPS ARE NOT EXPLOSION PROOF
- OUR WARRANTY IS FOR ONE YEAR AGAINST MANUFACTURING DEFECTS
- THIS PUMPS WILL DELIVER 795 GALLONS PER MINUTE AT 104 FEET OF PRESSURE
DELIVERY WILL BE MADE WITHIN 6 TO 8 WEEKS FOLLOWING RECEIPT OF PAYMENT.
DELIVERY WILL BE MADE FOB YOUR LOCATION AT THE CITY OF DANIA BEACH PUBLIC WORKS DEPT.
THIS QUOTATION MAY BE ACCEPTED TO FORM A BINDING CONTRACT UPON SIGNATURE BELOW.
FORTILINE TERMS AND CONDITIONS APPLY.
AGREED AND ACCEPTED:
DATE:
NAME:
SIGNATURE:
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C&I Construction And Design Inc.
14031 SW 143 Ct. Unit#6
Miami, FL 33186
CGC 1514770
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February 23, 2017 QUOTE: CIMA98105WRV
TO: CITY OF DANIA BEACH FL
ATTN:30SE URTECHO
C&I presents the following quotation for your approval:
SCOPE:
a
BRAND:STANCOR PUMP
TYPE:SUBMERSIBLE NON—CLOG
MODEL: 150LX 1OZ51460
CABLE LENGTH:40 FEET
HP: 50
VOLTAGE:3 PHASE 460V
DISCHARGE SIZE: 6"
PUMP WILL DELIVER 800GPM/103' TDH
THIS UNIT IS NOT EXPLOSION PROOF
WE OFFER A 1 (ONE) YEAR WARRANTY
YOUR NET PER UNIT IS$21,743.50
YOUT TOTAL NET IS $43,487.00
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Delivery is 6-8 weeks after order is received
Terms are 30 days Net
Freight to jobsite is to be added. It is not included in prices above
Report for Startup is included.
Approved: Date:
Signature:
14031 SW 143 CT
#/6
WASTR Snits Miami FL 33186
SOLUTIONS L L (954)483 9269
arturowws@gmail.com
ATTN: CITY OF DANIA BEACH FROM:ARTURO GARCIA
JOSE URTECHO DATE: February 27,2017
QUOTE: 1610151AG REV1
REF: 50HP 3/460V KEEN PUMP
Wt ARE PLEASED TO OFFER THE FOLLOWING QUOTATION:
QTY DESCRIPTION
2 KEEN PUMP SUBMERSIBLE NON-CLOG EXPLOSION PROOF UNIT MODEL
K6VBX500M4-43,50HP 3PHASE 460 VOLTS 1750 RPM, 6"Discharge,Two Vane
Enclosed Impeller with 40'of power cord.
NET EACH: $18,368
TOTAL QTY 2: $36,736
SEE CURVEATTACHED.THIS PUMP WILL GIVE YOU 800GPMA TABOUT 105FT OF TDH.
GROUND FREIGHT IS INCLUDED.
TOTAL NET: SEE ABOVE
Prices are FOB Job Site plus any and all Local,State and Federal Taxes.
Factory Warranty is 5 years Non-prorated 100%.
Delivery 3 WEEKs plus transit time.
Wastewater Solutions,Inc.Terms and Conditions apply.
Payment Terms are:Net 30.
ACCEPTED:
NAME:
SIGNATURE:
DATE:
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Sumbersible Pump Comparisons
Required
Specifications:
50 Horsepower
3 Phase
460 volts
6" discharge
Vendor Wastewater Solutions,LLC Fortiline Waterworks C&I Construction
Pump Make/Model Keen Pump K6VBX500M4-43 Gould Pump GS604-460 Stancor Pump 150LX 107.5
Cost per unit $18,368.00 $19,983.00 $21,743.50
Delivery Time 3 weeks plus transit 6-8 Weeks 6-8 Weeks
Delivery Fee Included (delivered to job site) $755(delivered to job site) not included (delivery to job site extra)
Explosion Proof Yes No No
Warranty 5 years non-prorated 1yr against MFR defects 1yr
Gallons Per Minute 800 GPM 795 GPM 800 GPM
Total Cost(2 units) $36,736.00 $40,721.00 $43,487.00
Shipping Freight Included $755.00 *Freight to jobsite to be added
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