HomeMy WebLinkAboutR-2017-056 Authorizes Expenditure of Funds from the Community Development Department for Scanning Services With Upland Software (f/k/a) Advanced Processing & Imaging for FY2016-2017, Ending 9/30/2017 RESOLUTION NO. 2017-056
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM THE COMMUNITY DEVELOPMENT DEPARTMENT FOR
SCANNING SERVICES TO BE PROVIDED BY UPLAND SOFTWARE (f/k/a)
ADVANCED PROCESSING AND IMAGING FOR FISCAL YEAR 2016-2017,
ENDING SEPTEMBER 30, 2017, INCLUSIVE OF EXISTING PURCHASES
THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY
FIVE THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH
PURCHASES, THAT ARE TO BE MADE WITHIN THE RESPECTIVE
DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold at$25,000.00 for a vendor each fiscal year; and
WHEREAS, the Community Development Department is requesting services from
Upland Software during the current fiscal year, which services will now exceed the annual
Twenty Five Thousand Dollars ($25,000.00) City purchase threshold for a single vendor and,
therefore, requires Commission approval; and
WHEREAS,Upland Software provides the current archiving program for the City; and
WHEREAS,the Community Development Department received approval in May 2016 to
enter into an agreement for scanning services with Upland Software to archive permit
applications and plans for the Building Division; and
WHEREAS,the first phase of this project has now been completed and the Department is
seeking to continue with the next phase; and
WHEREAS, the Community Development Department is seeking approval to enter into
an agreement with Upland Software in the amount of Thirty Thousand Eight Hundred Forty Six
Dollars ($30,846.00) and for an appropriation of the necessary funding;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement
between the City of Dania Beach, Florida and Upland Software in the amount of Thirty
Thousand Eight Hundred Forty Six Dollars ($30,846.00).
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement which are deemed necessary and proper and in the best interests of
the City.
Section 4. That the City Commission authorizes services from Upland Software, in
an amount exceeding the annual amount of Twenty Five Thousand Dollars ($25,000.00)
purchase threshold for a single vendor.
Section 5. That all Department purchases from Upland Software (f/k/a) Advanced
Processing and Imaging, Inc. shall be subject to and made within the respective Departments'
approved level of their annual budget appropriations.
Section 6. That funding for the Community Development scanning project will be
made available by a transfer of Thirty Thousand Eight Hundred Forty Six Dollars ($30,846.00)
from the Building Fund Contingency Account #107-15-02-524-99-10 to the Building Fund
Contractual Services Account#107-15-02-524-34-10.
Section 7. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
PASSED and ADOPTED on June 13 17.
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ATTEST: fA
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LOUISE STILSON, CMC TAMARA J E
CITY CLERK �,, MAYOR
APPROVED S T ORM AND CORRECTNESS:
THO AS J. SBRO
CITY ATTO EY
2 RESOLUTION 92017-056