HomeMy WebLinkAboutR-2017-070 Authorizes an Agreement with P.C. Controls, Inc. for Repair and Calibration of Flow Meters and Related Devices for Water Treatment Plant & Sewer Facilities RESOLUTION NO. 2017-070
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN AGREEMENT WITH P.C. CONTROLS, INC. FOR REPAIR
AND CALIBRATION OF FLOW METERS AND RELATED DEVICES FOR
WATER TREATMENT PLANT AND SEWER FACILITIES USING
AVAILABLE PRICING FROM THE CITY OF POMPANO BEACH
CONTRACT WITH P.C. CONTROLS, INC. FOR FISCAL YEAR 2016-2017,
FOR FUTURE REPAIRS THAT EXCEED AN ANNUAL VENDOR TOTAL
AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00)
WITHOUT COMPETITIVE BIDDING AND AUTHORIZING SUCH
PURCHASES THAT ARE TO BE MADE WITHIN THE PUBLIC SERVICES
DEPARTMENT'S APPROVED ANNUAL BUDGET APPROPRIATIONS;
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold at Twenty Five Thousand Dollars ($25,000.00) for a
vendor each fiscal year; and
WHEREAS, the City of Pompano Beach and one of its vendors have given permission to
the City of Dania Beach to utilize available pricing from a contract Request for Proposal (RFP)
award with P.C. Controls, Inc. Agreement RFP L-51-16 via Pompano Beach Resolution No.
2016-290, which was approved on September 14, 2016 through September 1, 2017 a copy of
which is attached as Exhibit "A" which is made a part of and is incorporated into this Resolution
by this reference; and
WHEREAS, the Public Services Director has determined that it is necessary to purchase
certain water treatment plant parts and technical services for the operation of the water plant; and
WHEREAS, the future repairs and maintenance may exceed the annual Twenty Five
Thousand Dollars ($25,000.00) City purchase threshold for a single vendor and, therefore, City
Commission approval is required;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement with
P.C. Controls, Inc. to purchase certain parts and technical services, in an amount exceeding the
annual amount of the Twenty Five Thousand Dollars ($25,000.00) purchase threshold for a
single vendor for Fiscal Year 2017 which Agreement is attached as Exhibit"B", and it is made a
part of and is incorporated into this Resolution by this reference.
Section 3. That all Department purchases from P.C. Controls, Inc. shall be subject to
and made within the Department's approved annual budget appropriations.
Section I That the City Manager and City Attorney are authorized to make minor
revisions to the related documents which are deemed necessary and proper and in the best
interest of the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective upon its passage and adoption.
PASSED and ADOPTED on July 25, 2017.
ATTEST: PRoI FI
LOUISE STILSON, CM , AMARA JANA
CITY CLERK MAYOR
APPROVED AS O ND CORRECTNESS:
r
THO AS J. SBRO
CITY ATTORNEY
2 RESOLUTION#2017-070
x
RESOLUTION NO. 2016- 290
CITY OF POMPANO BEACH
Broward County,Florida
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF POMPANO BEACH, FLORIDA, APPROVING
AND AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A SERVICE CONTRACT BETWEEN THE CITY
OF POMPANO BEACH AND P.C. CONTROLS, INC.
PROVIDING FOR REPAIRS, CALIBRATION AND/OR
REPLACEMENT OF FLOW METERS AND RELATED
PLAN DEVICES AT THE WATER TREATMENT
PLANTS;; PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF POMPANO
BEACH, FLORIDA:
SECTION 1. That a Contract between the City of Pompano Beach and P.C. Controls,
Inc., providing for repairs, calibration and/or replacement of flow meters and related devices, a
copy of which Contract is attached hereto and incorporated by reference as if set forth in full, is
hereby approved.
SECTION 2. That the proper City officials are hereby authorized to execute said
Contract between the City of Pompano Beach and P.C. Controls, Inc.
SECTION 3. This Resolution shall become effective upon passage.
PASSED AND ADOPTED this 13th day of September , 2016.
ISHE 'IAYOR
ATTEST;
ASCELETA HA QND, CITY CLERK
/jrn,
8/11/16
Ixeso/2016-280
F t
SERVICE CONTRACT
THIS AGREEMENT is made and entered into this 14 t h day of
September , 2016, by the CITY OF POMPANO BEACH, hereinafter referred to
as"City"and P.C. Controls,Inc., a Florida corporation.
WHEREAS, City requires services which Contractor is capable of providing, under the
terms and conditions hereinafter described or referenced; and
WHEREAS, Contractor is able and prepared to provide such services as City does
hereinafter require, under those terms and conditions set forth.
NOW, THEREFORE, in consideration of those mutual promises and the terms and
conditions set forth hereafter, the parties agree as follows:
1. .Contract Documents. The Contract Documents consist of this Agreement; Exhibit
"A"— Scope of Work; Exhibit`B" insurance requirements, if needed; and all written change orders
and modifications issued after execution of this Agreement. These form the Contract and all are as
fully a part of the Contract as if attached to this Agreement or repeated herein.
2. Purpose. City hereby contracts with Contractor to provide the following services:
Repairs, Calibration and Replacement of new and existing Flow Meters and Related Plant
Instrumentation Devices upon the terms and conditions herein set forth in the advertised RFP L-51-
16.
3. Scope of Work. Contractor will provide the services to be rendered as submitted and
set forth in Exhibit "A", attached hereto and by reference incorporated herein and made a part
hereof.
4. Term of Contract. This Contract shall be for a term of one (1) year or less beginning
with the date this Contract is fully executed by both parties.
5. Renewal. In the event City determines the Contractor to be in full compliance with
this contract and Contractor's performance to be satisfactory, then City with City Commission
approval, shall have the option to renew this contract for three (3) additional one year periods upon
the written consent of both the City and the Contractor, and provided that City will provide
notification within sixty(60) days of termination date of its intention.
6. Maximum Obligation. City agrees to pay Contractor in consideration for its services
described herein. It is the intention of the parties hereby to insure that unless otherwise directed by
the City in writing, Contractor will continue to provide services as specified in Exhibit "A" for the
term of the contract.
7. Price Formula. City agrees to pay Contractor for performance of the services set
forth in this Agreement and RFP L-51-16 submittal by P.C. Controls as follows:
Payment of Not to Exceed Fixed Fee of$60.00 per hour for work completed during regular work
times M-F 7:00a-4:00p
OR
Not to Exceed Fixed Fee of$89.00 per hour for work completed all other times than above
AND
Materials Markup
Not to Exceed Fixed Fee of 1.2 times cost(20%)
FOR AN ANNUAL LABOR COST NOT TO EXCEED THE AMOUNT OF $100,000.00
8. Invoices. Contractor shall submit the invoices to City, if requested by City, as
follows:
Invoices shall be submitted on a monthly basis or on Completion of work or/and
delivery of materials.
9. Payment. All payments by the City shall be made after the service has been
provided. All invoices shall be submitted to the City for approval and payment will be issued
within forty-five(45) days of submittal.
10. Disputes.
A. Any factual disputes between City and the Contractor in regard to this
Agreement shall be directed to the City Manager for the City, and such decision shall be final.
B. Any action brought against either party to enforce this Agreement will be
brought in Broward County, Florida.
11. Communications. All notices hereunder and communications with respect to this
Agreement shall be effective upon the mailing thereof to the persons named below.
If to Contractor: P.C. Controls, Inc.
Norman Conaway
132 NE 301h Street
Wilton Manors, FL 3334
If to City: City of Pompano Beach
City Manager
P. O. Box 1300
Pompano Beach,Florida 33060
12. Information and Documents. All information, data, reports, as are existing, if any,
and necessary for carrying out the work as outlined in Exhibit "A" hereof, shall be furnished to
Contractor without charge by City, and City shall cooperate in the carrying out of the work without
undue delay.
13. Termination. This Agreement may be terminated without cause by either party upon
thirty (30) days written notice to the other parry.
14. Force Majeure. Contractor shall not be held responsible for losses, delays, failure to
perform or excess costs caused by events beyond the control of the Contractor. Such events may
include, but are not restricted to the following: Acts of God; fire, epidemics, earthquake, flood or
other natural disaster; acts of the government; riots, strikes, war or civil disorder; unavailability of
fuel.
15. Insurance. Throughout the term of this Agreement, Contractor shall procure and
maintain liability insurance in the type and amounts set forth in Exhibit `B" attached hereto. Such
insurance shall specify that it is issued on an "occurrence" basis. Contractor shall name City as
additional insured on said policies and shall provide evidence of such insurance. Such policies shall
provide that they may not be canceled without at least thirty(30) days notice to City. .
16. lndenu-iIy. The Contractor shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City. The parties
agree that one percent(1%) of the total compensation paid to Contractor for the work of the contract
shall constitute specific consideration to Contractor for the indemnification to be provided under the
contract.
17. Assignment. Contractor shall not assign all or any portion of this Agreement without
the prior written consent of the City, and it is agreed that said consent must be sought in writing by
Contractor not less than fifteen(15) days prior to the date of any proposed assignment.
18. Performance Under Law. The Contractor, in the performance of duties under the
Agreement, agrees to comply with all applicable local, state and/or federal laws and ordinances
including, but not limited to, standards of licensing, conduct of business and those relating to
criminal activity.
19. Audit and Inspection Records. The Contractor shall permit the authorized
representatives of the City to inspect and audit all data and records of the Contractor, if any, relating
to performance under the contract until the expiration of three years after final payment under this
contract.
The Contractor further agrees to include in all his subcontracts hereunder a provision
to the effect that the subcontractor agrees that City or any of their duly authorized representatives
shall, until the expiration of three years after final payment under the subcontractor, have access to
and the right to examine any directly pertinent books, documents, papers and records of such
subcontractor, involving transactions related to the subcontractor.
20. Adherence to Law. Both parties shall adhere to all applicable laws governing their
relationship with their employees including, but not limited to, laws, rules, regulations and policies
concerning worker's compensation, unemployment compensation and minimum wage
requirements.
21. Independent Contractor_ The Contractor shall be deemed an independent Contractor
for all purposes, and the employees of the Contractor or any of its contractors, subcontractors and
the employees thereof, shall not in any manner be deemed to be employees of City. As such, the
employees of the Contractor, its Contractors or subcontractors, shall not be subject to any
withholding for tax, social security or other purposes by City, nor shall such Contractor,
subcontractor or employee be entitled to sick leave,pension benefits, vacation, medical benefits, life
insurance, workers or unemployment compensation or the like from City.
22. Mutual cooperation. The Contractor recognizes that the performance of this contract
is essential to the provision of vital public services and the accomplishment of the stated goals and
mission of City. Therefore, the Contractor shall be responsible to maintain a cooperative and good
faith attitude in all relations with City and shall actively foster a public image of mutual benefit to
both parties. The Contractor shall not make any statements or take any actions detrimental to this
effort.
23. Public Records.
A. The City of Pompano Beach is a public agency subject to Chapter 119,
Florida Statutes. The Contractor shall comply with Florida's Public Records Law, as amended.
Specifically, the Contractor shall:
1. Keep and maintain public records required by the City in order to
perform the service.
2. Upon request from the City's custodian of public records, provide the
City with a copy of requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or
as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the Contractor does not
transfer the records to the City.
4. Upon completion of the contract, transfer, at no cost to the City, all
public records in possession of the Contractor, or keep and maintain public records required by the
City to perform the service. If the Contractor transfers all public records to the City upon
completion of the contract, the Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements. If the Contractor keeps
and maintains public records upon completion of the contract, the Contractor shall meet all
applicable requirements for retaining public records. All records stored electronically must be
provided to the City, upon request from the City's custodian of public records in a format that is
compatible with the information technology systems of the City.
B. Failure of the Contractor to provide the above described public records to the City
within a reasonable time may subject Contractor to penalties under 119.10, Florida Statutes, as
amended.
PUBLIC RECORDS CUSTODIAN
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
CITY CLERK
100 W. Atlantic Blvd., Suite 253
Pompano Beach, Florida 33060
(954) 786-4611
RecordsCustodian6kopM.com
24. Governing. This Agreement has been and shall be construed as having been
made and delivered within the State of Florida, and it is agreed by each party hereto that this
Agreement shall be governed by the laws of the State of Florida, both as to interpretation and
performance. Any action at law, or in equity, shall be instituted and maintained only in courts of
competent jurisdiction in Broward County, Florida.
25. Waiver. Any waiver of any breach of the covenants herein contained to be
performed by Contractor shall not be deemed or considered as a continuing waiver and shall not
operate to bar or prevent the City from declaring a forfeiture for any succeeding breach either of the
same condition or covenant or otherwise.
26. Entire Agreement. This document incorporates and includes all prior negotiations,
correspondence, conversations, agreements or understandings applicable to the matters contained
herein, and the parties agree that there are no commitments, agreements or understandings
concerning the subject matter of this Agreement that are not contained in this document.
Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior
representations or agreements, whether oral or written.
27. Headinpas. The headings or titles to sections of this Agreement are not part of the
Agreement and shall have no effect upon the construction or interpretation of any part of this
Agreement.
28. Severabilily. Should any provision of this Agreement or the applications of such
provisions be rendered or declared invalid by a court action or by reason of any existing or
subsequently enacted legislation, the remaining parts of provisions of this Agreement shall remain
in full force and effect.
The City hereby promises and agrees with the Contractor to employ and does employ the
Contractor to provide the materials, if any, and to do and cause to do and be done the above-
described work and to complete and finish the same according to the attached plans and
specifications and the terms and conditions herein contained and hereby contracts to pay for the
same according to the attached specifications and the schedule of unit or itemized prices hereto
attached, at the time and in the manner and upon the conditions provided for in this contract.
The Contractor for himself and for his heirs, executors, administrators, successors and
assigns, does hereby agree to the full performance of all the covenants herein contained upon the
part of the Contractor.
It is further provided that no liability shall be attached to the City by reason of entering into
this contract, except as expressly provided herein.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
the day and year hereinabove written.
Witnesses: CITY OF POMPANO BEACH
IS YOR
" — By:
ENNIS W. BEACH,CITY MANbk6ER
AZ:
UA& !�� .
ASCELETA HA ND,CITY CLERK (SEAL)
APPROVED AS T FO
E. ITY ATTORNEY
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me this 14 t h day of
September , 20 16 by LAMAR FISHER as Mayor, DENNIS W. BEACH as City
Manager, and ASCELETA HAMMOND as City Clerk of the City of Pompano Beach, Florida, a municipal
corporation,on behalf of the municipal corporation,who is personally known to me.
NOTARY'S SEAL: NOTARY PUBLIC, STATE OF FLORIDA
.rrr,.,.- Kervin Alfred
• •, KERVIN ALFRED
(Name of Acknowiedger Typed, Printed or Stamped)
Notary Public-state of Florida
c•; : >;My Comm.Expires sep 21,2016
r.. ' Commission#EE 203126
Bonded Through National Notary Assn.
"CONTRACTOR"
P.C. Controls Inc.
Witnesses: .
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(Print e Title: 7deAJI ZOW lUeA
Business License No. wl�U- 6 7
(Print or Type Name)
STATE OF FLORIDA
COUNTY OF ���
The foregoing instrument was acknowledged before me this �9 day of
Av) s.A- , 2016, by hjor r,--,ate >�Jc� as
1�we Cl er->4- of ti��3�-, Y��( S- �c . a
Florida corporation on behalf of the corporation. He/she is personally known to me or who has
f'
produced F- /a--f►-r C cQ v<-.S L (c,Q (type of
identification) as identification.
NOTARY'S SEAL: N6TARY PUBL C, STAT OF FLORIDA
n Sc.A(?,- -Z. 1<4 �:j
MAR711AYA (Name of Acknowledger Ty ed, Printed or Stamped)
* * MY COMMISSION t FF 117427
EXPIRES:Apol28,2018 W7 q-z
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Commission Number
Exhibit A
Proposal
8
Repairs&Calibration of Flow meters and Related Devices
RFP#L-51-16
Prepared by
A C. CONTROLS,INC.
132 NE 30m Street
Wilton Manors,FL 33334
Norman Paul Conaway
954 568-9663
Submitted for your consideration 6130116
9
IF> C7
Table of Contents
- Letter of Transmittal
- Pompano RFQ
- Rates and Fees
- Proposal
- References
- Insurance Certificate
- Workers Compensation/Pompano Waiver
Copies of Forms
10
P.C.Controls Inc
IPIC� 132 NE 306 Suu-lt Wilton Manors,M 33334
CONTROLS Phom:(954)168-9663,Fax:(954)563-0919
E-mail:pccontrolsinc@bellsouth.net
City of Pompano Beach
1205 NE 5th Ave
Pompano Beach,FL 33060
Attn: Purchasing Department
RE:Letter of Transmittal
To whom it may concern;
In compliance with the fulfillment of the requirements of the Request for Proposal"Repairs&
Calibration of Flow Meters and Related devices"RFP#L-51-16,P C Controls Inc would like to
present the proposal entitled"Repairs&Calibration of Flow Meters and Related devices"RFP#
L-51-16,in accordance with your instructions.
The main purpose of the attached documents is to propose rates and services we would like to
provide for your city under this RFP. We feel strongly that we are an ideal candidate for this
since we have provided these services on a Time and Material basis for almost a decade. This
will also help reduce overhead cost by providing you a single point of contact for all related
material and services to this proposed contract.
We hope that this proposal will meet your approval.
Sincerely
Norman P. Conaway
P.C.Controls,Inc.
11
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Florida 's Warmest Welcome
CITY OF POMPANO BEACH
REQUEST FOR PROPOSALS
L-51-16
REPAIRS AND CALIBRATION OF FLOW METERS AND
RELATED DEVICES
RFP OPENING: JULY 7, 2016, 2:00 P.M.
PURCHASING OFFICE
1190 N.E. 3RD AVENUE, BUILDING C (Front)
POMPANO BEACH, FLORIDA 33060
12
June 9,2016
CITY OF POMPANO BEACH, FLORIDA
REQUEST FOR PROPOSALS
L-51-16
Repairs and Calibration of Flow Meters and Related Devices
The City is seeking proposals from qualified firms for the repair and calibration of flow meters
and related devices for the City of Pompano Beach Utilities Department.
The City will receive sealed proposals until 2:00 p.m. 1 Jljlv 7 2016. Proposals must be
submitted electronically through the eBid System on or before the due dateftime stated above.
Any proposal received after the due date and time specified, will not be considered. Any
uncertainty regarding the time a proposal is received will be resolved against the Proposer.
Proposer must be registered on the City's eBid System in order to view the solicitation
documents and respond to this solicitation. The complete solicitation document can be
downloaded for free from the eBid System as a pdf at
https-.Aomnanobeachfl.ionwave.net/CurrentSourdncaEvents.asox. The City is not responsible
for the accuracy or completeness of any documentation the Proposer receives from any source
other than from the eBid System. Proposer is solely responsible for downloading all required
documents. Responses will be electronically unsealed in a public forum and read aloud..
Introduction
Various regulatory agencies require the Water Treatment Plant, Reuse Treatment Plant, Well
Fields and Field Operations to calibrate flaw meters and other control instrumentation. This is
essential to ensure that all data is properly recorded as it relates to the quality of the treatment
process. Contractor will perform services upon request from the City as needed throughout the
contract period to repair, calibrate, and certify flow meters and related devices for the Utilities
Department. If repairs are no longer viable or not cost effective, replacement and installation will
be provided at the Cky's sod discretion and acceptance of quote. Items on City"s Capital
Replacement Plan may also be included, at the City's sole discretion and acceptance of quote.
This agreement references the terms, conditions, prices, and specifications of the agreement
between the City of Pompano beach and the Contractor for repair;, calibration and/or
replacement of flow meters and related devices at the City's Water Treatment Plants as
specified herein. The Contractors shall furnish all labor, services, materials, supplies,
equipment,and transportation required.
1. Scope of Services
The scope of services is designed to minimize instrument downtime and maximize the
lifetime and productivity of the City's analytical instrumentation as well as meet
regulatory compliance guidelines. Services required include repair, modification,
RFP L-51-16 Page 1
13
maintenance and/or replacement of related instrumentation and/or calibration and
certification of flow meters and related devices within the Water Plant service area.
2. Tasks/Deliverables
A. Proposer must be capable of providing calibration and services to all types, makes
and models of flow meters, level transducers, process control instrumentation,
remote terminal units, and all data transmitting devices. Meters shall be calibrated
using test equipment and calibrators, the accuracy of which is traceable to NIST
standards. The Proposer must maintain the certification records of the test
equipment and calibrators and provide copies of the certifications upon request by
the City.
B. The Proposer will provide a written report with a cover sheet stating the work
performed for the week or month and notations of any items needing correction.
The report must contain a calibration sheet for each flaw meter,and related devices
calibrated during that month,with the following information:
• Name and location of the meter
• Date of calibration
• Type of meter
• Manufacturer and serial number
• Calibration range
• "As found"calibration; PV input and corresponding miiliamp output at 0, 25,
50, 75,and 100%of range.
• final"calibration;PV input and corresponding milliamp output at 0, 25, 50,
75,and 100%of range and percentage of error.
• List of the calibration equipment used.
C. Proposer will complete additional calibration services as requested by Utilities staff.
D. Response time for service request events must not exceed 24 hours from the time of
notification.
E. Proposer will be supplied with the name(s) and telephone number(s) of the
appropriate contact person(s) for the City under this Contract. Proposer will be
required to report to the specified contact person prior to performing any work
required by the scope of services.
F. Whenever possible, Proposer shall utilize City-awned stocked parts and materials,
as necessary to perform needed service. If City-owned and stocked parts are not
available, Proposer shall provide parts and materials, which will be of first-rate
quality. The Proposer shall maintain a reasonable stock of parts and materials
available on a 24-hour basis sufficient to satisfy the anticipated demands of this
Contract.
G. All parts removed from service must be returned to the City's authorized personnel.
Proposer will be responsible for the disposal of any non-repairable parts..
RFP L-51-16 Page 2
14
H. Proposer will provide all labor, and tools necessary to perform calibration and
instrumentation repair and/ or replacement services by Proposer or Proposer sub-
contractor and approved by City.
1. To prevent injury to City staff, all equipment and tools, used by Proposer or
Proposer sub-contractor, must be property put away when Proposer is not present.
Any debris created as a result of the maintenance/repair service/replacement must
be removed by Proposer daily.
J. If repairs are no longer viable nor cast effective, replacement and installation will be
provided at the City's sole discretion and acceptance of quote. Items on City's
Capital Replacement Plan may also be included, at the City's sole discretion and
acceptance of quote. The quote must include description of proposed replacement
equipment with makeimodel number, equipment cost, estimated shipping, any
installation cost,any warranty information and estimated time for delivery.
3. Term of Contract
Contract term will be one (1) year commencing upon award by the appropriate City
officials. The City reserves the right to renew this agreement for three(3)additional one
year periods subject to vendor acceptance, satisfactory performance,and determination
that renewal will be In the best interest of the City. All tents, prices and conditions shall
remain firm for the initial period of the contract, and any renewal period. Renewals may
be approved and executed by the City Manager or their designee.
In the event delivery/service is scheduled to end because of the expiration of this
contract,the Contractor shall continue to deliver/service upon the request of the General
Services Director. The extension period shall not extend for more than ninety(90)days
beyond the expiration date of the existing contract. The Contractor shall be
compensated for the product/service at the rate in effect when this extension clause is
invoked by the City.
4. Local Business Program
On March 23, 2010, the City Commission approved a Resolution establishing a Loral
Business Program, a policy to increase the participation of City of Pompano Beach
businesses in the Ckys procurement process.
You can view the list of City businesses that have a current Business Tax Receipt on the
City's website, and locate local firms that are available to perform the work required by
the bid specifications. The business information, sorted by business use classification,
is posted on the webpage for the Business Tax Receipt Division:
httn:i/DMDBnObeaLbfl.gov/indcx.pbpjpar,cst(kv scv bir/bir
Please note that,while no voluntary goals have been established for this
solicitation,the City encourages Local Business participation in all of its
procurements.
5. Small Business Entemrise Program
RFP L-51-16 Page 3
15
The Pompano Beach City Commission has established a voluntary Small Business
Enterprise (SBE) Program to encourage and foster the participation of Small Business
Enterprises in the central procurement activities of the City. The City of Pompano
Beach is strongly committed to ensuring the participation of Small Business Enterprises
(SBE's) as contractors and subcontractors for the procurement of goods and services.
The definition of a SSE, for the purpose of the City"s voluntary program, is taken front
the State of Florida Statute 288.7030).
As of the date of publication of this solicitation, a small business means an
independently owned and operated business concern that employs 200 or fewer
permanent full-time employees and that, together with its affiliates, has a net worth of
not more than $5 million or any firm based in Florida that has a Small Business
Administration 8(a)certification. As applicable to sole proprietorships,the$5 million net
worth requirement shall include both personal and business investments_
The City encourages all firms to undertake good faith efforts to identify appropriate
Small Business Enterprise partners.. Sources of information on cerrtified Small Business
Enterprises include the Broward County Small Business Development Division, the
State of Florida Office of Supplier Diversity, South Florida Water Management District,
and other agencies throughout the State. The City includes links to these organizations
from the Cirtys website www,ggm2gngbqggLO.gov. Please indicate in your response if
your firm is a certified Small Business Enterprise.
Please note that,while no voluntary goals have been established for this
solicitation,the City encourages small business participation in all of its
procurements.
6. Required.Proposal Submittal
Subm lonlFormat Requirements
Sealed;proposals shall be submitted electronically through the esid System on or before
the due dateltime stated above. Proposer shall upload response as one (1) file to the
eBid System. The file size for uploads Is limited to 100 MB. tf theft size exceeds 100
MB the response must be split and uploaded as two(2)separate files.
Information to be Included in the proposal. In order to maintain comparability and
expedite the review process, it is required that proposals be organized in the manner
specified below,with the sections dearly labeled:
Title page:
Show the project name and number, the name of the Proposer's firm, address,
telephone number,name of contact person and the date.
Table of Contents:
Include a clear identification of the material by section and by page.
Letter of Transmittal:
Briefly state the Proposer's understanding of the project and express a positive
commitment to provide the services described herein. State the name(s) of the
RFP L-51-16 Page 4
16
person(s) who will be authorized to make representations for the Proposer, their title(s),
office and E-mail addresses and telephone numbers. Please limit this section to two
pages.
Fees&Costs:
Include a concise narrative with sufficient detail indicating the proposed approach to
providing the required services, including a description of the types and qualities of
service that would be provided. Provide a cost for each of the major services provided
along with the estimated number of expected work hours for each qualified staff.
Proposer shall itemize all costs to complete all and necessary tasks as described under
Scope of Services. Costs associated with travel as well as miscellaneous expenses
should be adequately described.
Proposers must include the chart below and provide the cost per hour, extended cost
and mark-up in their response.
Description Est.Hours Cost/Hour Extended Cost
Cost per hour for work completed during S00 $ 00
regular work times,M-F,7:00 am.4:00 � 3 Di IDOO'D
P.M.
Cost per hour for work completed during 100 $ .o b $ 00
all other times other than above I�Cl 00
Mark-up
Proposers cost of materials,multiplied by
mark-up for profit,overhead,etc. —
(Example$4,000 x 1.1 -$4,400.00)
Note:The above hourly rates and materials mark-up%will remain in effect for the Mire term of the
contract.
Schedule:
Proposer shall provide a timeline that highlights proposed tasks that will meet all
applicable deadlines.
References:
Submit a client reference list, including name of contact firm and/or governmental
entity, address,telephone number and type of service provided to each reference.
Litigation:
Disclose any litigation within the past five(5)years arising out your firm's performance.
City Forms:
The RFP Proposer Information Page Form and any other required forms must be
completed and submitted electronically through the City's eBid System.
7. Insurance
RFP L-51-16 Page 5
17
The insurance described herein reflects the insurance requirements deemed necessary
for this contract by the City. It is not necessary to have this level of insurance in effect
at the time of submittal, but certificates indicating that the insurance is currently carved
or a letter from the Carrier indicating upgrade ability will speed the review process to
determine the most qualified Proposer.
The successful Proposer(s) shall not commence operations until certification or proof of
insurance, detailing terms and provisions of coverage, has been received and approved
by the City of Pompano Beach Risk Manager.
If you are responding to a bid and have questions regarding the insurance requirements
hereunder, please contact the City's Purchasing Department at (W) 786-4098. If the
contract has already been awarded, please direct any queries and proof of the requisite
insurance coverage to City staff responsible for oversight of the subject projectleontract.
CONTRACTOR is responsible to deliver to the CITY for timely review and written
approval/disapproval Certificates of Insurance which evidence that all insurance
required hereunder is in full force and effect and which name on a primary basis, the
CITY as an additional insured on all such coverage.
Throughout the term of this Agreement, CITY, by and through its Risk Manager, reserve
the right to review, modify, reject or accept any insurance policies required by this
Agreement, including limits, coverages or endorsements. CITY reserves the right, but
not the obligation, to review and reject any insurer providing coverage because of poor
financial condition or failure to operate legally.
Failure to maintain the required insurance shall be considered an event of default. The
requirements herein, as well as CITY's review or acceptance of insurance maintained by
CONTRACTOR, are not intended to and shall not in any way limit or qualify the liabilities
and obligations assumed by CONTRACTOR under this Agreement.
Throughout the term of this Agreement, CONTRACTOR and all subcontractors or other
agents hereunder, shall, at their sole expense, maintain in full force and effect, the
following insurance overages and limits described herein, including endorsements.
A. Worker's Compensation Insurance covering all employees and providing
benefits as required by Florida Statute,Chapter 440, regardless of the size of the
company (number of employees) or the state In which the work is to be
performed or of the state in which Contractor is obligated to pay compensation to
employees engaged in the performance of the work. Contractor further agrees
to be responsible for employment, control and conduct of its employees and for
any injury sustained by such employees in the course of their employment.
B. Liability Insurance
i) Naming the City of Pompano Beach as an additional insured as City's
interests may appear,on General`Liability Insurance only, relative to
claims which arise from Contractor's negligent acts or omissions in
connection with Contractor's performance under this Agreement.
RFP L-51-16 Page 6
1B
2) Such Liability insurance shall include the following checked types of
insurance and Indicated minimum policy limits.
LIMITS OF LIABILITY
each
Type of Insurance occurrence aggregate
GENERAL LIABILITY: M/N/MUM$200,000 per OCCURRENCEI$300,000 AGGREGATE
*Policy to be written on a claims incurred basis
XX comprehensive form bodily injury and property damage
XX premises-operations bodily injury and property damage
explosion&collapse
hazard
_ underground hazard
XX products/completed bodily injury and property damage combined
operations hazard
XX contractual insurance bodily injury and property damage combined
XX broad form property damage bodily injury and property damage combined
XX independent contractors personal injury
XX personal injury
sexual abuse/molestation Minimum$1,000,000 Per Occurrence and Aggregate
AUTOMOBILE LIABILITY: Minimum$200,000 Per Occurrence and$300,000 Per
Aggregate.Bodily injury(each person)bodily injury(each
accident),property damage,bodily injury and property
damage combined.
XX comprehensive form
owned
hired
non-owned
REAL&PERSONAL PROPERTY
comprehensive form Agent must show proof they have this coverage.
EXCESS LIABILITY Per Occurrence Aggregate
other than umbrella bodily injury and $1,000,000 $1,000,000
property damage
combined
PROFESSIONAL.LIABILITY Per Occurrence Aggregate
XX * Policy to be written on a claims made basis $1,000,000 $1,000,000
R)+P L-51.1 b Page 7
19
(3) If Professional Liability insurance is required, Contractor agrees the
indemnification and hold harmless provisions of the Agreement shall
survive the termination or expiration of the Agreement for a period of
three (3) years unless terminated sooner by the applicable statute of
limitations.
C. Em&yees Liability. CONTRACTOR and all subcontractors shati,for the benefit
of their employees, provide, carry, maintain and pay for Employees Liability
Insurance in the minimum amount of One Hundred Thousand Collars
($100,000.00) per employee, Five Hundred Thousand Dollars ($500,000) per
aggregate.
D. Policies: Whenever, under the provisions of this Agreement, insurance is
required of the CONTRACTOR, the CONTRACTOR shall promptly provide the
following:
(1) Certificates of insurance evidencing the required coverage;
(2) Names and addresses of companies providing coverage;
(3) Effective and expiration dater of policies;and
(4) A provision in all policies affording CiTY thirty(30) days written notice by
a carrier of any cancellation or material change in any policy.
E. insurance Cancellation or ModMggliq_n. Should any of the required insurance
policies be canceled before the expiration date, or modified or substantially
modified, the issuing company shall provide thirty(30) days written notice to the
CITY,
F. Waiver of Subrogation. CONTRACTOR hereby waives any and all right of
subrogation against the CiTY, its officers, employees and agents for each
required policy. When required by the Insurer, or should a policy condition not
permit an insured to enter into a pre-loss agreement to waive subrogation
without an endorsement, then CONTRACTOR shall notify the insurer and
request the policy be endorsed with a Waiver of Transfer of Rights of Recovery
Against Others, or its equivalent. This Waiver of Subrogation requirement shall
not apply to any policy which includes a condition to the policy not specifically
prohibiting such an endorsement, or voids coverage should CONTRACTOR
enter into such an agreement on a pre-loss basis.
The successful proposer shall furnish to the City the certification or proof of insurance
required by the provisions set forth above,within ten(10)days after notification of award
of contract. Certificate(s)to be issued to City of Pompano Beach,Attention Risk
Manager, 100 West Atlantic Boulevard, Pompano Beach, Florida, 33060.
S. Selection/Evaluation Process
RFP La-51-1 G Page 8
20
A Selection/Evaluation Committee will be appointed to select the most qualified fiirm(s).
The Selection/Evaluation Committee will present their findings to the City Commission
and, upon Commission approval,will negotiate a contract with the most qualified firm(s).
Proposals will be evaluated using the following criteria.
Crl� feria Point Range
1. Experience and Expertise 0-25
Previous related work experience and qualifications in the subject area
of personnel assigned. Demonstrates a dear understanding of scope
of work and other technical or legal issues related to the project.
2. References 0-20
History and performance of firm/project team on similar projects.
References and recommendations from previous clients.
3. Resources and Methodology 0-25
Adequacy of amount of quality resources assigned to the project.
Overall approach to project. Consideration of services provided and
approach to meeting goals and deadlines. Financial resources.
4. Cost 0-30
Including the overall project-task budget and itemized cost
breakdowns.
Total 0-100
The Committee has the option to use the above criteria for the initial ranking to short-list
Proposers and to use an ordinal ranking system to score short-listed Proposers
following presentations (if deemed necessary) with a score of 01'assigned to the short-
listed Proposer deemed most qualified by the Committee,
Each firm should submit documentation that evidences the firm's capability to provide
the services required for the Committee's review for short listing purposes. After an
initial review of the Proposals, the City may invite Proposers for an interview to discuss
the proposal and meat firm representatives, particularly key personnel who would be
assigned to the project. Should interviews be deemed necessary, it is understood that
the City shall incur no costs as a result of this interview, nor bear any obligation in
further consideration of the submittal.
When more than three responses are received, the committee shall furnish the City
Commission (for their approval) a listing, in ranked order, of no fewer than three firms
deemed to be the most highly qualified to perform the service. If three or less fiim�s
respond to the RFP,the fist will contain the ranking of all responses.
The City Commission has the authority to (including, but not limited to); approve the
recommendation; reject the recommendation and direct staff to re-advertise the
solicitation; or, review the responses themselves and/or request oral presentations and
determine a ranking order that may be the same or different from what was originally
presented to the City Commission.
RFP L-51-16 Page 9
21
9. Hold Harmless and Indemnification
Proposer covenants and agrees that it will indemnify and hold harmless the City and all
of its officers, agents, and employees from any claim, loss, damage, cost, charge or
expense arising out of any act, action, neglect or omission by the Proposer, whether
direct or indirect, or whether to any person or property to which the City or said parties
may be subject, except that neither the Proposer nor any of its subcontractors will be
liable under this section for damages arising out of injury or damage to persons or
property directly caused by or resulting from the sole negligence of the City or any of its
officers, agents or employees.
10. Retention of Records and Riaht to Access
The selected firm shad maintain during the term of the contract all books of account,
receipt invoices, reports and records in accordance with generally accepted amounting
practices and standards. The form of all records and reports shall be subject to the
approval of the City's Internal Auditor. Recommendation for changes, additions, or
deletions by the City's internal Auditor must be complied with by the selected firm. The
City's Internal Auditor must be permitted during normal business hours to audit and
examine the books of account, reports, and records relating to this contract. The
selected firm shall maintain and make available such records and files for the duration of
the contract and retain them until the expiration of three years after final payment under
the contract.
11. Communications
No negotiations, decisions, or actions shall be initiated or executed by the firm as a
result of any discussions with any City employee. Only those communications, which
are in writing from the City, may be considered as a duly authorized expression on
behalf of the City. In addition, only communications from firms that are signed and in
writing will be recognized by the City as duly authorized expressions on behalf of firm.
12. No Discrimination
There shall be no discrimination as to race, sex, color, age, religion, or national origin in
the operations conducted under any contract with the City.
13. Independent Contractor
The selected firm will conduct business as an independent contractor under the terms of
this contract. Personnel services provided by the firm shall be by employees of the firm
and subject to supervision by the firm, and not as officers, employees, or agents of the
City. Personnel policies, tax responsibilities, social security and Health insurance,
employee benefits, purchasing policies and other similar administrative procedures
applicable to services rendered under this agreement shall be those of the firm.
14. Staff Assignment
RFP L-51-16 Page I0
22
The City of Pompano Beach reserves the right to approve or reject, for any reasons,
Proposer's staff assigned to this project at any time. Background checks may be
required.
15. Contract Terms
The contract resulting from this RFP shall include, but not be limited to the following
terms:
The contract shall include as a minimum, the entirety of this RFP document, together
with the successful Proposer's proposal. Contract shall be prepared by the City of
Pompano Beach City Attorney.
If the City of Pompano Beach defends any claim, demand, cause of action, or lawsuit
arising out of any act, action, negligent acts or negligent omissions, or willful misconduct
of the contractor, its employees, agents or servants during the performance of the
contract, whether directly or indirectly, contractor agrees to reimburse the City of
Pompano Beach for all expenses, attorney's tees, and court costs incurred in defending
such claim, cause of action or lawsuit.
16. Waiver
It is agreed that no waiver or modification of the contract resulting from this RFP, or of
any covenant, condition or limitation contained in it shalt be valid unless it is in writing
and duly executed by the party to be charged with it,and that no evidence of any waiver
or modification shall be offered or received in evidence in any proceeding, arbitration,or
litigation between the parties arising out of or affecting this contract, or the right or
obligations of any party under it, unless such waiver or modification is in writing, duly
executed as above. The parties agree that the provisions of this paragraph may not be
waived except by a duly executed writing.
17. Survivorship Risthts
This contract resulting from this RFP shall be binding on and inure to the benefit of the
respective parties and their executors, administrators, heirs, personal representative,
successors and assigns.
18. Termination
The contract resulting from this RFP may be terminated by the City of Pompano Beach
without cause upon providing contractor with at least sixty(80)days prior written notice.
Should either party fail to perform any of its obligations under the contract resulting from
this RFP for a period of thirty(30)days after receipt of written notice of such failure,the
non-defaulting part will have the right to terminate the contract immediately upon
delivery of written notice to the defaulting part of its election to do so. The foregoing
rights of termination are in addition to any other rights and remedies that such party may
have.
19. Manner of Performance
RFP L-51-16 Page 11
23
Proposer agrees to perform its duties and obligations under the contract resulting from
this RFP in a professional manner and in accordance with all applicable local, federal
and state laws, rules and regulations,
Proposer agrees that the services provided under the contract resulting from this RFP
shall be provided by employees that are educated, trained and experienced, certified
and licensed in all areas encompassed within their designated duties. Proposer agrees
to furnish the City of Pompano Beach with all documentation, certification,authorization,
license, permit, or registration currently required by applicable laws or rules and
regulations. Proposer further certifies that it and its employees are now in and will
maintain good standing with such governmental agencies and that it and its employees
will keep all license, permits, registration, authorization or certification required by
applicable laws or regulations in full force and effect during the term of this contract.
Failure of Proposer to comply with this paragraph shall constitute a material breach of
contrail.
20. Acceptance Period
Prods submitted in response to this RFP must be valid for a period no less than
ninety(90)days from the closing date of this solicitation.
21. RFP Conditions and Provisions
The completed proposal (together with all required attachments) must be submitted
electronically to City on or before the time and dame stated herein. All Proposers, by
electronic submission of a proposal, shall agree to comply with all of the conditions,
requirements and instructions of this RFP as stated or implied herein. All proposals and
supporting materials submitted will become the property of the City.
Proposers response shall not contain any alteration to the document posted other than
entering data in spaces provided or including attachments as necessary. By submission
of a response, Proposer affirms that a complete set of bid documents was obtained from
the e8id System or from the Purchasing Division only and no alteration of any kind has
been made to the solicitation. Exceptions or deviations to this proposal may not be
added after the submittal date.
All Proposers are required to provide all information requested in this RFP. Failure to do
so may result in disqualification of the proposal.
The City reserves the right to postpone or cancel this RFP, or reject an proposals, if in
its solo discretion it deems it to be in the best interest of the City to do so.
The City reserves the right to waive any technical or formal errors or omissions and to
reject all proposals, or to award contract for the items herein, in part or whole, if it is
determined to be in the best interests of the City to do so.
The City shall not be liable for any costs incurred by the Proposer in the preparation of
proposals or for any work performed in connection therein.
22. Standard Provisions
RFP L-51-16 Page 12
24
a. Governing Law
Any agreement resulting from this RFP shall be governed by the laws of the
State of Florida, and the venue for any legal action relating to such agreement
will be in Broward County, Florida.
b. Licenses
In order to perform public work,the successful Proposer shall:
Be licensed to do business In Florida, if an entity, and hold or obtain such
Contractor and Business Licenses if required by State Statutes or local
ordinances.
C. Conflict Of Interest
For purposes of determining any possible conflict of interest, each Proposer
must disclose if any Elected Official, Appointed Official, or City Employee is also
an owner, corporate officer, or an employee of the firm. If any Elected Official,
Appointed Official, or City Employee is an owner, corporate officer, or an
employee, the Proposer must file a statement with the Broward County
Supervisor of Elections pursuant to§112.313, Florida Statutes.
d. Druo Free Workplace
The selected firm(s) will be required to verify they will operate a "Drug Free
Workplace"as set forth in Florida Statute, 287.087.
e_ Public Entity Crimes
A person or affiliate who has been placed on the convicted vendor list following a
conviction for public entity crime may not submit a proposal on a contract to
provide any goads or services to a public entity, may not submit a proposal on a
contract with a public entity for the construction or repair of a public building or
public work, may not submit proposals on leases of real property to public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity,and may not transact business
with any public entity in excess of the threshold amount provided in Florida
Statute, Section 287.017, for CATEGORY TWO for a period of 36 months from
the date of being placed on the convicted vendor list.
f. Patent Fees, Royalties,And Licenses
If the selected Proposer requires or desires to use any design, trademark,
device, material or process covered by letters of patent or copyright, the selected
Proposer and his surety shall indemnify and hold harmless the City from any and
all claims for infringement by reason of the use of any such patented design,
device, trademark, copyright, material or process in connection with the worts
agreed to be performed and shall indemnify the City from any cost, expense,
RFP L,-51-16 Page 13
25
royalty or damage which the City may be obligated to pay by reason of any
infringement at any time during or after completion of the work.
g. Permits
The selected Proposer shall be responsible for obtaining all permits, licenses,
certifications, etc„ required by federal, state, county, and municipal laws,
regulations, codes, and ordinances for the performance of the work required in
these specifications and to conform to the requirements of said legislation.
h. Familia&With taws
It is assumed the selected firm(s) will be familiar with all federal, state and local
taws, ordinances, rules and regulations that may affect its serves pursuant to
this RFP. Ignorance on the part of the firm will in no way relieve the firm from
responsibility.
i. Withdrawal Of Proposals
A firm may withdraw its proposal without prejudice no later than the advertised
deadline for submission of proposals by written communication to the General
Services Department, 1190 N.E. 31d Avenue, Building C, Pompano Beach,
Florida 33060,
j. Composition Qf Project Team
Firms are required to commit that the principals and personnel named in the
proposal will perform the services throughout the contractual term unless
otherwise provided for by way of a negotiated contract or written amendment to
same executed by both parties. No diversion or substitution of principals or
personnel will be allowed unless a written request that sets forth the
qualifications and experience of the proposed replacement(s)is submitted to and
approved by the City in writing.
k. Invoiciag/Payment
All invoices should be sent to City of Pompano Beam,Accounts Payable, P.O.
Drawer 1300, Pompano Beach, Florida, 33061. In accordance with Florida
Statutes, Chapter 218, payment will be made within 45 days after receipt of a
proper invoice.
1. Public Records
1. The City of Pompano Beach is a public agency subject to Chapter 119,
Florida Statutes. The Contractor shall comply with Florida's Public Records
Law,as amended. Specifically,the Contractor shall:
a. Keep and maintain public records required by the City in order to perform
the service;
RFP L-51-16 Page 14
26
b. Upon request from the City's custodian of public records, provide the City
with a copy of requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost
provided in Chapter 119, Florida Statutes or as otherwise provided by
law;
c. Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records
to the City;and
d. Upon completion of the contract, transfer, at no cost to the City,all public
records in possession of the Contractor, or keep and maintain public
records required by the City to perform the service. If the Contractor
transfers all public records to the City upon completion of the contract,
the Contractor shall destroy any duplicate public records that are exempt
or confidential and exempt from public records disclosure requirements.
If the Contractor keeps and maintains public records upon completion of
the contract, the Contractor shall meet all applicable requirements for
retaining public records. All records stored electronically must be
provided to the City, upon request from the City's custodian of public
records in a format that is compatible with the information technology
systems of the City.
2. Failure of the Contractor to provide the above described public records to the
City within a reasonable time may subject Contractor to penalties under
119.10, Florida Statutes, as amended.
PUBLIC RECORDS CUSTODIAN
IF THE CONTRACTOR HAS QUESTIONS
REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE
PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS AT:
CITY CLERK
100 W.Atlantic Blvd., Suite 253
Pompano Beach, Florida 33060
(954) 7864611
RecordsCustodian(a?copbfl.com
23. Questions art„d Communication
"P L-51-16 Page 15
27
All questions regarding the RFP are to be submitted in writing to the Purchasing Office,
1190 N.E. 3rd Avenue, Building C (Front), Pompano Beach, Florida 33060, fax (954)
7864168, or email 2ULgbasiLnq@&2pbfl.com. All questions must include the inquiring
firm's name, address, telephone number and RFP name and number. Questions must
be received at least seven (7) calendar days before the scheduled solicitation opening.
Oral and other interpretations or darifications will be Without legal effect. Addenda will
be posted to the RFP solicitation in the, eBid System, and it is the Proposers
responsibility to obtain all addenda before submitting a.response to the solicitation.
24. Addenda
The issuance of a written addendum is the only official method whereby interpretation,
clarification, or additional information can be given. If any addenda are Issued to this
RFP solicitation the addendum will be issued via the eBid System. It shall be the
responsibility of each Proposer, prior to submitting their response, to contact the City
Purchasing Office at (954) 786-4098 to determine if addenda were issued and to make
such addenda a part of their proposal. Addenda will be posted to the RFP solicitation in
the eBid System.
R"L-51-16 Page 16
28
COMPLETE THE PROPOSER INFORMATION FORM ON THE ATTACHMENTS TAB IN THE
EBID SYSTEM. PROPOSERS ARE TO COMPLETE THE FORM IN ITS ENTIRITY AND
INCLUDE THE COMPLETED FORM IN YOUR PROPOSAL THAT MUST BE UPLOADED TO
THE RESPONSE ATTACHMENTS TAB FOR THE RFP IN THE EBID SYSTEM.
PROPOSER INFORMATION PAGE
RFP-L-51-16, Repairs and Calibration of Flow Meters and Related Devices
To: The City of Pompano Beach, Florida
The below named company hereby agrees to furnish the proposed services under the terms
stated subject to all instructions, terms, conditions, specifications, addenda, legal
advertisement, and conditions contained in the RFP. I have read the RFP and all attachments,
including the specifications, and fully understand what is required. By submitting this proposal,
I will accept a contract if approved by the City and such acceptance covers all terms,
conditions,and specifications of this proposal.
Proposal submitted by:
Name(printed) -S-'e-W SC14ti{t`..a Title
Company(Legal Registered)
Federal Tax Identification Number �5- ��Wci 1 ( !
Address 132 n E _ o ' �
City/State/Zip , ��n �o 2, t=1 3333'�
Telephone No. G3 Fax No. `ESN- SG3-C,c{t
Email Address G�L 0b"4'rr
RFP L-51-16 Page 17
29
P.C.Controls Inc
132 NE 30*Sheet,Wilton Manors,FL 33334
CONTROLS Phone:(9,14)IW9661 Fax,(454)563-0919
E-mail:pccontruisinc@belLsoutb.net
City of Pompano Beach
1205 NE Sth Ave
Pompano Beach,FL 33060
Attn:Purchasing Department
RE:Rates and Fees
These rates are reflective of PC Controls coritracted rates and are lower than rates
currently being provided to customers not under contract
Labor rates are for hours between 7 am and 4 pm Monday through Friday. Please see
Pompano RFQ provided table for Overtime rates, included in initialed RFQ,page 4,
which is attached and part of this proposal.
Rates: Lead Technician $60.00 an hour
On occasion when site personnel is unable to assist there may be a need for a
second technician to be onsite with the Lead Technician—such as confined space.
Technician 2 $30.00 an hour
Note: Please be aware that PC Controls charges and nunimurn of 3 hours on
service calls.
Material 1.2(in no case will PC Controls charge more than this for material)
Mark-up Freight charges will be prepaid and added to related invoices
Certification All Transmitter Types $49.00 each
Fees:
Travel Time: Technician rate will be charged both ways(portal to portal).
Fuel Surcharge$10.00/per visit(Broward County)
Note: this fee was suspended at the beginning of 2016fiscal Year
and we reserve the right to reinstate it should fuel costs increase to
unacceptable levels.
Sincerely
Norman P.Conaway
P.C.Controls Inc
30
IF C7 P.C.ControlsInc
132 NE 34a'Street,Wilton Manors,EL 33334
CONTROLS Phone:(954)561-9663 Fax:(954)563-0919
I <Z� E-mail:pccomisinc@bellsouth.net
City of Pompano Beach
1205 NE Sth Ave
Pompano Beach,FL 33060
Attn: Purchasing Department
RE:RFP#L-51-16-Repairs&Calibration of Flow meters and Related Devices
PROPOSAL
To whom this may concern,
We are pleased to submit our proposal for"Repair&Calibration of Flow meters and
Related Devices". This proposal is provided per the scope of work detailed in RFP#L-
51-16 dated June 9,2016. It is understood that this bid is for a contact period of one(1)
year and renewable for three(3)additional one(1)year contract periods with approved
modifications if any.
Scope of Services
P.C.Controls,Inc(PCCI)is capable of providing you the customer(CITY)with quality
repair and calibration of Flowmeters and related devices for the City of Pompano Beach
Utilities Department(PBWTP). We feel that we are able to state this based on past
service provided to the water plant and the familiarity with the equipment resulting from
the service. PCCI can provide calibration and other related services to all types,makes
and models,of Flow Meters, Level Transducers,Pressure Transmitters,Process Control
Instrumentation including Remote Terminals and all data transmitting devices used in
these processes at PBWTP,PB RE-USE Plant, Well fields and other field
locations/operations(identified collectively as PBWTP in this proposal from this point
forward).
Calibrations will be conducted and documented as needed during normal operations of
PBWTP on an ongoing basis. Formally documented calibrations(Certifications)should
be conducted at least annually to satisfy any obligations to monitoring agencies such as
South Florida Water Management District(SFWM). Copies of certification documents
are attached and made part of this document,these documents are approved documents
for these monitoring agencies. This alone does not ensure that PBWTP is working
properly. PCCI has instituted a"Flow Meter Accounting Method"that monitors Influent
and Effluent equipment to verify that water coming into PBWTP equals the amount of
water going out. Performing this check can reveal the possibility of a problem before it
has a chance to develop into something much larger.
31
In the event any equipment needs to be repaired or replaced and all efforts have been
used to correct the situation. Any repairs that need to be made that involves removing
CITY owned equipment from PBWTP will be sent to manufacturers for repair using all
due caution. Repair costs will be passed on to CITY at markup to cover any handling of
such equipment. Equipment needing replaced in the event that no CITY stock is
available to use as a replacement,will be provided at markup. Equipment replaced will
be replaced with new equipment equaling or surpassing the equipment being replaced.
Equipment that could be provided by an alternate manufacturer to the original equipment,
due either to obsolescence or cost savings will meet or excel original equipment
specifications and will only be acquired with PBWTP approval. All related
documentation will be provided to PBWTP.
PCCI offers to the CITY our services for PBWTP with a response time of24 hours along
with 24 hour emergency on-call services. Additionally,a report will be provided on a
monthly basis to a designated party summarizing the work that was completed for
PBWTP,including any items that may need further corrective action and equipment
calibrations.
PCCI will provide these services at rates and markup as seen on the attached `Rates and
Pees"as well as those detailed in the provided table included in initialed RFQ page 5,
which is attached and part of this proposal and remain in effect for the contract period.
PCCI also warrants its work for services provided in the following manner. Equipment--
PCCI provides that all equipment it installs is warranted by the manufacturer and ensures
that said equipment is repaired accordingly for CITY. Any installation performed by
PCCI in which the manufacturers'equipment is not the result of a failure.and only if
PCCI was responsible for the failure,labor costs resulting from the corrective action will
be not be charged.
Qualifications
PCCI is a service-oriented company working primarily in the Water and Wastewater
industry in Florida and has been providing services to these customers since 1997. PCCI
has a vast knowledge of all types of instrumentation,including Flow,Pressure,Level and
pH. Our experience comes from all phases of work—Installation,Maintenance,Repairs
and Calibrations.
PCCI uses test equipment/instrumentation and technology that is considered among the
best in the industry for providing these services. All equipment is maintained at or above
manufacturers' specification and calibration equipment used to certify the accuracy of
CITY equipment is itself certified and meets or exceeds MIST standards. Certifications
for test equipment are maintained and available at CITY requests. MSDS for industry
calibration standards(pH,Conductivity et al)are available at CITY requests.
32
From Flowmeters to Level transmitters to recording devices like Chart recorders or
Totalizers, from stand-alone applications to a complete loop including remote operation
PCCI should be your first call. PCCI not only will we be able to satisfy any
instrumentation needs but can also work on many other industry equipment needs
including valve actuators,pump controls,VFD's and others to many to mention.
We calibrate and certify equipment and provide documentation of the calibrations that
will meet CITY or other regulatory agencies specific needs. PCCI uses equipment that
either meets or exceeds NIST standards to provide the most accurate calibrations. PCCI
provides proof of calibration with both a sticker,with the date of calibration on the
equipment,and a"certificate"kept on file for a minimum of 3 years. PCCI helps keep
your equipment in compliance by notification when the calibrations are due and
scheduling them within any needed timeframe.
P.C.Controls is not a manufacturer's distributor so it is not obligated to provide CITY
with a solution from a single line of product but will provide a solution that best fits
PBWTP needs and budget. PCCI operates under the Broward County License 329-
0031043 and attached certificate of competency. PCCI a Local Business is SBE certified
in Broward County and a copy of that certification is attached to this bid. This along with
the attached Qualification Statement and other associated proposal documents should
clarify any questions regarding the Firms ability and eligibility to perform services for
CITY.
In addition PCCI agrees to subject to any required background check. Proof of Insurance
coverage is provided and attached to satisfy the requirements of CITY special conditions.
PCCI does not carry Worker's Compensation and is not required to do so according to
Florida Law. A copy of the Exemption for the owner as well as a copy of a waiver letter
that is on file at CITY currently is attached for your reference. PCCI does however
provide full medical benefits to its employees. PCCI agrees to hold CITY harmless as
defined in the"Indemnification"paragraphs of RFP#L-51-1 b and agrees to other
paragraphs not specifically addressed in this proposal but referenced in the
aforementioned RFP.
.Mark-up: PCCI uses only a mark-up of 1.2. This markup is applied to the cost of any
purchases or repairs made on behalf of or for CITY. Under no circumstances will a
mark-up greater than that stated previously be used. PCCI discounts from manufacturers
and distributors often provide pricing less than list price even after the mark-up is
applied.
Sincerely
Norman P.Conaway
P.C.Controls Inc
33
P.C.Controls Inc
132 NE 30*Street,Wilton Manors,FL 33334
CONTROLS Phone:(954)561-9663 Fax:(934)363-0919
E-mail:pccontrolsinc@bellsouth.net
City of Pompano Beach
1205 NE 5th Ave
Pompano Beach,FL 33060
Attn:Purchasing Department
RE: RFP#L-5 I-16-Repairs&Calibration of Flow meters and Related Devices
REFERENCES
To whom this may concern,
We are pleased to submit our references which are current customers in the industry.
1.) City of Coral Springs
3800 NW 85th Ave
Coral Springs,FL 33065
Contact:Brian Heller
954 345-2162
2.) Village of Palm Springs
226 Cypress Lane
Palm Springs,FL 33461
Contact:Don Ray
561965-4022
3.) City of Dania Beach
100 W Dania Beach Blvd
Dania Beach,FL 33004
Contact:Phil Skidmore
954 924-6800 X3616
34
P.C_Controls Inc
IF> C"I 132 NE 300 Street,Wilton Manors,FL 33334
CONTROLS Phone:1954)568-9663,Fax:(954)563-0919
E-mail:pccontmisinc@bellsouth.net
Certified Flow Meter Test Record
Customer:
Consumptive Use Permit# —
Test Site District ID#
Contact Number
Meter Model Serial#
Meter Accessories
Pipe Information
Material
Line Size OD Thickness WT
Transducer Spacing Distance from Meter installation is
Test Information using Fuji Porta-Flow Ultrasonic Fiowmeter
Test performed Qa GPM
Initial Meter Reading at Calibration Start: X _ End: X
Gallons Totalized in Seconds Average GPM
Test Meter Reading at Calibration Start: 0 X_1____End: X—I—
Gallons Totalized in Seconds Average GPM
Meter Tested at %Accuracy Last Meter Test Last Accuracy
Comments:Prior to calibration meter was reading %of test meter—Site meter read GPM and test meter
LtA GPI
Performed By: Date:
This is to certify that the above listed equipment has been calibrated and meets or exceeds all published specifications.
Calibration was performed using standards and/or instrumentation whose accuracy are tractable to the N.I.S.T.
Signature
35
T> C� P.C.Controls Inc
132 NE 30*Street,Wilton Manors,Fl., 33334
CONTROLS Phone:(954)415-2123,Fait:(954)563-0919
E-mail:pccentrolsinc@,,beltsoudLnet
Location: Cal.Type:
Function: Date:
Technician- UueDate:
Interval:
Test Equipment Used:
Transmitter Calibration Data
Mfr: Model#: Serial#:
Full Scale: Line Size:
Measurtd Rcq'd Output
Input Output(MA) (v) (-A) (v)
B A Remarks
Receiver Calibration Data
WE Model#: Serial#:
Full Scale: Dial X: Chart Range:
0/ Signal in Req,Output Indication
Full mA/Volt O MfMGl7 GPW'MGD
scale B A Remarks
{}
25
50
75
100
Totalizer Caiibrattm Data
Mfr: Model#: Serialk
Totalizer Before: Totalizer After: Counter X:
%Ot Signal in Req.Output AaOutput Time per
Full mANolt C CO" Test
B A Remarks
50
100
This is to certify that the above listed equilmtent has bow calibrated and meets or exceeds all published spwifications.
Calibration was performed using slate and/or instrumentation whose a uney are traceable to the N I.S.T.
Signature
36
Weekly Flow Accounting Log
Date_ Raw = Effluent + Concentrate +1— Storage =Adjusted Effluent %of Fetal Effluent
Date Storage B - St A = Storage Amount x Factor Gal added to Stor e
37
Exhibit B
Insurance
38
PCCON-C OP 10:wM
CERTIFICATE OF LIABILITY INSURANCE 0A
THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFOUA71ON ONLY AND CONFERS NO PJGHTS UPON THE CERTIFICATE HOLDER, THIS
CQt I r-ATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AiRE % EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING MSURER(S), AUTHORIZED
REPREBEI(TATNE OR PRODUCER,AND THE CER71FICATE HOLDER
IMPORTANT* Ifths certMcete holder is an ADDITIONAL INSURED,On pollcWss)must be endorsed. If SUBROGATION IS WAIVED,subject to
ttn bwm no condlems,of to Pak%Y,c twh policies may require an andwsemeft A stahwwM an this c+rMa is doss not confer rl"to the
cerMeate holder In Ilea of such andorssment s
rRoaumo WUF
sartma�tL °I"" 56t-210.871s :561-210-s716
190 Glades Rd Stilts C
Baca Raton,FL 33432
AFFOROM COVOtAGE Nif[C
PnLv R A:Naufts Insurance Co 17370
PORM PetiC ContMIS,kK. romm a:Nationwide Ins Co Of Ameba 25453
132 NEE streets c
Wilton Manors,FL 33334 r o:
PUSS R E:
reTta�e F
COVERAGES CERTIFICATE NUl18ER: R4V—MON NUMBER:
THIS 0 TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REOJIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREN IS SUBJECT TO ALL THE TERM,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES-LANES SHOWN MAY HAVE BEEN REDUCED BY PAR)CLAMS.
TYPE OF NKPANCE POLICY Nuumpt LWrs
A X commetcm Gomm LMLITY EACH OCICLRRENCE S 1,000,000
o-"SmADE MOCCUR X NUO3096 12r29MS 12/2VM6 aR S Ee0c, cn $ sm'
f;--mm DIP("an#perwl $ �6,
FER{FERSOKq aADV 94"Y S 1,0004
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X POLiCY 0 PRO.
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AUTOS AUTU;iG�AMA-{,F.'---
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U011493LALIAM OCCUR EACHOCCU6i'RENCE T
EYAX"I a CL^M8..MADE AGGREGATE r
M0 I I RETENTION T S
t:QiLPBlLIt71ON STATUTE ER
At09UL4YrBK Lb►at}TY YIN
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iFF! rt E}7CI;tJt1ED? `
pAky~emw"v 1a NI11 I'""`� i_E L.DISEASE-EA EMPLt1YEE S
pE >PTIQN OF OPERATIONS Mlaw E L OIA -POLICY UMIT T
Q1911IFTRNIL r LCGATt"I VEtICI.E9 NCQRe WI,Ae/emMT Rmne6a t NW he M to-spur If nga6*4
ER� STEIRl nAYAPERRREEDYOTTTC�L LIABILITY A H INTEREST MAPAWHEN REQUIRED B WRITTEN COMMERCIAL
CERTIFICATE L CANCELLA11ON
POMPAN9
11HOULD ANY SIP 7M ABOVE DESCPAM POLICIES BE CAMCMAM SWORE
THE 11"AMM DATE THEREOF, NORM WILL BE DEUVMM IN
CITY OF POMPANO BEACH ACCORDAAnca WITH THE POLICY PROVISIONS.
1205 NEE SfH AYE ALrtIo gEl'I rATME
POMPANO 8EACH,FL 33080
M 1988-M14 ACORD CORPORATION. All rights reswved.
ACORD 25(2814/M) The ACORD name and logo are rogitered marks of ACORD
39
PLEASE CUT OUT THE CARD BELOW AND RETAIN FOR FUTURE REFERENCE
STATE OF FL IMPORTANT
OEPARTMENT OF FINANCIAL SERVICES
pltrtSMOFVMRRt{EtRB COMPENSAIVN QPursuant to Chapter 440.05(141, F.S., an officer of a corporation who
NON-CONSTRUCTION INDUSTRY elects exemption from this chapter by filing a certificate of election
CERTIFICATE OF ELECTION To BE EXEMPT FROM FLORIDA L, under this section may not recover benefits or compensation under this
WORKEIM COMPENSATION LAW D chapter.
EFFECTIVE 02/27/2012 EXPIRATION DATE: N/A Pursuant to Chapter 440.051131, F.S., Certificates of election to be
PERSOM NORMAN P CONAWAY H exempt., apply only within the scope of the business or trade listed on
FEIM ea„789t t t E the notice of election to be exempt
i3USiNESS NAW AND ADDRESS: E Pursuant to Chapter 440.OS(13), F,S.. Notices of election to be exempt
P c COWROLs Wc and certificates of election to be exempt Shall be subject to revocation
132 WE 30" sT if, at any time after the filing of the notice or the issuance of the
W TOO MAXon FL 33334 certificate, the person maned on the notice or Certificate no longer moats
the requirements of this section for issuance of a certificate. The
department shall revoke a certificate at my time for failure of the
SCORE OF BUSINESS OR TRADE persim named on the certificate to moat the requirements of this
I- OFFIC9 MACH MSTAL.LIWPAD SE31 Section.
(QUESTIONS? 1950) 413-1609
GUT HERE
+� Carry bottom portion on the job, keep upper portion for your records.
3WC-262 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED 01-11
40
JEFF ATMATER qw
CHIEF FWANCIAL OFFICER STATE OF FLORIDA
DEPARTMENT OF FINANCIAL SERVICES
DIVISION OF WORKERS'COMPENSATION
•CERTIFICATE OF ELECTION TO BE EXEMPT FROM FLORIDA WORKERS'COAIfMUTION LAW "
Nt1"ONSTRUCTION INDUSTRY EXEMPTION
This rnsrbWw that the individual IMW belrnr has eleClad to be exempt hwnn Florida V40dwIs'Compsnsstion law.
EFFECTIVE DATE: 1205t2014 EMRA71ON DATE; 12114l2D16
PERSON: SCAGGS JERRY E
FEW: 650789111
BUSINESS NAME AND ADDRESS:
P C CONTROLS INC
132 NE 30TH STREET
WILTON MANORS FL 33334
SCOPES OF BUSINESS OR TRADE:
OFFICE MACHINE
INSTALLATION,1
Punewl to 4401*14).FS.,an oNlonr d a a xporabon rho OKU oxwnow from kds dNolar 1N"a oaNlrtCafe of siodaort under 1fus WOW
nary na teaorrer Osrra a or aamrrsnaaaon unoer eus&apier.PurWWd io Chapw 440.05(12i.F.B..Cenklcsiso a sWOon to be wvnpt...apply may
nACrai on wops of to busuraaa or tadn kind an tnn noaoa of etacaon lo be omyr4 t.Purswm is Chapter 44DAfkin F.S.,Nstloss of election io be
a kip 0irkfteekes a aNrcxon a t»tneulraR ands oe wbjMal a rsyogt5on M,at any fNhi alter vie fitrq a>tN novae ar trn leeuerroa of 4x oeratit:tfe.
War person name an tla notice or no WOW meets the nKftkWrenpr of this aedlon W hsuanak of a asteftcw.the dspwtffw#shall rowke a
DFS-F2-DV C-252 CERTIFICATE OF ELECTION TO BE EXEMPT REVISED W13 QUESTIONS?($W)413-IW9
41
WAK fa6eabarenlfFieeaeel3leeele
t2Q6#IE ffiN Arraae�P�preeQt�edR tlodelei;�
pc 9544ame 1 k A64.54&?M
Dade:FAvmy 11,2016
PC Coubvis hr.
132NE 30*Suvet
Pi 33334
Dcw .vaadaaw,
Your eampoW has fawn *a four omOWm%shed you haws shooed not m PUVbAft WaarioeeW
Compammom mmwxmce Woe per then employees. The State of FlmAw allows yaw compmy to
-$- d-vriftut hww=m e.ho- fir,you nee rogWred by the Stela 90`*t clear wrifeo aas"in
a st am wodmite directed to aB and odeer pemaiama parSwumag
ven4m at the rvc e o 1he lack of.aatWomaat to beneW as doscribed in Ehaplar 440 of des
Fkd&Stt.
Tie Cky of Pompano Bess 6 requbea: ALL CONTRACTORS TORS bRW AGM TO BE
REPONSMEX FOR THE LAGWYMENT, CONTROL AND CONDUIC r OF THE R
EWWYM AM FM A. Y EWMY SUSl'A11YF.D BY SOH=&WYE=W' YJZ
C OURM OF TMM EWI 3YAO;AIT.
Please sign the area bedow ach iowledgmg your amWiisme with the above eequirmosaft. Return
tbk anginal lagea to nee at d e Purchming office, Building Q 1190 N 8.3 Avaene,Pompano
Bmk 33060. If-you have mR gvoedcas about dais ietler pleas telepbone aye at(054)736.4M. ..
Vsey ttullr yo<aa
Lori Fined,
Ul11es ASsimboi A
y"Oer swe-has F sted nodcm(t)declaring dw abomm of Wodoess'Campmentm
iawww ouveap,ae raged by the Sub of Fkarlda.Vmdw compmq Gallas aga+eoe to be
neponsi l e for dw capkym ,control and conduct atom awlayees and Ibr soY itejesy
mamined by such amployms i go ooum of dW r+eimplflymanA
lO
GAO 1401
Name and TEE(Vft)
42
AGREEMENT BETWEEN THE CITY OF DANIA BEACH, FLORIDA AND P.C.
CONTROLS, INC., A FLORIDA CORPORATION, FOR REPAIR AND CALIBRATION
OF FLOW METERS AND RELATED DEVICES FOR THE CITY OF DANIA BEACH,
FLORIDA WATER TREATMENT PLANT AND SEWER FACILITIES UNDER THE
CITY OF POMPANO BEACH,FLORIDA AGREEMENT (RFP NO. L-51-16)
This is an Agreement (the "Agreement") between the City of Dania Beach, Florida, a
Florida municipal corporation ("City") and P.C. Controls, Inc., a Florida corporation
("Contractor"), with a mailing address of 132 Northeast 30th Street, Wilton Manors, Florida
33334.
In consideration of the mutual covenants, terms and conditions contained in this
Agreement, and other good and valuable consideration, the adequacy and receipt of which are
acknowledged and agreed upon,the parties agree to the following:
1. The agreement existing between the Contractor and the City of Pompano Beach and any
amendment(s) to it, under an award by the City of Pompano Beach of a project (the
agreement and related RFP No. L-51-16, copies of which are attached as Exhibit "A",
and made a part of and are incorporated into this Agreement by this reference), shall be
considered as part of this Agreement between the City and the Contractor; provided,
however, that if Contractor contracts with any other governmental agency in the South
Florida area and service rates are lower than those afforded to the City of Pompano
Beach, or any city in the area for these same services, then Contractor shall provide such
lower service rates to the City.
2. The goods and services to be provided to the City consist of repair and calibration of flow
meters and related devices for the City of Dania Beach water treatment plant and sewer
facilities.
3. The term of this Agreement shall be through and including September 1, 2017.
4. That in all other respects, the terms of the Pompano Beach agreement apply to this
Agreement.
SIGNATURES ON FOLLOWING PAGES
1
IN WITNESS of the foregoing, the parties have executed this Agreement on
, 2017.
CITY:
CITY OF DANIA BEACH,FLORIDA,
ATTEST: a Florida municipal corporation
LOUISE STILSON, CMC ROBERT BALDWIN
CITY CLERK CITY MANAGER
DATED: , 2017
APPROVED AS TO FORM AND
CORRECTNESS:
THOMAS J.ANSBRO
CITY ATTORNEY
WITNESSES: CONTRACTOR:
2
P.C. CONTROLS,INC., a
Florida corporation
Signature Signature
PRINT Name PRINT Name
Signature Title
Dated: , 2017
PRINT Name
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me on 2017,
by , as of P.C. Controls, Inc., a Florida
corporation, on behalf of the company. He/she is personally known to me or has produced
as identification.
Notary Public, State of Florida
Print Name
3