HomeMy WebLinkAboutR-2017-075 Authorizes a One Year Extension of an Existing Agreement with H.D. Supply, Inc. to Meet the City's Water Meter Purchasing Needs; Authorizing the Purchase of Water Meters at Specified Costs RESOLUTION NO. 2017-075
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING A ONE YEAR EXTENSION OF AN
EXISTING AGREEMENT WITH H.D. SUPPLY INC. TO MEET THE CITY'S
WATER METER PURCHASING NEEDS; AUTHORIZING THE CITY
MANAGER TO PURCHASE WATER METERS AT SPECIFIED COSTS
WITH THE COMPANY IN AN ANNUAL AMOUNT EXCEEDING TWENTY
FIVE THOUSAND DOLLARS ($25,000.00) WITH PURCHASE COSTS
BEING LIMITED TO AND PAID FROM APPROVED ANNUAL BUDGET
APPROPRIATIONS FOR PURCHASE OF WATER METERS; PROVIDING
FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City competitively bid for the supply and delivery of water meters for
use in residential and commercial buildings within the City as part of a City-wide meter
replacement program in June, 2014; and
WHEREAS, the City determined it is in the City's best interest to standardize water
meters throughout the City and chose to utilize Badger meters and Omni meters; and
WHEREAS, the meter replacement program is ongoing and the City is seeking to utilize
the same types of meters throughout the City; and
WHEREAS, the City Commission approved Resolution 2014-090 on September 23,
2014 authorizing purchase of water meters from H.D Supply for an initial period of three years
based on the recommendation of the Bid Committee which included Public Services Department
staff, and
WHEREAS, the agreement with H.D Supply, Inc. expires on September 23, 2017 and
the City seeks to renew the contract for the first of three (3) additional one (1) year terms as
described in the Agreement; and
WHEREAS, the supplier, while not sole source, has exclusive distributing rights in the
State of Florida and Southeast United States and therefore offers more competitive pricing than
third party vendors;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are approved and made a part of and
incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the City Manager to purchase water
meters from H.D. Supply, Inc. and authorizes the proper City officials to execute an Agreement,
a copy of which is attached as Exhibit "A" and made a part of and is incorporated into this
Resolution by this reference, in an amount that will exceed the annual vendor threshold of
Twenty Five Thousand Dollars ($25,000.00) each fiscal year; provided, however, that no
Agreement will become effective unless and until City officials complete their execution of it.
Section 3. That funding of the purchase of water meters shall be made from the
City's planned and appropriated funding from the Water Fund Distribution Repair and
Maintenance Utility Account Number 401-17-05-533-46-70, which will exceed an annual vendor
threshold of$25,000.00.
Section 4. That the City Manager and City Attorney are authorized to make minor
revisions to such Agreements as are deemed necessary and proper for the best interests of the
City.
Section 5. That all Resolutions or part of Resolutions in conflict with any of the
provisions of this Resolution are repealed to the extent of such conflict.
Section 6. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED AND ADOPTED on July 25, 2017.
ATTEST: P�S F1 )1111 s
LOUISE STILSON, CMC ARA JA S
CITY CLERK MAYOR
APPROVED A TO F AND CORRECTNESS:
THO AS J. NNsAR0
CITY ATTO EY
2 RESOLUTION#2017-075
FIRST RENEWAL OF AGREEMENT BETWEEN THE CITY OF DANIA BEACH,
FLORIDA,AND HD SUPPLY WATERWORKS GROUP, INC.,A FOREIGN
CORPORATION AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA
This is a First Renewal of an Agreement (the "Renewal"), which Agreement dated
September 23, 2014 (the "Agreement") exists between the City of Dania Beach, Florida, a
Florida municipal corporation (the "City") and HD Supply Waterworks Group, Inc., a foreign
corporation authorized to conduct business in Florida (the "Contractor") with its principal place
of business located at 3100 Cumberland Boulevard, Suite 1700, Atlanta, Georgia 30389, to
supply water meters to the City.
The City and Contractor wish to renew the Agreement for one (1) years up to and including
September 23, 2018.
In consideration of the mutual covenants, terms and conditions contained in the
Agreement and in this Renewal of it, and for other good and valuable consideration, the
adequacy and receipt of which are acknowledged and agreed upon, the parties agree to the
following:
1. That the Agreement is renewed and it shall remain in effect up to and including
September 23, 2018.
2. That the terms and conditions of the Agreement will remain the same throughout the
term of this Renewal of it.
3. That in all other respects, the Agreement is ratified and reaffirmed and remains in full
force and effect.
IN WITNESS OF THE FOREGOING, the parties have executed this Renewal on
2017.
CITY:
ATTEST: CITY OF DANIA BEACH, FLORIDA,
a Florida municipal corporation
LOUISE STILSON, CMC ROBERT BALDWIN
CITY CLERK CITY MANAGER
APPROVED AS TO FORM AND CORRECTNESS:
THOMAS J. ANSBRO
CITY ATTORNEY
3 RESOLUTION#2017-075
CONTRACTOR:
HD SUPPLY WATERWORKS GROUP,
INC., a foreign corporation authorized to
conduct business in Florida.
ATTEST:
Signature Signature
PRINT Name PRINT Name
TITLE
STATE OF
COUNTY OF
BEFORE me on , 2017, personally appeared ,
as of HD Supply Waterworks Group, Inc., a foreign corporation
authorized to conduct business in Florida, who acknowledged execution of the foregoing
Renewal of the Agreement for the use and purposes mentioned in it, and that the instrument is
the sole act and deed of the Contractor. Such person is personally known to me or has produced
as identification.
NOTARY PUBLIC
State of Florida
PRINT Name of Notary
My Commission Expires:
4 RESOLUTION#2017-075