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Home My WebLink AboutMinutes of Special Budget Meeting - July 25, 2017 MINUTES OF SPECIAL BUDGET MEETING DANIA BEACH CITY COMMISSION TUESDAY, JULY 25, 2017 - 6:00 P.M. 1. Call to Order/Roll Call Mayor James called the meeting to order at 6:00 p.m. Present: Mayor: Tamara James Vice-Mayor: Bill Harris Commissioners: Chickie Brandimarte Bobbie H. Grace Marco A. Salvino, Sr. City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Presentations City Manager Baldwin commented this is an exciting time for Dania Beach, and he thanked the past commissioners for working to put the City in such a good financial position. He thanked the Commission for their direction on this budget, and recommended they keep the millage rate at 5.9998. Nicki Satterfield, Finance Director, presented a PowerPoint of the proposed budget, which is attached to and incorporated into these minutes. Commissioner Grace noted she wants to address some issues at the budget workshop: eliminate 3 CSIA positions and add 1 additional police officer, as requested by Commissioner Brandimarte. She wants us to take care of organizations in Dania Beach with the $35,000. Also, she wants us to be cautious and optimistic, and relate to the taxpayers where we are. Commissioner Brandimarte stated she is happy with this budget, and gave a vote of confidence to the City Manager and staff. 3. Public Hearings 3.1 RESOLUTION NO. 2017-084 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE IMPOSITION OF FIRE RESCUE ASSESSMENTS AND THE PROVISION OF FIRE SERVICES, FACILITIES AND PROGRAMS WITHIN THE CITY OF DANIA BEACH, FLORIDA; SUPERSEDING AND SUPPLANTING PRIOR RESOLUTIONS RELATING TO FIRE RESCUE ASSESSMENTS INCLUDING RESOLUTION NOS. 1996-063, 1996-072 AND ALL SUBSEQUENT RELATED RESOLUTIONS;PROVIDING AUTHORITY; PROVIDING PURPOSE, EFFECT AND DEFINITIONS; PROVIDING FOR PROVISION AND FUNDING OF FIRE SERVICES; PROVIDING FOR IMPOSITION AND COLLECTION OF SUCH ASSESSMENTS; PROVIDING LEGISLATIVE DETERMINATIONS OF SPECIAL BENEFIT AND FAIR APPORTIONMENT; PROVIDING UPDATED ASSESSMENT METHODOLOGY AND CALCULATIONS; ESTABLISHING PRELIMINARY NOT-TO-EXCEED ASSESSMENT RATES FOR FIRE ASSESSMENTS TO PROVIDE FOR THE PROVISION OF FIRE SERVICES, FACILITIES AND PROGRAMS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017; DIRECTING THE PREPARATION OF A PRELIMINARY ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF MAILED AND PUBLISHED NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2017-084. Commissioner Grace motioned to adopt Resolution #2017-084; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 3.2 RESOLUTION NO. 2017-085 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE COLLECTION AND DISPOSAL OF SOLID WASTE IN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR SOLID WASTE SERVICE ASSESSMENTS AGAINST ASSESSED PROPERTY LOCATED WITHIN BOUNDARIES OF THE CITY OF DANIA BEACH, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2017-085. Commissioner Grace motioned to adopt Resolution #2017-085; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 3.3 RESOLUTION NO. 2017-086 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, RELATING TO THE PROVISION OF STORMWATER SERVICES, FACILITIES AND PROGRAMS WITHIN THE CITY OF DANIA BEACH, FLORIDA; ESTABLISHING THE NOT TO EXCEED ASSESSMENT RATE FOR STORMWATER ASSESSMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2017; DIRECTING THE PREPARATION OF RESPECTIVE ASSESSMENT ROLLS; AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE OF SUCH HEARING; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. Minutes of Special Budget Meeting 2 Dania Beach City Commission Tuesday,July 25,2017—6:00 p.m. City Attorney Ansbro read the title of Resolution#2017-086. Commissioner Grace motioned to adopt Resolution 92017-086; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 3.4 RESOLUTION NO. 2017-087 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AS REQUIRED BY THE CITY CHARTER AND SECTION 200.065, FLORIDA STATUTES, APPROVING THE PROPOSED MILLAGE RATE NECESSARY TO BE LEVIED FOR THE FISCAL YEAR 2017-2018 FOR OPERATING PURPOSES; ESTABLISHING THE DEBT MILLAGE APPROVED BY THE ELECTORATE; PROVIDING FOR A PUBLIC HEARING WHEN OBJECTIONS MAY BE HEARD AND QUESTIONS CONCERNING SAME WILL BE ANSWERED; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2017-087. Commissioner Grace motioned to adopt Resolution #2017-087; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 4. Adjournment Mayor James adjourned the meeting at 6:51 p.m. ATTEST: CITY OF DANIA BEACH �( �pEtD'S FlP O LOUISE STILSON, CMC ° — o�A� 4TARA JA �ES CITY CLERK MAYOR 1 Approved: August 22, 2017 , ti ATEO Minutes of Special Budget Meeting 3 Dania Beach City Commission Tuesday,July 25,2017—6:00 p.m. City of Dania Beach FY 201712018 City Manager ' s Recommended Budget July 25, 201 CityProperty Values Looks Like We Made It! City Property Values City revenues providing increasing for the fifth funds for community consecutive year Property Taxes ► 2008 values $ 3,319,056,469 ► 2008 receipts$ 17,937, 508 ► 2009 3914295599344 (-6.8%) ► 2009 $ 1697989253 ► 2010 2193991899103 ( -8.1%) ► 2010 $ 1697509836 ► 2011 2968898069173 ( -1.9%) ► 2011 $ 1 518729847 ► 2012 2955091209331 ( .18%) ► 2012 $ 1 596049005 ► 2013 29671 96949774 (5.40%) ► 2013 $ 1691029658 ► 2014 297919734,052 (4.49%) , 2014 $ 16974%846 ► 2015 2996890689927 (7.49%) ► 2015 $ 1 798079820 ► 2016 3121098039862 (9.90%) ► 2016 $ 189387;922 ► 2017 398749712,481 (20.68%) ► 2017 $2 21085 912 5 Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5 . 9998 mills • "rolled back" millage rate - 5 .4655 mills • Voter Approved Debt millage . l 91 1 mills • Set l st Sept. Budget Public Hearing Wed. 9/ 13/2017 @ 5:01 p.m. at Dania Beach City Hall • Fire- Rescue Assessment (adj. of $23.75) $ 223 . 75 yr. (provides same revenue as last year; 69% of fire protection costs) • Stormwater Assessment (no change) $ 40 . 00 yr. • Residential Solid Waste (adj. of $6.00yr.) $ 348 .48 yr. Financial Status **.* Economic growth Fifth consecutive Property Value Increase • 2008 total Tax Value $ 3 .300 B • 2013 it $2.672 B decline of21.5%over 5 years • 2014 $2.791 B +4.49% • 2015 it $2 .968 B +7.49% • 2017 It $ 3.874 B +20.68% ❖ Personnel Costs - focus on continued funding for retirement funding and controlling health care costs. ❖ Investment earnings - slight increase (. 54 > 2016) Financial Status (cont ' d ) ❖City Tax Base - significant improvement- aided by investments in City neighborhoods , beach & gateway appearance , infrastructure and economic development & redevelopment Tax Base bv Classification ► Residential 50. 7% ► Hotels 7.9% ► Commercial 23 .9% ► Industrial 15 .9% ► Other 1 .6% Financial Status (cont ' d ) ❖City Tax Base (cont' d) Average Single Family (including Condos) Market Value Assessed Value ► 2014 $ 174) 144 $ 13 7, 5 90 ► 2015 $ 189,208 8.6/ $ 145 , 579 5.8% ► 2016 $ 210,484 > > .2/ $ 154,607 6.2/ ► 2017 $ 224,686 6.7% $ 166,418 7.6% Approximately 38% of all city properties are homesteaded Other remaining 62% are non-homestead, commercial, industrial Budget Focus ❖ SUStdIYldblllty — staffing levels , benefits , debt service, contract costs ❖ Infrastructure — completion and maintenance of planned & funded Capital Projects ➢ Stormwater runoff infrastructure ➢ Water & Sewer system repairs & replacements ➢ Beach Area improvements • Phase I ... completed • Phase II ... annual funding —$ 1 ,155,975 accumulated from Parking Roadway repaving , sidewalk improvement, bus shelters, alleyway improvements ❖Appearance - ➢ $ 200K Funding for Oasis project to be identified ➢ Parks & Roadway landscape general maintenance ' d ) Budget ocus cons ❖ Public Safety - ➢ Additional Police Personnel ➢ Working to establish sustainable BSO contract for Fire Rescue service costs ➢ Full funding for 5 FF/PM SAFER Station 1 without the uses of reserves (partially funded through reserves in FY 2017) ➢ New application for 3 year SAFER grant pending - $ 140K Grant match funded in FY 2018 ➢ Contingency funding for 4 addt'I FF/PM (if SAFER grant is unsuccessful) ➢ Expand neighborhood street lighting systems through grant funding ➢ Continued annual City funding for legacy Police & Fire Pension plan ➢ Lifeguard Services - North of Pier Pension Plans ► Police Pension Plan $ 71 5K (increase of $ 760K) ➢ $3.3M Unfunded Liability ➢ 55.89o'Funded ► Fire Pension Plan $ 5 . 51 M (decrease of $ 765K) ➢ $23.5M Unfunded Liability ➢ 63.5 o Funded ➢ 27 Active, 58 Retiree/Drop, 7 7Disability (Combined Police & Fire) ► General Pension Plan $ 1 . 76M (increase of 264K) ➢ $6.86M Unfunded Liability ➢ 74.8%Funded ➢ 79 Active, 74 Retiree/Drop, 0 Disability ► Florida Retirement System $ 689K (increase of 7 75K) ➢ 860 of employees covered by FRS (117 FRS Employees) ➢ $24,923B 83.2o Funded ► OPEB (Post- retirement) Health Care Liability (no funding) ➢ $72.7M Unfunded Liability ➢ Separate cost from pension and separate annual funding; plan to restart funding in FY7 9 Pension Plans Three Basic Guidelines ➢ Retirement Cost should be recognized during working years ➢ Total Pension Liability - this is an estimate Impacted by both actuarial & management estimates, pension investments, economy ➢ Elective bodies now choose how & when to provide funding Funding for FY 2017/2018 ➢ Propose budget provides for continued funding annual pensions requirements from operating - $ 8.7M. Funded as dollar amount or percentage of pay. ➢ Proposed budget provides for establishing a pension reserve. Reserves are recommend to be equal to 25% of annual required contributions (1 quarterly payment). Estimated reserve should be $2 . 1 M. Unrestricted Reserves being allocated to Pension Reserves in FY 1 7/ 18 = $ 1 M General Fund What ' s Included ? ❑ No increase to operating property tax rate ❑ No use of undesignated fund balance Public Safety Contract Cost $ 2 4. 6 M — Police services $ 1 1 .5m to $ 13.5M -4.77% — Fire Rescue services $ 10.6m to 1 1 . 1 M -4.1 s% INCLUDES ► Four (4) New BSO Deputies $653K ► Three (3) New BSO CSIA's $ 335K ► Continued Funding of 5 FF/ PM from FY 1 7(formeriySAFER-station 1 ) $691 K ► SAFER Grant Match - Application pending $ 140K ► Fund 4 addt'I FF/ PM March 2018 (if SAFER grant not awarded Station 1 7) $ 13 6 K City Manager/City Commission ► New Oasis Project $ 200K ► Commission Contingency $ 149K Aids to Private Organizations $ 35K General Fund What ' s Included ? Parks & Recreation ► Lifeguard- North of Pier (Intl. Guards Tower & Staff) $ 139K Athletic Director (Requested by Commission) $ 96K ► Shade Shelter - Chester Byrd Park $ 35K ► Nyberg Swanson House Remediation $ 50K Skate Park Resurfacing $ 1 5K ► PJ Meli - Walkway Railings $ 1 5K ► 3PT Rec As st. to FT (Opening Parks on Mondays) $ 1 1 5 K General Fund What ' s Included ? Public Services Construction Maint. Division ► Facilities Manager $ 101 K Public Services Streets Division ► Roadway Repaving $ 250K ► Alleyway Repaving $ 70K ► Sidewalks (Citywide& 50/50) $ 130K ► Outsource Beach Maintenance ($ 21 K) Public Services Fleet Division ► Two (2) F- 1 50 (Streets Division) $ 6 5 K ► One ( 1 ) F- 2 5 0 (Grounds Division) $ 41 K ► One ( 1 ) Cargo Van (Construction Maintenance Division $ 3 5 K n e ( 1 ) F 550 (Grounds Division) $ 16 0 K General Fund What ' s Included? Positions /Title Changes City A ttorn e y Legal Asst. to Legal Office Manager $ 9K (Paygrade 28 to Paygrade 30; est. cost includes benefits) Public Service5Admini5tration ► Admin Coordinator to Office Manager $ 1 4K (Paygrade 24 to Paygrade 30; est. cost includes benefits) General Fund What ' s Not Included? Estimates Only $2M BSO - Relocation to City Hall $ 5009000 Security Infrastructure Chambers & City Hall $ 1459000 BSO Radio Program (to be phased-in) $ 8859000 Olsen Middle School Grass Field $ 1809000 Frost Park/ Pj Meli - Contract Field Maintenance $ 1809000 Frost Park - Drainage Installation $ 1309000 Enterprise Funds Water No rate change since 2011 ➢ Funding provided for NW1 st Street Water Main Replacement $431 K Sewer No rate change since 2011 ➢ Working to complete SCADA System funded from cash Stormwater No rate change ➢ Working to begin SE improvements Phase II - funded through SRF Loan ➢ Work to complete SW area & Taylor Lane paid from cash Parking $200K surplus to support Beach Improvements (rev. up 14%) ➢ Completion of Passport Pay by Phone Application Pier Westrec Management ➢ Self supporting pier operation ➢ Surplus to be used for Pier L/Term maintenance (rev. up 14%) Beach Continues improvements to appearance ➢ Phase I nearly complete ➢ Phase II - Funding level currently $1 ,1 55,974 Marina - Westrec Management ➢ Self supporting marina operation - including annual loan repayment ➢ Occupancy and slip rental revenues continue to steadily increase (rev. up 279,6) ➢ Slip rental rates to increase October 1 st appx $1 50 mo. to stay in line with market conditions and comply with debt and grant provisions. Preliminary Budget Actions Tonight • Taxes = maintain existing millage 5 . 9998 mills • "rolled back" millage rate - 5 .4655 mills • Voter Approved Debt millage . 1911 mills • Set l st Sept. Budget Public Hearing Wed. 9/13/2017 @ 5 :01 p.m. at Dania Beach City Hall • Fire- Rescue Assessment (adj. of $23.75) $ 223 . 75 yr. (provides same revenue as last year; 69% of fire protection costs) • Stormwater Assessment c►,o change) $ 40 . 00 yr. • Residential Solid Waste (adj. of $6.00 yr.) $ 348.48 yr. Conclusion Recommended Budget presents a fair, reasoned & balanced financial plan for Dania Beach in the coming year. We thank the Commission and City Departments for their guidance and assistance in developing this annual City Budget plan .