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2017-10-10 Regular City Commission Meeting Minutes
MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, OCTOBER 10, 2017- 7:00 P.M. 1. Call to Order/Roll Call Mayor James called the meeting to order at 7:05 p.m. Present: Mayor: Tamara James Vice-Mayor: Bill Harris Commissioners: Chickie Brandimarte Bobbie H. Grace Marco A. Salvino, Sr. City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Moment of Silence and Pledge of Allegiance Mayor James called for a moment of silence followed by the Pledge of Allegiance to the United States Flag. 3. Presentations and Special Event Approvals 3.1 Special Event request from Commissioner Bobbie Grace to hold a Breast Cancer Awareness event in the Atrium at Dania Beach City Hall, 100 W Dania Beach Boulevard, on October 26, 2017 from 5:30 p.m. - 7:30 p.m. Commissioner Salvino motioned to approve the Special Event request for Breast Cancer Awareness; seconded by Commissioner Grace. The motion carried unanimously. 4. Proclamations 4.1 Domestic Violence Awareness Month—Women in Distress Mayor James and the City Commission presented the proclamation to Matt Williams, Communications Manager, Women in Distress of Broward County, Inc. 5. Citizen Comments William Stber, 5421 Buchanan Street, Hollywood, commented that Harbor Town does not enforce rules at the Pier; it was better when the City ran it. There is a 3-rod limit, but people are bringing 7-8. Commissioner Grace noted we will contact Westrec for them to do what they should do. Christine Douglas, 4665 SW 38 Terrace, noted a neighbor at 4500 SW 38 Terrace needs help, and requested assistance for her elderly neighbor's property. Commissioner Grace responded the Tamara James Foundation, Robert Chunn Foundation, and her Dania Economic Development Corporation will help. She added Public Services will also assist. 6. Public Safety Reports Captain Daniel Marks, BSO Chief of Police, noted there was a bomb call at Collins Elementary today, but nothing was found. A student used his father's cell phone and made the call for the bomb threat; the student will be expelled. He reported on other criminal activity, and noted two Dolphins players went to Olsen Middle School today to participate in the after school program. Sean Brown, Battalion Chief, BSO Fire Rescue, was available for questions. 7. Consent A eg nda 7.1 Minutes: Approve Minutes of the September 27, 2017 City Commission Meeting 7.2 Travel Requests: None Resolutions 7.3 RESOLUTION#2017-120 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FROM VARIOUS CITY DEPARTMENTS FOR TEMPORARY PERSONNEL SERVICES TO BE PURCHASED FROM VARIOUS STAFFING VENDORS UNDER THE SOUTHEAST FLORIDA GOVERNMENT PURCHASING COOPERATIVE GROUP CONTRACT 13-D-140F, FOR FISCAL YEAR 2017-2018, WHICH MAY EXCEED ANNUAL SINGLE VENDOR TOTALS OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00); INITIAL PURCHASES ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED DEPARTMENTAL BUDGET APPROPRIATIONS;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.4 RESOLUTION#2017-121 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS BY THE CITY OF DANIA BEACH FOR SERVICES TO BE Minutes of Regular Meeting 2 Dania Beach City Commission Tuesday,October 10,2017—7:00 p.m. PURCHASED FROM METRIC ENGINEERING, INC. FOR PROFESSIONAL LANDSCAPE ARBORIST SERVICES FOR FISCAL YEAR 2017-2018 ENDING SEPTEMBER 30, 2018, THAT EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASES MADE WITHIN CITY DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.5 RESOLUTION#2017-122 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 2017/2018 COMPLETE STREETS AND OTHER LOCALIZED INITIATIVES GRANT PROGRAM TO PROVIDE FUNDING FOR THE IMPROVEMENT OF NW 1ST AVENUE, BETWEEN SW 3RD STREET AND NW 3RD STREET, WITHIN THE DANIA BEACH MUNICIPAL BOUNDARIES; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.6 RESOLUTION#2017-123 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO APPLY FOR THE 2017/2018 COMPLETE STREETS AND OTHER LOCALIZED INITIATIVES GRANT PROGRAM TO PROVIDE FUNDING FOR THE IMPROVEMENT OF NW 1ST STREET, BETWEEN BRYAN ROAD AND FEDERAL HIGHWAY, WITHIN THE DANIA BEACH MUNICIPAL BOUNDARIES;PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. 7.7 RESOLUTION#2017-124 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, WITHDRAWING AUTHORITY FOR THE PROPER CITY OFFICIALS TO APPLY FOR GRANT FUNDING IN THE AMOUNT OF TWO HUNDRED NINETY THOUSAND DOLLARS ($290,000.00) THROUGH THE BROWARD COUNTY BOARD OF COUNTY COMMISSIONERS' BROWARD REDEVELOPMENT PROGRAM(BRP)FOR PUBLIC IMPROVEMENTS RELATED TO AN OASIS PROGRAM NEIGHBORHOOD IMPROVEMENT PROJECT; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Commissioner Salvino motioned to adopt the Consent Agenda; seconded by Commissioner Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 8. Bids and Requests for Proposals There were no proposals on this agenda. 9. Public Hearings and Site Plans 9.1 RESOLUTION#2017-125 Minutes of Regular Meeting 3 Dania Beach City Commission Tuesday,October 10,2017—7:00 p.m. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, APPROVING THE PLAT NOTE AMENDMENT DELEGATION REQUEST (DR-95-17) APPLICATION SUBMITTED BY JOSEPH DENIS ON BEHALF OF DANIA LIVE 1748, LLC FOR PROPERTY GENERALLY LOCATED ON THE NORTH SIDE OF STIRLING ROAD BETWEEN BRYAN ROAD AND INTERSTATE 95 WITHIN THE CITY OF DANIA BEACH, FLORIDA, AS LEGALLY DESCRIBED IN EXHIBIT"A", A COPY OF WHICH IS ATTACHED TO THIS RESOLUTION AND, FURTHER, APPROVING A REQUEST TO THE BROWARD COUNTY COMMISSION TO USE CERTAIN TRAFFIC IMPACT FEES PAID BY DANIA LIVE 1748, LLC TOWARD FUNDING OF CERTAIN ROAD IMPROVEMENTS AS SPECIFIED HEREIN; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution #2017-125 and noted it was a quasi-judicial hearing and swore-in those who would speak. He asked the Commission to disclose any communication they had on this matter. Marc LaFerrier, Director of Community Development, explained the requested plat note amendment. Mayor James opened the Public Hearing. Seeing as there was no one to speak in favor or opposition, she closed the Public Hearing. Commissioner Grace motioned to adopt Resolution #2017-125; seconded by Commissioner Salvino. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 10. Discussion and Possible Action 10.1 Cancel the November 28, 2017 City Commission Meeting Commissioner Salvino motioned to cancel the November 28, 2017 City Commission meeting; seconded by Commissioner Grace. Vice-Mayor Harris suggested they meet and have a workshop because they have a lot of work to do. The motion carried on the following 4-1 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris No Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 10.2 Procedures for Renaming or Co-designating Streets—City Manager Baldwin Minutes of Regular Meeting 4 Dania Beach City Commission Tuesday, October 10,2017—7:00 p.m. Colin Donnelly, Assistant City Manager, provided an explanation of the revised policy that was included in the agenda packet. Mayor James noted the streets that are co-designated need to have the direction included in the title, such as NW Tamara James Avenue. Rodney Collins, 24 SW 5t' Avenue, clarified that signatures on petitions would need to be notarized. Assistant City Manager Donnelly confirmed it would be required for a street re- naming in order to verify the owner's signature. Mr. Collins said he does not believe this will work if more than one block is involved. It is not fair to an organization to have them pay a notary to go with them all day to notarize signatures. Proceeding this way, streets will not be re-named in Dania Beach. Commissioner Grace agreed with Mr. Collins, and noted we need to workshop this. 11. Commission Comments 11.1 Commissioner Brandimarte Commissioner Brandimarte had no comments. 11.2 Commissioner Grace Commissioner Grace noted her group will be upgrading 10 houses in her neighborhood, and then move into other neighborhoods. Commissioner Grace recognized Public Works as her Employee of the Month. She is proud of how this City looks. Commissioner Grace noted the City Christmas Party will be December 14 at IT Parker for all City employees. Commissioner Grace mentioned her father had another seizure and is back in the hospital. 11.3 Commissioner Salvino Commissioner Salvino commended Public Works for cleaning up the City. He noted FEMA funds are available for homeowners. Commissioner Salvino asked Mayor James if we could reach out to schools with a program for the Christmas tree,to see if the children could wrap boxes to hang from the tree. 11.4 Vice-Mayor Harris Minutes of Regular Meeting 5 Dania Beach City Commission Tuesday,October 10,2017—7:00 p.m. Vice-Mayor Harris noted Holy Cross Hospital is giving away free mammograms to women over 40 years of age who do not have insurance and have not had a mammogram in the past year. Vice-Mayor Harris spoke of employee evaluation forms from Parkland and Weston that could be used for City employees. He confirmed no pay raise is included in the evaluation. Vice-Mayor Harris asked about the appraisals for surplus property. Community Development Director LaFerrier responded some have come in and the rest should be in this week. 11.5 Mayor James Mayor James said she wants to know what we are doing about the Commission conference room; it is very embarrassing and also hot in there. She questioned what we are going to do with this building, and noted we need direction from the Commission and actual action. In her opinion, we should just remodel the building as there is a lot of space here. Mayor James addressed branding and said we have a few brands that will be coming to the City Commission. She would like a workshop and possibly have it at Redline Media Group, which has better screens than we have at City Hall. We could have a workshop next week to discuss this and all the other items that need discussion; we will need to coordinate with Redline. The City Manager will touch base with all Commissioners to set a date. Mayor James confirmed we are purchasing policing through Parks & Recreation for the Dania Bears, and noted she knows officers who will volunteer their time. Chief Marks told her it is not allowed because there is a liability issue. Mayor James noted there is a line item in the CRA Strategic Plan for branding, and asked if we can take that money for Redline since the CRA is not doing the branding. City Manager Baldwin said the Commission can use the money as they want. 12. Appointments There were no appointments at this meeting. Mayor James questioned if we need a Marketing Board, and the consensus was to add it to the workshop. 13. Administrative Reports 13.1 City Manager City Manager Baldwin noted Public Services is requesting authorization of hurricane funds in the amount of$63,198.00 to pay Yandil and Yadir Concrete Services for services rendered for cleaning the beach. Three (3) verbal quotes were obtained by Public Services on September 12, Minutes of Regular Meeting 6 Dania Beach City Commission Tuesday, October 10,2017—7:00 p.m. 2017. Per the City purchasing policy, this service would typically require a formal bidding process; however, Public Services did not have the time or the resources to complete an emergency bid for these services due to the extreme nature of the erosion and damage to the beach from Hurricane Irma. Therefore, Public Services is seeking to have bidding waived by the Commission and to exceed the vendor threshold retroactive to the contract date and proceed with the lowest verbal quote. Funds for the cleanup are being requested in an amount not to exceed $65,000.00. Vice-Mayor Harris motioned to waive competitive bidding and ratify the contract with Yandil and Yadir Concrete Services retroactive to September 12, 2017 utilizing verbal quotes, and authorize the City to exceed the $25,000.00 annual vendor threshold limit for a single vendor; seconded by Commissioner Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes City Manager Baldwin advised the Chamber of Commerce submitted an invoice, as they have in the past for $35,000.00. He asked the Commission if the Chamber was required to submit invoices as directed by the Commission at a previous meeting. Commissioner Grace noted the Dania Bears and MLK Celebration are the only two organizations required to submit detailed invoices prior to payment. Vice-Mayor Harris motioned to approve the Chamber of Commerce invoice for $35,000.00; seconded by Commissioner Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes City Manager Baldwin provided a Hurricane Irma Cleanup update, which is attached to and incorporated into these minutes. Commissioner Brandimarte noted we should move forward with renovations of City Hall, seeing what the City Manager experienced during the hurricane. City Manager Baldwin submitted a travel request for Public Services Director Brad Kaine, which is attached to and incorporated into these minutes. Commissioner Salvino motioned to approve Public Services Director Brad Kaine's travel request for$227.50 to attend Florida APWA Executive Committee Meeting on October 20- 21, 2017 in Longboat Key, Florida; seconded by Commissioner Grace. The motion carried unanimously. Minutes of Regular Meeting 7 Dania Beach City Commission Tuesday,October 10,2017—7:00 p.m. City Manager Baldwin also provided an update on projects, which is attached to and incorporated into these minutes. 13.2 City Attorney City Attorney Ansbro had no comments. 13.3 City Clerk - Reminders Tuesday, October 24, 2017 - 7:00 p.m. City Commission Meeting Tuesday,November 14, 2017 - 6:00 p.m. CRA Board Meeting Tuesday,November 14, 2017 - 7:00 p.m. City Commission Meeting 14. Adjournment Mayor James adjourned the meeting at 8:25 p.m. ATTEST: mQ°�P�'s Fi CITY OF DANIA BEACH 1 t LOUISE STILSON, CMC TAMARA JANO CITY CLERK �,, MAYOR P0�Ai�`� 1 Approved: October 24, 2017 Minutes of Regular Meeting 8 Dania Beach City Commission Tuesday,October 10,2017—7:00 p.m. REQUEST TO ADDRESS CITY COMMISSION AT REGULAR ` OR SPECIAL MEETINGS The City is required by state law to keep minutes of City Commission meetings. To properly identify persons who address the City Commission in those minutes,the City requests that this form be completed and provided to the City Clerk, before the meeting begins. DATE OF COMMISSIAON MEETING: /�/C) , 20 /7 PRINT NAME: Div <7 iA' s ADDRESS: _7s PHONE NO. (optional): PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW: 1) I CITIZEN COMMENTS: Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT: 2) -- PUBLIC HEARINGS—ITEM# (AS PRINTED ON AGENDA) PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A SITE PLAN, VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER, YOU ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019) G:\Agenda\PUBLIC SPEAKING FORM.doc REQUEST TO ADDRESS CITY OF DANIA BEACH DAN IA B EAC -I COMMUNITY REDEVELOPMENT AGENCY REGULAR OR SPECIAL MEETINGS �, 1 ty 0—C)M n?/S S/D A) 69 4�T/AI(r The Community Redevelopment Agency (CRA) is required by state law to keep minutes of CRA Board meetings. To properly identify persons who address the CRA in those minutes, the CRA requests that this form be completed and provided to the CRA Secretary, before the meeting begins. DATE OF CRA BOARD MEETING: 20 l PRINT NAME: L) -% 4 cam,. **- ADDRESS: S lv r-I r�F ./1/ k! w PHONE NO. (optional): 6 ?; Z2 PLEASE CHECK ONE OR BOTH OF THE ITEMS BELOW: 1) � / CITIZEN COMMENTS: Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each CRA Board meeting during the period set aside for"Citizen Comments." Each speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the CRA Secretary immediately prior to the beginning of the meeting of their intention to speak. PLEASE BRIEFLY DESCRIBE THE SUBJECT MATTER OF YOUR COMMENT: C 2) AGENDA ITEM# (AS PRINTED ON AGENDA) ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING,AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES,WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES, EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE:WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019) a rrg�� City of Dania Beach /n Department of Public Services / /3 100 West Dania Beach Blvd•Dania Beach,FL 33004 •(954)924-6808 •(954)-923-1109(fax) MEMORANDUM TO: Bob Baldwin, City Manager FROM: Brad Kaine, Director of Public Services DATE: October 9, 2017 RE: Emergency Procurement of Services for the Beach On September 10, 2017, Hurricane Irma hit Dania Beach and caused massive erosion of sand into our beach parking lot and restrooms. Public Services did not have enough manpower or the equipment to remove and dispose of sand from the beach. Public Services is requesting authorization of hurricane funds in the amount of Sixty Three Thousand One Hundred Ninety Eight Dollars ($63,198.00) to pay Yandil and Yadir Concrete Services for services rendered for cleaning the beach. Three (3) verbal quotes were obtained by Public Services on September 12, 0217 (see attached). Per the City purchasing policy this service would typically require a formal bidding process. However, Public Services did not have the time or the resources to complete an emergency bid for these services due to the extreme nature of the erosion and damage to the beach. Therefore, Public Services is seeking to have bidding waived by the Commission and to exceed the vendor threshold retroactive to the contract date and proceed with the lowest verbal quote. Funds for the cleanup are being requested in an amount not to exceed Sixty Five Thousand Dollars ($65,000.00). The City has already expended Five Thousand Four Hundred Twenty One Dollars ($5,421.00) with Yandil and Yadir Concrete Services during fiscal year 2017 for other service unrelated to this project and therefore, the Public Services Department is seeking approval to exceed the Twenty Five Thousand Dollars ($25,000.00) annual vendor threshold for a single vendor. Due to time constraints Public Services is seeking the City Manager to have this action ratified at the Commission meeting on October 10th, 2017 under City Manager Comments or Discussion and Possible Action. r Recommendations Funding for this service will be appropiated from the hurricane related expense account 001-18-00-519-52-90. Public Services is requesting that the vendor be paid immediately due to the fact they are a very small company and responded immediately in the aftermath of Hurricane Irma. Motion by Commission: Motion to waive competitive bidding and ratify contract with Yandil and Yandir Concrete Services retroactive to September 12, 2017 utilizing verbal quotes and authorize the City to exceed the $25,000.00 annual vendor threshold limit for a single vendor. yea 0r Nerde 0 ' 1600 HE 169 St, North Miami Beach FL 88162 Rolando Rodriguez 786-586&899 Work Order# 1222 TO: City of Dania beach Job Address: 150 N beach rd. City: Dania Beach fl. 33004 100 Trucks Loads Remove and disposal sand from beach parking E ch truck about 22 c using two bob cat and two operator 100 Trucks load x $225.00 per Trucks $22,500 271,325 SF to clean the beach, .154, SF $40,698 using mechanical sweeper and bobcat Total $63,198 Date Job was completed: 09 1 19 1 2017 Thanks for your business. Customer Signature: / Date 0 9/19/2 017 YedH Yadi Conade suic North Miami Beach FL 88162 Rolando Rodriguez 786-586.6B99 Work Order# 1222 To: City of Dania beach Job Address: 150 N beach rd. City: Dania Beach fl. 33004 100 Trucks Loads Remove and disposal sand from beach parking Each truck about 22 cy using two bob cat and two operator 100 Trucks load x $225.00 per Trucks $22,500 271,325 SF to clean the beach, .15� SF $40,698 using mechanical sweeper and bobcat Total $63,198 , Date job Was completed: 0_ 9 / 19 2017 Thanks for your business. Customer Signature: Date 0 9/19/2 017 4rse �c 6C,: 6 v1 - /P-- 6 • 0 �S /,9 _�o �� Rl• �� ti2"; h OD t1 ^ �.•. � �1�i.. a.i I i rw e silt wr N- 1(� . 9 j1 ra+a.^NFamn ,t R Y4 n � v w i i V j�si x 1F D F fii CITY OF DANIA BEACH Purchasing Quote After completing this form please save your record and Send to Purchasing/Contracts Coordinator Quote#1 Person Initiating Request Vendor: UR Constrution Inc. q minimum of 3 phone quotes must be obtained for Brad Kaine Address: 13222 SW 251 Ln. purchases between $2500 city,State,ZIP: Homstead FI.33032 and $5000. All quotes are Department:4101 Public Services Streets subject to review by Phone#: (786)229-8942 Purchasing prior to Date: 9/12/2017 FReq#-. purchase. Quoted By: Ulices Rodriguez Quote#2 Quote#3 Liability and Workers Comp Vendor: Yandil&Yadir Concrete Vendor Anchor Rock insurance certificates must be received prior to Address: 1600 NE 169 ST. Address: contractor commencing City,State,ZIP: N.Miami beach FL 33162 City,State,ZIP: MIRAMAR FL.33023 Work. Certificates shall be forwarded to the Phone#: (786)586-6899 Phone#: (95)440-4411 Purchasing Division for attachment to Purchase Quoted By: Rolando Quoted By: Javier Order. UR Constrution Inc. Yandil&Yadir Concrete Anchor Rock Item Qty Unit Description Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 truck load charge $375.00 $0.00 2 Beach clean up and sweep O. 5 SF $0.35 $0.00 3 Truck Load Charge $225.00 $0.00 4 Beach clean up and Sweep ¢.15 SF $0.15 $0.00 5 Anchor Rock charge $450.00 $0.00 6 each clean up and Sweep ¢.25 SF $0.25 $0.00 Subtotal: $0.00 $0.00 $0.00 Freight Charge: Total: $0.00 $0.00 $0.00 Please provide an explanation if Recommend: O Yes O No * Yes O No O Yes Q No the low bidder is not recommended: I ! J �i ICI t - _ '" ". _� 7•`'" � ,y^ � �`� � �,�..-.-.-tea�.o-_ .i _ ` Q Rn � . 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Trucks drivers 9/16/2017 Yandil&Yadir concrete first load 9:01 am 9/16/2017 second load 10:54 am 9/16/2017 third load 11:21 am 9/16/2017 fourt load 12:22 am 9/16/2017 fifth load 1:54 pm 9/16/207 9/17/2017 first load 10:02 am 9/17/2017 second load 10:58 am 9/17/2017 tird load 12:49 am 9/17/2017 fourt load 1:43 prn 9/17/2017 9/18/2017 Frst load 9:02 am 9/18/2017 second load 10:27 am 9/18/2017 third load 11:55 am 9/18/2017 Total 12 load , . � - � �, �� . �- �, , . ,,;� �. ,� ��x � " �} a q.. �s vk __.. ■ � .. � �� M �� .. �, .� ,_. � , �° w � � 4 �' I r '� � r_r z � � ?, s _._ Y�� }} � � L� My i Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 Nelson Basil#2341 first load 8:52 am 9/16/2017 second load 10:42am 9/16/2017 third load 11:11 am 9/16/2017 fourt load 12:08 am 9/16/2017 fifth load 12:59 pm 9/16/207 9/17/2017 first load 9:42 am 9/17/2017 second load 10:38 am 9/17/2017 tird load 11:32 am 9/17/2017 fourt load 12:22 pm 9/17/2017 9/18/2017 Frst load 8:52 am 9/18/2017 second load 10:12 am 9/18/2017 third load 11:55 am 9/18/2017 Total 12 load /rue a�a� corr,�G/ 2 -zo�7 y i � :h All 3619 NW > I lli + MIAMI.FL + _ _ F - w - yw Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 Nelson basil #820 first load 7:51 am 9/16/2017 second load 9:01 am 9/16/2017 third load 10:02 am 9/16/2017 fourt load 11:17 am 9/16/2017 fifth load 2:10 pm 9/16/207 9/17/2017 first load 7:41 am 9/17/2017 second load 8:42 am 9/17/2017 tird load 9:19 am 9/17/2017 fourt load 10:40 am 9/17/2017 9/18/2017 Frst load 7:45 am 9/18/2017 second load 9:01 am 9/18/2017 third load 10:11 am 9/18/2017 Total 11 load Ira and CmrtPGt i r y .tee*y ... � 2 ;_ ��,s.�_.....,f=•.-,— .. r< E a � w x It 71 ILI nliffi Mall" ... .,, 1614, Nil 101ST . _ �MMMDt W9l &OCIb Pax x M a� A�t g Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 B&B Bobcat #27 first load 7:45 am 9/16/2017 second load 8:48 am 9/16/2017 third load 9:52 am 9/16/2017 fount load 11:11 am 9/16/2017 fifth load 1:40 pm 9/16/207 9/17/2017 first load 7:32 am 9/17/2017 second load 8:28 am 9/17/2017 tird load 9:05 am 9/17/2017 fourt load 9:58 am 9/17/2017 9/18/2017 Frst load 7:38 am 9/18/2017 second load 8:52 am 9/18/2017 third load 9:59 am 9/18/2017 Total 12 load T 27 SERV. CORP. 186.426-0162 186-449-9803 3520 N.W.101 ST. MIAMI, FL. 33147 USDOT 1521606FL y� r Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 Gilbert bernal#3283 first load 7:59 am 9/16/2017 second load 9:08 am 9/16/2017 third load 10:11 am 9/16/2017 fourt load 11:24 am 9/16/2017 fifth load 2:10 pm 9/16/207 9/17/2017 first load 7:49 am 9/17/2017 second load 8:52 am 9/17/2017 tird load 9:27am 9/17/2017 fourt load 10:51 am 9/17/2017 9/18/2017 Frst load 7:56 am 9/18/2017 second load 9:12 am 9/18/2017 third load 10:21 am 9/18/2017 Total 11 load /emu e a� cmr�'P�7� J J Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 B Trucking delivery#300 first load 8:10am 9/16/2017 second load 9:08am 9/16/2017 third load 10:22 am 9/16/2017 fount load 11:35 am 9/16/2017 fifth load 1:32 pm 9/16/207 9/17/2017 first load 8:59 am 9/17/2017 second load 9:10 am 9/17/2017 tird load 10:01am 9/17/2017 fourt load 10:59 am 9/17/2017 9/18/2017 Frst load 8:07 am 9/18/2017 second load 9:21 am 9/18/2017 third load 10:32 am 9/18/2017 Total 10 load I E; ; 4 `1 f ��Yy�lr -- 11 p - � 1200036272 HIALEAH-FL. { TEL: 786 306.23W-0 US DOT MM75 FL ' k.. AFKA � ti(Cfil'IUXI INC. DOT: 133255 WM FlRE EXtINGWSMEA IN51DE Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 Jorge L Garcia#2210 first load 8:30am 9/16/2017 second load 9:29am 9/16/2017 third load 10:40 am 9/16/2017 fount load 12:38 am 9/16/2017 fifth load 1:32pm 9/16/207 9/17/2017 first load 9:22 am 9/17/2017 second load 10:33 am 9/17/2017 tird load 11:29am 9/17/2017 fourt load 1:38 pm 9/17/2017 9/18/2017 Frst load 8:28 am 9/18/2017 second load 9:51 am 9/18/2017 third load 11:55 am 9/18/2017 Total 10 load Diu e ��� C�✓rem T` 'tt Rw pgrat L. GA RC/A US DOT 2883869 ' 786-294-1213 J flfl aEntuhld mtly F• i Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 Felix blain# 2 70 first load 8:41am 9/16/2017 second load 9:40am 9/16/2017 third load 10:51 am 9/16/2017 fourt load 11:40 am 9/16/2017 fifth load 12:47 pm 9/16/207 9/17/2017 first load 9:33 am 9/17/2017 second load 10:44 am 9/17/2017 tird load 12:42am 9/17/2017 fourt load 1:57 pm 9/17/2017 9/18/2017 Frst load 8:40 am 9/18/2017 second load 10:02 am 9/18/2017 third load 12:59 am 9/18/2017 Total 12 load 1 , t4r t$ � 4 Yt } f c �qY III ' 1 1 1 F 1 l i � �. 1 Quantity of Trucks Load from the beach from 9/16 to 9/19 2017 Each truck is about 22 cy. $250,00 per truck load. Trucks drivers 9/16/2017 Zelaida J Gonsalez#8841 first load 8:21am 9/16/2017 second load 9:20am 9/16/2017 third load 10:31 am 9/16/2017 fourt load 11:44 am 9/16/2017 fifth load 1:42 pm 9/16/207 9/17/2017 first load 9:11 am 9/17/2017 second load 10:13 am 9/17/2017 tird load 11:07am 9/17/2017 fourt load 12:02 am 9/17/2017 9/18/2017 Frst load 8:17 am 9/18/2017 second load 9:32 am 9/18/2017 third load 10:47 am 9/18/2017 Total 10 load 7y-we 1d�lUi7 Date: October 10, 2017 To: Robert Baldwin, City Manager From: Colin Donnelly, Assistant City Manager Subject: Greater Dania Beach Chamber of Commerce Funding On September 26, 2017 during the discussion on aid to charitable organizations, the Commission expressed a desire for more accountability from other organizations that receive financial support. The Commission's direction was to have these other organizations provide receipts prior to funds being issued. The Chamber would be included in this directive;however, the organization was not explicitly mentioned. The Commission appropriated $35,000 in general support in the FY 2017-18 Budget for the Chamber. The Chamber has regularly submitted quarterly fiscal statements, thereby providing a sufficient level of accountability. It is recommended that the Chamber be provided their funding, in one lump sum, as is customary with that organization and that the Chamber's quarterly report be provided to the City Commission. In the event the Chamber's reports are not adequate,better information can be provided to the City Commission. Attachment: Chamber Report Donnelly, Colin From: Randie Shane <rshane@daniabeachchamber.org> Sent: Tuesday,June 13, 2017 2:52 PM To: Donnelly, Colin Cc: Lottier, Christine Subject: Allocation of City Funds supporting the Greater Dania Beach Chamber of Commerce Second Quarter Report-2016-2017 Attachments: 20162017 FUNDS Repo rti ng-2Q.pdf City of Dania Beach Re: Allocation of City Funds supporting the Greater Dania Beach Chamber of Commerce Second Quarter Report-2016-2017 Dear Mr. Donnelly: Apologies for this being late, the quarter was a little slow as I was sick for over a month, but next quarter we are booked solid! The Greater Dania Beach Chamber of Commerce is dedicated to promoting the economic growth of existing industries and businesses and giving assistance to any new businesses seeking to locate in our city. We champion Dania Beach as a pro-business community to our members and to the business community at large. In the second quarter we continue to strengthen relationships with the City and our Community. Our yearly directory is at print, and the New Chamber Website is launching in February. We continue to partner with neighboring Chambers as well as other Business Networking and Non-Profit organizations to create and sustain good will with nearby cities through shared events. The Chamber is committed to supporting the critical momentum of the downtown and beach redevelopment and the expansion of the marine industry in our community while maintaining our unique small town vibe. Ongoing Chamber activities include: • Lunch Meetings • After Hours Business Networking • Lunch & Learn • Regional Business Expo * Regional Chamber Speed Networking hosted by Dania Beach Chamber 9 Leads 4 Lunch • Annual Installation Gala, and Businesses of the Year • Annual Hurricane EXPO • Fishing Tournament • Golf Tournament • Annual Community Directory and Visitors Guide • Serve as visitor center for the City for hundreds of visits • Respond to phone inquiries for residents and tourist providing community information and referrals to members Attached is the Expenditure Report as requested. Sincerely, Randie Shane Randie Shane CEO/Executive Director 954.926.2323 rshane(@daniabeachchamber.or Greater Dania Beach Chamber of Commerce Strengthening your BUSINESS and our COMMUNITY M MA BEAcH CHAPARK-R OF COMMERCE MU13DO19 www.daniabeachchamber.org www.facebook.comi.DaniaBeachChamberOfCommerce .......... Virus-free. www.avast.com 2 CITY FUNDS BUDGET 2016/2017 Remainder Q1 EXPENDITURES Oct-Dec 30,000.00 EVENTS-BUSINESS/COMMUNITY Events,Lunch+earn,Seminar 16,000.00 2,247.00 13753 PRINT/POSTAGE Qnewsletter,visitor/relocation 1,000.00 65.00 935 MARKETING/ADVERTISING Banners,flyers,media 1,250.00 369.00 881 OPERATIONS ISP,Phone,Copier,Utilities,consulting,Training 8,500.00 2,409.00 6091 WEBSITE Recurring Host,Modules 2,500.00 718.00 1782 EQUIPMENT 750.00 614.00 136 COMMUNITY GUIDE AND WEBSITE 5,000.00 0.00 5000 TOTAL 35,000.00 6,422.00 28,578.00 A� R City of Dania Beach Department of Public Services �100 West Dania Beach Blvd•Dania Beach,FL 33004 • (954)924-3741 • (954)-923-1109(fax) MEMORANDUM TO: Robert Baldwin, City Manager FROM: Brad Kaine, Director of Public Services DATE: October 10th, 2017 SUBJECT: HURRICANE IRMA DEBRIS CLEANUP UPDATE As of October 10th, 2017 we have picked up over 42,200 cubic yards of storm debris. Last week we completed our first pass. This week we are working on our second pass and also picking up mixed storm debris piles known as C/D (construction and demolition material)which contain roofing, fencing and screening type material. We anticipate this process to take two to three weeks to complete. We will also be working on our leaners, hangers and stumps from parks and residential areas that need to be removed. This process requires very specific documemation which our monitoring firm will be assisting us with. �T.t. 3W 31V ST. SW 32nd ST�,! SW 11W STS NSW It,CT3 SW 34,1,PL w 315th 5 ,w.. aW 59t1�5 FORTLAUDERDALE INTERNATIONAL AIRPORT SW 43rd CT SW 4b w SW"th ST fi SW 44th CT 00 RIFFIN RD swumc N N N IN RR GRIFFINRD G r SW r$ih CT rc pG sir Z NW 9M STD MELALEUCA GARDENS 1 :- �u C ;1 ,#�,. 'H 4 '" NW Bth ST ii � Gf5 �I R vQiE avq s MVtthST a Swsat S�aAr OLD GRIFFIN RD 44 SW Sisfik ScyT��1 CCT Nw3rd T'L iT 2 ' `SWSTST PL _ �� NW Srd TER a i� NE 710 ST SW 52nd ST 3, t' :i?SW '-� ,-,� s NW 9rd5T ur E, �= 11 5 N NE Ind Pl 1 2nd CT co 'fn.e a_� ® i s £c w NE fid ST 5Ws45 s W s i:g = s �ptiAL PALM CTSw'. � �" _ elf SW Siil`.CT g-NW�LN T1GERfAN.BLVD NW 1s1 ST i z iNW it;1' y' <u oNE 15t Si uj LAKESMDRE OR 5W 5.sI 3T 0 _ ++ is[TER� g �N W DANIA BEACH BLVD Q Q {ARI Ept tY =E DANIA BEACH BLA 7 5W5TIN CT" Y o ->' o `v,x h 1� SE ,OAK �.. sE AJT 1 t WSW 7 SSWSShCTN Q SWOMMNR SW te1571 SE 1st tER 1 = ❑ x Q !. m STIRLING RD W22nd ER.."sEn�d ST V " # Q SE 2rrA TER y SW I'd ST SE 30 SY ... .._ Sw s NI � SE3rd PL a SE 44h ST " SE 4ttr I '�. - SE 5thST .' . HURRICANE l STORMrz- � $E9b5T -'. SEnh SY.w 'o S,E+TES,W&th 57.� SE$tlt tiY c' SW 90 ST. SESth .. SWi ST 3E,lttth ST c, DEBRIS COLLECTION MAP s OER �ST sw 21h ST SE,9th TER SE i2th ST 1'° m Sw 13t ST 413 'e Sr,13th sY <SW 141h ST 2. PI Nsw+sit,sT SEislhsT� SHERIDAN T PICKUP PROGRESS CHART Areal 111'• /1'. 1'. Area 9 11'. 1'. Area 13 100% 1'. CITY OF DANIA BEACH TRAVEL AUTHORIZATION EMPLOYEE: Brad Kaine DEPARTMENT: Public Services LOCATION: Longboat Key , Florida TRIP/TRAINING DATE: October 20-21, 2017 PURPOSE: Florida APWA- Executive Committee Meeting 2017 CHECK ONE ❑Certification ❑General Training ❑License 0 Other Note any overnight or out of state travel events attended in the last 12 months: APWA-FL Chapter 2017 Expo Tallahassee May 10-12,2017 APWA FL Chapter 2017 Executive Committee Aug 4-5,2017 ACCOUNT NO: 001-39-01-533-40-10 COST SUMMARY Expense Description Estimate Registration Fee $ - Lodging ( 1 night @$139.00) Zota Beach Resort $ 139.00 Per Diem (M&IE)Allowance $ 88.50 TOTAL EXPENSES $ 227.50 TOTAL ESTIMATED TRAVEL COST -- 227.50 1 hereby certify that travel as shown above is to be incurred in connection with official business of the Clty of Dania Beach. Traveler(print) Sign re Date Brad Kaine 'n i.. l Department Director(print) ignature Date Brad Kaine �° '`^ �-`� ,; - ZIT— Finance Director(print) Sign fe Date Nicki Satterfield City Manager(print) Signature Date Robert Baldwin TO BE COMPLETED BY FINANCE Preparer(print name) Signature Date Tania Stevens 1 City of Dania Beach Travel Per Diem Calculator Traveler Name: Brad Kaine Description of Trip: Florida APWA- Executive Committee Meeting 2017 Daily per diem rate enter FY 17 Per Diem Rate here): $ 59.00 Location Longboat Key , Florida First Date of Travel 20-Oct-17 Last Date of Travel 21-Oct-17 Travel Travel Monday Tuesday Wednesday Thursday Friday Saturday Sunday Date 20-Oct-17 21-Oct-17 Breakfast 15% Lunch 35% Dinner 50% Total Daily total= $ - $ - 1 $ - $ - $ 44.25 1 $ 44.25 Monday Tuesday Wednesday Thursday Friday Saturday Sunday Date Breakfast 15% Lunch 35% Dinner 50% Total Daily total= Pro-rating Per.Diem for Travel Date of Departure/Retum' $ 44,25' Total Per Diem Due to Traveler Is 88.50 Meal Exclusions Meal Date Provided Amount i Sarasota.County,Florida Per Diem Rates for 2017 Page 1 of 2 2017 GSA Per Diem Rates for Sarasota County, Florida 2018 2017 2016 2015 G ' (� 4 i j I f 1 f i i II{j I 1 i ? f F f Back To Flo Table Sarasota County Per Diems for October 2017: , i F Lodging: i 1� $103.00/night j Meals&incidentals: W1 $59.00/day These per diem rates are set by the GSA and are used by Federal and local governments as well as many private- sector companies to reimburse employees for business travel expenses incurred within Sarasota County,Florida 1 I (county borders are highlighted on the Florida map). Generally,you will be entitled to one Lodging per-diem of up to$103.00 to cover your actual hotel costs and one Meals parking costs for each full day of travel &Incidentals per-diem payment of$59.00 to cover food and incidentals like p g Y within Sarasota County.75%of the normal M&IE per diem rates are generally issued for your first and last days of { travel. I : I Lodging Meals&IE Meals Only Proportional Meals Incidentals Month A A A A 1 January 2017 $151 00 $59.00 $54.00 $34.00 $5.00 y February 2017 $151 00 $59 00 $54.00 $34.00 i$5A0 I i March 2017 $151 00 159.00 $54 00 $34 00 ;$5.00 _. ... , ._--_...... I t April 2017 ;$151.00 '$59.00 $54.00 $34.00 I$5.00 May 2017 ;$103.00 :$59.00 $54.00 $34.00 `$5.00 E j June 2017 $103.00 459.00 $54.00 1$34.00 $5.00 https://www.perdieml01.com/conus/2017/sarasota-florida 10/4/2017 Sarasota County,Florida Per Diem Rates for 2017 Page 2 of 2 t t Lodging Meals&IE Meals Only Proportional Meals Incidentals i A � Month July 2017 i$103.00 $59.00 $54 00 $34.00 $5.00 j August 2017 1$103.00 $59.00 .$54.00 $34.00 ?$5.00 September 1$103.00 $59.00 ;$54.00 ;$34.00 I$5.00 2017 . i October 2017 $103.00 1$59.00 $54.00 $34.00 1$5 00 November 2017 1$103.00 $59.00 $54.00 1$34.00 j$5.00 December 2017 ;$148.00 ;$59.00 $54.00 $34.00 i Cities in the Sarasota County Per Diem Area In the Continents!United States(CONUS),per diems are assigned on a county-by-county basis.These rates apply to all cities,towns,and other areas that fall within the borders of Sarasota County. i I The Sarasota County per diem rates listed on this page apply to business travel in the following cities:Bee Ridge, Englewood, Laurel,Osprey,Sarasota,Siesta Key,South Venice,Vamo,Venice,and other unincorporated areas within Sarasota County boundaries. i **This Document Provided By PerDiem101*' Source:https://www.perdieml ol.com/conus/2017/sarasofa-ilorida I I i https://www.perdieml0l.com/conus/2017/sarasota-florida 10/4/2017 APWA Florida Chapter 2017 Executive Committee Meeting- October Page 1 of 2 x z ,> r A k 1 J ANfERICAN PUBLIC WORKS ASSOCIATION - October 20-21, 2017 The next Executive Committee Meeting will be held at the ZOTA Beach Resort in Longboat Key, Florida. We have reserved a block of rooms at the ZOTA Beach Resort for the APWA group. The group rate is $139.00 single/double occupancy, plus a reduced resort fee of $10.00 per night. Reservations must be made by SEPTEMBER 29, 2017 to get the group rate. Call 855-335-1102 and let them know you are with APWA Florida Chapter to get the group rate. A late check-out time has been requested for you on Saturday, but you must also request it when you check-in. Late check-out is subject to availability. 'Pre' and 'Post' accommodations may be secured on a space available basis at the group rate 3 days prior and/or 3 days following the night of October 19th. Hotel Information: Check-In: 4:00 pm Check-Out: 11:00 am Self/Valet Parking: Complimentary ZOTA Beach Resort 4711 Gulf of Mexico Drive Longboat Key, FL 34228 Phone: 941-383-2451 To visit the ZOTA Beach Resort website, click on this link. There is no charge for Executive Committee Members. The cost for guests is $25.00 and includes Friday's Dinner & Breakfast morning. Please make checks payable to APWA Florida Chapter and give them to Rick Keeney at the function. In an effort to save the Florida Chapter wasted revenue, cancellations-made after Monday, October 16th, as well as no- shows, will be billed at $25.00 per person (members and guests). If you have any questions, please do not hesitate to contact Plan Ahead Events @ 727-544- 1400 or you can email them info@pae-tampabay.com. https://paetampabay.eventsair.com/QuickEventWebsitePortal/apwa-2017-executive-com... 10/10/2017 r - r A/U tI�AN PUBLIC WORKS ASSOCIATION Summary First Name Brad Last Name Kaine Occupation/Title Public Services Director Department Public Services Organization City Of Dania Beach Address Line 1 1201 Stirling Road Address Line 2 city Dania Beach State Florida Country United States Zip Code 33004 Phone Number 954-410-7269 Email Address bkaine@rdaniabeachfl.gov Executive Committee Meeting: 3:00 pm - 5:00 pm Edit Attending Cocktails & Dinner; 6:00 pm - 8:00 pm Edit F Attending Breakfast: 7,00 am - 8:00 am Edit Attending Executive Committee Meeting: 8:00 am - 12:00 prn Edit Attending Will you be registering a spouse/guest for this event? Edit No Pollard, Antoine From: Zota Beach Resort <Zota Beach ResortReservations@ MyOpalExperience.com> Sent: Wednesday,October 04,2017 12:10 PM To: Pollard,Antoine Subject: Zota Beach Resort Reservation Confirmation view this email with ima es F A G BEACH RESORT I..0m,G, Ri)t,I- Kcf, I V ,;JUM R f, q. ,y-/■ �.,�•y f a.. -. �� to� ,`�ax��a�:�'� k � syyw.�d��syYu".�ftia fly iA}�v�w4fPE0:�� 1��. Sri.' 'Artist Rende3rtg tra` C• Dear Brad Kaine, Thank you for choosing Zota Beach Resort for your upcoming travel plans.We are pleased to confirm your reservation, and look forward to your arrival on Friday, October 20, 2017.We are also excited to introduce you to Zota.,8each_Resort Experience, an exclusive online concierge service that allows you to personalize your experience and enjoy every moment of 1 ` your stay. With Zota Beach Resort Experience, you can request avariety of services prior to your arrival. Whether you want hn make reservations sdour pRqlk1dq b ngs orwou d |ikohu / order bottle of harn rje-to be in your room upon arrival, simply click on the services you � want to experience and we'll add them directly to your itinerary. . � Please review your vyaenogond�aUabe|uwhoenouethmkevoryMhingioeoounsha� |fthareis ! � | anything else we can doho enhance youY—stay. do not hesitate to contact uoat85b.422.084Q, ! On behalf ofthe ondm staff,we look forward to welcoming you to Zoba Beach Resort. | Warm Regards, � Roy Padgett General Manager ' . ` — 2 RESERVATION DETAILS 3 / . . Confirmation Number: 1685757 Group: AFWAFLChapter QuanodyMtg Zota Beach Resort - _ -- 4711 Gulf uf Mexico Drive Long Boat Key,FL342%8 Toll Free:8S5442'0849 L000|:841-3O3'2451 eMmi|: Number of Adults, 1 Room Type:P0VV Puohogmu Deposit Received: Nightly Rate per Room: Stay Date Rate Friday,October;0,2017 y139.00 Saturday,October 21.o017 $1n9.0o Grand Total$278,OO All rates above exclude taxes gratuities and resort fees - - - oxouxmoate: Friday,October 2O.2O17 Check|nTime: 4kOUPN �===`Da= Sunday_ _ —��-- -- 2017 ~~ Check Out Time: 11l0AN Additional Tax&Service Charges: State Tax TY6.Occupancy Tax 5Y6 Additional Information: Zota Beach Resort ism non-smoking resort. Minimum length of stay,early checkout,and other fees may be imposed when modifying this msopmVon(»).ELECTRONIC CONFIRMATION CONFRMATON AUTHENTICITY: Electronic reservation confirmations are provided tn you solely for your convenience.VVe retain official records ofall YOU HAVE AGREED TO THE FOLLOWING POLICIES AND FEES. Deposit Policy: All Reservations must be guaranteed with a credit card. Cancellation Policy: Notification must be made 72 hours prior to guests'arrival to avoid a penalty of one night room rate plus tax.In the event you do not arrive on the above arrival date your reservation will be cancelled and the amount collected will be forfeited at that time. Resort Fee: Per Night+12%tax Entities you to wireless internet,fitness center,outdoor pool,free local and 800 calls,and more.100%of the resort fee is used to support these services.No portion of the resort fee constitutes a gratuity and no portion goes to any resort associate, s f F A } ej e P+ $ 't, h G; -arr° Aft a Bea ca�uCti1 w r k t "'fit a 4711 Gulf of Mexico Drive,Longboat Key,Florida 34228 LOCAL 941-383-2451 RESERVATIONS II s5-442-6849 if alp � i : Np 5 APWA Florida Chapter 2017 Executive Committee Meeting - October Page 2 of 2 Thank you to our Executive Meeting Sponsors: V "'ALA A I .� CUTLER Repaving, Inc. '�fNCE141" Questions? 1 a -Tampa ' )( info@pae-tampabay.com https://paetampabay.eventsair.com/QuickEventWebsitePortal/apwa-2017-executive-com... 10/10/2017 Rme 5 16._to 1 Date: October 10, 2017 To: Mayor Tamara James Vice Mayor Bill Harris Commissioner Chickie Brandimarte Commissioner Bobbie H. Grace Commissioner Marco A. Salvino, Sr. From: Robert Baldwin, City ManaV� Re: Projects We are still experiencing recovery from Hurricane Irma, and I am providing you with an update to our current recovery efforts under a separate report. We are getting back on track with the numerous projects we that are currently underway. This is an update of several of these projects. Most of them are capital projects and infrastructure-related; however, a number of them are related to studies and service-oriented projects. 1. Budget Priorities. The City Commission adopted the current year budget after Hurricane Irma departed. We are currently in the process of organizing and implementing the City Commission's budgetary priorities for FY17/18. Among those items: a. Addiing 3 new Firefighter/Paramedic positions to create a three-paramedic med unit at Station 17. This is now completed with temporary staff and permanent staffing will be completed by the first week in November. An additional Firefighter/Paramedic position will be added in April. b. Adding 2 new Deputy positions. The two positions authorized last year from Casino revenue have been added and are receiving field training. The 2 new positions authorized for October 1 are being recruited. Additionally, we have 3 transfer vacancies being recruited. BSO is actively filling open positions as quickly as possible. Three additional Deputy positions were approved for April. c. Adding 1 Lifeguard. This position was added to provide lifeguard protection north of the pier. This position is currently being recruited and will close this Thursday. d. Adding an Athletic Director and Facilities Manager. Draft classification specifications and pay ranges are being developed in Human Resources and by the appropriate departments. We plan to have these reviewed by our consultant for our classification and pay study. These will be brought back to the City Commission for discussion and approval. e. Adding 3 full-time Recreation Assistants from 3 part-time positions. These positions are being recruited in-house and will close this Thursday. f. Opening parks on Mondays. This has been implement. g. Conducting a Citywide Classification and Pay Analysis. This project is currently out for RFP. The responses are due back to the City October 27. h. Conducting a Parks and Recreation Facilities Study. We are currently preparing a scope of services and will bring this back to the City Commission prior to seeking RFP's. We anticipate the RFP being released prior to the end of the calendar year. i. Oasis 14. Staff will be meeting to select the next location for Oasis 14 in line with the City Commissions previous direction. 2. Bus Shelters. The bid is being released this week and will be out for 30 days. 3. Smith's Store. Store has been purchased. The structure has been evaluated. Asbestos removal will be completed next week. The building is scheduled for demolition the week of October 23. 4. Oasis 12 (NW 8th Avenue). Bid was awarded. Broward County signed off on contract (CDBG 42). Awaiting return of contract from contractor, and work can proceed. 5. Oasis 13 (NE 1st Street). Bids received. Bid committee meeting. Schedule award at October 24 City Commission Meeting. 6. 4-Way Stop Sign on Bryan Road. Broward County has informed us that the City could place a 4-way stop sign on Bryan Road, providing Bryan Road "became a City street." Presumably, the City would have to approach Broward County to transfer the County jurisdiction to the City, and the City would take the responsibility for improvements and incur liability for the roadway, similar to other City streets. The City will do an analysis of the advantages/disadvantages of taking over the jurisdiction. 7. Olsen Middle School Property. Awaiting update from Mr. Webster at School Board. The last missive from Superintendent Runcie on August 14 indicated a 3`d appraisal would be necessary by September. The Negotiation Parameters Meeting scheduled to be help in September was ostensibly cancelled due to Hurricane Irma. The scheduled declaration of surplus property by the School Board in October and the RFP to market the property appear to be similarly delayed. 8. Commission Offices. Received third quote under the $25,000 bid requirement last week. Staff having a preconstruction meeting this Friday. Contractor will start next week. Commission will receive finish and lighting samples for approval. Construction will take approximately 30 days. 9. SW 261h Terrace Stormwater Project. Project is 95% completed. 10. SE Stormwater Project. Project is scheduled to be bid this week. Bidding will be open for approximately 75 days. 11. Beach Revitalization. Meeting with FPL this week to receive final engineering analysis for burying lines. Presenting conceptual bathroom design to the City Manager on October 12 prior to review by the City Commission. 12.Taylor Lane Roadway Improvement. Change of scope to save $40,000 change order for City Commission approval. Work in progress with completion scheduled for December. 13. Melaleuca Gardens Water Main. Project being bid this week with. Award anticipated in December. Project completion scheduled for March 2018. 14. Hurricane Action Plan. We will be preparing a Hurricane debriefing and action plan to evaluate our response to Hurricane Irma. The plan will incorporate improvements and recommendations concerning our hurricane preparedness and response pre-, during, and post hurricanes. We anticipate the report to be concluded by the end of the year, and improvement to be scheduled and implemented prior to next hurricane season. These are several of the projects currently underway. The administration will provide more projects and attendant costs later in the fiscal year. Please let me know if there are other projects or information that you would like included. If you have any questions, please call.