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Home My WebLink AboutR-2017-137 Authorizes Expenditure of Funds for the Purchase of Water Treatment Plant Chemicals from Various Chemical Supply Vendors for FY 2017-2018 RESOLUTION NO. 2017-137 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF VARIOUS WATER TREATMENT PLANT CHEMICALS (INCLUDING BUT NOT LIMITED TO FLUORIDE, ANTI- SCALANT, ZINC ORTHOPHOSPHATE, SODIUM HYPOCHLORITE, POLYPHOSPHATE, SODIUM HYDROXIDE, SULFURIC ACID, CALCIUM OXIDE-QUICKLIME) TO BE PURCHASED FROM VARIOUS CHEMICAL SUPPLY VENDORS UNDER THE SOUTHEAST FLORIDA GOVERNMENT PURCHASING COOPERATIVE GROUP CONTRACT PRICING, FOR FISCAL YEAR 2017-2018, WHICH MAY EXCEED ANNUAL SINGLE VENDOR TOTALS OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00), AND FURTHER PROVIDING THAT SUCH PURCHASES ARE TO BE MADE WITHIN THE WATER DEPARTMENT APPROVED CHEMICAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained in the last eighteen (18) months by other government agencies such as the federal government, State of Florida, or a Florida municipality or county; and WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold or limitation at Twenty Five Thousand Dollars ($25,000.00) for a vendor each fiscal year; and WHEREAS, the Public Services Director has determined that it is necessary to purchase certain chemicals for City uses; and WHEREAS, the Public Services Director has determined that not every chemical supply vendor provides all necessary chemicals which may be required by the City, and therefore, multiple vendor agencies need to be selected for various purchases; and WHEREAS, the Public Services Director has determined that the items can be obtained at the least cost to the City without competitive bidding and without advertisement for bids from the following vendors under an existing Co-op Agreement with the Southeast Florida Government Purchasing Cooperative Group Contracts, a copy of which is attached and incorporated by this reference as Exhibit"A": • Hawkins Company, Inc. • Shrieve Chemical • Carmeuse Lime and Stone, Inc. • LHoist North America of Alabama, LLC; and • Allied Universal Corporation; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "WHEREAS" clauses are approved, and are made a part of and incorporated into this Resolution by this reference. Section 2. That the City approves the purchase of water plant chemicals from the various chemical supply vendors approved under the existing Co-op Agreement with the Southeast Florida Government Purchasing Cooperative Group in an amount that may exceed the annual vendor Twenty Five Thousand Dollars ($25,000.00) purchase threshold from a single vendor. Section 3. That the proper City officials are authorized to execute a contract with the company, provided, however, that no contract will become effective unless and until City officials complete their execution of it. Section 4. That funding for the water plant chemicals are planned and appropriated in the FY 2017-2018 approved budget in the Water Fund Water Plant Division Account Number 401-33-03-533-52-40 in the amount of Two Hundred Thirty Seven Thousand Dollars ($237,000.00). Section 5. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. Section 6. That this Resolution shall become effective upon its passage and adoption. 2 RESOLUTION#2017-137 PASSED and ADOPTED on November 14, 2017. ATTEST: °�P�IS Ffasr�� LOUISE STILSON, CMC TAMARA JAMS CITY CLERK MAYOR �Poan�o 1 APPROVED AS l F AND CORRECTNESS: 61f� THONMS J. B O CITY ATTO EY 3 RESOLUTION#2017-137 i , 11-P41 Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD i Please complete each of the applicable gray boxes and submit with bid documents and applicable award notices and tabulations to Ipiper(@myboca us for placement on the MGP SE FL Florida Website Coop Contract page. BID/RFP NO.: 13-C-078F DESCRIPTIONITITLE: Furnish and Deliver Hydrofluosilicic Acid INITIAL CONTRACT TERM: Starts:06/01/13 Ends:04/30/15 RENEWAL TERMS OF CONTRACT: 2 RENEWAL OPTIONS FOR 2 years each (Number of renewals) (period of time) SECTION#1-VENDOR AWARD Vendor Name: The Dumont Company,Inc. Vendor Address: 381 S.Central Ave.,Oviedo,FL 32765 Contact: Ronald H.Cartwright Phone: 800-M-1369 Fax: 800-624-9315 C911IPager: Email Address: ronc@dumontchemicals.com Websits: www.dumontchomicale.com FEIN: 65-0436122 SECTION 02—AWARDIBACKGROUND INFORMATION Award Date: 3127113 Resolution/Agenda Item No.: NA Insurance Required: Yes Performance Bond Required: No SECTION#3-LEAD AGENCY Agency Name: City of Coral Springs Agency Address: 9551 W.Sample Rd.,Coral Springs,FL 33065 Agency Contact: Roxanne Sookdeo Telephone: 954-344-1103 Facsimile: 954-344-1186 Email: rsookdeo@coraisprings.org 1 I I Exhibit"A" Award Agreement for HydroQuosilicic Acid for Southeast Florida Governmental Purchasing Cooperative Group Hydrofluosilicic acid to the Southeast Florida Governmental Purchasing Cooperative Group from May 1,20I3 to April 30,2015. Based on a 23%solution,combined deliveries of 2750 gallons or less,regardless of number of stops are$3.00/gallon delivered. Based on a 23%solution,full truckloads of 2,750 gallons are $2.80/gallon delivered. THIRD AMENDMENT TO AGREEMENT TO FURNISH AND DELIVER HYDROFLUOSILICIC ACID Afh THIS THIRD AMENDMENT is made and entered into this L day of 2017, by and between: CITY OF CORAL SPRINGS,FLORIDA a municipal corporation 9551 W. Sample Road Coral Springs,Florida 33065 (hereinafter referred to as "City") AND HAWKINS WATER TREATMENT GROUP, INC. d/b/a The Dumont Company 2381 Rosegate Roseville,MN 55113 (hereinafter referred to as"Hawkins' WHEREAS,the City and The Dumont Company(hereinafter"Dumont")entered into an Agreement to furnish and deliver hydrofluosilicic acid on March 27, 2013 (hereinafter the "Agreement");and WHEREAS, on December 16, 2014, the parties amended the Agreement to reflect the assignment of the Agreement between The Dumont Company,Inc. and the City of Coral Springs to Hawkins Water Treatment Group,Inc.; and WHEREAS, on March 3, 2015, the parties amended the Agreement to the extend the term of the agreement through April 30,2017; and WHEREAS, the current Agreement expires on April 30, 2017 with the option to renew for one(1)additional two(2)year period; and WHEREAS,both parties concur with amending the Agreement to extend the tenn of the Agreement through April 30,2019. NOW,THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and adequacy of which are acknowledged,the parties agree as follows: Section 1. The foregoing recitals are true and correct and are hereby incorporated into this Agreement. Section 2. This Third Amendment shall be effective upon the execution by both parties. Page1 of 4 Doc.131618 Section 3. The term of this Agreement shall be extended through April 30,2019. Section 4. Section 20,INVOICING,is amended to add Section 20.02 to read as follows: 20.02 CONTRACTOR acknowledges and agrees that there will be no increase in pricing for Hydrofluosilicic Acid for the entire two(2)year term of this Agreement. Section 5. In all other respects, the terms and conditions of the Agreement remain in full force and effect. In the event of any conflict, this Amendment will supersede all other terms. In the event of ambiguity,the most conservative interpretation consistent with the public interest is intended. [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Page 2of 4 Doc.131618 IN WITNESS OF THE FOREGOING, the CITY OF CORAL SPRINGS and HAWKINS WATER TREATMENT GROUP, INC. have hereunto set their hands and seals on the dates written below. C F CO SPRINGS,FLORIDA ATTES gelo Silom&14,Purchasing Administrator 1 Debra Thomas,CMC,City Clerk APPROVED AS TO FORM: Sherry Whitacrej Deputy City Attorney Page 3of 4 Doc.131613 HAWKINS WATER TREATMENT GROUP, INC., a The Dumont Company By. Prin ame: JQ Son A64' e'l-P - Title: State of Rorcdp, County of Ir On this, the a 7 day of F 2017, before me, the undersigned Notary Publi of the State c _ f1orldr : the foregoing instrument was ac °wledged by r (name of corporate officer), . (title), of (name of corporation. corporatio a Mn! (state of corporation) corporation, on behalf of the WITNESS my hand and official seal Notary Public, State *JIFF �——Ei�ll �pr�o,say Printed,typed or stamped name of Notary Public exactly as commissioned XPersonally known to me,or ❑ Produced identification: (type of identification produced) Page 4of 4 Doc.131618