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Home My WebLink AboutR-2017-140 Authorizes Expenditure of Funds for the Purchase of Various Water Meter Component Parts, Utility Pipes & Related Appurtenances to be Purchased from Various Supply Vendors for FY 2017-2018 RESOLUTION NO. 2017-140 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE PURCHASE OF VARIOUS WATER METER COMPONENT PARTS AND OTHER UTILITY PIPES AND RELATED APPURTENANCES TO BE PURCHASED FROM VARIOUS SUPPLY VENDORS UNDER THE SOUTHEAST FLORIDA GOVERNMENT PURCHASING COOPERATIVE GROUP CONTRACT PRICING FOR FISCAL YEAR 2017-2018, WHICH MAY EXCEED AN ANNUAL SINGLE VENDOR TOTAL AMOUNT OF TWENTY-FIVE THOUSAND DOLLARS ($25,000.00), AND FURTHER PROVIDING THAT SUCH PURCHASES ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS' APPROVED BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4, Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and materials for the City government in amounts in excess of the established monetary threshold without competitive bidding and without advertisement for bids if he is authorized to do so in advance by a resolution adopted by the City Commission and if such purchases are made pursuant to a competitive bid obtained in the last eighteen (18) months by other government agencies such as the federal government, State of Florida or a Florida municipality or county; and; WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10, "Monetary thresholds for certain purchases and payment disbursement authorizations", Subsection (a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal year; and WHEREAS, the Public Services Director has determined that it is necessary to purchase various water meter component parts and water supply components for City use; and WHEREAS, the Public Services Director has determined that not every water supply vendor provides all necessary supplies which may be required by the City, and therefore, purchases from multiple vendor agencies need to be made available for City purchases; and WHEREAS, the Public Services Director has determined that these supplies can be obtained at the least cost to the City without competitive bidding and without advertisement for bids from the following vendors under the existing Co-op Agreement with the Southeast Florida Government Purchasing Cooperative Group Contracts, a copy of which is attached as Exhibit A: • Ferguson Enterprises, Inc. • Fortiline Waterworks, Inc. • Core&Main LP • Lehman Pipe &Plumbing; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA: Section 1. That the above "Whereas" clauses are approved, made a part of and incorporated into this Resolution by this reference. Section 2. That the City Commission approves the purchase of water meter component parts and water supply components from various suppliers approved under the existing Co-Op Agreement with the Southeast Florida Government Purchasing Cooperative Group in an amount that may exceed the annual vendor $25,000.00 purchase threshold from a single vendor. Section 3. That the proper City officials are authorized to execute a contract with the company, provided, however, that no contract will become effective unless and until City officials complete their execution of it. Section 4. That all Departments' purchases for water meter component parts and water supply components shall be subject to and made within the Water Department approved level of its respective annual budget appropriation. Section 5. That funding for these purchases are planned and appropriated in the FY 2017-2018 approved budget in the Water Fund Distribution Division Account Number#401-33- 02-533-46-70 and the Sewer Fund Sewer Utility Collection Division Account #402-35-02-535- 46-70 for a combined total of One Hundred Thirty Thousand Dollars ($130,000.00). Additional budgeted funding may also be utilized through various other accounts for citywide capital projects or repairs. Section 6. That all resolutions or parts of resolutions in conflict with this Resolution are repealed to the extent of such conflict. 2 RESOLUTION#2017-140 Section 7. That this Resolution shall become effective immediately upon its passage and adoption. PASSED and ADOPTED on November 14, 2017. ATTEST: 0�o�aR°'S FiRsr� LOUISE STILSON, CMC l TAMARA J j CITY CLERK MAYOR ATED 19�` APPROVED n TO F AND CORRECTNESS: (� THO ` AS J. NS CITY ATTO EY 3 RESOLUTION#2017-140 Southeast Florida Governmental Purchasing Cooperative Group CONTRACT AWARD Please complete each of the applicable gray boxes and submit with bid documents and applicable award notices and tabulations to 1piper,-,myboca.us for placement on the NIGP SE FL Florida Website Coop Contract page. BID/RFP NO.: #2011-12/22 DESCRIPTIONITITLE: Water Meter Fittings and Water Line Accessories CONTRACT TERM: Starts: November 1,2017 Ends:October 31,2018(Renewal 3 of 3) OPTIONS OF CONTRACT: 0 (Number of renewals) SECTION#1 -VENDOR AWARD Vendor Name: Ferguson Enterprises,Inc. Vendor Address: 1950 NW 18th St.,Pompano Beach,FL 33069 Contact: Drew Petonick,Outside Sales Phone: 954-973-8100 Fax: 954-917-3134 Email Address: drew.petonick(a)ferguson.com Vendor Name: Fortiline Waterworks,Inc. Vendor Address: 6759 White Drive,Riviera Beach,FL 33407 Contact: Greg Panasuk,Municipal Sales Phone: 772-408-1960 Fax: 772-408-1963 Email Address: greg.panasuk(cDfortiline.com Vendor Name: Core&Main LP Vendor Address: 4310 NW 10th Avenue,Oakland Park, FL 33309 Contact: Susan Read, Municipal Sales Coordinator Phone: 954-772-7343 Fax: 954-772-0443 Email Address: susan.reed(cDcoreandmain.com Vendor Name: Lehman Pipe&Plumbing Vendor Address: 230 NW 291h Street,Miami,FL 33127 Contact: Josh Aberman,Executive VP Phone: 305-576-3054 Fax: 306-576-3066 Email Address: iosh(cblehmanpipe.com 1 SECTION#2—AWARD/BACKGROUND INFORMATION Award Date: October 16,2012 Resolution/Agenda Item No.: 2012/197 1st Renewal Award November 3,2015 Resolution/Agenda Item No.: 2015/216 2nd Renewal Award November 1,2016 Resolution/Agenda Item No.: 2016/211 3rd Renewal NO Commission Approval Required Insurance Required: Yes Performance Bond Required: No . ....— . �.., E .. SECTION#3-LEAD AGENCY Agency Name: City of Deerfield Beach Agency Address: 401 SW 4th Street,Deerfield Beach, FL 33441 Agency Contact: Christine Miller,Senior Buyer Telephone: 954-480-4416 Facsimile: 964-480-4388 Email: cdmiller@deerfield-beach.com 2