HomeMy WebLinkAboutR-2017-148 Authorizes the Expenditure of Funds from the Community Development Department tor Scanning Services to be Provided by Upland File Bound for FY 2017-2018 RESOLUTION NO. 2017-148
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS
FROM THE COMMUNITY DEVELOPMENT DEPARTMENT FOR
SCANNING SERVICES TO BE PROVIDED BY UPLAND FILE BOUND FOR
FISCAL YEAR 2017-2018, INCLUSIVE OF EXISTING PURCHASES THAT
EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE
THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASES,
THAT ARE TO BE MADE WITHIN THE RESPECTIVE DEPARTMENTS'
APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection(a), sets the monetary threshold at $25,000.00 for a vendor each fiscal year; and
WHEREAS, the Community Development Department is requesting services from
Upland File Bound. during the current fiscal year, which services will now exceed the annual
Twenty Five Thousand Dollars ($25,000.00) City purchase threshold for a single vendor and,
therefore, requires City Commission approval; and
WHEREAS, the Community Development Department is seeking approval to enter into
an agreement with Upland File Bound, in the amount of Thirty Four Thousand Eight Hundred
Sixty Dollars ($34,860.00) and for an appropriation of the necessary funding;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH,FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the proper City officials are authorized to execute an agreement
between the City of Dania Beach, Florida and Upland File Bound in the amount of Thirty Four
Thousand Eight Hundred Sixty Dollars ($34,860.00).
Section 3. That the City Manager and City Attorney are authorized to make minor
revisions to the Agreement which are deemed necessary and proper and in the best interests of
the City.
Section 4. That the City Commission authorizes the purchase of scanning services
from Upland File Bound, in an amount exceeding the annual amount of Twenty Five Thousand
Dollars ($25,000.00)purchase threshold for a single vendor.
Section 5. That all Department purchases from Upland File Bound shall be subject to
and made within the respective Departments' approved level of their annual budget
appropriations.
Section 6. That funding for the Community Development scanning project will be
made available and appropriated from the Building Fund Reserve Account No. 107-271-00-00 in
the amount of Thirty Four Thousand Eight Hundred Sixty Dollars ($34,860.00) to the Building
Fund Contractual Services Account#107-15-02-524-34-10.
Section 7. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
PASSED and ADOPTED on December 11, 2017.
5
ATTEST:
7
LOUISE STILSON, CMC TAMARA JAMES
CITY CLERK ti MAYOR
A-� 1
APPROVED A O FO AND CORRECTNESS:
THOMAS &NS R
CITY ATTEY
2 RESOLUTION#2017-148