HomeMy WebLinkAboutR-2017-149 Authorizes Execution of Engagement Letter with Ron L. Book, P.A., for Consulting (Lobbyist) Services Related to Matters with BC, FLL Airport & General Legislation Not to Exceed $41,250 RESOLUTION NO. 2017-149
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE AN ENGAGEMENT LETTER WITH RON L. BOOK, P.A., FOR
CONSULTING (LOBBYIST) SERVICES RELATED TO ISSUES OF
CONCERN TO THE CITY OF DANIA BEACH INCLUDING MATTERS
ASSOCIATED WITH BROWARD COUNTY AND WITH THE FORT
LAUDERDALE-HOLLYWOOD INTERNATIONAL AIRPORT, AS WELL AS
GENERAL LEGISLATION AND RELATED ISSUES AT THE STATE LEVEL
IN AN AMOUNT NOT TO EXCEED FORTY ONE THOUSAND TWO
HUNDRED FIFTY DOLLARS ($41,250.00) FOR A NINE MONTH TERM TO
BE CONSISTENT WITH THE CITY'S FISCAL YEAR; PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if he is authorized to do so in
advance by a resolution adopted by the City Commission; and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations", subsection
(a), sets the monetary threshold or limitation at $25,000.00 for a vendor each fiscal year; and
WHEREAS, the City has retained Ronald L. Book, P.A. (the "Consultant") through an
Engagement Letter, to provide services in connection with the Fort Lauderdale-Hollywood
International Airport and governmental state related issues of concern to the City of Dania
Beach; and
WHEREAS, the current agreement expires on December 31, 2017; and
WHEREAS, the City desires to continue to obtain the services of the Consultant, to
provide services in connection with issues of concern to the City pertaining to matters associated
with Broward County and the Airport, as well as general legislation and related issues at the state
level; and
WHEREAS, the term shown on the Engagement Letter is for a nine (9) month period,
which will expire on September 30, 2018, in order to have the term of the Agreement run
concurrently with the City's fiscal year;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are approved, and they are made a part
of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes the proper City officials to execute
an engagement letter with Ron L. Book, P.A., which will provide the City with consulting
(lobbyist) services beginning January 1, 2018 through September 30, 2018, for a retainer of
Thirty Seven Thousand Five Hundred Dollars ($37,500.00), payable monthly, in payments of
Four Thousand One Hundred Sixty Six Dollars and Sixty Six Cents ($4,166.66) and further
provide for reimbursables for expenses in a not to exceed amount of Three Thousand Seven
Hundred Fifty Dollars ($3,750.00) for the term. A copy of the Engagement Letter is attached as
Exhibit"A", and it is made a part of and is incorporated into this Resolution by this reference.
Section 3. That funding is planned and appropriated in the FY 2017-2018
Commission budget Professional Services Account#001-11-01-511-31-10.
Section 4. The City Manager and City Attorney are authorized to make minor
revisions to such engagement letter as are deemed necessary and proper in the best interests of
the City.
Section 5. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 6. That this Resolution shall be in full force and take effect immediately upon
its passage and adoption.
PASSED and ADOPTED on Decembe 2017.
PRp'S"FIST
ATTEST:
U
LOUISE STILSON, CMC AMARA JA S
CITY CLERK qoP MAYOR
ATE 1
APPROVED AS TO F ND CORRECTNESS:
r) /-N
THO VS J. A S
CITY ATTORN Y
2 RESOLUTION#2017-149
Ronald 1,Book,P. A.
LRIO 0111M
PROMP01101 MKINTiOO
October 16, 2017
Mr.Thomas J.Ansbro
City Attorney
City of Dania Beach
100 W Dania Beach Boulevard
Dania Beach, FL 33004
Dear Tom:
Thank you for the continued opportunity for the representation of the City of Dania Beach both locally and in Tallahassee.
It is understood that my firm and I will again provide support on all governmental affairs matters, however with an
emphasis on airport issues and any general city appropriations issues.
It would be our firm's responsibility to handle all traditional lobbying activities. This will include but not be limited to,
working with local staff, Legislative Staff, and Executive Branch Staff as well as elected officials. We will, at all times,
aggressively represent the City and its interests. You agree to fully educate us on all matters of interest and priority to the
City.We agree to meet periodically,as requested.
In exchange for this representation,you agree to compensate our fine with a retainer of$50,000 a year payable in monthly
payments of$4,166.66 a month,except the final month will be invoiced at$4,266.72.
This agreement will be effective January 1, 2018 and will extend for nine (9) months, anticipating a renewal prior to the
expiration of this agreement of September 30,2018 for a twelve-month period,unless a written notice of discontinuation
is received not less than 30 days prior to the end of the agreement.Expenses will be similarly prorated at to cap of$5,000
a year, but for nine months only at a total not to exceed$3,750 for the nine-month term. It is also understood that this
agreement is cancellable by either party with 30 days written notice.Assuming this meets with your approval,please sign
and return to my office.
Sincerely,
Ronald L. Book Tamara James, Mayor
City of Dania Beach, Florida
Thomas J.Ansbro, City Attorney
RLB/gf City of Dania Beach, Florida
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