HomeMy WebLinkAboutR-2021-181 Martin-Gold Coast, LLC Renewal and Amendment of Agreement for Bus Stop and Shelter Maintenance ServicesRESOLUTION NO.2021-181
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
EXECUTE A TWO (2) YEAR RENEWAL OF THE EXISTING AGREEMENT
WITH MARTIN -GOLD COAST, LLC FOR BUS STOP AND SHELTER
MAINTENANCE SERVICES AND AMENDING THAT AGREEMENT TO
INCLUDE TWENTY-EIGHT (28) ADDITIONAL BUS STOPS AND BUS
SHELTERS IN AN AMOUNT PAID TO THE CITY OF SIXTY-SIX
THOUSAND TWO HUNDRED DOLLARS ($66,200.00); PROVIDING FOR
CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Charter of the City of Dania Beach, Part III, Article 3, Section 4,
Subsection 0), authorizes the City Manager to purchase supplies, services, equipment and
materials for the City government in amounts in excess of the established monetary threshold
without competitive bidding and without advertisement for bids if she is authorized to do so in
advance by a resolution adopted by the City Commission and if such purchases are made
pursuant to a competitive bid obtained within the last eighteen (18) months by other government
agencies, such as the federal government, state of Florida or a Florida municipality or county;
and
WHEREAS, the Dania Beach Code of Ordinances, Chapter 2, Article 1, Section 2-10,
"Monetary thresholds for certain purchases and payment disbursement authorizations",
Subsection (a), sets the monetary threshold or limitation at $25,000.00; and
WHEREAS, the City is requesting a renewal of the agreement with Martin Gold Coast,
LLC (first renewal) for a two-year term for bus stop and bus stop shelter maintenance, including
hardware maintenance when needed, of an agreement dated September 18, 2018 through
September 30, 2021; and
WHEREAS, the City and Martin Gold Coast, LLC are currently within the 120-day
transitional period provided in the agreement; and
WHEREAS, twenty-eight (28) additional bus stops, including shelters, have been added
by Broward County Transit over the past year, resulting in an increase in the annual cost of the
contract so the stops may be added; and
WHEREAS, the proposed renewal of the agreement with Martin Gold Coast, LLC will
exceed the city vendor threshold of $25,000.00;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the foregoing "Whereas" clauses are ratified and confirmed to be true
and correct, and they are made a part of and are incorporated into this Resolution by this
reference.
Section 2. That the proper City officials are authorized to execute the renewal to the
existing Agreement with Martin Gold Coast, LLC, for bus stop benches and shelters
maintenance, a copy of which is attached as Exhibit "A" and is incorporated into this Resolution
by this reference.
Section 3. That all resolutions or parts of resolutions in conflict with this Resolution
are repealed to the extent of such conflict.
Section 4. That Fiscal Year 2021-22 budgeted amount for this service is $56,400.00.
The additional funds required ($9,800.00) will be provided by funds within the Streets Division.
Upon approval of this renewal a budget transfer will be appropriated from the Street Repair and
Maintenance Services Streets Account No. 001-39-06-541-46-60 into the Streets Repair and
Maintenance Services Ground Account No. 001-39-06-541-46-50 to cover the increase in the
cost of this contract.
Section 5. That this Resolution shall take effect immediately upon its passage and
adoption.
PASSED AND ADOPTED on December 14, 2021.
ATTEST:
THOMAS SCHNEIDER, CMC TAMARA JAME
CITY CLERK �'� MAYOR !
ISHE0�'
APPROVED A O FO AND CORRECTNESS:
THOMASANPBRO
CITY ATTORNEY
2 RESOLUTION #2021-181
FIRST RENEWAL TO AN EXISTING AGREEMENT BETWEEN THE CITY OF
DANIA BEACH, FLORIDA AND MARTIN -GOLD COAST, LLC, TO PROVIDE
MAINTENANCE OF CITY-WIDE BUS SHELTERS AND TRASH CANS SERVICES
AND AMENDING THE EXISTING AGREEMENT TO INCLUDE AN INCREASE
OF TWENTY-EIGHT ADDITIONAL BUS STOPS AND SHELTERS.
This is the First Renewal (the "Renewal") to an Agreement (the "Agreement") existing between
the City of Dania Beach, Florida, a Florida municipal corporation (the "City") and Martin -Gold Coast,
LLC, a Florida limited liability company (the "Contractor") with its principal mailing address of 150 NW
70 Avenue, Suite 5, Plantation, Florida 33317 for providing City-wide bus stop and shelter maintenance.
A copy of the Agreement dated September 18, 2018 is attached as Exhibit "A" and made a part of and is
incorporated into this Amendment by this reference.
This Renewal also includes an Amendment to the Agreement to reflect an increase of twenty-eight
(28) additional bus stops and a reduction of cleaning services from five (5) times per week to three (3)
times per week, for all locations as further described below.
In consideration of the mutual covenants, terms and conditions contained in the Amendment, and
other good and valuable consideration, the adequacy and receipt of which are acknowledged and agreed
upon, the parties agree as follows:
That the current contract expired on September 30, 2021, however the 120-day
transitional period as described in the Agreement is still in effect. The City wishes to
renew for an additional two years through and including September 30, 2023.
Both parties agree that the Agreement is amended to include an additional 28 bus stops
and shelters and to reduce the maintenance schedule for each bus stop and shelter from
five (5) times per week to three (3) times per week.
That the additional services provided by Contractor will increase the cost from the
original Agreement amount of Fifty Six Thousand Four Hundred Dollars ($56,400.00) to
Sixty Six Thousand Two Hundred Dollars ($66,200.00) for a total increase of Nine
Thousand Eight Hundred Dollars ($9,800.00). The Contractor's revised scope is attached
as Exhibit "B" and made a part of and is incorporated into this Amendment by this
reference.
4. That in all other respects, the Agreement and any and all Exhibits to it, are ratified and
reaffirmed, and remains in full force and effect.
SIGNATURES ON THE FOLLOWING PAGES
RESOLUTION #2021-181
IN WITNESS OF THE FOREGOING, the parties have executed this Amendment
effective as of , 202
ATTEST:
CITY:
CITY OF DANIA BEACH, FLORIDA
a Florida Municipal Corporation
THOMAS SCHNEIDER, CMC TAMARA JAMES, MAYOR
CITY CLERK
APPROVED AS TO LEGAL FORM:
THOMAS J. ANSBRO
CITY ATTORNEY
ANA M. GARCIA, ICMA-CM
CITY MANAGER
4 RESOLUTION #2021-181
WITNESSES:
Signature
PRINT Name
CONTRACTOR:
MARTIN -GOLD COAST, LLC
a Florida limited liability company
Signature
PRINT Name
Signature Title
PRINT Name Date
STATE OF FLORIDA
COUNTY OF BROWARD
The foregoing instrument was acknowledged before me by means of ❑ physical
presence or ❑ online notarization, on , 202, by
as of Martin -Gold Coast,
LLC, a Florida limited liability company on behalf of the company He/she is personally known
to me or has produced as identification.
My commission expires:
NOTARY PUBLIC
State of Florida
5 RESOLUTION #2021-181