HomeMy WebLinkAboutR-2018-046 Authorizing use of available funding under ITB No. 17-004 for installation of mailboxes for Oasis XII Neighborhood Improvement Project with Sagaris Corp. in amount not to exceed $25,000.00 RESOLUTION NO. 2018-046
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA
BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO
USE AVAILABLE PRICING PROVIDED UNDER THE CITY OF DANIA
BEACH INVITATION TO BID ("ITB") NO. 17-004 FOR THE
INSTALLATION OF MAILBOXES FOR THE OASIS XII NEIGHBORHOOD
IMPROVEMENT PROJECT WITH SAGARIS CORP IN AN AMOUNT NOT
TO EXCEED TWENTY FIVE THOUSAND DOLLARS ($25,000.00);
PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, advertisements for bids were placed in local newspapers in June, 2017 for
the City of Dania Beach, Florida Invitation to Bid No. 17-004 OASIS XII Neighborhood
Improvement Project; and
WHEREAS, a mandatory pre-bid meeting was held Monday, July 17, 2017 at 10:00 a.m.
with six contractors in attendance; and
WHEREAS,the City opened the bids for the Project on Friday, August 4, 2017; and
WHEREAS, there were two bidders as follows:
DP Development of the Treasure Coast, LLC; and
Sagaris Corp.; and
WHEREAS, the apparent lowest bidder, DP Development of the Treasure Coast, LLC
had two minor defects in its bid and a major defect in its unit prices which caused its bid to be
non-responsive; and
WHEREAS, the bid review committee met on August 16, 2017 and recommended award
to Sagaris Corp.; and
WHEREAS,the City Commission awarded the bid to Sagaris Corporation on August 22,
2017; and
WHEREAS, the bid response amount exceeded the Community Development Block
Grant ("CDBG") funding awarded to the City of One Hundred Fifty Thousand Five Hundred
Thirty Six Dollars ($150,536.00); and
WHEREAS, to remain within the allocated grant funding the project manager was
directed to delete mailboxes and other minor project modifications from the CDBG portion of
the contract; and
WHEREAS,the City Commission approved funding for dumpster enclosures for various
park locations and that project currently has a remaining balance of One Hundred Sixty Six
Thousand Dollars ($166,000.00); in anticipation of the City obtaining Parks and Recreation
Master Plan, the Public Services Department recommends postponing the dumpster enclosure
project; and
WHEREAS, the Public Services Department recommends transferring funds from the
Capital Project Dumpster Enclosure Account No.301-39-04-539-63-10 to the General Fund
Public Services Street Division Account No. 001-39-06-541-63-10 to provide funding for
mailbox installations for the Oasis XIl Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF DANIA BEACH, FLORIDA:
Section 1. That the above "Whereas" clauses are ratified and confirmed, and they are
made a part of and incorporated into this Resolution by this reference.
Section 2. That the City Commission authorizes permission to utilize the pricing
provided by Sagaris Corp. under the City's ITB No. 17-004 for the installations of approximately
(40) mailboxes at $550.00 per mailbox in an amount not exceed Twenty Five Thousand Dollars
($25,000.00).
Section 3. That the proper City officials are authorized to execute an agreement with
Sagaris Corp. provided that the City Manager and City Attorney are authorized to make minor
revisions to such documents that are deemed necessary and proper for the best interest of the
City.
Section 4. That funding in the amount of Twenty Five Thousand Dollars
($25,000.00) for installation of approximately forty (40) mailboxes will be transferred from the
Capital Project Dumpster Enclosure Account No. 301-39-04-539-63-10 to the General Fund
Public Service Street Division Account No. 001-39-06-541-63-10 not to exceed Twenty Five
Thousand Dollars ($25,000.00), leaving a remaining balance of One Hundred Forty One
Thousand Dollars ($141,000.00) in the dumpster project account.
Section 5. That all resolutions or parts of resolutions in conflict with any portion of
the provisions in this Resolution are repealed to the extent of such conflict.
2 RESOLUTION#2018-046
Section 6. That this Resolution shall become effective immediately upon its passage
and adoption.
PASSED and ADOPTED on March 27, 2018.
ATTEST: � 'S FI�Tci�y
LOUISE STILSON, CMC TAMARA JAN�j
CITY CLERK MAYOR
APPROVED AS T FORM AND CORRECTNESS:
THOM' J. S
CITY ATT E
3 RESOLUTION#2018-046