Loading...
HomeMy WebLinkAbout20180327 Regular Meeting MINUTES OF REGULAR MEETING DANIA BEACH CITY COMMISSION TUESDAY, MARCH 27, 2018 - 7:00 P.M. 1. Call to Order/Roll Call Mayor James called the meeting to order at 7:00 p.m. Present: Mayor: Tamara James Vice-Mayor: Bill Harris Commissioners: Chickie Brandimarte Bobbie H. Grace Marco A. Salvino, Sr. City Manager: Robert Baldwin City Attorney: Thomas Ansbro City Clerk: Louise Stilson 2. Moment of Silence and Pledge of Allegiance Mayor James called for a moment of silence followed by the Pledge of Allegiance to the United States Flag. 4. Proclamations 4.1 Women's History Month—Commissioner Grace Mayor James read the proclamation for Women's History Month and presented it to Commissioner Brandimarte. 3. Presentations and Special Event Approvals 3.1 Award to Redline Media Group for helping to Re-brand the City of Dania Beach — Mayor James Mayor James presented a plaque to Cima Georgevich, CEO of Redline Media Group, and SR Tommie, President of Redline Media Group. SR Tommie thanked everyone for the opportunity to work on the rebranding of the City, seeing as they are a City business. Cima Georgevich thanked the Commission for their vision and trust. 5. Citizen Comments Patricia Chukerman and Mimi Donley, Members of the Green Advisory Board, requested the City place recycling containers at various locations throughout the City, including parks, beach and all events. They would like to be seen as a Green City. Commissioner Salvino concurred with the request and noted he spoke to the City Manager about also placing clothing recycling containers throughout the City. Commissioner Grace said she is concerned with the homeless people digging through the recycled clothing containers. This could be done through Habitat for Humanity and other organizations. Commissioner Brandimarte commented she does not want clothing recycling; it should stay in the churches. Mayor James spoke of recycling containers in Israel that had a more artistic design, and said she would speak to the Green Advisory Board with her ideas. Craig Valentine, 1982 Tigertail Boulevard, spoke of recent events at Gangrel's Wrestling Asylum. 6. Public Safety Reports Captain Daniel Marks, BSO Chief of Police, spoke of recent vehicle and burglary crimes. He also reported on the recent Get to Know BSO event, and the upcoming Shred-a-thon and Operation Medicine Cabinet. Chief Eric Busenbarrick, BSO Fire Rescue, noted the Dania Beach units now have ballistic proof vests and helmets, and they have teamed up with the University of Miami for training for advanced life support. 7. Consent Agenda Items removedfrom Consent Agenda: #7.3, #7.5, #7.6, #7.7, #7.9 7.1 Minutes: Approve Minutes of March 13, 2018 City Commission Meeting 7.2 Travel Requests: Minutes of Regular Meeting 2 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. Request from Sherry Pecoraro, Utility Billing Specialist, to attend the Florida Association of Business Tax Professionals Education Conference in Orlando, Florida, on May 29 - June 1, 2018, for certification purposes (Estimated cost$1,112.59) Request from Yeimy Guzman, Controller, to attend the National Government Finance Officers Association Conference in St. Louis, Missouri, on May 6-9, 2018 (Estimated cost$1,466.20) Request from Marc LaFerrier, Community Development Director, to attend the 2018 National Planning APA Conference in New Orleans, Louisiana, on April 21-24, 2018, for certification purposes (Estimated cost$2,033.13) Resolutions 7.4 RESOLUTION#2018-042 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO APPLY FOR FUNDING UNDER THE FLORIDA INLAND NAVIGATION DISTRICT(FIND)WATERWAYS ASSISTANCE PROGRAM. 7.8 RESOLUTION#2018-046 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE PROPER CITY OFFICIALS TO USE AVAILABLE PRICING PROVIDED UNDER THE CITY OF DANIA BEACH INVITATION TO BID ("ITB") NO. 17-004 FOR THE INSTALLATION OF MAILBOXES FOR THE OASIS XII NEIGHBORHOOD IMPROVEMENT PROJECT WITH SAGARIS CORP IN AN AMOUNT NOT TO EXCEED TWENTY FIVE THOUSAND DOLLARS($25,000.00);PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. Ordinances (Titles read by City Attorney) 7.10 ORDINANCE#2018-007 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AMENDING CHAPTER 2, ENTITLED "ADMINISTRATION", ARTICLE VI, ENTITLED "MARINE ADVISORY BOARD", OF THE CITY CODE OF ORDINANCES; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) Commissioner Grace motioned to adopt the Consent Agenda, with the exception of Item #7.3, #7.5, #7.6, #7.7, #7.9; seconded by Commissioner Salvino. The motion carried unanimously. 7.3 RESOLUTION#2018-037 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE EXPENDITURE OF FUNDS FROM THE PARKS AND RECREATION DEPARTMENT FOR MISCELLANEOUS PARK REPAIR SERVICES PURCHASED FROM SYLMAC INTERNATIONAL FOR FISCAL YEAR 2017/2018, ENDING SEPTEMBER 30,2018, INCLUSIVE OF EXISTING PURCHASES THAT MAY EXCEED AN ANNUAL VENDOR TOTAL AMOUNT OF TWENTY FIVE THOUSAND DOLLARS ($25,000.00); AUTHORIZING SUCH PURCHASES THAT ARE TO BE MADE WITHIN THE RESPECTIVE Minutes of Regular Meeting 3 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. DEPARTMENTS' APPROVED ANNUAL BUDGET APPROPRIATIONS; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. (Continued from March 13,2018) City Attorney Ansbro read the title of Resolution 42018-037. City Manager Baldwin noted the Athletic Director reviewed and discussed this with the Department Director. Commissioner Grace questioned the Director position not being filled by an in-house person. City Manager Baldwin responded the intent is to advertise both internally and externally. Commissioner Grace commented the position should be filled in-house. Mayor James said we should have gone external a couple of months ago; she is confident that an internal candidate can fill the position. We need to be consistent with the way we fill positions, and fill positions with people who are familiar with the departments. Commissioner Brandimarte said it is good to promote from within, however, it is good to go out and look for qualified candidates. City Manager Baldwin noted internal candidates can apply and be interviewed for the position. Commissioner Brandimarte clarified that the Commission is not to interfere with the City Manager's decision on hiring employees,per the City Charter. Commissioner Grace concurred to a point, but wants people who have worked in Parks and Recreation to have the position. She is not going to let anyone say they are not qualified to be the director. Commissioner Salvino motioned to adopt Resolution #2018-037; seconded by Commissioner Grace. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 7.5 RESOLUTION#2018-043 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA PROVIDING FOR APPROPRIATION OF FUNDS FOR THE REBRANDING INITIATIVE FROM THE GENERAL FUND UNRESTRICTED RESERVES IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) AND AUTHORIZING THE CITY MANAGER TO TAKE ALL NECESSARY STEPS TO IMPLEMENT THE REBRANDING INITIATIVE; PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-043. Minutes of Regular Meeting 4 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. Commissioner Brandimarte commented that half a million dollars is premature without going out to bid. She is worried about budget, and this should be discussed during budget. Vice-Mayor Harris noted this is a not to exceed amount, it may not all be used. Commissioner Salvino noted the problem is approving this without knowing what the money will be spent on. Commissioner Grace said at least seven meetings were held for the rebranding and we knew it was going to cost us. This is the figure we put in. Mayor James noted she does not believe it will take the entire total amount; it will take a lot of time and effort to come up with actual costs. This was the agreed to cost at the workshop. Commissioner Salvino said he is concerned that we are taking the funds from Reserves, when he has been shot down for suggesting Reserves for other items. He noted he is not against this. Vice-Mayor Harris noted this is a large amount of money and a big project, but with it comes a lot of good press for the City. There was discussion on reserve funds and building department funds. Commissioner Grace motioned to adopt Resolution #2018-043; seconded by Commissioner Salvino. The motion carried on the following 4-1 Roll Call vote: Commissioner Brandimarte No Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 7.6 RESOLUTION#2018-044 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, ESTABLISHING AND APPOINTING MEMBERS TO AN ANNUAL AUDIT COMMITTEE FOR THE PURPOSE OF ASSISTING THE CITY COMMISSION IN SELECTING A QUALIFIED AUDITOR TO CONDUCT THE ANNUAL FINANCIAL AUDIT PURSUANT TO FLORIDA STATUTES SECTION 218.391; PROVIDING FOR CONFLICTS;FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-044. City Attorney Ansbro read and explained the Florida Statute regarding auditing services. There was discussion regarding the statute and its language. Vice-Mayor Harris felt we should keep the current auditor for another year or two until we get everything ironed out with the language. Minutes of Regular Meeting $ Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. City Attorney Ansbro noted it would be a violation of the law to keep the current auditor on; this needs to go out to bid. Nicki Satterfield, Director of Finance, noted RFPs are normally written with no more than a 5- year contract term. She explained the audit cycle and process to competitively bid. Mayor James noted she is uncomfortable with everyone new coming on board and all the changes; we have to have someone who is a constant. She added she is okay with extending the current contract until we understand the statute and are comfortable with it. City Attorney Ansbro explained the meaning of subsection 8 of the law; he could get an Attorney General opinion on the law, which would take a couple of months. Commissioner Grace noted she is uncomfortable with this setting, and motioned to table this item until we receive a legal opinion from the Attorney General. Motion died for lack of a second. Mayor James recommended extending the current contract now so that we have an auditor while we wait for a ruling from the Attorney General. Finance Director Satterfield noted we do not need an auditor until after the fiscal year. City Attorney Ansbro explained the language that could be used with the CPA regarding extension of the contract in order to terminate it if we receive an adverse ruling from the Attorney General. Commissioner Grace motioned to extend the contract for two years until we receive a legal opinion from the Attorney General; seconded by Vice-Mayor Harris. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes Commissioner Grace motioned to table Resolution #2018-044 indefinitely; seconded by Commissioner Brandimarte. The motion carried unanimously. 7.7 RESOLUTION#2018-045 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO PURCHASE DOCUMENT MANAGEMENT SOFTWARE, HARDWARE AND SERVICES UTILIZING PRICING UNDER THE CITY OF MIAMI INVITATION TO BID (ITB) NO. 391322 FROM MCCi (A SUBSIDIARY OF MUNICIPAL CODE CORPORATION) ENDING DUNE 15,2018 IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY TWO THOUSAND FIVE HUNDRED TWENTY SIX DOLLARS ($132,526.00); PROVIDING FOR CONFLICTS; FURTHER, PROVIDING FOR AN EFFECTIVE DATE. Minutes of Regular Meeting 6 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. City Attorney Ansbro read the title of Resolution#2018-045. Commissioner Salvino questioned the purpose of this item. Nicki Satterfield, Director of Finance, explained the specifics of the document management system and why a change is necessary. Commissioner Salvino motioned to adopt Resolution #2018-045; seconded by Commissioner Grace. The motion carried unanimously. 7.9 RESOLUTION#2018-047 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DANIA BEACH,FLORIDA,REQUESTING ADVANCE APPROVAL FROM THE CITY COMMISSION FOR ADVERTISEMENT TO CONTRACT FINANCIAL AUDITING SERVICES FOR THE FISCAL YEARS ENDING SEPTEMBER 30, 2018, 2019 AND 2020 WITH TWO (2) ONE (1) YEAR CITY OPTIONAL RENEWALS; PROVIDING FOR CONFLICTS; FURTHER,PROVIDING FOR AN EFFECTIVE DATE. City Attorney Ansbro read the title of Resolution#2018-047. Commissioner Grace motioned to table Resolution #2018-047 indefinitely; seconded by Commissioner Brandimarte. The motion carried unanimously. 8. Bids and Requests for Proposals There were no proposals on this agenda. 9. Public Hearings and Site Plans There were no public hearings on this agenda. 10. Discussion and Possible Action 10.1 Charitable Donations—City Manager City Manager Baldwin explained that the Broward Regional Health Planning Council returned their charitable donation from the City, in the amount of$2,730.00, because the Early Learning Coalition now handles children's services. The Early Learning Coalition has asked if the donation could be reissued to their agency. Commissioner Grace noted she wants the funds to go to Morris Goldwire for an upcoming event at the PATCH. She would like to split the money between the two organizations. Minutes of Regular Meeting 7 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. Commissioner Grace motioned to split the funds evenly between the Early Learning Coalition, and the event for Morris Goldwire; seconded by Commissioner Brandimarte. The motion carried on the following 5-0 Roll Call vote: Commissioner Brandimarte Yes Vice-Mayor Harris Yes Commissioner Grace Yes Mayor James Yes Commissioner Salvino Yes 10.2 FY 2018/2019 General Budget Discussion—City Manager City Manager Baldwin questioned if the Commission had any interest in raising taxes this year. Commission consensus was not to raise taxes. Commissioner Grace said she wants a Parks and Recreation van or two to transport our children, for this year. City Manager Baldwin said sure, it would have to come out of reserves. He will look at options for children and seniors, possibly a bus. With more active children's programming, we will also increase security in the parks. Mayor James noted we need Park Rangers, especially for the showers at the beach. 11. Commission Comments 11.1 Commissioner Brandimarte Commissioner Brandimarte thanked Paolo's for hosting a Wounded Warriors dinner last weekend. 11.2 Commissioner Grace Commissioner Grace also commented on the Wounded Warriors event. Commissioner Grace noted she was honored as Woman of the Year at two churches this past weekend. 11.3 Commissioner Salvino Commissioner Salvino also spoke of the Wounded Warriors event and Commissioner Grace's Woman of the Year recognitions. Commissioner Salvino commented on Gangrel's Wrestling and an event at Frost Park. Minutes of Regular Meeting 8 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. Commissioner Salvino challenged the Mayor to play basketball against someone for a fundraiser for a charity. Mayor James said she would play 5 on 5. 11.4 Vice-Mayor Harris Vice-Mayor Harris noted the Broward MPO has a transportation challenge coming up on April 18 to address concerns regarding traffic. There is also an upcoming challenge with DOT regarding US-1 traffic. 11.5 Mayor James Mayor James challenged the Commission to a 90-day vegan challenge. Mayor James said she is concerned about Parks & Recreation part-time employees who were hired and never received the call. She questioned what we are doing with Summer Camp as nothing has been discussed or finalized. Rafael Acosta, Recreation Program Manager, noted fliers are out and April 14 is the first registration date; he does not know who is working on it. School starts August 15 this year, which means staff who are teachers have to go back to work. We do not have staff or resources to run the program for an additional week. He noted there are no issues with the food program. Mayor James wants us to look at the people who are putting their money into the program and consider the parents' needs to have Summer Camp every week up to the start of school. Mr. Acosta noted the program will be for 9 weeks, not 10. City Manager Baldwin will check with Parks &Recreation Director Felicetty. Mayor James questioned what Public Services does at the fields at the parks. She asked why we are we paying another agency to work on our fields when we have Public Services to do the work. Commissioner Salvino noted Tim Cates is contracted to do work at Frost Park. We outsource the lawn maintenance to an outside agency. Mayor James asked why Public Services cannot do Mr. Cates' scope of work. Ronnie Navarro, Deputy Public Services Director, responded we do not have enough employees to work at the fields. Mayor James noted she will speak to Public Services Director Kaine and the City Manager. She wants equal attention to all our sports. Minutes of Regular Meeting 9 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. Mayor James said she wants to add artificial turf to the fields in the upcoming budget. Mr. Acosta noted Tim Cates manicures the Frost Park fields only. Public Works maintains PJ Meli. Mayor James questioned the status of the Parks & Recreation Master Plan RFP. City Manager Baldwin responded it will come back at the next meeting. Mayor James said we need protocols for our restrooms at City Hall. We need to keep them locked and a key kept by the security guard. Mayor James commented the Comfort Suites is open, and they have been upset with the process of getting their TCO. She was given paperwork on the Morrison that they opened with 52 open inspections. Marc LaFerrier, Director of Community Development, said he would need to see the paperwork before he comments. 12. Appointments 12.1 Broward League of Cities 2018-2019 Director Appointments Director—Vice-Mayor Harris Alternate—Commissioner Salvino 2nd Alternate—Commissioner Brandimarte Commissioner Salvino motioned to approve the appointments; seconded by Commissioner Grace. The motion carried unanimously. 13. Administrative Reports 13.1 City Manager City Manager Baldwin noted Morrison Hotel agreed to let us have our EOC at the Hotel; a few details need to be worked out. 13.2 City Attorney City Attorney Ansbro had no comments. 13.3 City Clerk-Reminders Tuesday,April 10, 2018—5:30 p.m. CRA Board Meeting Tuesday,April 10, 2018 —7:00 p.m. City Commission Meeting Minutes of Regular Meeting 10 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. Tuesday,April 24, 2018—7:00 p.m. City Commission Meeting 14. Adjournment Mayor James adjourned the meeting at 8:57 p.m. ATTEST: ITY O DANIA BEACH 1 S��c rLOUISE STILSON, CM �ti TA ARA JA CITY CLERK no MAYOR Approved: April 10, 2018 Minutes of Regular Meeting 11 Dania Beach City Commission Tuesday,March 27,2018—7:00 p.m. REQUEST TO ADDRESS CITY COMMISSION AT REGULAR OR SPECIAL MEETINGS Af E The City is required by state law to keep minutes of City Commission meetings. To properly identify persons who address the City Commission in those minutes,the City requests that this form be completed and provided to the City Clerk, before the meeting begins. DATE OF COMMISSION MEETING: Z 204 PRINT NAME: �C'1` t^ l.Q� ADDRESS: 1 �' PHONE NO. (optional): PLEASE CHECK ONE OR BOTH OF THE BOXES BELOW: 1) CITIZEN COMMENTS: Comments by Dania Beach citizens or interested parties that are not part of the regular printed agenda may be made during each Commission meeting during the period set aside for"Citizen Comments." A thirty(30)minute"Citizen Comments"period shall be designated on the agenda for citizens and interested persons to speak on matters not scheduled on that day's agenda. Each speaker shall be limited to 3 minutes for his or her comments. Persons desiring to speak during the citizen comment period shall inform the City Clerk immediately prior to the beginning of the meeting of their intention to speak. If more than 10 speakers express a desire to speak,the Commission shall determine on a meeting by meeting basis whether to(a)extend the time allotted for citizen comments to accommodate all speakers,or(b)whether to limit the number of speakers or amount of time per speaker. A speaker's time shall not be transferable to another speaker. PLEASE BRIEFLY DESCRIBE THE UBJECT MATTER OF YOUR COMMENT: �Q� 2) PUBLIC HEARINGS—ITEM# (AS PRINTED ON AGENDA) PLEASE NOTE:IF YOU WISH TO SPEAK ON AN ITEM THAT PERTAINS TO A"ZONING"TYPE OF MATTER(FOR EXAMPLE,A SITE PLAN, VARIANCE, SPECIAL EXCEPTION OR SIMILAR TYPE OF ITEM KNOWN AS A"QUASI-JUDICIAL"MATTER, YOU ARE SUBJECT TO BEING ASKED TO SWEAR OR AFFIRM THAT YOU WILL BE TRUTHFUL AS TO YOUR COMMENTS OR TESTIMONY. YOU MAY ALSO BE SUBJECT TO QUESTIONS ASKED OF YOU BY AN APPLICANT OR AN APPLICANT'S REPRESENTATIVE OR ATTORNEY WHICH RELATE TO THE ITEM. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH REGARD TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDING, AND FOR SUCH PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDING IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. LOBBYIST REGISTRATION IS REQUIRED. PRIOR TO ENGAGING IN ANY LOBBYING ACTIVITIES, WHETHER OR NOT COMPENSATION IS PAID OR RECEIVED IN CONNECTION WITH THOSE ACTIVITIES,EACH LOBBYIST SHALL FILE WITH THE CITY CLERK AN ANNUAL REGISTRATION STATEMENT AND PAY AN ANNUAL ONE HUNDRED DOLLARS ($100.00) REGISTRATION FEE FOR EACH PRINCIPAL OR EMPLOYER. REGISTRATION FORMS ARE AVAILABLE ON THE CITY WEBSITE: WWW.DANIABEACHFL.GOV. (ORDINANCE#2012-019) G:�Agenda\PUBLIC SPEAKING FORM.doc �a INC. " o a� 07i cu N N Zs N CA Ln N N LnN cn Q N O Q cn f� O Ln Q 04 Ln Ln r-I r%% Ln N i � y -V)- -c/)- O Q c o c +� o 41 a a � • W X • • • N H W • ' • X dJ (A a a E a O E 2 O CD o �4 co O � U) 4-4 °� il. 0 toL v 4J a� I- b r VY -H W 4J r-la� 10 a) x �4 o �4 X o Q CD rn ri -H 44 (N di V)- i/} x O p �4 >, 4-) 4-) -W Pa 4j W M m M W W W W � U